Waitematā Local Board Grants Committee

OPEN MINUTES

Minutes of a meeting of the Waitematā Local Board Grants Committee held in the Waitematā Local Board Room, Level 2, 35 Graham Street, Auckland on Wednesday, 23 September 2015 at 10.04 am.

present

Chairperson	Pippa Coom
Deputy Chairperson	Deborah Yates
Members	Shale Chambers
	Rob Thomas

Waitematā Local Board Grants Committee 23 September 2015

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

Member Deborah Yates declared an interest in the application from the Foundation for Peace Studies Aotearoa – New Zealand Inc.  (The Peace Foundation – trading name).

Chairperson Pippa Coom declared an interest in the application from the Grey Lynn Farmers’ Market application.

4          Confirmation of Minutes

Resolution number WTMG/2015/5

MOVED by Chairperson PJ Coom, seconded by Member S Chambers:

That the ordinary minutes of its meeting, held on Wednesday, 1 April 2015, be confirmed, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Mackenzie Pickert – Auckland City Mission
	Mackenzie Pickert spoke in support of their application.
	Resolution number WTMG/2015/6 MOVED by Chairperson PJ Coom, seconded by Member S Chambers: That Mackenzie Pickert be thanked for her presentation and attendance. CARRIED

9.2	Janelle Irvine - Stuttering Treatment and Research Trust
	Janelle Irvine spoke in support of their application.
	Resolution number WTMG/2015/7 MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates: That Janelle Irvine be thanked for her presentation and attendance. CARRIED

9.3	Holly Carrington - Safer Homes in New Zealand Everyday
	Holly Carrington spoke in support of their application.
	Resolution number WTMG/2015/8 MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas: That Holly Carrington be thanked for her presentation and attendance. CARRIED

9.4	Michelle Kidd - Life Education Trust South East Auckland trading as Life Education Ponsonby, Eden, Roskill
	Michelle Kidd spoke in support of their application.
	Resolution number WTMG/2015/9 MOVED by Chairperson PJ Coom, seconded by Member S Chambers: That Michelle Kidd be thanked for her presentation and attendance. CARRIED

9.5	Doris Du Pont - New Zealand Fashion Museum
	Doris Du Pont spoke in support of their application.
	Resolution number WTMG/2015/10 MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates: That Doris Du Pont be thanked for her presentation and attendance. CARRIED

9.6	Margaret-Mary Hollins - TAPAC The Auckland Performing Arts Centre at Western Springs Inc.
	Margaret-Mary Hollins spoke in support of their application.
	Resolution number WTMG/2015/11 MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas: That Margaret-Mary Hollins be thanked for her presentation and attendance. CARRIED

9.7	Delphine Lomas - Heritage of Roses
	Delphine Lomas spoke in support of their application.
	Resolution number WTMG/2015/12 MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas: That Delphine Lomas be thanked for her presentation and attendance. CARRIED

9.8	Gloria Gao - Chinese New Settlers Trust
	Gloria Gao spoke in support of their application.
	Resolution number WTMG/2015/13 MOVED by Chairperson PJ Coom, seconded by Member S Chambers: That Gloria Gao be thanked for her presentation and attendance. CARRIED
	A copy of the presentation has been placed on the official minutes and can be viewed at the Auckland Council website.
	Attachments a     Chinese New Settlers Trust

9.9	Susan Haldane - Mind Over Manner
	Susan Haldane spoke in support of their application.
	Resolution number WTMG/2015/14 MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates: That Susan Haldane be thanked for her presentation and attendance. CARRIED

9.10	Naoe (Hutch) Hashimoto - Japanese Society of Auckland Inc.
	Naoe (Hutch) Hashimoto spoke in support of their application.
	Resolution number WTMG/2015/15 MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas: That Naoe (Hutch) Hashimoto be thanked for her presentation and attendance. CARRIED

9.11	Sandi Hall - First In the World Tours Inc.
	Sandi Hall spoke in support of their application.
	Resolution number WTMG/2015/16 MOVED by Chairperson PJ Coom, seconded by Member S Chambers: That Sandi Hall be thanked for her presentation and attendance. CARRIED

9.12	Marion Prebble – Massive Company
	Marion Prebble spoke in support of their application.
	Resolution number WTMG/2015/17 MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates: That Marion Prebble be thanked for her presentation and attendance. CARRIED

9.13	Rosy Armitage - Falling Apple Charitable Trust
	Rosy Armitage spoke in support of their application .
	Resolution number WTMG/2015/18 MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas: That Rosy Armitage be thanked for her presentation and attendance. CARRIED

9.14	Leonie Morris - Auckland Women's Centre Incorporated
	Leone Morris spoke in support of their application.
	Resolution number WTMG/2015/19 MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates: That Leonie Morris be thanked for her presentation and attendance. CARRIED

9.15	Gina Dellabarca - Show Me Shorts Film Festival Trust
	Gina Dellabarca spoke in support of their application.
	Resolution number WTMG/2015/20 MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates: That Gina be thanked for her presentation and attendance. CARRIED

9.16	Emilio Escayol - Tumeke Cycle Space Inc.
	Emilio Escayol spoke in support of their application.
	Resolution number WTMG/2015/21 MOVED by Chairperson PJ Coom, seconded by Member S Chambers: That Emilio Escayol be thanked for his presentation and attendance. CARRIED

9.17	Lennart Nout - Bike Rave Auckland
	Lennart Nout spoke in support of their application.
	Resolution number WTMG/2015/22 MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas: That Lennart Nout be thanked for his presentation and attendance. CARRIED

9.18	Nathan Telford and Chris Tews - ZEAL Education Trust
	Nathan Telford spoke in support of their application.
	Resolution number WTMG/2015/23 MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates: That Nathan Telford and Chris Tews be thanked for their presentation and attendance. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial Note:  The Chairperson with the consent of the meeting adjourned the meeting.

12.35 pm         The meeting adjourned.

1.58 pm           The meeting reconvened.

12

Waitematā Local Board Quick Response Grants, Round One 2015 – 2016

Secretarial Note:         Member Deborah Yates declared a conflict of interest in the application from the Foundation for Peace studies Aotearoa – New Zealand Inc. (The Peace Foundation – trading name) and Member Pippa Coom declared an interest in the application from the Grey Lynn Farmers’ Market.  Both members took no part in the discussion and vote on the matter during the consideration of these applications.

Resolution number WTMG/2015/24

MOVED by Chairperson PJ Coom, seconded by Member S Chambers:

a)      That the Waitematā Local Board Quick Response Grants, Round One 2015 – 2016 report be received.

b)      That the late application from Pipikids International Film and Media Festival Trust be accepted.                                                                                      

c)      That the Waitematā Local Board Grants Committee agrees to grant the following Quick Response Grants Round One 2015 – 2016 as listed in Table One.

     Table One: Waitematā Local Board Round One Quick Response Applications Approved:

Applicant	Project	Amount requested	Amount Granted	Comments/Reason
Auckland Women's Centre Incorporated	Funding towards computer systems for new work stations	$2980.00	$1500.00	Towards one computer and software up to $1500
Show Me Shorts Film Festival Trust	Part-funding towards the opening and awards night of the film festival	$3000.00	$3000.00	Towards the opening and awards night of the film festival
Heritage Roses Auckland	Funding towards rose and companion plants, planting and materials	$979.57	$979.57	Towards rose and companion plants, planting and materials
Alternative Bindings	Funding towards professional presenters at a two hour writing seminar	$850.00	$850.00	Towards professional presenters at a two hour writing seminar
Grey Lynn Business Association Incorporated	Funding towards contractor costs for the preparation, design and distribution of monthly electronic newsletter	$1500.00	$1500.00	Towards contractor costs for the preparation, design and distribution of monthly electronic newsletter
YMCA Auckland Inc	Funding towards sports equipment for school holiday programme	$850.00	$850.00	Towards sports equipment for school holiday programme
Bike Rave Auckland	Funding towards sound equipment, promotion, safety marshals and decorations.	$3000.00	$3000.00	Towards sound equipment, promotion, safety marshals and decorations
Zeal Education Trust	Funding towards venue hire, security, production costs, artist fees and marketing towards ‘The Project’ event	$3000.00	$3000.00	Towards venue hire, security, production costs, artist fees and marketing towards ‘The Project’ event
Parnell Heritage Inc.	The design and printing of the updated membership brochure for Parnell Heritage.	$2000.00	$2000.00	Towards the design and printing of the updated membership brochure for Parnell Heritage.
Pipikids	Supporting two free public screenings for the festival by contributing to project costs	$2000	$2000.00	Subject to repayment of $5000 from the Local Events Fund
Total			$18,679.57

d)      That the Waitematā Local Board Grants Committee declines the following Quick Response Grants Round One 2015 – 2016 as listed in Table Two.

     Table Two: Waitematā Local Board Round One Quick Response Applications Declined:

Applicant	Project	Amount requested	Amount Granted	Comments/Reason
Falling Apple Charitable Trust	Funding towards venue hire for 16 days of the Heritage Festival.	$3000.00	$0	Decline no third party cost
Tumeke Cycle Space Inc.	Funding towards rental costs for the workshop from 1 October 2015 to 30 June 2016	$3000.00	$0	Decline (may be eligible for the Waitematā Accommodation Support Fund)
Aikido Koshinkai (Accommodation)	Part-funding towards the rates and lease costs 38 Monmouth Street, Grey Lynn	$3000.00	$0	Decline (may be eligible for the Waitematā Accommodation Support Fund)
Kartsport Mt Wellington	Part -funding towards paramedic attendance at club events and other sessions throughout the year	$6792.00	$0	Decline – insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitematā Local Board Area
The Auckland Performing Arts Centre at Western Springs Inc. (TAPAC)	Funding towards venue hire, productions costs and tutor fee’s for the arts community showcase	$3000.00	$0	Decline – No third party expenses
Royal NZ Plunket Society Auckland Area Incorporated	Funding towards professional development for facilitators and refreshments for parenting education programmes	$1255.00	$0	Decline – Insufficient funds to support lower priority applications
Prayas Cultural Group of NZ Inc.	Funding towards studio hire at TAPAC and part-funding of the publicist fee	$2863.00	$0	Decline – Insufficient funds to support lower priority applications
Tenants' Protection Association (Auckland)	Funding towards accommodation assistance at the Grey Lynn offices	$3000.00	$0	Decline (may be eligible for the Waitematā Accommodation Support Fund)

CARRIED

Adjourn Item of business

Resolution number WTMG/2015/25

MOVED by Chairperson PJ Coom, seconded by Member S Chambers:

That the Waitematā Local Board agree that the meeting be adjourned to reconvene on Tuesday, 29 September 2015 at 2.30 pm.

CARRIED

2.08 pm           The meeting adjourned.

Waitematā Local Board Grants Committee

OPEN MINUTES

Minutes of a meeting of the Waitematā Local Board Grants Committee held in the Waitematā Local Board Room, Level 2, 35 Graham Street, Auckland on Tuesday, 29 September 2015 at 2.30 pm.

present

Chairperson	Pippa Coom
Deputy Chairperson	Deborah Yates
Members	Shale Chambers
	Rob Thomas

Waitematā Local Board Grants Committee 29 September 2015

1 Welcome

2          Apologies

There were no apologies.

3          Declaration of Interest

Member Deborah Yates declared an interest in the application from the Foundation for Peace Studies Aotearoa – New Zealand Inc.  (The Peace Foundation – trading name).

Chairperson Pippa Coom declared an interest in the application from the Grey Lynn Farmers’ Market application.

13

Waitematā Local Board Local Grants Round One 2015/2016

Secretarial Note:         Member Deborah Yates declared a conflict of interest in the application from the Foundation for Peace studies Aotearoa – New Zealand Inc. (The Peace Foundation – trading name) and Member Pippa Coom declared an interest in the application from the Grey Lynn Farmers’ Market.  Both members took no part in the discussion and vote on the matter during the consideration of these applications.

Secretarial Note:         The Chairperson with the consent of the meeting, gave The Foundation for Peace Studies Aotearoa-New Zealand Inc. (The Peace Foundation – trading name) an opportunity to speak to their application as they were not able to attend on 29 September 2015, as scheduled.

Virin Gomber – The Foundation for Peace Studies Aotearoa-New Zealand Inc. (The Peace Foundation – trading name)

Virin Gomber spoke in support of their application.

Resolution number WTMG/2015/5

MOVED by Chairperson PJ Coom, seconded by Member RAH Thomas:

That Virin Gomber be thanked for his presentation and attendance.

CARRIED

2.41 pm           The meeting adjourned.

5.05 pm           The meeting reconvened.

Resolution number WTMG/2015/6

MOVED by Chairperson PJ Coom, seconded by Deputy Chairperson DA Yates:

a)      That the Waitematā Local Board Local Grants Round One 2015/2016 report be received.

b)      That the Waitematā Local Board Grants Committee recommends to the Waitemata Local Board at its ordinary meeting on 13 October 2015 that the applications as listed in Table One be approved.

Table One: Waitematā Local Board Local Grants Round One Applications

Organisation	Focus	Project Title	Amount Requested	Amount Granted	Comments/Reason
Margaret Lewis	Arts	The street loves nana' meets diverse Central Business District (CBD) communities	$6,020.00	$2930	Towards workshop facilitation and project management for ‘The street loves nana’
The People of Auckland Community Trust	Community	Towards staff, equipment and venue costs for Woven - a band for the homeless	$3,100.00	$2600	Towards ‘Woven – a band for homeless’
Circability Trust	Community	Towards technical, advertising and staff costs for the “Circability Show: Circus Fiesta”	$7,500.00	$2648.00	Towards the promotion of the Circus Fiesta
Heritage Roses Auckland	Community	Towards the replacement of irrigation system	$4,489.75	$4489.75	Towards the replacement of the irrigation system
Grey Lynn Community Centre	Events	Towards event production costs for “Jam On Toast”	$3,406.50	$3000.00	Towards event production of Jam on Toast (Graphic Design, Gazebos Kwik, Printing Flyers, Children’s Entertainer
The Foundation for Peace Studies Aotearoa-New Zealand Inc. (The Peace Foundation - trading name)	Community	Towards merchandise, promotion, travel, printing costs and other contingencies for the White Ribbon Campaign	$7,056.10	$3874.10	Towards (materials and merchandise, St John First Aid Officer, Flyer printing copies, ) Subject to quotes
TAPAC The Auckland Performing Arts Centre (TAPAC) at Western Springs Inc.	Arts	Towards the project costs for TAPAC Lights Out Project	$7,500.00	$4000	Towards Writer Fee and Director/Producer Fee for the TAPAC Lights Out Project
New Zealand Fashion Museum	Arts	Towards the project management, research and writing costs for Auckland city fashion walking tour	$5,000.00	$1500	Towards writers’ fees
Grey Lynn Farmers' Market	Community	Towards venue hire, learning materials, outreach and promotion for the workshops	$2,980.00	$1480	Towards venue hire, workshop and materials
Nga Rangatahi Toa Creative Arts Initiative	Arts	Towards hiring teacher artists for “Art ACTion Tuatahi 2016”	$7,500.00	$1500	Towards artists fees for “Art ACTion Tuatahi 2016”
Total				$28,021.85

c)      That the Waitematā Local Board Grants Committee recommends the following Local Grants Round One as listed in Table Two be declined.

Table Two: Waitematā Local Board Local Grants Round One Applications Declined

Organisation	Focus	Project Title	Amount Requested	Amount Granted	Comments/Reason
The Open Toy Box Inc	Community	Towards the hall hire to operate the open toy box toy library	$6,000.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
Auckland City Mission	Community	Towards operational costs for the Auckland City Mission Crisis Care and Community Service	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications
Stuttering Treatment and Research Trust	Community	Towards rental for the Stuttering Treatment and Research Trust premises	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
Falling Apple Charitable Trust	Community	Towards the villa rental costs	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
The Auckland Children's Christmas Parade Trust	Events	Farmers Santa Parade	$7000.00	$0	Decline due to insufficient funds to support a regional project
Fun and Games Toy Library Inc	Community	Towards rental costs for the Fun and Games Toy Library	$5,040.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
The Auckland Film Society Inc.	Arts	Towards the annual venue hire for the Auckland Film Society 2016 season	$6,000.00	$0	Decline due to insufficient funds to support lower priority applications
Hurun Trust	Community	Towards the office rental costs	$16,777.00	$0	Decline due to insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitemata Local Board area
Safer Homes In New Zealand Everyday	Community	Towards programme costs for the KIDshine Service - supporting children traumatised from witnessing violence in the home	$4,000.00	$0	Decline due to insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitematā Local Board area
OUTLine New Zealand Incorporated	Community	Towards volunteer and on-going support costs	$5,069.00		Decline due to insufficient funds to support lower priority applications
Grow New Zealand	Community	Towards the operational expenses	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitematā Local Board area
Citizens Advice Bureau Auckland City (CABAC) Inc.	Community	Towards the replacement of office furniture	$6,785.00	$0	Decline due to insufficient funds to support lower priority applications
Life Education Trust South East Auckland trading as Life Education Ponsonby, Eden, Roskill	Community	Life Education - learning with Harold Production costs.	$5500.00	$0	Decline due to insufficient funds to support a regional project
Splice (legal name, Methodist Mission Northern)	Events	Towards costs to hold ‘City Boil Ups’	$5,580.00	$0	Decline due to insufficient funds to support ongoing programme
Pixel Palace Limited	Arts	The Artists Dinner 4.0	$7500.00	$0	Decline due to insufficient funds to support lower priority applications
Autism New Zealand Incorporated - Auckland Branch	Community	Towards Autism New Zealand Incorporated Auckland branch operating costs	$1,416.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
Body Positive Incorporated	Community	Towards catering and facilitation costs	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications
The Basement Theatre	Arts	Towards half the cost of brochure design and the full cost of distribution in the Waitemata and Orakei areas.  The Waitemata and Orakei Local Board investment would be used alongside print sponsorship from Soar Printing	$4778.00	$0	Decline due to insufficient funds to support lower priority applications
NZ Trio Foundation	Arts	Towards the production and marketing costs for “New Zealand Trio 2016 loft” series	$7,500.00	$0	Decline due to insufficient funds to support a regional organisation
Auckland City Mission	Community	Towards the rates for the Hobson Street premises	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
Auckland Asthma Society Inc.	Community	Printing asthma educational brochures to distribute to the community free of charge	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitematā Local Board area
Chinese New Settlers Services Trust	Community	Towards coaching and rental costs for Little Kungfu Master - Parnell	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications
Pixel Palace Limited	Arts	Art Ache – Elam the 90's	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications
Artspace (Aotearoa) Trust	Arts	Towards costs for  the Learning, Unlearning and Re-learning Centre (part of the Artspace Redevelopment Project)	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications
Mind over Manner Limited	Community	Towards programme costs to deliver two workshops at TAPAC	$ 5,833.54	$0	Decline due to insufficient funds to support lower priority applications
Japanese Society of Auckland Inc.	Events	Japan Day 2016	$4,000.00	$0	Decline and refer for consideration of $4000.00 from the Local Events Development fund
First in the World Tours Ltd	Community	Community heritage tours	$8,000.00	$0	Decline due to insufficient funds to support lower priority applications
Takapuna Bowling Club	Sport and Recreation	Towards the lake booking, St Johns services, port-a-loos, sound system, security, judges tower, boat, fuel, marketing and staffing  costs to run the Rowing Regatta	$1,275.00	$0	Decline due to insufficient funds to support lower priority applications
Massive Company Trust	Arts	Towards publicity and digital marketing costs for the production “The Wholehearted”	$3000.00	$0	Decline due to insufficient funds to support lower priority applications
Auckland District Council of Social Services	Community	Planning to run forums, workshops and seminars on community and social issues.	$4,656.00	$0	Decline due to insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitematā Local Board area

CARRIED

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.43 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board Grants Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................