2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation of Minutes
|
That the Albert-Eden Local Board Grants Committee:
a)
confirms the minutes of its ordinary meeting,
held on Wednesday, 16 September 2015, as a true and
correct record.
|
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Albert-Eden Local Board Grants Committee.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with
at that meeting if-
(a) The local authority by resolution so
decides; and
(b) The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item
cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting
if-
(i) That item is a minor matter relating to
the general business of the local authority; and
(ii) the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b) no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Albert-Eden
Local Board Grants Committee
14 October
2015
|
|
Albert-Eden
Local Board Quick Response: Round Two 2015 - 2016
File No.: CP2015/20837
Purpose
1. The purpose of
this report is to present applications received for round two of the Albert-Eden
Local Board Local Grants 2015/2016. The local board is required to fund,
part-fund or decline these applications.
Executive
Summary
2. The Albert-Eden
Local Board has set a total community funding budget of $45,000 and local
events budget of $30,000 for the 2015/2016 financial year.
3. Six applicants
were successful in receiving a grant through the first quick response round, of
which a total of $14,209.99 was spent from the community budget. This leaves a
total of $30,790.01 to be distributed over the remaining three quick response
rounds and one local grant round in the 2015/2016 financial year.
4. Five applicants
were successful in receiving a grant through the last round of events
contestable funding. A total of $14,863.40 was allocated, leaving $15,136.60 to
be distributed to events focused applications in the 2015/2015 financial year.
5. Sixteen
applications were received in the second round of Albert Eden quick response
with a total request of $57,278.77.
|
Recommendation/s
That the Albert-Eden Local
Board Grants Committee:
a) consider the
applications listed in Table One and agree to fund, part-fund or decline each
application in this round.
Table One:
Albert-Eden Local Board Round One Quick Response Applications
|
Applicant
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Project
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Main focus:
|
Requesting
|
Eligibility
|
|
Dance Aotearoa New Zealand
|
Towards costs
of hiring a film professional, editing expertise and film equipment to
produce a high quality film
|
Arts and culture
|
$2,400.00
|
Eligible
|
|
Vibracorp Productions
|
Towards costs to stage the
production ‘HeteroPerformative’
at the Basement Theatre
|
Arts and culture
|
$2,150.60
|
Ineligible due to the event
already being
held on 25 September 2015.
|
|
Citizens Advice Bureau
Auckland City (CABAC) Inc.
|
Towards the replacement of worn
furniture and redecoration of the bureau waiting room area
|
Community
|
$4,677.04
|
Eligible
|
|
1st Mt Albert St Judes Scout
Group
|
Towards cost of a Global Positioning System
(GPS) personal locator beacon
|
Community
|
$599.00
|
Eligible
|
|
Earth Action Trust
|
Towards
the venue hire and material costs to run “Resource Recovery and Creative
Sewing” workshops
|
Community
|
$4,000.00
|
Eligible
|
|
Elizabeth Knox Home &
Hospital
|
Towards
the costs of care for Olive, the mobility dog for residents of the home and
hospital.
|
Community
|
$2,475.88
|
Eligible
|
|
Jeannie & Johnny Books Ltd
|
Towards costs to hold
workshops ‘Discover the Amazing World of Bugs’ at Auckland Museum
|
Community
|
$4,000.00
|
Eligible
|
|
United Sri Lanka Association
(Auckland) Inc
|
Towards the venue hire,
materials and promotion for ‘Miyurasa’ a youth visual and performance arts
concert
|
Community
|
$3,513.00
|
Eligible
|
|
Bluegreens
|
Towards
the restoration planting, weed and pest control along the Meola Creek
|
Environment
|
$2,763.25
|
Eligible
|
|
Crafternoon-Tea
|
Towards a monthly handmade art and
crafts market which aims to showcase the diverse talent of local craft
people
|
Events
|
$1,000.00
|
Eligible
|
|
Yogi Divine Society (NZ)
Incorporated
|
Towards
the venue hire, event marketing and promotion of Ratri Before Navratri
(RBN), an Indian folk musical celebration event
|
Events
|
$10,000.00
|
Eligible
|
|
Pt Chevalier community website
|
Towards
catering and branding for the launch of the community website
|
Events
|
$5,000.00
|
Eligible
|
|
Kay Wooff towards
|
Towards
structural bracing to connect walls, floors and the roof at Whare
Tane-Trevor Lloyd House
|
Historic Heritage
|
$4,000.00
|
Ineligible due to the
applicant already being funded for the same project this financial year
|
|
Ian Sutcliffe
|
Towards
chimney restoration at 74 Gillies Avenue, Epsom.
|
Historic Heritage
|
$4,000.00
|
Eligible
|
|
OnBoard Skate Inc
|
Towards
delivery, management and coordination of skateboard lessons and
events at Nixon Skatepark
|
Sport and recreation
|
$1,700.00
|
Eligible
|
|
Western Springs College
|
Towards equipment to set up a fitness cardio
area within the Western Springs College sports department
|
Sport and recreation
|
$5,000.00
|
Eligible
|
|
Total
|
|
|
$57,278.77
|
|
|
Comments
6. The implementation of the new Community Grants Policy commenced on 1
July 2015. The policy supports each local board to adopt a grants programme for
2015/2016 and the Albert-Eden Local Board adopted its grants programme on 1
April 2015 (see Attachment A).
7. The local board grants programme sets out:
· local board priorities
· lower priorities for
funding
· exclusions
· grant
types, the number of grant rounds and when these will open and close
· any additional
accountability requirements.
8. The Albert-Eden Local Board will operate five quick response grants
and one local grant round for this financial year. This is the second quick
response round for 2015/2016.
9. The new community grant programmes have been extensively advertised
through the new council grant webpage, local board webpages, local board
e-newsletters and Facebook pages, council publications, radio, local newspapers
and community networks. Staff have also conducted a series of public workshops
in local board areas, which have been attended by approximately 1000 people
across the Auckland region.
10. Six applicants were successful in receiving a grant through the
first quick response round of which a total of $14,209.99 was spent from the
community budget. This leaves a total of $30,790.01 to be distributed over the
remaining three quick response rounds and one local grant round in the
2015/2016 financial year.
11. Five applicants were successful in receiving a grant through the
last round of events contestable funding. A total of $14,863.40 was allocated
leaving $15,136.60 to be distributed to events focused applications in the
2015/2015 financial year.
12. Sixteen applications were received in the second round of the Albert
Eden quick response grants programme, with a total request of $57,278.77 (see
Attachment B).
Consideration
Local
Board views and implications
13. Local boards are responsible for the decision-making and allocation
of local board community grants. The Albert-Eden Local Board is required to
fund, part-fund or decline these grant applications against the local board priorities
identified in the local board grant programme.
14. The board is requested to note that section 50 of the Community
Grants Policy states “We will also provide feedback to unsuccessful grant
applicants about why they have been declined, so they will know what they can
do to increase their chances of success next time.”
Māori
impact statement
15. The provision of community grants provides opportunities for all
Aucklanders to undertake projects, programmes, and activities that benefit a
wider range of individuals and groups, including Maori. As a guide for
decision-making, in the allocation of community grants, the new community
grants policy supports the principle of delivering positive outcomes for Maori.
One organisation in this quick
response round has identified as Maori.
Implementation
16. The allocation
of grants to community groups is within the adopted Long Term Plan 2015-2025
and local board agreements.
17. Following the
Albert-Eden Local Board allocating funding for round two quick response,
Commercial and Finance staff will notify the applicants of the local board
decision.
Attachments
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No.
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Title
|
Page
|
|
aView
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Albert-Eden Grants Programme 2015 - 2016
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11
|
|
bView
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Albert-Eden Local Board Quick Response Applicants
2015/2016
|
15
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Signatories
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Author
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Danielle Hibson - Community Grants Advisor
|
|
Authorisers
|
Marion Davies - Community Grants Operations Manager
Jennifer Rose - Operations Support Manager
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
|
