1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board Grants Committee:

a) Confirm the ordinary minutes of its meeting, held on Wednesday, 1 April 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board Grants Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitematā Local Board Grants Committee

23 September 2015

Waitemata Local Board Quick Response Grants, Round One 2015 - 2016

File No.: CP2015/17071

Purpose

1. The purpose of this report is to present applications received for round one of the Waitemata Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Waitemata Local Board has set a total community funding budget of $100,000 and local events budget of $43,000 for the 2015/2016 financial year. It is noted that $33,000 of the local event budget has already been allocated. The local board can consider allocating funds from the community budget for the event applications.

3. Seventeen applications were received in this round, with a total requested of $41,069.57.

Recommendations

That the Waitematā Local Board Grants Committee:

a) Consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Waitemata Local Board Round One Quick Response Applications

Applicant	Project	Amount requested	Eligible/Ineligible
Falling Apple Charitable Trust	Funding towards venue hire for 16 days of the Heritage Festival.	$3000.00	Eligible
Auckland Women's Centre Incorporated	Funding towards computer systems for new work stations	$2980.00	Eligible
Show Me Shorts Film Festival Trust	Part-funding towards the opening and awards night of the film festival	$3000.00	Eligible
Heritage Roses Auckland	Funding towards rose and companion plants, planting and materials	$979.57	Eligible
Alternative Bindings	Funding towards professional presenters at a two hour writing seminar	$850.00	Eligible
Tumeke Cycle Space Inc	Funding towards rental costs for the workshop from 1 October 2015 to 30 June 2016	$3000.00	Eligible
Grey Lynn Business Association Incorporated	Funding towards contractor costs for the preparation, design and distribution of monthly electronic newsletter	$1500.00	Eligible
Aikido Koshinkai	Part-funding towards the rates and lease costs 38 Monmouth Street, Grey Lynn	$3000.00	Eligible – operational costs are a lower priority in the local board grants programme
YMCA Auckland Inc	Funding towards sports equipment for school holiday programme	$850.00	Eligible
Bike Rave Auckland	Funding towards sound equipment, promotion, safety marshals and decorations.	$3000.00	Eligible
Kartsport Mt Wellington	Part -funding towards paramedic attendance at club events and other sessions throughout the year	$6792.00	Eligible
Zeal Education Trust	Funding towards venue hire, security, production costs, artist fees and marketing towards ‘The Project’ event	$3000.00	Eligible
The Auckland Performing Arts Centre at Western Springs Inc. (TAPAC)	Funding towards venue hire, productions costs and tutor fee’s for the arts community showcase	$3000.00	Eligible
Royal NZ Plunket Society Auckland Area Incorporated	Funding towards professional development for facilitators and refreshments for parenting education programmes	$1255.00	Eligible
Parnell Heritage Inc.	The design and printing of the updated membership brochure for Parnell Heritage.	$2000.00	Eligible
Prayas Cultural Group of NZ Inc	Funding towards studio hire at TAPAC and part-funding of the publicist fee	$2863.00	Eligible
Tenants' Protection Association (Auckland)	Funding towards accommodation assistance at the Grey Lynn offices	$3000.00	Eligible - operational costs are a lower priority in the local board grants programme
Total		$41,069.57

Comments

1. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Waitemata Local Board adopted its grants programme on 14 April 2015 (see Attachment A).

2. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

3. The Waitemata Local Board will operate four quick response rounds for this financial year. The first quick response round closed on 31 July 2015.

4. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

5. The Waitemata Local Board has set a total community funding budget of $100,000 and a total of $43,000 for their local events budget for the 2015/2016 financial year. It is noted that $33,000 of the local events budget has already been allocated. The local board can consider allocating funds from the community budget for the event applications.

6. It is recommended that the board consider allocating up to $12,500 of this in this grant round.

7. Seventeen applications were received for this quick response round, requesting a total of $41,069.57.

Consideration

Local Board views and implications

8. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitemata local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

9. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

10. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

11. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

12. Following the Waitemata Local Board allocating funding for round one quick response, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Waitemata Local Community Grant Programme 2015/2016	11

Signatories

Authors

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Judith Webster - Relationship Manager

Waitematā Local Board Grants Committee

23 September 2015

Waitemata Local Board Local Grants Round One 2015/2016

File No.: CP2015/19823

Purpose

1. The purpose of this report is to present applications received for round one of the Waitemata Local Board Local Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

3. Forty-two applications were received in this round, of which 14 applications are requesting a grant, from multiple local boards, to fund a percentage of their activity. A total of $239,850.89 has been requested.

Recommendations

That the Waitematā Local Board Grants Committee:

a) Considers the applications listed in Table One and recommends to the Waitematā Local Board 13 October business meeting to either fund, part-fund or decline each application in this round.

Table One: Waitemata Local Board Local Grants Round One Applications

Organisation	Focus	Project Title	Amount Requested	Eligibility and Priorities
Margaret Lewis	Arts	The street loves nana' meets diverse Central Business District (CBD) communities	$6,020.00	Eligible
The Auckland Film Society Inc	Arts	Towards the annual venue hire for the Auckland Film Society 2016 season	$6,000.00	Eligible
NZTrio Foundation	Arts	Towards the production and marketing costs for “New Zealand Trio 2016 loft” series	$7,500.00	Eligible
TAPAC The Auckland Performing Arts Centre (TAPAC) at Western Springs Inc.	Arts	Towards the project costs for TAPAC Lights Out Project	$7,500.00	Eligible
New Zealand Fashion Museum	Arts	Towards the project management, research and writing costs for Auckland city fashion walking tour	$5,000.00	Eligible
Artspace (Aotearoa) Trust	Arts	Towards costs for the Learning, Unlearning and Re-learning Centre (part of the Artspace Redevelopment Project)	$7,500.00	Eligible
Pixel Palace Limited	Arts	The Artists Dinner 4.0	$4,864.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
Pixel Palace Limited	Arts	Art Ache – Elam the 90's	$7,500.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
Massive Company Trust	Arts	Towards publicity and digital marketing costs for the production “The Wholehearted”	$3000.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
Nga Rangatahi Toa Creative Arts Initiative	Arts	Towards hiring teacher artists for “Art ACTion Tuatahi 2016”	$7,500.00	Eligible
Auckland Asthma Society Inc.	Community	Printing asthma educational brochures to distribute to the community free of charge	$7,500.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
Auckland City Mission	Community	Towards operational costs for the Auckland City Mission Crisis Care and Community Service	$7,000.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project. It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
Auckland District Council of Social Services	Community	Planning to run forums, workshops and seminars on community and social issues.	$4,656.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
Autism New Zealand Incorporated - Auckland Branch	Community	Towards Autism New Zealand Incorporated Auckland branch operating costs	$1,416.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
Fun and Games Toy Library Inc	Community	Towards rental costs for the Fun and Games Toy Library	$5,040.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project. It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
Life Education Trust South East Auckland trading as Life Education Ponsonby, Eden, Roskill	Community	Life Education - learning with Harold Production costs.	$5500.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
North Harbour Community Patrol	Community	Resourcing North Harbour Community Patrol General operating costs for the Auckland Branch which provides services throughout the whole of Auckland	$3,000.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
Safer Homes In New Zealand Everyday	Community	Towards programme costs for the KIDshine Service - supporting children traumatised from witnessing violence in the home	$4,000.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
Circability Trust	Community	Towards technical, advertising and staff costs for the “Circability Show: Circus Fiesta”	$7,500.00	Eligible It is noted that ticketed events are a lower priority for funding as per the Waitemata Local Board Grant Programme
The Open Toy Box Inc	Community	Towards the hall hire to operate the open toy box toy library	$6,000.00	Eligible It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
Stuttering Treatment and Research Trust	Community	Towards rental for the Stuttering Treatment and Research Trust premises	$7,500.00	Eligible It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
Chinese New Settlers Services Trust	Community	Towards coaching and rental costs for Little Kungfu Master - Parnell	$7,500.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
The People of Auckland Community Trust	Community	Towards staff, equipment and venue costs for Woven - a band for the homeless	$3,100.00	Eligible
Falling Apple Charitable Trust	Community	Towards the villa rental costs	$7,500.00	Eligible It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
Hurun Trust	Community	Towards the office rental costs	$16,777.00	Eligible It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
OUTLine New Zealand Incorporated	Community	Towards volunteer and on-going support costs	$5,069.00	Eligible It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
Grow New Zealand	Community	Towards the operational expenses	$7,500.00	Eligible It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
Citizens Advice Bureau Auckland City (CABAC) Inc.	Community	Towards the replacement of office furniture	$6,785.00	Eligible
Heritage Roses Auckland	Community	Towards the replacement of irrigation system	$4,489.75	Eligible
Body Positive Incorporated	Community	Towards catering and facilitation costs	$7,500.00	Eligible It is noted that operational costs, catering and ticketed events are a lower priority for funding as per the Waitemata Local Board Grant Programme
Auckland City Mission	Community	Towards the rates for the Hobson Street premises	$7,500.00	Eligible It is noted that operational costs are a lower priority for funding as per the Waitemata Local Board Grant Programme
The Foundation for Peace Studies Aotearoa-New Zealand Inc. (The Peace Foundation - trading name)	Community	Towards merchandise, promotion, travel, printing costs and other contingencies for the White Ribbon Campaign	$7,056.10	Eligible
Grey Lynn Farmers' Market	Community	Towards venue hire, learning materials, outreach and promotion for the workshops	$2,980.00	Eligible
Mind over Manner	Community	Towards programme costs to deliver two workshops at TAPAC	$ 5,833.54	Eligible
First in the World Tours Ltd	Community	Community heritage tours	$8,000.00	Eligible
Japanese Society of Auckland Inc.	Events	Japan Day 2016	$4,656.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
The Auckland Children's Christmas Parade Trust	Events	Farmers Santa Parade	$7000.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
Grey Lynn Community Centre	Events	Towards event production costs for “Jam On Toast”	$3,406.50	Eligible
Splice (legal name, Methodist Mission Northern)	Events	Towards costs to hold ‘City Boil Ups’	$5,580.00	Eligible
OnBoard Skate Inc	Sport and Recreation	Towards half the cost of brochure design and the full cost of distribution in the Waitemata and Orakei areas.	$4,778.00	Eligible Applicant has applied to multiple local boards for a percentage of the total cost of the project
Takapuna Bowling Club	Sport and Recreation	Towards the lake booking, St Johns services, port-a-loos, sound system, security, judges tower, boat, fuel, marketing and staffing costs to run the Rowing Regatta	$1,275.00	Eligible
Total			$239,850.89

Comments

4. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Waitemata Local Board adopted its grants programme on 1 April 2015.

5. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Waitemata Local Board will operate two local grant rounds for this financial year.

7. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

8. The Waitemata Local Board has set a total community funding budget of $100,000 and a total of $43,000 for their local events budget for the 2015/2016 financial year. It is noted that $33,000 of the local event budget has already been allocated. The local board can consider allocating funds from the community budget for the event applications.

9. Forty-two applications were received in this round, of which 14 applications are requesting a grant, from multiple local boards, to fund a percentage of their activity. A total of $239,850.89 has been requested. Summary reports for each application are contained in Attachment A.

Consideration

Local Board views and implications

10. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitemata Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

12. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One organisation in this round have identified as Maori.

Implementation

13. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

14. Following the Waitemata Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

The Attachments will be circulated under separate cover.

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Judith Webster - Relationship Manager

Chairperson	Pippa Coom
Deputy Chairperson	Deborah Yates
Members	Shale Chambers
	Rob Thomas