Agenda of Youth Advisory Panel

I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:

Date:

Time:

Meeting Room:

Venue:

Monday, 14 September 2015

Kai from 5.00pm, meeting from 6.00pm

Level 2, Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland

Youth Advisory Panel

OPEN AGENDA

MEMBERSHIP

Acting Chairperson	Liaison Councillor Linda Cooper
Members	Flora Apulu	Mosa Mafile'o
	Janice Auva'a	Ben Moimoi
	Lit Wei Chin	Caroline Paepae
	Savannah Cox	Lesina Ponifasio
	Loniana Fifita	Micah Stininato
	Danielle Goh	Marek Townley
	Georgina Halstead	Mackenzie Valgre
	Alex Johnston	Sam Yoon
	Antony Kapeli-Sua	Aileen Zhou
	Maggy Liu

(Quorum 9 members)

Jaimee Maha

Democracy Advisor

7 September 2015

Contact Telephone: (09) 890 8126

Email: jaimee.maha@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

1 Apologies

At the close of the agenda no apologies had been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Youth Advisory Panel:

a) confirm the ordinary minutes of its meeting, held on Monday, 27 July 2015, as a true and correct record.

4 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Youth Advisory Panel

14 September 2015

Panel Membership - Orākei

File No.: CP2015/18037

Purpose

1. To note the co-option of Matthew Greive as the Youth Advisory Panel representative for Orākei.

Executive Summary

2. In July of 2015, Member Tesree Appanna resigned as the Orākei Youth Advisory Panel representative due to relocating to Australia. To fill this vacancy Matthew Greive has been co-opted as the local representative on the Youth Advisory Panel.

Recommendation/s

That the Youth Advisory Panel:

a) note the co-option of Matthew Greive as the representative for Orākei until June 2016.

b) note that a copy of this report will be forwarded to the Mayor.

Comments

3. The Terms of Reference section 9 “Replacement of panel member”, states “If a vacancy arises the following option will be considered to fill the vacancy:

a) The selection process used to appoint the member will be used again to fill the vacancy

b) a successful applicant from the initial appointment process may be approached

c) or a co-option may occur. However if there is less than 12 months until the panel may be re-elected, the vacancy may remain”.

4. Matthew was the sole candidate from the Orākei Youth Board to be nominated as a co-opted representative. Matthew has been consistently engaged and has shown sincere and effective commitment to the Orākei Youth Board and their initiatives.

5. Matthew’s dedication to youth development in the local board area has been pivotal in the work to establish the Orākei Youth Board hub based at Orākei Community Centre and further to acquire over 250 youth submissions in response to the Mayor’s 10 year Budget proposal 2015.

6. Matthew’s candidacy for the role of Youth Advisory Panel representative for Orakei has been supported by the Auckland Council Community Development team who have worked with all Orākei Youth Board members to enable them to connect with the broad range of youth groups and youth development organisations in the Orākei Local Board area.

7. Matthew’s candidacy is well supported by the members of the Orākei Youth Board.

Consideration

Local Board views and implications

8. The Orākei Local Board, including the Youth Development portfolio holder, is in full support of this co-option.

Māori impact statement

9. Rangatahi are of great importance in the Orākei Local Board area. There is a strong relationship between the Orākei Youth Board and Ngati Whatua o Orākei Youth. Future youth development plans for the Orakei community continue to incorporate input, participation and collaboration between both parties.

Implementation

10. None.

Attachments

There are no attachments for this report.

Signatories

Authors	Victoria Valdez - Team Administrator
Authorisers	Sarah McGhee - Community Development Programme Manager SCI

Youth Advisory Panel

14 September 2015

Election of Chairperson and Deputy Chairperson

File No.: CP2015/17401

Purpose

1. To elect a new chairperson and deputy chairperson for the panel.

Executive Summary

2. Following the induction of new members at the 27 July 2015 Youth Advisory Panel meeting, a chairperson and deputy chairperson will be elected for a term beginning 14 September 2015 and ending 19 September 2016, as decided by the Youth Advisory Panel.

3. The Youth Advisory Panel must decide whether the election will be conducted by open or closed ballot, and choose a voting system. Staff recommend that the panel adopt one of the two voting systems outlined in the Local Government Act 2002 (explained at paragraphs 11 and 12 of this report).

4. Once the panel has made these decisions, the panel’s liaison councillor, Cr Linda Cooper, will lead the process for the election of the chairperson.

Recommendation/s

That the Youth Advisory Panel:

a) decide whether the chairperson will be elected by open or closed ballot.

b) decide whether the chairperson will be elected using voting system A or voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002).

c) elect a chairperson.

d) elect a deputy chairperson.

Comments

5. At its 11 August 2014 meeting, the Youth Advisory Panel elected Flora Apulu as the chairperson of the panel, and Mosa Mafile’o as the deputy chairperson of the panel (resolution number YOU/2014/39).

6. The panel endorsed a term of 12 months for both the chairperson and the deputy chairperson. This term has now ended, and the panel must elect a new chairperson and deputy chairperson.

7. There is no provision for proxy voting. Only members present may nominate and vote for the chairperson. Candidates can vote for themselves.

Open or closed ballot

8. The panel can choose to elect the chairperson by show of hand, which is an open ballot, or by writing their preference on a ballot paper, which is a closed ballot.

Voting System

9. The panel needs to decide what voting system it would like to use.

10. Staff recommend to undertake the election in accordance with Schedule 7, Clause 26 of the Local Government Act 2002, and to choose one of the two systems that can be used to elect chairpersons and deputy chairpersons of regional councils and other committees. The two systems are described below.

11. System A -

a) requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

b) has the following characteristics:

i) there is a first round of voting for all candidates; and

ii) if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

iii) if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

iv) in any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

12. System B -

a) requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

b) has the following characteristics:

i) there is only one round of voting; and

ii) if two or more candidates tie for the most votes, the tie is resolved by lot.

Voting procedure at the meeting

13. The meeting will proceed as follows:

a) The liaison councillor will act as chair for the beginning of the meeting, and will vacate the chair once a chairperson has been elected.

b) The acting chairperson will call the meeting to order and deal with apologies and the initial procedural items.

c) The first item of substantive business (following the appointment or co-option of any new panel members) will be the election of chairperson.

d) The acting chairperson will call for a decision on whether the ballot will be open or closed. This will be by simple voice or show of hands vote.

e) The acting chairperson will then call for a decision on the voting system. Once a member moves one of the systems and is seconded, it will be put to the vote. Again, a decision will be by voice or show of hands.

f) The acting chairperson will call for nominations for a chairperson. Each candidate must be nominated and seconded by a panel member who is present.

g) Each candidate may speak to their nomination for no longer than two minutes.

h) If there is only one nomination that person will be declared elected and will assume the chair.

i) If there is more than one candidate, an election will take place using the voting system agreed earlier.

j) If it is closed voting, the democracy advisor will undertake the vote, scrutineered by the liaison councillor.

k) The process will be repeated for the election of the deputy chairperson.

l) The meeting will then continue with the next item of business, with the newly elected chairperson and deputy chairperson having assumed their respective roles.

Consideration

Local Board views and implications

14. There are no local board implications.

Māori impact statement

15. There are no items in this report which impact on matters of significance for Māori.

Implementation

16. There are no significant implication issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Jaimee Maha - Democracy Advisor

Authorisers

Marguerite Delbet - Manager Democracy Services

Sarah McGhee - Community Development Programme Manager SCI

Youth Advisory Panel

14 September 2015

Auckland Civil Defence and Emergency Management (CDEM) Group Plan Project

File No.: CP2015/18493

Purpose

1. To receive an update on the development of the Auckland Civil Defence and Emergency Management (CDEM) Group Plan (Group Plan) project.

2. To provide input as youth advisors, and members of the community, to help generate a clearer picture of considerations important to the youth community, in the development of the new Group Plan.

Executive Summary

3. Auckland Council has a statutory role in planning for Civil Defence and Emergency Management (CDEM) to meet the requirements of the CDEM Act 2002. One of those requirements is to develop a plan (Group Plan) to implement effective, efficient and coordinated delivery of CDEM in Auckland.

4. The Auckland CDEM Group committee, a committee of council, is reviewing the current Group Plan and developing the next (3^rd) generation Group Plan for Auckland. The new Group Plan will come into effect in July 2016, and will be operative for five years, until July 2021.

5. The Group Plan is Auckland CDEM’s strategic document that outlines our vision and goals and how we will achieve them. The vision of the current Group Plan is ‘a Resilient Auckland’, a city that will be able to quickly adapt and continue to function at the highest possible level during and after emergency events.

6. Like the rest of the populace, all aspects of life for young people are affected in an emergency. However, we recognise that we need to consider youth-appropriate forms of personal and community preparedness and public education, immediate emergency response capability, and long-term recovery planning for young people before, during and after an emergency in Auckland.

7. This report seeks the panel’s input, both as advisors on matters for the youth community, and as members of their community, to help generate a clearer picture of considerations important to the young people in CDEM planning for this Group Plan review.

Recommendations

That the Youth Advisory Panel:

a) note the contents of the report.

b) provide feedback on considerations important to young people during Civil Defence and Emergency Management (CDEM) planning for the review of the Auckland CDEM Group Plan.

Comments

Background

8. Parts of Auckland are at risk from natural and man-made hazards that occur with varying severity and frequency therefore Aucklanders are, and will continue to be, at risk from a broad range of hazards. Aucklanders have become increasingly aware of these risks as a result of local, national and international hazard events making it important to continue to build resilient and safe communities able to cope with, and adapt to, the impacts of disasters.

9. To make our city the most liveable city in the world we need ensure Auckland’s social, economic, built and physical environments are able to plan in a coordinated manner, supported by a strong community engagement approach and achieving the goals in the 4Rs framework (this includes the ‘Reduction’ of risks, ‘Readiness’ of the community, and ensuring effective ‘Response’ and ‘Recovery’ capabilities).

10. The Auckland CDEM Group committee (a committee of council) is keen for council to engage Auckland’s communities, key partners and stakeholders to ensure we develop the most effective Group Plan for Aucklanders. Auckland Council will also work with the Ministry of CDEM to explore how new national approaches could be included in the new Group Plan for Auckland. This is an exciting opportunity for Auckland to help shape the future landscape of emergency management in New Zealand.

11. This engagement may present opportunities to many people, who could be directly affected by an emergency and who will want to know what council is doing to prepare Auckland to respond to, and recover from, emergencies. There is potential for this to generate wide public interest in Auckland. This is a significant consultation and engagement activity and the engagement principles of Auckland Council’s Significance and Engagement policy will be applied.

12. This is of interest to young people in Auckland as all aspects of life for young people are affected in an emergency. However there are additional considerations in terms of preparedness and resilience that need to be factored into planning for response and recovery for young people in our region.

13. It is critical that young people ‘can get around and get connected’, that they feel ‘important, belong, are cared about and feel safe’; and that they are ‘happy, healthy and thriving’.

14. The goals of I Am Auckland; The Children and Young People’s Strategic Action plan lay out key areas for action to make Auckland a liveable city for children and young people. Auckland Council wants to work with the Youth Advisory Panel to gain advice as to how young people can be involved and considered in emergency planning, and recovery initiatives.

15. This report seeks the panel’s input, both as advisors in youth community matters, and as members of their community, to help generate a clearer picture of considerations important to young people in CDEM planning.

16. Consultation with communities on this plan review will be via a number of channels including council’s online consultation hub Shape Auckland. This survey asks specific questions in relation to:

· Hazards, civil defence, disaster and emergency awareness

· Preparedness

· Community resilience and community response planning

· The communication of hazards and public warnings.

17. The Youth Advisory Panel may wish to consider these key feedback areas alongside general feedback points of importance to youth communities.

18. This feedback will help inform the content of the new Group Plan and the development of Auckland Council’s engagement activity which will roll out as per the timelines listed below:

Timeline of Group Plan project

19. Informal engagement will be completed and development of the draft Group Plan will occur between July and December 2015.

20. Statutory public consultation will take place from January to April 2016.

21. The final Group Plan will be reviewed by the Minister of Civil Defence and approved by the Auckland CDEM Group and adopted in July 2016.

Consideration

Local Board views and implications

22. For the purposes of preparing this report, no local board views or implications were sought. Local board views are regularly sought across functions of CDEM such as, local hazard and risk communication, community response planning and community engagement in CDEM readiness.

23. Local board views will be sought through the Group Plan review process.

Māori impact statement

24. Future discussions on the review of this Group Plan may have implications for Maori. The Auckland Plan identified Māori outcomes will be considered as the Group Plan review is developed. Māori views will be sought through the Communications and Engagement component of the Group Plan project.

Implementation

Significance of Decision

Obligations to the Local Government Act 2002

25. Auckland Council’s new Significance and Engagement Policy was effective from
1 December 2014. This policy is required under the Local Government Act 2002 (LGA)

26. This consultation may present opportunities to many people, who could be directly affected by an emergency and want to know what the council’s Group Plan is about. There is potential for this to generate wide public interest in New Zealand, given events that have happened domestically and internationally. It is therefore determined that this is a significant consultation and engagement activity and the engagement principles of the Significance and Engagement Policy will be applied.

27. Specifically, the council will:

· conduct its business in an open, transparent, and democratically accountable manner; and give effect to its identified priorities and outcomes in an efficient and effective manner

· make itself aware of, and should have regard to, the views of all of its communities

· take account of the diversity of the community, and the community's interests; and the interests of future as well as current communities; and the likely impact of any decision on them

· provide opportunities for Māori to contribute to its decision-making processes

· ensure prudent stewardship and the efficient and effective use of its resources in the interests of its district or region, including by planning effectively for the future management of its assets.

Attachments

There are no attachments for this report.

Signatories

Authors

Kiri Maxwell – Senior Advisor Readiness, Civil Defence and Emergency Management

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Sarah McGhee - Community Development Programme Manager SCI

Youth Advisory Panel

14 September 2015

Relationship with the British High Commission

File No.: CP2015/17245

Purpose

1. To receive a presentation from the British Consulate-General Auckland on the opportunities for young leaders to engage in events and opportunities with national and international figures through the consulate.

Executive Summary

2. The British Consulate-General Auckland offers young New Zealanders a range of professional development, networking and skills development opportunities for young leaders. This presentation will outline some of these opportunities.

3. The purpose of the British Consulate-General Auckland is to build a stronger relationship between the United Kingdom and New Zealand. The consulate supports a wide range of political, commercial, security, defence, and economic matters of interest to both the United Kingdom and New Zealand, and provides support to the many Britons visiting and living in New Zealand.

Recommendation/s

That the Youth Advisory Panel:

a) thank the British Consulate-General Auckland for its presentation.

b) note the professional development, networking and skills development opportunities for young leaders offered through the British Consulate-General Auckland.

c) notify local youth voice mechanisms of the opportunities, as appropriate.

Attachments

There are no attachments for this report.

Signatories

Authors	Sarah Finlay - Strategic Advisor Youth
Authorisers	Sarah McGhee - Community Development Programme Manager SCI

Youth Advisory Panel

14 September 2015

Updates from Youth Advisory Panel Members

File No.: CP2015/17243

Purpose

1. To provide an opportunity for Youth Advisory Panel members to update the meeting on local actions and issues.

Executive Summary

2. These updates are provided by members to share local information and highlight any matters of concern to the youth of Auckland. This information can be taken by members back to their respective local youth voice mechanisms as appropriate.

Recommendations

That the Youth Advisory Panel:

a) note the updates from the panel members.

Attachments

No.	Title	Page
a View	Franklin Youth Advisory Board Member Update	21
b View	Franklin Youth Advisory Board Member Update - Newspaper Article	23
c View	Upper Harbour Youth Caucus Member Update	25
d View	Waitemata Youth Collective Member Update	27
e View	West Auckland Youth Council Member Update	29

Signatories

Authors	Sarah Finlay - Strategic Advisor Youth
Authorisers	Sarah McGhee - Community Development Programme Manager SCI

Youth Advisory Panel

14 September 2015

Working Party and Sub-committee Updates

File No.: CP2015/17244

Purpose

1. To provide the Youth Advisory Panel working parties and the Communications sub-committee an opportunity to update the panel on actions.

Executive Summary

2. To provide updates on the actions and progress of the following working parties and the Communications sub-committee:

· Communications sub-committee – Members M Townley, M Liu and D Goh

· Youth Awards 2015 Working Party – Chairperson Flora Apulu, Members T Kapeli-Sua, A Johnson, M Valgre, M Liu, A Zhou, M Stininato and J Auva’a

· Auckland is My Playground Steering Group – Members M Stininato

· “What’s your flavour” Youth Event Liaison – Members T Kapeli-Sua and A Zhou

· Empowered Communities Approach Working Party – Chairperson F Apulu, Deputy Chairperson M Mafileo, Members J Auva’a, L Chin, B Moimoi, M Townley, M Valgre

· Mayors Youth Traction Plan and Youth Connections Liaison – Members S Yoon.

Recommendations

That the Youth Advisory Panel:

a) thank the working party/sub-committee leads for their updates.

b) forward sub-committee/working party updates for the attention of respective local youth voice mechanisms.

c) appoint new members to working parties.

Attachments

There are no attachments for this report.

Signatories

Authors	Sarah Finlay - Strategic Advisor Youth
Authorisers	Sarah McGhee - Community Development Programme Manager SCI

Youth Advisory Panel

14 September 2015

Youth Advisory Panel - Work Programme Update

File No.: CP2015/18986

Purpose

1. To update the Youth Advisory Panel’s work programme for 2015/2016.

Executive Summary

2. At its meeting on 9 October 2014, the Regional Strategy and Policy Committee ratified a work programme for the Youth Advisory Panel. This was to provide an agreed focus for the panel for the 2014/15 year.

3. At a workshop on Monday 31 August 2015, Youth Advisory Panel members were provided with the opportunity to review the programme for the 2015/2016 year.

4. The deputy chairperson undertook to summarise the workshop discussions for the panel to consider and update the work programme at the 14 September 2015 meeting.

5. The most recent version of the work programme (presented to the panel on 27 July 2015) is attached to this report.

Recommendation/s

That the Youth Advisory Panel:

a) update the Youth Advisory Panel work programme for the 2015/2016 year.

Attachments

No.	Title	Page
a View	Youth Advisory Panel Work Programme	35

Signatories

Authors	Bruce Thomas - Principal Advisor Panels
Authorisers	Sarah McGhee - Community Development Programme Manager SCI