Agenda of Albert-Eden Local Board

I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 7 October 2015

3.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

Albert-Eden Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield

(Quorum 4 members)

Michael Mendoza

Democracy Advisor

1 October 2015

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Albert-Eden Local Board

07 October 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Rosie Bogle - local dog access issues 6

9.2 Sandra Eriksen - local dog access issues 6

9.3 Brian Carter - Friends of Fowlds Park 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Auckland Transport Update October 2015 9

13 Albert-Eden 2015/2016 Locally Driven Initiatives – reallocation of budgets 43

14 Reallocation of the Albert-Eden Local Board's Central Joint Funding Programme locally driven initiatives budget 47

15 Adoption of Local Fees and Charges 2015/2016 53

16 Hearing Panel Decision Report on review of alcohol bans in the Albert-Eden Local Board Area 2015 59

17 Governing Body Members' update 133

18 Chairperson's Report 135

19 Board Members' Reports 141

20 Reports Requested/Pending 155

21 Albert-Eden Local Board Workshop Notes 159

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Albert-Eden Local Board:

a) confirms the minutes of its ordinary meeting, held on Wednesday, 2 September 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Rosie Bogle - local dog access issues

Purpose

1. Rosie Bogle, resident, will be in attendance to deliver a Public Forum presentation on local dog access issues in the local board area.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Rosie Bogle, resident, for her Public Forum presentation.

9.2 Sandra Eriksen - local dog access issues

Purpose

1. Sandra Eriksen, resident, will be in attendance to deliver a Public Forum presentation on local dog access issues in the local board area.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Sandra Eriksen, resident, for her Public Forum presentation.

9.3 Brian Carter - Friends of Fowlds Park

Purpose

1. Brian Carter, Friends of Fowlds Park, will be in attendance to present a Public Forum presentation regarding artificial field development at Fowlds Park.

Recommendation/s

That the Albert-Eden Local Board:

a) Thanks Brian Carter, Friends of Fowlds Park, for his Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Albert-Eden Local Board

07 October 2015

Auckland Transport Update October 2015

File No.: CP2015/20429

Purpose

1. The purpose of the report is to respond to local board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the local board area.

Executive Summary

2. This report covers matters of specific application and interest to the Albert-Eden Local Board and its community; matters of general interest relating to AT activities or the transport sector; and AT media releases for the information of the Board and community.

Recommendation/s

That the Albert-Eden Local Board:

a) receives the Auckland Transport Update October 2015 report.

b) note the Normanby Road/Mount Eden Road intersection improvements have a Firm Estimate of Cost $169,310

c) requests Auckland Transport proceeds to construction of the Normanby Road/Mount Eden Road Intersection improvements and approves the release from the Local Board Transport Capital Fund of $169,310 to complete the project.

d) notes the Rough Order of Cost for lighting upgrade on Mont Le Grand Road is $22,000

e) note the Rough Order of Cost for the Friction Grip treatment on Mont Le Grand Road is $12,000

f) requests Auckland Transport to proceed to detailed design for the lighting upgrade on Mont Le Grand Road

g) requests Auckland Transport proceed to detailed design for the Grit Friction treatment on Mont Le Grand Road.

Comments

Albert-Eden Local Board Transport Capital Fund (LBTCF)

3. The Albert - Eden Local Board has $664,933 per annum of discretionary funding for transport-related capital projects. It may allocate funding for the whole electoral term (i.e. $1,994,799) at any stage during its term.

4. The uncommitted $ 119,016 from the previous electoral term may also be rolled over on this occasion, giving the Albert - Eden Local Board a total pool of approximately $2,113,815 available in this electoral term to spend on transport projects.

5. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Does not compromise the efficiency of the road network.

6. For funding projects outside of the road corridor, they must meet the following criteria:

· Supports connectivity of cycle way and footpaths within the transport network;

· Footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

· Footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

7. Attachment A provides a financial update of expenditure against the Local Board Capital Fund as at 23 September 2015.

8. You will note there is $199,552 available in this financial term still to be allocated. Although note there will be sufficient projects in the pipeline if the above resolutions are agreed by the Local Board.

Normanby Road/Mount Eden Road – Intersection

9. Auckland Transport was asked in 2013 to address a number of loss of control accidents associated with right turn movements from Mt Eden Road onto Normanby Road. Shape correction was undertaken at this time.

10. Since then Cycle Action Auckland and Local Board representatives have raised concerns with the layout and requested AT to provide cycle lanes through the staggered intersection of Mt Eden Road, Normanby Road and Puka Street. These were designed but did not make it into Auckland Transports Minor Safety Programme.

11. You can find a copy of the proposed plan taking into account the concerns raised at Attachment B.

12. The Firm Estimate of Cost (FEC) for this project is $169,310 inclusive of GST. A resolution requesting AT proceeds to construction utilising the Local Board Transport Capital Fund (LBTCF) can be found in the recommendations above.

Mont Le Grand – Proposed Lighting and Friction Grip Improvements

13. The Local Board have been following a number of accidents on Mont Le Grand with vehicles travelling at high speeds failing to negotiate the sharp and downward sloping corner with Mewburn Avenue. The Local Board met with residents in March 2014 and consequently AT upgraded signage, and already planned speed tables were constructed in May-June 2014 utilising the Local Board Transport Capital Fund (LBTCF).

14. Unfortunately in August 2015 another accident occurred at this site causing significant damage. On request of the Local Board AT has once again reviewed the site and suggest improvements to lighting and application of a grit covering on the corner.

15. Lighting upgrade - It is recommended that all lights on Mont Le Grand Road are upgraded to LED light. The Rough Order of Cost (ROC) for the lighting upgrade is $22,000.

16. Friction grip treatment – It is recommended to apply buff coloured friction grip to the eastbound lane at the corner to address the loss of control crashes and reduce stopping distance required. Rough order cost (ROC) for this work is $12,000.

17. A resolution requesting Auckland Transport to proceed to detailed design can be found in the recommendations above.

Board Consultations:

18. Consultation documents for the following proposals have been provided to the Albert Eden Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only.

Change to Parking Controls - Enfield Street, Mt Eden

19. The site at 30-40 Enfield Street in Mount Eden is currently in development. Auckland Council has granted consent to proceed with the construction of a residential development on the site. The new development includes changes on Enfield Street, east of Mary Street. The changes involve a new vehicle crossing, No Stopping At All Times (NSAAT) road markings, a loading zone and the installation of a new P120 parking bays with space for 6 cars. The changes are to accommodate a new vehicle entrance to the development and improve the streetscape amenity for pedestrians. New parking controls are proposed to complement the existing commercial building and new residential land use. The Local Board raised no objections to the proposal.

Gordon Road - NSAAT markings and redesign of angle parking spaces on the western kerbside

20. Auckland Transport is looking at installing approximately 3 meters of No Stopping At All Times markings (NSAAT) along the frontage of 9 Gordon Road, Morningside to facilitate entry of trucks into the premises via their southern access. As this was being assessed it revealed that the angle parking spaces on the western side of Gordon Road adjacent to the driveway are too close. A design was provided to the Transport leads for comment. Member Easte was happy to proceed if directly affected businesses were comfortable with the proposal.

Issues Register:

Description

AT Response

Parking in Epsom in vicinity of Queen Mary Avenue

Concerns have been raised about a lack of retail parking for the cinema and shops on Manukau Road, Queen Mary Avenue and in surrounding areas.

AT is investigating options in conjunction with the Board’s Transport Representative.

Attachments

No.	Title	Page
a View	Local Board Transport Capital Fund - Update	13
b View	Mt Eden-Normanby-Puka Detail Design	17

Signatories

Author

Felicity Merrington – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 October 2015

Albert-Eden 2015/2016 Locally Driven Initiatives – reallocation of budgets

File No.: CP2015/20527

Purpose

1. The Albert-Eden Local Board currently has a small number of projects requiring funding, along with budgeted projects unable to be implemented in 2015/2016 for various reasons. The purpose of this report is to outline the reasons why budgeted projects cannot go ahead and to provide the Board options for the reallocation of budget to new projects.

Executive Summary

2. Each year the Albert-Eden Local Board allocates a budget through the Annual Plan process to a number of prioritised locally driven initiatives (LDI) projects. During the year, some projects will not be able to be delivered for various reasons and new projects will be identified for funding.

3. The Board allocated $75,000 of operating expenditure through its 2015/2016 LDI budget towards additional toilets in the Mt Albert Rugby League Club building. Because of the length of time before the club will be ready to renovate, officers investigated the possibility of adding a toilet in the existing footprint of the building. It has been concluded that this is not workable because the current footprint of the ground floor does not allow expansion for more public toilets and space would need to be taken from the existing changing rooms.

4. The Board allocated $15,000 of operating expenditure through its 2015/2016 LDI budget to fund a business case to support a commercial property at 2 Wiremu Street, Balmoral, being retained for use as a community facility. At this point, the Board is not being asked for a business case as other options are being investigated. If the need arises for a business case during the remainder of 2015/2016 there is scope to reprioritise savings from other projects to progress this.

5. Officers recommend reallocating the operating expenditure budgets of $75,000 and $15,000 to one or a number of the following new projects at this meeting, noting that staff require a minimum of 9 months in order to successfully deliver projects or programmes:

i. $50,000 for detailed planning and consenting of the western end of Chamberlain Park. The Board allocated capital expenditure funding to this project but the planning component for stage one requires operating expenditure.

ii. $20,000 for the holding of a public event, or events, at the western end of Chamberlain Park where the community is invited to use the space as a park over a weekend during summer 2015/2016. The Board resolved in August 2015 to hold an event this summer on Chamberlain Park; however the project requires funding to be allocated now, otherwise there is little chance of delivery.

iii. $20,000 for the planning and consenting costs for a new stand-alone toilet in Fowlds Park. Capital funding for the delivery of the project could be allocated once the Board has clarity, later this year, around the rules of the $10 million local boards discretionary fund for capital projects.

Recommendation/s

That the Albert-Eden Local Board:

a) Approves the reallocation of the 2015/2016 LDI budget of $75,000 operating expenditure for additional Fowlds Park toilets to the following:

i. $50,000 towards detailed planning and consenting of the western end of Chamberlain Park as a neighbourhood open space as part of the implementation of the Chamberlain Park Master Plan.

ii. $20,000 towards a community event to be held at Chamberlain Park in the summer of 2015/2016.

iii. $5,000 towards the planning and consenting costs for a new stand-alone toilet in Fowlds Park.

b) Approves the reallocation of the 2015/2016 LDI budget of $15,000 operating expenditure, to fund a business case to support a commercial property at 2 Wiremu Street, Balmoral, being retained for use as a community facility, towards the planning and consenting costs for a new stand-alone toilet in Fowlds Park.

Comments

Background

6. The Albert-Eden Local Board currently has a small number of projects requiring funding, along with budgeted projects unable to be implemented in 2015/2016 for various reasons. This report sets out the reasons why some budgeted projects cannot go ahead and provides the Board options for the reallocation of budget to new projects.

Fowlds Park toilet development

7. The Albert-Eden Local Board Plan 2014 prioritised new toilets in Fowlds Park, Mt Albert, as additional facilities will be needed once a new artificial sports field is completed in 2017. The existing single public toilet, which occupies a corner of the ground floor of the Mt Albert Rugby clubrooms, is currently inadequate for purpose.

8. In late 2014, the Board became aware that the Mt Albert Rugby League Club was planning renovations to its buildings and it was suggested that additional toilets, funded by the Board, could be built as part of the renovation project. Based on information provided in a quantity surveyor report, a LDI budget of $75,000 budget was allocated to the design and build of the toilets, conditional on the club being ready to build this financial year. At a meeting on 20 July 2015, representatives of the club confirmed they were looking to develop their premises in the longer term of about 10 years. Consequently, no further discussions have taken place with the club.

9. In September 2015, the Board’s Parks Portfolio requested that officers look at an option of building an additional toilet within the existing footprint of the club. This approach would require council taking back a portion of the lease of the ground floor. Staff advice is that this option is not feasible for the following reasons:

i. The current footprint of the ground floor does not allow expansion for more public toilets so space would be required from the existing layout, reducing the size of the changing rooms. This is not desirable as the planned artificial field will increase demand for the changing rooms.

ii. Any costs associated with incorporating new toilets in the current footprint would be significantly more than the plan the surveyor inspected.

Officers recommend reallocating the operating expenditure budget of $75,000.

2 Wiremu Street, Balmoral, business case

10. The property at 2 Wiremu Street, Balmoral, is owned by council and is currently leased commercially by a daycare centre. Panuku Development Auckland has identified the property as an asset for potential divestment.

11. The Albert-Eden Local Board Plan 2014 identifies the provision of community and recreation facilities as a key component in building strong communities. The Board considers that the property at 2 Wiremu Street may have the potential to be used as a community facility and accommodate a small number of community groups. In November 2014 the Board submitted an Expression of Interest to retain the property for use as a community facility.

12. In the event that the Board would be required to develop a business case, it allocated $15,000 from its 2015/2016 LDI budget for this purpose. At this point, the Board is not being asked for a business case as other options are being investigated and it is recommended that it considers reallocating the budget of $15,000. If the need arises for a business case during the remainder of 2015/2016 there is scope to reprioritise savings from other projects to progress this.

Options for reallocation

13. The Board should consider allocating the $90,000 of available operating expenditure to one or a number of the following projects:

Chamberlain Park planning and summer event

14. The Albert-Eden Local Board has earmarked approximately $900,000 over the next three years to commence the implementation of the Chamberlain Park Master Plan.

15. The Board is adopting a staged approach and is looking to develop the western end of Chamberlain Park as a priority project. The Board allocated $50,000 capital expenditure funding to this project but the planning component for stage one requires operating expenditure. In order to progress this project in 2015/2016 the Board needs to allocate $50,000 operating expenditure for detailed planning and consenting.

16. At the Board’s August 2015 meeting it also resolved to hold a public event, or events, at the western end of Chamberlain Park where the community is invited to use the space as a park over a weekend during summer 2015/2016. Staff have been working with the events portfolio holders to scope an event which would take place over a weekend and may include a movie. This event will also require an external facilitator to be contracted, as there is no internal capacity to organise the event. In order for officers to plan effectively and secure relevant film licences, the Board must make a decision on funding at the October business meeting. In order to progress the event in 2015/2016 the Board needs to allocate $20,000.

Fowlds Park toilet development

17. To ensure the park has an additional toilet facility, the Board could consider installing a stand-alone unit. The cost of installing a new single pan accessible toilet on site will be in the order of approximately $200,000, depending on location and proximity to existing services, and will need to be considered for funding from the Board’s Discretionary Capex Fund. Should the Board want to progress a new toilet(s) to coincide with the delivery of new artificial sports field in 2017 it will need to allocate $20,000 for planning and consenting costs in 2015/2016.

Consideration

Local Board views and implications

18. The Albert-Eden Local Board allocated its budget through the Annual Plan process to a number of prioritised locally driven initiatives projects. During the year, some budgeted projects will not go ahead which requires the Board to reallocate budget to new projects.

Māori impact statement

19. Iwi are advised of any projects that may have significance to them and are consulted with appropriately. In particular, iwi have been consulted as part of the development of the Chamberlain Park Master Plan and were part of the design team. Iwi will have an interest in the development of the western part of the park, in particular the Meola Creek restoration.

Implementation

20. Most projects will need nine months or more to be successfully delivered within the 2015/2016 financial year. The ability to spend and deliver outcomes is always dependent on the availability of experienced staff or consultant project management resource.

21. The Board must make decisions about reallocation of budgets as soon as possible in order to allow officers the chance to deliver projects by 30 June 2016.

Attachments

There are no attachments for this report.

Signatories

Author	Robyn Allpress – Senior Local Board Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 October 2015

Reallocation of the Albert-Eden Local Board's Central Joint Funding Programme locally driven initiatives budget

File No.: CP2015/20726

Purpose

1. To seek the Board’s approval to reallocate it’s 2015/2016 Central Joint Funding Programme locally driven initiatives budget line, following a multi-board decision not to re-establish the Central Joint Funding Committee (CJFC) for the 2015/2016 year.

Executive Summary

2. The Albert-Eden Local Board held a workshop to discuss the re-establishment of the CJFC on Wednesday, 19 August 2015. The workshop was part of a series led by Tristan Coulson, Senior Policy Advisor, which also included workshops with the Waitemata, Maungakiekie-Tamaki and Puketapapa Local Boards. The Orakei Local Board had already decided not to contribute its multi-board funding budget to continue the committee and did not participate in the workshops.

3. Membership on the CJFC for 2015/2016 was envisioned to consist of one member from the Albert-Eden, Maungakiekie-Tamaki, Puketapapa and Waitemata Local Boards.

4. The Board resolved at its Wednesday, 2 September 2015 business meeting to continue its membership of the CJFC for 2015/2016 and allocated all of its $180,000 ‘Central Joint Funding Programme’ locally driven initiatives budget line to the Committee.

5. Following the Board’s September 2015 business meeting, the Waitemata and Maungakiekie-Tamaki Local Boards had also passed similar resolutions. However, the Puketapapa Local Board at its Thursday, 24 September 2015 business meeting resolved to discontinue its membership of the Central Joint Funding Committee for 2015/2016.

6. As a result, the Central Joint Funding Committee will not be re-created in 2015/2016. Officers recommend that the Board rescind its resolutions from its 2 September 2015 business meeting and consider how it will reallocate its 2015/2016 ‘Central Joint Funding Programme’ locally driven initiatives budget line.

7. The Board could allocate the funding to one or more of the following options:

i. Top up the ‘Local Discretionary Community Grants’ budget line.

ii. Create a new ‘Local Accommodation Support Fund’ budget line.

iii. Top up the ‘Local Events Contestable Fund’ budget line.

iv. Allocate the funding to other Board priorities or projects.

8. The first two options are recommended.

Recommendation/s

That the Albert-Eden Local Board:

a) Agrees that the resolutions from the Albert-Eden Local Board meeting held on Wednesday, 2 September 2015, be rescinded as follows:

~~a) Approves the continuation of the Central Joint Funding Committee as an interim measure for the 2015/2016 financial year.~~

~~b) Approves that the Central Joint Funding Committee will have decision-making responsibility for the following funding schemes:~~

~~i. Accommodation Support Fund.~~

~~ii. Community Group Assistance Fund.~~

~~c) Approves the following amendments to the funding schemes:~~

i. the Community Group Assistance funding rounds will be undertaken between October and November 2015 (round one) and February and March 2016 (round two).

~~ii. the Accommodation Support funding round will be undertaken between October and November 2015.~~

~~iii. that both funding schemes have a minimum application threshold of $2,000.~~

d) Allocates the ‘Central Joint Funding Programme’ locally driven initiatives budget line, totalling $180,000 to support the implementation of the Central Joint Funding Committee for the 2015/2016 financial year.

e) Notes that the Board needs to reallocate $17,000 from another budget line to the ‘Central Joint Funding Programme’ locally driven initiatives budget line in order to be a part of the Central Joint Funding Committee for the 2015/2016 financial year, and delegates authority to Chairperson Haynes and Deputy Chairperson Fryer to work with officers to determine the appropriate budget.

~~f) Approves the terms of reference to guide the Central Joint Funding Committee.~~

~~g) Appoints Member Watson as the Board’s representative and Member Corrick as alternate board representative to the Central Joint Funding Committee.~~

h) Notes that staff will engage central local boards and the Central Joint Funding Committee to develop a new approach to guide multi-board funding for the 2016/2017 financial year and onwards.

b) Reallocates the 2015/2016 ‘Central Joint Funding Programme’ locally driven initiatives budget line, totalling $180,000, to the following:

i) $80,000 to the 2015/2016 ‘Local Discretionary Community Grants’ budget line.

ii) $100,000 to a new 2015/2016 ‘Local Accommodation Support Fund’ budget line.

c) Requests the Community Grants Operations Manager to work with the Board to establish an Albert-Eden Local Board Accommodation Support Fund for 2015/2016, to help ensure it can continue to provide support to local community groups, in the absence of the Central Joint Funding Committee.

d) Requests a formal report to its November 2015 business meeting regarding the set up and parameters of the new Albert-Eden Local Board Accommodation Support Fund for 2015/2016 so the Board can approve the funding scheme and timelines with a view to holding one round in early 2016.

Comments

Background

9. Community grants are one of a suite of tools to provide financial support to community groups who propose activities, events and programmes across the Auckland region.

10. The Central Joint Funding Committee (CJFC), between 2011 and 2015 was responsible for allocating three former Auckland city funding schemes, the Community Group Assistance Fund, Accommodation Support Fund and Cultural Heritage Fund, totalling approximately $1.1m.

11. The Community Grants Policy, adopted in December 2014, introduced a new framework to guide the provision of grants. The policy supports local boards to create their own ‘local grants programme’ and/or form joint funding committees, which allocate grants that deliver benefits across multiple local board areas. The new policy also replaced all previous legacy council funding schemes.

12. As part of decisions made for the Long-term Plan, all multi-board funding budgets were devolved to local boards via the Local Boards Funding Policy. This provided options for local boards to top-up their community grants budget, allocate the funds to another priority area, or contribute their allocation to continue a joint funding committee.

13. Workshops were held with four central local boards during which officers sought the boards’ direction on the following:

· re-establishment of the CJFC

· funding allocation for the 2015/2016 financial year as an interim measure

· multi-board funding budget to support the funding schemes

· development of a new approach for the 2016/2017 financial year and onwards.

14. The Orakei Local Board had already chosen not to contribute their multi-board funding budget to the CJFC.

15. Following a workshop on Wednesday, 19 August 2015, the Albert-Eden Local Board resolved at its Wednesday, 2 September 2015 business meeting to continue its membership of the CJFC for 2015/2016 and allocated $180,000 of its ‘Central Joint Funding Programme’ locally driven initiatives budget line.

16. The Waitemata and Maungakiekie-Tamaki Local Boards have also passed similar resolutions. However, the Puketapapa Local Board at its Thursday, 24 September 2015 business meeting resolved to discontinue its membership of the Central Joint Funding Committee for 2015/2016.

17. As a result, the Central Joint Funding Committee will not be re-created in 2015/2016. Officers recommend that the Board rescind its resolutions from its 2 September 2015 business meeting and consider how it will reallocate its 2015/2016 ‘Central Joint Funding Programme’ locally driven initiatives budget line.

18. The Board could allocate the funding to one or more of the following options:

i. Top up the ‘Local Discretionary Community Grants’ locally driven initiatives budget line. This would enable groups who applied to the CJFC to apply to the Board for community group assistance funding.

ii. Create a new ‘Local Accommodation Support Fund’ which would enable the Board to fund groups who would have otherwise applied to the CJFC for accommodation support.

iii. Top up the ‘Local Events Contestable Fund’ locally driven initiatives budget line.

iv. Allocate the funding to other Board priorities or projects.

19. Officers recommend the first two options, as these are most closely aligned with the purpose of the original CJFC and would provide the best support for local community groups in the absence of the CJFC.

20. The Community Grants Operations Manager can work with the Board to establish an Albert-Eden Local Board Accommodation Support Fund for 2015/2016 and can provide a report to the Board’s November 2015 business meeting regarding the set up and parameters of the fund. This would enable the Board to approve the funding scheme and timelines with a view to holding one round in early 2016.

Consideration

Local Board views and implications

21. A decision to not re-establish the Central Joint Funding Committee for 2015/2016 means that the Board is required to reallocate its ‘Central Joint Funding Programme’ locally driven initiatives budget line, totalling $180,000 to another locally driven initiatives budget line.

Māori impact statement

22. Alongside other local community groups, community grants have the potential to make a significant impact on Māori and can respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering Māori outcomes.

Implementation

23. Implementation of any new funding schemes will be challenging this far into the financial year, however Local Board Services will work closely with the Community Grants team to support a new scheme should the Board decide to approve one.

Attachments

No.	Title	Page
a View	Albert-Eden Local Board - 2 September 2015 resolutions	51

Signatories

Author	Michael Mendoza - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 October 2015

Adoption of Local Fees and Charges 2015/2016

File No.: CP2015/20496

Purpose

1. This report seeks adoption of a Local Fees and Charges Schedule for 2015/2016.

Executive Summary

2. In June 2015, local boards adopted a Local Board Agreement 2015/2016, outlining local priorities and budgets.

3. Local board agreements are supported by a fees and charges schedule. However due to a review of local sportsfield charges in the central Auckland area, a fees and charges schedule for 2015/2016 for this local board area was put on hold.

4. In August 2015, the Finance and Performance Committee resolved to “waive fees for sportsfields in central local board areas until a region-wide policy is adopted in the 2016/2017 financial year”.

5. Attachment One outlines an updated local fees and charges schedule for 2015/2016 for adoption by the local board. A region-wide policy will be considered in 2016/2017.

Recommendation/s

That the Albert-Eden Local Board:

a) adopts Local Fees and Charges Schedules for 2015/2016 (Attachment One).

Comments

6. In June 2015, local boards adopted a Local Board Agreement for 2015/2016, outlining local priorities and budgets.

7. Local board agreements are supported by a fees and charges schedule. However due to a review of local sportsfield charges in the central Auckland area, a fees and charges schedule for 2015/2016 for this local board area was put on hold.

8. In August 2015, the Finance and Performance Committee resolved to “waive fees for sportsfields in central local board areas until a region-wide policy is adopted in the 2016/2017 financial year”.

9. Attachment One outlines an updated local fees and charges schedule for 2015/2016 for adoption by the local board. A region-wide policy will be considered in 2016/2017.

Consideration

Local Board views and implications

10. Engagement with the community, including consultation, and a number of workshops and meetings were held by the local board and with the governing body to finalise local board agreements for 2015/2016. The local fees and charges schedule is a supporting document to this agreement.

Māori impact statement

11. Content for local board agreements have been developed through engagement with the community, including Maori.

Implementation

12. The adopted local fees and charges schedule for 2015/2016 will be published online as per usual business practice.

Attachments

No.	Title	Page
a View	Local Fees and Charges Schedule 2015/2016	55

Signatories

Authors

Kate Marsh, Financial Planning Manager – Local Boards

Jane Aickin, Manager Local and Sports Parks, Parks Sports and Recreation

Authorisers

Matthew Walker, Manager Financial Planning, Policy and Budgeting

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 October 2015

Hearing Panel Decision Report on review of alcohol bans in the Albert-Eden Local Board Area 2015

File No.: CP2015/20482

Purpose

1. To decide which existing alcohol bans are to be retained after 31 October 2015.

Executive Summary

2. The Albert–Eden Local Board has undertaken a review of its existing local alcohol bans in its local board area using a public engagement process.

3. The purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the new threshold will lapse on 31 October 2015.

4. The local board appointed a hearing panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the local board.

5. The key recommendations of the panel are that:

· 45 alcohol bans meet the new higher statutory threshold and should be retained.

· 63 alcohol bans do not meet the new threshold and should be allowed to lapse.

A full copy of the deliberations and decisions (including any amendments to areas and times) are contained in Attachment B.

6. The hearing panel also notes that the local board has the delegated authority to consider evidence to make a new or remake an alcohol ban.

7. The decision required of the local board is whether to approve the recommendations of the hearing panel.

8. Following the decision, staff will update the register of local alcohol bans to commence on 31 October 2015 and update signage.

Recommendation/s

That the Albert-Eden Local Board:

a) Make the alcohol bans recommended to be retained (with any amendments) as contained in Attachment B and C pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

b) Allow the alcohol bans recommended to lapse as contained in Attachment B to lapse on 31 October 2015.

c) Confirm that the decisions in (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d) Authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachments B and C to correct any identified errors or typographical edits.

Comments

9. Alcohol bans are an accepted and effective way of helping to reduce alcohol-related harm. They reduce the amount of alcohol consumed in public places. This helps to reduce harm including levels of intoxication, noise, litter, harm and disorder.

10. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

11. Recent changes to legislation require a review of existing alcohol bans against a new, higher threshold. This means that alcohol bans can only be retained in areas displaying high levels of alcohol-related crime or disorder.

12. Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014, and local boards have the delegated responsibility to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance, which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans, which will be subject to a separate process (commencing after 31 October 2015).

Proposal

13. The Albert-Eden Local Board, at its business meeting on the 6 May 2015 (resolution number AE/2015/60), adopted for public engagement a proposal to:

· retain seven existing alcohol bans

· lapse 101 existing alcohol bans unless sufficient evidence is provided through the public submission process.

14. The public engagement period opened on 19 June and closed 17 July 2015.

15. The proposed changes were notified as follows:

· a public notice in the New Zealand Herald

· on the Auckland Council website

· to the local board stakeholders.

16. All supporting documents were made available on council’s website and through local libraries and service centres.

17. A total of 51 submitters gave evidence for 32 alcohol ban areas. Thirty-six submitters gave general feedback not specific to an alcohol ban area.

Hearing and deliberations process

18. The Albert-Eden Local Board appointed a hearing panel which consists of all of the board members and member Peter Haynes as Chairperson.

19. A total of 10 submitters indicated they wished to be heard. The hearing panel heard from six submitters on the 10 August 2015 and held deliberations on all written and oral submissions on the 10 and 12 August 2015.

20. Copies of all submissions received were made available.

21. In conducting hearings and making decisions, the hearings panel considered a range of the statutory and bylaw requirements, summarised in Attachment A. The most important requirements outlined in the bylaw are:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration of using one of the following times for consistency:

- 24 hours, 7 days a week (at all times alcohol ban);

- 7pm to 7am daily (evening alcohol ban)

- 10pm to 7am daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban)

- 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

Comments

22. The decisions of the hearing panel (including any amendments to areas and times) and summary of the evidence considered are contained in Attachment B and maps are provided in Attachment C.

23. The key recommendations of the panel are that:

· 45 alcohol bans meet the new higher statutory threshold and should be retained

· 63 alcohol bans do not meet the new threshold and should be allowed to lapse.

24. As part of the its decisions, the panel:

· retained 41 areas that did not require geographical amendments however in some instances times were amended to ensure the operative times are proportionate and appropriate in light of the crime or disorder.

· extended the existing geographical areas of Kingsland Town Centre, Mt Albert Town Centre and Waterview Reserve. There is sufficient evidence of alcohol-related crime or disorder to support the extended areas.

· subsumed one existing alcohol ban area, Monkey Hill, into streets surrounding Eden Park event-based alcohol ban area.

25. It is noted that the Pleasant Reserve alcohol ban was included in the Maungakiekie-Tāmaki Local Board alcohol ban proposal. The alcohol ban was introduced as part of a blanket night time ban on parks by Auckland City Council. No evidence of alcohol related crime or disorder was held on legacy council files or identified on police data obtained prior to public engagement. No further evidence was provided of alcohol-related crime or disorder in the area. It is recommended that the alcohol ban be allowed to lapse.

26. The decision required of the local board is whether to approve the recommendations of the hearing panel.

Consideration

Local Board views and implications

27. Since the commencement of the review in November 2014 the local board at workshops has been presented with the statutory decision making requirements, review process options, and pre-public engagement process evidence to assist the local board in making decisions on which current alcohol bans will be retained after 31 October 2015.

Māori impact statement

28. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

29. Feedback received from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol-related harm.

Implementation

30. Any decision on current alcohol bans to be retained or lapsed will require an update to the register of local alcohol bans and to signage. The updating of signage will be coordinated through the Integrated Bylaw Review and Implementation programme.

Attachments

No.	Title	Page
a View	Decision-making requirements	63
b View	Deliberation table	65
c View	Maps of alcohol ban areas retained	85

Signatories

Author	Chair Peter Haynes Local Board hearing panel for the review of alcohol bans 2015 on behalf of the panel
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

No.	Title	Page
a View	Albert-Eden Local Board Workshop Notes - 9 September 2015	161
b View	Albert-Eden Local Board Workshop Notes - 16 September 2015	163
c View	Albert-Eden Local Board Workshop Notes - 22 September 2015	165
d View	Albert-Eden Local Board Workshop Notes - 23 September 2015	167

Author	Chairperson Peter Haynes – Albert-Eden Local Board
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards