Council Controlled Organisations Governance and Monitoring Committee

OPEN MINUTES

Minutes of a meeting of the Council Controlled Organisations Governance and Monitoring Committee held in the Level 26, 135 Albert Street, Auckland on Tuesday, 6 October 2015 at 9.37am.

present

Chairperson	Deputy Mayor Penny Hulse
Deputy Chairperson	Cr Calum Penrose
Members	Cr Anae Arthur Anae
	Cr Cameron Brewer
	Cr Dr Cathy Casey
	Member Precious Clark
	Cr Ross Clow
	Cr Linda Cooper, JP
	Cr Denise Krum
	Cr Dick Quax	From 9.51am, Item C1
	Cr Penny Webster

ABSENT

Mayor Len Brown, JP

Cr Chris Darby

Cr George Wood

Member Glenn Wilcox

ALSO PRESENT

Cr Bill Cashmore

Council Controlled Organisations Governance and Monitoring Committee 06 October 2015

1          Apologies

Resolution number COU/2015/80

MOVED by Chairperson PA Hulse, seconded by Cr CE Brewer:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) accept the apologies from Mayor LCM Brown, Cr C Darby, Cr GS Wood and Member G Wilcox for absence, and from Cr D Quax for lateness.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number COU/2015/81

MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:

That the Council Controlled Organisations Governance and Monitoring Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 1 September 2015 and the extraordinary minutes of its meeting, held on Wednesday,          23 September 2015, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9

Auckland Council Appointment and Remuneration Policy for Board Members of Council Organisations

Resolution number COU/2015/82 MOVED by Cr LA Cooper, seconded by Cr MP Webster: That the Council Controlled Organisations Governance and Monitoring Committee: a)      agree, pursuant to Standing Order 1.9.5, to alter Resolution No. COU/2015/6 (3 February 2015): a)   agree the proposed changes to the Board Appointment and Remuneration policy including: i)      amending Section 4.4.2: New Appointments 1.1    a Nomination Panel, made up of the Chief Executive of Auckland Council, Mayoral Chief of staff, Chair of the CCO, an independent human resources advisor and an IMSB member. The CCO Governance and Monitoring Committee will be responsible for short-listing the candidates. 1.2    an Interview Panel, made up of the Chief Executive of Auckland Council, two Councillors appointed by the Chair of the CCO Governance and Monitoring Committee, Chair of the CCO, and an IMSB member of the CCO Governance and Monitoring Committee. The Interview Panel is responsible for interviewing up to three candidates and recommending the preferred candidate to the CCO Governance and Monitoring Committee for approval. as follows: i)       agree the proposed changes to the Board Appointment and Remuneration policy including amending Section 4.4.2: New Appointments as follows: 1.1    Nomination Panel comprised of: ·      Chief Executive of Auckland Council (or representative) (ex officio) ·      Mayoral Chief of staff (or representative) ·      Chair of the CCO (ex officio) an independent human resources advisor ·      Councillors appointed by the CCO Governance and Monitoring Committee (up to two) ·      IMSB member (nominated by the IMSB) The CCO Governance and Monitoring Committee is will be responsible for approving the short-list of the candidates. 1.2    Interview Panel comprised of: ·      Chief Executive of Auckland Council (or representative) (ex officio) ·    Councillors appointed by the CCO Governance and Monitoring Committee (up to two) ·    Chair of the CCO board (ex officio) ·    IMSB member (nominated by the IMSB). The Interview Panel is responsible for interviewing up to three candidates and recommending the preferred candidate to the CCO Governance and Monitoring Committee for approval. CARRIED

10        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11        Procedural motion to exclude the public

Resolution number COU/2015/83

MOVED by Chairperson PA Hulse, seconded by Deputy Chairperson CM Penrose:

That the Council Controlled Organisations Governance and Monitoring Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Board Appointments Tamaki Redevelopment Company Limited (TRC) - Shortlist of applicants

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. In particular, the report contains information regarding the short-listing of candidates for the vacancy on TRC.  The information contains information about the privacy of individuals who have applied for director vacancies on Tamaki Redevelopment Company Limited..	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

9.41 am           The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

9.56 am           The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Board Appointments Tamaki Redevelopment Company Limited (TRC) - Shortlist of applicants
	b)      approve that recommendation a) remain confidential to protect the privacy of all applicants.

9.56 am                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Council Controlled Organisations Governance and Monitoring Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................