Minutes of Waitematā Local Board

Waitematā Local Board

08 September 2015

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WTM/2015/127

MOVED by Member GJ Moyle, seconded by Member RAH Thomas:

That the ordinary minutes of its meeting, held on Tuesday, 11 August 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Public Forum – Smoke-free Auckland, Natalie Gill

Secretarial Note: The public forum item from Natalie Gill has been deferred to the 13 October 2015 meeting.

9.2	Public Forum - Newmarket to Strand Cycleway, Luke Niue and Bruce Phythian
	Luke Niue and Bruce Phythian made a presentation to the Board regarding Newmarket to Strand Cycleway.
	Resolution number WTM/2015/128 MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom: That Luke Niue and Bruce Phythian be thanked for their presentation and attendance. CARRIED
	A copy of the presentation has been placed on the official minutes and can be viewed at the Auckland Council website.
	Attachments a Best Cycle Lanes in the World Presentation

9.3	Public Forum - Newmarket Park Agreement, Martin Putterill and William Carson (Parnell Community Committee)
	Martin Putterill and William Carson spoke to the Board about the Newmarket Park Agreement.
	Resolution number WTM/2015/129 MOVED by Member GJ Moyle, seconded by Member RAH Thomas: That Martin Putterill and William Carson be thanked for their presentation and attendance. CARRIED
	A copy of the presentation has been placed on the official minutes and can be viewed at the Auckland Council website.
	Attachments a Martin Putterill Newmarket Park Agreement

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

11.1

Notice of Motion - Trans-Pacific Partnership Agreement

Resolution number WTM/2015/130

MOVED by Member VI Tava, seconded by Chairperson S Chambers:

a) That the Waitematā Local Board notes that:

(i) While the proposed Trans Pacific Partnership Agreement (TPPA) will hopefully generate economic benefits to New Zealand through increased trading opportunities for exporters, there are also significant potential risks to our sovereignty, environment and way of life;

(ii) The TPPA negotiations have been conducted over the last eight years without any public disclosure of the contents let alone consultation or adequate debate about its principles or provisions;

(iii) The only publicly available information about the detail of the proposed treaty has come about through partial leaks and overseas sources;

(iv) Much of this agreement goes well beyond its ostensible purpose of free-trade and consists of provisions to protect the interests of multi-national corporations, including investor-state rules that would allow multi-national companies to sue our government for damages in secret tribunals if laws or regulations or policies of either local or central government affected their ability to trade or make a profit within New Zealand;

(v) A resolution was passed by Auckland Council on 20 December 2012, particularly clause (xii) which calls for TPPA negotiations to be conducted with “real public consultation including regular public releases of the text of the agreement and ratification being conditional on a full social, environmental and economic assessment including public submissions;”

(vi) The Government has apparently ignored the Council resolution, and similar resolutions from other Councils and numerous other public interest organisations and refuses to release any meaningful information about the contents of the treaty.

b) That the Waitematā Local Board requests Auckland Council to:

(i) Seek clarification from the Minister of Trade on how their recommendations are being addressed in current negotiations; and

(ii) Make available to Local Boards and Auckland Citizens the government’s response as well as an analysis of the adequacy of undertakings to address Council’s concerns.

c) That this resolution and background information be circulated to the Mayor and Governing Body, and all other Local Boards.

CARRIED

Secretarial Note: Member GJ Moyle abstained from voting on Item 11.1- Notice of Motion – Trans-Pacific Partnership Agreement.

Councillor's Report

Resolution number WTM/2015/131

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee, be received.

b) That Councillor Mike Lee be thanked for his attendance and presentation.

CARRIED

Auckland Transport Update - September 2015

Resolution number WTM/2015/132

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Auckland Transport Update – August 2015 report be received.

b) That the Waitematā Local Board:

i) Approves a budget of $500,000 from its Local Board Transport Capital Fund to contribute to the delivery of the Newmarket Laneways Plan.

ii) Delegates Board feedback on the draft Guidelines for Private Planting in the Road Corridor to the Transport Portfolio, Deputy Pippa Coom, Member Christopher Dempsey and also Member Greg Moyle.

d) That Priscilla Steel, Elected Member Relationship Manager, Auckland Transport, be thanked for her attendance.

CARRIED

14	Newmarket Laneways Plan Update
	The draft Newmarket Laneways Plan May 2015 and the spreadsheet showing the changes following the consultation were tabled at the meeting.
	Resolution number WTM/2015/133 MOVED by Chairperson S Chambers, seconded by Member VI Tava: a) That the Newmarket Laneways Plan Update report be received. b) That the Waitematā Local Board: i) Approves the Newmarket Laneways Plan (September 2015), subject to replacing all references to ‘Opportunities’, with ‘Projects’. ii) Delegates to the Board Chair and Deputy Chair to approve any minor wording changes to the Newmarket Laneways Plan and document presentation that may be necessary for publication. iii) Approves in principle taking Project 4 - Widen footpath on Teed Street - forward for delivery by the Newmarket Laneways Streetscape Improvement project. iv) Notes that Project 6 - Widen footpath along York Street and look to activate street edge by multi storey parking – is the second preference for the Newmarket Laneways Streetscape Improvement project delivery. v) Requests that Auckland Transport undertake the planned renewal of York Street in a manner that is consistent with the Newmarket Laneways Plan. c) That Keren Carlyle, Project Leader, be thanked for her attendance. CARRIED A copy of the tabled documents have been placed on the official minutes and can be viewed at the Auckland Council website.
	Attachments a Draft Newmarket Laneways Plan May 2015 b Newmarket Laneways Spreadsheet

254 Ponsonby Road, Ponsonby, Auckland Central - Application for Extension of Commercial Lease Term - Lion Liquor Limited

Resolution number WTM/2015/134

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the 254 Ponsonby Road, Ponsonby, Auckland Central – Application for Extension of Commercial Lease Term – Lion Liquor Limited report be received.

b) That the Waitematā Local Board supports the extension of the commercial lease term by way of variation of the current lease to Lion Liquor Retail Limited over the premises located at 254 Ponsonby Road, Ponsonby, Auckland Central, subject to the following terms and conditions:

i) An extension of commercial lease term of three years applicable from 1 August 2015;

ii) One further right of renewal of three years applicable from 1 August 2018;

iii) Final expiry date 30 September 2021 (if all rights of renewal are exercised);

iv) A six month termination clause applies after a two year period being 1 August 2017 should vacant possession of all or any part of the premises be required for any reason.

c) That Lori Butterworth, Commercial Property Manager, be thanked for her attendance.

CARRIED

21 Princes Street, Auckland Central - Application for New Commercial Lease - Princes Street Childcare Trust

Resolution number WTM/2015/135

MOVED by Member GJ Moyle, seconded by Member DA Yates:

a) That the 21 Princes Street, Auckland Central – Application for New Commercial Lease – Princes Street Childcare Trust report be received.

b) That the Waitemata Local Board approves the new commercial lease application to Princes Street Childcare Trust over the premises at 21 Princes Street, Auckland Central, subject to the following terms and conditions:

i) A new commercial lease term of three years applicable from 1 October 2015;

ii) Two further rights of renewal of three years applicable from 1 October 2018;

iii) Final expiry date of 30 September 2024 (if all rights of renewal are exercised).

c) That Lori Butterworth, Commercial Property Manager, be thanked for her attendance.

CARRIED

23, 27 and 29 Princes Street, Auckland Central - Application for Extension of Commercial Lease Term - Languages International Limited

Resolution number WTM/2015/136

MOVED by Member GJ Moyle, seconded by Member DA Yates:

a) That the 23, 27 and 29 Princes Street, Auckland Central - Application for Extension of Commercial Lease Term - Languages International Limited report be received.

b) That the Waitemata Local Board agree to support the extension of the commercial lease terms to Languages International Limited over the premises located at 23, 27 and 29 Princes Street, Auckland Central, subject to the following terms and conditions:

23 & 27 Princes Street, Auckland Central

i) an extension of commercial lease term of three years applicable from 1 January 2015;

ii) one further right of renewal of three years applicable from 1 January 2018;

iii) final expiry date of 31 December 2020 (if all rights of renewal are exercised)

29 Princes Street, Auckland Central (Ground and first floor)

i) an extension of commercial lease term of three years commencing from
1 December 2017;

ii) final expiry date of 30 November 2020 (if all rights of renewal are exercised).

c) That Lori Butterworth, Commercial Property Manager, be thanked for her attendance.

CARRIED

Waitemata Community Centre Funding Agreements and License to Occupy

Resolution number WTM/2015/137

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:

a) That the Waitemata Community Centre Funding Agreements and License to Occupy report be received.

b) That the Waitematā Local Board:

i) Approves $65,807 (including $20,000 from the Waitemata Local Board Locally Driven Initiatives) towards operation and activation of the Grey Lynn Community Centre subject to concluding the funding agreement and schedules.

ii) Approves $47,164 towards operation and activation of the Ponsonby Community Centre and Leys Institute Gymnasium subject to concluding the funding agreement and schedules.

iii) Approves $54,701 towards operation and activation of the Parnell Community Centre subject to concluding the funding agreement and schedules.

iv) Delegates to the Community Portfolio holders, Members Pippa Coom and Deborah Yates to finalise the work plan and reporting schedules for Grey Lynn Community Centre, Ponsonby Community Centre and Parnell Community Trust.

v) Approves granting a Licence to Occupy and Manage to the Grey Lynn Community Centre Incorporated for the Grey Lynn Community Centre 510 Richmond Road, subject to the following terms and conditions:

A) Term - 1 year commencing on 1 July 2015;

B) Rent - $1.00 plus GST per annum if requested;

C) All other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

v) Approves granting a Licence to Occupy and Manage to the Ponsonby Community Centre Incorporated for the Ponsonby Community Centre at 20 Ponsonby Terrace and Leys Institute Gymnasium at 20 St Mary’s Road subject to the following terms and conditions:

A) Term - 1 year commencing on 1 July 2015;

B) Rent - $1.00 plus GST per annum if requested;

C) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

vi) Approves granting a Licence to Occupy and Manage to the Parnell Community Trust for the Parnell Community Centre at 545 Parnell Road, Parnell subject to the following terms and conditions:

A) Term - 1 year commencing on 1 July 2015;

B) Rent - $1.00 plus GST per annum if requested;

C) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012.

c) That Jenny McKay, Facility Manager be thanked for her attendance.

CARRIED

Central Joint Funding Committee for the 2015/2016 Financial Year

Resolution number WTM/2015/138

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Central Joint Funding Committee for the 2015/2016 Financial Year report be received.

b) That subject all times to the similar agreement of the Puketapapa, Maungakiekie-Tamaki and Albert-Eden Local Boards, the Waitematā Local Board:

i) Approves the continuation of the Central Joint Funding Committee as an interim measure for the 2015/2016 financial year.

ii) Approves that the Central Joint Funding Committee will have decision-making responsibility for the following funding schemes:

A. Accommodation support fund.

B. Community group assistance fund.

iii) Approves the following amendments to the funding schemes:

A. The Community group assistance funding rounds will be undertaken between October and November 2015 (round one) and February and March 2016 (round two).

B. The Accommodation support funding round will be undertaken between October and November 2015.

C. That both funding schemes have a minimum threshold of $2,000.

iv) Allocates the ‘Central Joint Funding Programme’ locally driven initiatives budget line, totalling $162,000 to support the implementation of the Central Joint Funding Committee for the 2015/2016 financial year.

v) Approves the terms of reference to guide the Central Joint Funding Committee.

vi) Appoints Member Pippa Coom, and Member Deborah Yates as alternate to the Central Joint Funding Committee.

vii) Notes that staff will engage central local boards and the Central Joint Funding Committee to develop a new approach to guide multi-board funding for the 2016/2017 financial year and onwards.

c) That Tristan Coulson, Senior Local Board Advisor, be thanked for his attendance.

CARRIED

20	Hearing Panel Decision Report on Review of Alcohol Bans in the Waitemata Local Board Area 2015
	Resolution number WTM/2015/139 MOVED by Member CP Dempsey, seconded by Member VI Tava: a) That the Hearing Panel Decision Report on Review of Alcohol Bans in the Waitemata Local Board Area 2015 report and the tabled amended Newton Town Centre Map 4, be received. b) That the Waitematā Local Board: i) Adopts the alcohol bans recommended to be retained (with any amendments) as contained in Attachment B and C pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015. ii) Allows the alcohol bans recommended to lapse as contained in Attachment B to lapse on 31 October 2015. iii) Confirms that the decisions in (i) and (ii) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014. iv) Authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachment B and C to correct any identified errors or typographical edits. CARRIED Secretarial Note: Pursuant to Standing Order 3.15.5, Member Greg Moyle requested that his dissenting vote against motion b)i) and b)ii) be recorded.
	A copy of the map has been placed on the official minutes and can be viewed at the Auckland Council website.
	Attachments a Newton Town Centre Map 4

Hearings Panel Decision Report on Local Dog Access Rules in the Waitematā Local Board Area 2015

Resolution number WTM/2015/140

MOVED by Member CP Dempsey, seconded by Member VI Tava:

a) That the Hearings Panel Decision Report on Local Dog Access Rules in the Waitematā Local Board Area 2015 Report be received.

b) That the Waitemata Local Board notes the key recommendations of Hearings Panel are as follows:

· apply an under control off-leash rule west of Meola Reef Reserve and east of Garnet Road up to the western headland of Marine Parade Beach

· apply an amended time and season rule from the western headland of Marine Parade Beach to Curran Street and Judges Bay as follows:

Summer (Labour Weekend until 31 March)
10am to 7pm	Before 10am and after 7pm
Sand Prohibited Water Prohibited	Sand Under control on-leash Water Under control off-leash
Winter (1 April until Friday before Labour Weekend)
10am to 4pm	Before 10am and after 4pm
Sand Under control on-leash Water Under control off-leash	Sand Under control off-leash Water Under control off-leash

· apply an under control on-leash rule to all beach and foreshore areas east of Curran Street, excluding Judges Bay

· replace the general wildlife rule with specific rules on the Meola Reef Reserve foreshore to prohibit dogs north of Meola Reef and on-leash east of Meola Reef to Garnet Road

· align the summer season period for parks with the beach summer season period

· retain the time and season rule on Cox’s Bay Reserve

· amend the current under control off-leash rule for Seddon Fields and Victoria Park to under control on-leash

· enlarge the northern under control off-leash area on Grey Lynn Park to north of the pathway running from Dryden Street to Arnold Street

· reclassify Meola Reef within the fenced area as a designated dog exercise area

· reclassify all other dog exercise areas as under control off-leash areas

· remove the general rules for picnic and fitness areas.

c) That the Waitematā Local Board:

i) Approves the recommendations contained in Hearings Panel Decision Report on Local Dog Access Rules in the Waitematā Local Board Area 2015 report.

ii) Adopts the amendments to the Auckland Council Policy on Dogs 2012 as contained in Attachment A pursuant to section 10 of the Dog Control Act 1996 with a commencement date of 24 October 2015.

iii) Requests the governing body to give effect to the amendments in (b) by making any necessary amendments to the Auckland Council Policy on Dogs 2012 pursuant to section 10 of the Dog Control Act 1996 and Auckland Council Dog Management Bylaw 2012 in accordance with section 10(6) of the Dog Control Act 1996.

iv) Authorises the Manager Social Policy and Bylaws in consultation with the chair of the local board to make any minor edits to (a) and (b) to correct any identified errors or typographical edits.

CARRIED

Annual Report 2014-2015

Resolution number WTM/2015/141

MOVED by Member GJ Moyle, seconded by Member RAH Thomas:

a) That the Annual Report 2014 -15 report be received.

b) That the Waitematā Local Board:

i) Notes the monitoring and reporting requirements set out in the Local Government (Auckland Council) Act 2009 and the local board information proposed for the Auckland Council Annual Report 2014/15.

ii) Approves:

A. The message from the Chairperson, which provides the Local Boards comments on local board matters in the 2014/15 annual report.

B. The achievements by activity and table of key capital projects that form part of the local board information for the Auckland Council Annual Report 2014/15.

iii) Delegates authority to the Chair and Deputy to make typographical changes before submitting for final publication.

CARRIED

Approval of Conference - The Future of Cycling Symposium

Resolution number WTM/2015/142

MOVED by Member GJ Moyle, seconded by Chairperson S Chambers:

a) That the Approval of Conference – The Future of Cycling Symposium report be received.

b) That the Waitematā Local Board:

i) Approves Member Christopher Dempsey’s attendance at The Future of Cycling Symposium on Thursday, 1 October 2015 and Friday 2October 2015 at a cost of $269, being $80 registration fee, $140 accommodation and $49 transportation, to be funded from the FY15/16 professional development budget.

ii) Approves member Rob Thomas’ attendance at The Future of Cycling Symposium on Thursday, 1October 2015 and Friday, 2 October 2015 at a cost of $269, being $80 registration fee, $140 accommodation and $49 transportation, to be funded from the FY15/16 professional development budget.

iii) Approves member Pippa Coom’s attendance at The Future of Cycling Symposium on Thursday, 1 October 2015 and Friday, 2October 2015 at a cost of $80 (on registration fee) to be funded from the FY15/16 professional development budget.

CARRIED

Waitematā Local Board Submission on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review

Resolution number WTM/2015/143

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Waitematā Local Board Feedback on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review be received.

CARRIED

Chairperson's Report

Resolution number WTM/2015/144

MOVED by Member GJ Moyle, seconded by Member RAH Thomas:

That the Chair’s verbal report be received.

CARRIED

Deputy Chairperson's Report

Resolution number WTM/2015/145

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Deputy Chairperson’s Report be received.

CARRIED

Board Members' Reports

Resolution number WTM/2015/146

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Board Members Vernon Tava and Deborah Yates’ written reports be received.

b) That the Board Members Christopher Dempsey’s, Greg Moyle’s and Rob Thomas’ verbal reports be received.

CARRIED

Waitemata Local Board Workshop Notes

Resolution number WTM/2015/147

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the workshop proceeding notes for the meetings held on 4, 13, 18 and 25 August 2015 be received.

CARRIED

Reports Requested/Pending

Resolution number WTM/2015/148

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Reports Requested/Pending report be received.

CARRIED

30 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

9.53 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle
	Vernon Tava
	Rob Thomas
	Deborah Yates