Agenda of Devonport-Takapuna Local Board

Portfolio	Responsibilities	Primary	Associate
Governance	Board leadership Board-to-Council and Board to Board relationships Board to CCO relationships (strategic governance matters) Civic duties Advocacy (local, regional and central government) Community partnerships Relationships with Māoridom Relationships with youth Relationships with government Unitary Plan Policy and planning: - local board plan - local board agreement - local area plan	Chairperson	Deputy Chairperson
Economic development and town centres Finance	Key relationships with ATEED Business Improvement Districts Establish and promote local priorities in relation to economic development and tourism Town centre renewal, design and maintenance Town centre marketing and community safety	Member Bergin	Member Hale
Events	Coordinating the Board events calendar Liaising with event organisers and applicants Local event sponsorship Filming applications, feedback on behalf of the Board and production company liaison	Member Roe	Member Cohen
Community development and resilience	Community development Neighbourhood relationships Community advocacy Community safety (excluding town centres) Graffiti removal Relationships with Civil Defence Emergency Management Group Community preparedness disaster response relief and recovery Artistic and cultural service levels Promoting artistic endeavour	Member Cohen	Member Roe
Parks and natural environment	Neighbourhood parks and reserves (including esplanade reserves and the coastline) Design and maintenance Plantings, playgrounds, tracks and bollards Local priorities in relation to regional environmental management Coastal management including mangrove encroachment and erosion mitigation Restoration of wetlands, streams and waterways	Member Cohen	Member Gillon
Transport and infrastructure	Transport projects and policy matters including roading, footpaths and public transpory. Infrastructure projects and policy matters (e.g. water, stormwater)	Member O’Connor	Member Hale
Regulatory and heritage	Oversight of regulatory activities including: - bylaws - consent processes (including input in to decisions on notifications for resource consent applications) - licensing and compliance Liquor licensing and enforcement Historic, built and Natural Heritage issues	Member Hale	Member Gillon
Recreational and community facilities	Stewardship of recreation centres and community facilities Libraries (including events and services relating to libraries and recreation centres) Local arts facilities and amenities	Member Gillon	Member O’Connor
Greenways	Transportation and recreation projects and policy relating to walking, cycling and greenways	Member Roe	Member Cohen

Devonport-Takapuna Local Board

20 October 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 8

9 Public Forum 8

10 Extraordinary Business 8

11 Notices of Motion 8

12 24R Linwood Avenue, Forrest Hill 9

13 Hearing Panel Decision Report on review of alcohol bans in the Devonport -Takapuna Local Board Area 2015 13

14 Auckland Transport Update October 2015 for the Devonport Takapuna Local Board 17

15 Hibiscus Coast and East Coast Bays – Stormwater Priorities Consultation 21

16 Monthly Local Board Services report - September 2015 27

17 Decisions of the hearings panel on local dog access rules in the Devonport-Takapuna Local Board area 2015 33

18 Information reports from the Parks, Recreation and Sports Committee - 'Growth Programme’ report and ‘Sports Field Capacity Development Programme - Annual Report’ 35

19 Ward Councillors Update 37

20 Board Members' reports 39

21 Chairperson's reports 41

22 Record of Briefing/Community Forum - 22 September and 6 October 43

23 Summary of Actions and Reports Requested/Pending - October 2015 45

24 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 15 September 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Devonport-Takapuna Local Board

20 October 2015

24R Linwood Avenue, Forrest Hill

File No.: CP2015/20310

Purpose

1. This report seeks the Devonport-Takapuna Local Board’s endorsement for Panuku Development Auckland (Panuku) to recommend the reserve revocation of 24R Linwood Avenue, Forrest Hill and subsequent disposal to a neighbouring land owner.

Executive Summary

2. The subject site is a non-utilised access way that leads to a larger recreation reserve known as Linwood Reserve. It was vested as a recreation reserve in 2006.

3. A neighbouring property owner has expressed an interest in purchasing the subject site.

4. The subject site is not identifiable from the street as a separate parcel of land. It serves no public purpose and is not regarded as an open space asset of council. It does not provide any formed linkages to the Linwood Reserve and serves no useful public purpose for access or open space. The Parks Sport and Recreation department has reviewed this site and confirmed that it does not require this strip of land to be retained. Disposal to the adjoining landowner of this site appears to be the most appropriate way to deal with this site.

5. As this site is a reserve subject to the Reserves Act 1977, the reserve status of the land would have to be revoked prior to any proposed disposal occurring. Final revocation of the reserve status would be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) endorses the revocation of the reserve status and disposal of the portion of Linwood Reserve located between 13 and 15 Woodstock Road, Forrest Hill described as part of Lot 251, Deposited Plan 53183 comprising approximately 130m² (subject to survey).

Comments

6. Panuku (previously Auckland Council Property Limited) and the Auckland Council Property department work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell.

7. Once a property has been identified as potentially surplus, Panuku engages with council and its CCOs through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Panuku consults with local boards, mana whenua, ward councillors and the Independent Maori Statutory Board. All sale recommendations must be approved by the Panuku Board before it makes a final recommendation to the governing body.

Property information

8. The subject site is a vacant strip of land of approximately 130m². The site sits between two residential properties at 13 and 15 Woodstock Road, Forrest Hill and is a non-utilised access way to Linwood Reserve. A neighbouring property owner has enquired with council about purchasing this site.

9. The subject site was previously owned, as part of a larger block of over 15 hectares, by Olympic Investments Limited. The larger block of land was subdivided and the property now known as Linwood Reserve was classified as a recreation reserve in 2006 by a resolution of the North Shore City Council. As a recreation reserve, the property is subject to the Reserves Act 1977.

10. The site is currently managed as an asset of the Parks Sport and Recreation department. Following an enquiry from a neighbouring property owner, it was reviewed by the Parks Sports and Recreation department. The Parks Sports and Recreation department has confirmed that the subject strip of land may be released for disposal.

11. The rationalisation process for this property commenced in May 2014. Expressions of interest were sought from council and its CCOs in respect of this site. No alternative uses for this site were identified during this process. The Heritage Unit was invited prior to the internal consultation process to raise any particular archaeological issues. The Closed Landfills and Contaminated Land Response team were also asked to assess this site prior to the internal consultation commencing to ensure any possible contamination issues were identified. Neither party has flagged any relevant issues. The internal consultation process also provided the Maori Strategy and Relations team the opportunity to flag any issue that is of particular relevance to Maori. No issues were raised.

12. The results of the rationalisation process to date indicate that this property is not required for current or future service requirements. Therefore, Panuku recommends the proposed reserve revocation and disposal of the subject site to the adjoining landowner.

13. As this property is a reserve subject to the Reserves Act 1977, should the land be sold the reserve status would have to be revoked. It is a Department of Conservation requirement (in accordance with the Reserves Act 1977) that the sale proceeds from reserves are placed in reserve accounts so that funds can be used to acquire other land for reserve purposes or for maintenance of existing reserves.

Consideration

Local board views and implications

14. A memo was sent to the Devonport-Takapuna Local Board in August 2015. The Devonport-Takapuna Local Board requested, through its Senior Advisor, time to undertake site visits and consider the proposed reserve revocation and disposal of this site. Most of the members were able to examine the site and consider the proposal for sale.

15. Feedback has now been received by individual board members. While the members’ views were mixed, the general consensus following the visits was that they could see no reason why the site should be sold at this time, and would rather retain in it in case it should be needed as an access-way to Linwood Reserve in the future. However, members suggested that they would reflect on any request for sale, pending a formal proposal for sale to be presented at a future board meeting.

16. This report now seeks to provide the Devonport-Takapuna Local Board with an opportunity for formal decision making regarding this site. The Devonport-Takapuna Local Board’s resolution will be included in Panuku’s report to the Regional Strategy and Policy Committee in December 2015.

Māori impact statement

17. Iwi consultation is a requirement as part of Department of Conservation’s approval to revoke the reserve status of a drainage reserve under the Reserves Act 1977. Iwi having mana whenua over the area are currently being consulted concerning on the proposal to revoke the reserve status and subsequent sale to adjoining owner.

Implementation

18. Pursuant to section 24 of the Reserves Act 1977, public notification is required of a proposal to revoke a reserve, with such notice to include the reason for the proposal. If any objections are received these are to be referred back to the Regional Policy and Strategy Committee for consideration, and the decision of the committee must be forwarded to the Department of Conservation for completion of the revocation process. Advertising of the proposal to sell the land as required under the Reserves Act 1977 will give the public the opportunity to consider the proposal and submit comments or objections.

19. Should a resolution be obtained from the Regional Policy and Strategy Committee to revoke the reserve and dispose of the subject site, Panuku, on behalf of the council, will negotiate an agreement to sell the land at current market value to an adjoining owner. The purchaser would be required to meet the costs of the proposed reserve revocation. The terms and conditions of the agreement will be approved under the relevant financial delegation.

20. The site in question is not subject to section 40 Public Works Act 1981 ‘offer back’ obligations.

21. The subject property is not one of council’s strategic assets to which the Significance Policy applies.

Attachments

No.	Title	Page
a View	Images of 24R Linwood Avenue, Forrest Hill (Under Separate Cover)

Signatories

Authors

Letitia McColl, Senior Engagement Advisor, Stakeholder and Community Engagement, Panuku Development Auckland

Authorisers

Toni Giacon, Team Leader, Stakeholder and Community Engagement, Panuku Development Auckland

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

20 October 2015

Hearing Panel Decision Report on review of alcohol bans in the Devonport -Takapuna Local Board Area 2015

File No.: CP2015/21212

Purpose

1. To provide the Devonport-Takapuna Local Board the opportunity to decide which existing alcohol bans are to be retained after 31 October 2015.

Executive Summary

2. The Devonport-Takapuna Local Board has undertaken a review of its existing local alcohol bans in its local board area using a public engagement process.

3. The purpose of the review was to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the new threshold will lapse on 31 October 2015.

4. At the 19 May 2015 business meeting the local board appointed a hearing panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the local board (resolution number DT/2015/78).

5. The key recommendations of the panel are that:

· 23 alcohol bans meet the new higher statutory threshold and should be retained; and

· 7 alcohol bans do not meet the new threshold and should be allowed to lapse.

A full copy of the deliberations and recommendations of the panel (including any amendments to areas and times) are contained in Attachment B. The minutes of the hearings and deliberations held on 1 September and 29 September 2015 is attached in Attachment D of this report.

6. The hearing panel also notes that the local board has the delegated authority to consider evidence to make a new alcohol ban.

7. The decision required of the local board is whether to approve the recommendations of the hearing panel.

8. Following the decision, staff will update the register of local alcohol bans to commence on 31 October 2015 and update signage.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the minutes of Alcohol Ban Review 2015 - Devonport-Takapuna Local Board hearings and deliberations held on 1 September and 29 September 2015.

b) make the alcohol bans recommended to be retained (with any amendments) as contained in Attachment B and C, pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

c) allow the alcohol bans recommended to lapse as contained in Attachment B to lapse on 31 October 2015.

d) confirm that the decisions in resolutions (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

e) requests the Manager of Parks, Sports and Recreation to record any evidence of alcohol- related crime or disorder in Charles Reserve (Hauraki), Thorne Bay and Wairau Estuary Reserve car park (Milford), to assist with any future consideration of alcohol bans in those areas.

f) authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachments B and C to correct any identified errors or typographical edits.

Background

9. Alcohol bans are an accepted and effective way of helping to reduce alcohol-related harm. They reduce the amount of alcohol consumed in public places. This helps to reduce harm including levels of intoxication, noise, litter, harm and disorder.

10. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

11. Recent changes to legislation require a review of existing alcohol bans against a new, higher threshold. This means that alcohol bans can only be retained in areas displaying high levels of alcohol-related crime or disorder.

12. Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014, and local boards have the delegated responsibility to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance, which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans, which will be subject to a separate process (commencing after 31 October 2015).

Proposal

13. The Devonport-Takapuna Local Board, at its business meeting on 19 May 2015 (resolution number DT/2015/78), adopted for public engagement a proposal to:

· retain three existing alcohol bans

· lapse thirty existing alcohol bans unless sufficient evidence is provided through the public submission process.

14. The public engagement period opened on 19 June and closed 17 July 2015.

15. The proposed changes were notified as follows:

· a public notice in the New Zealand Herald

· on the Auckland Council website

· through social media and print media

· via a public meeting on the 1July 2015

· to local board stakeholders via the local board engagement advisor.

16. All supporting documents were made available on council’s website and through local libraries and service centres.

17. A total of 81 submitters gave evidence for 26 alcohol ban areas. Thirty-three submitters gave general feedback not specific to an alcohol ban area.

Hearing and deliberations process

18. The Devonport-Takapuna Local Board appointed a hearing panel which consisted of members Bergin (Chair), O’Connor, Roe, Hale and Cohen.

19. A total of 18 submitters indicated they wish to be heard. The hearing panel heard from six submitters on 1 September 2015 and held deliberations on all written and oral submissions on 1 September and 29 September 2015.

20. Copies of all submissions received were made publically available.

21. In conducting hearings and making decisions, the hearings panel considered a range of the statutory and bylaw requirements, summarised in Attachment A. The most important requirements outlined in the bylaw are:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration of using one of the following times for consistency:

§ 24 hours, 7 days a week (at all times alcohol ban);

§ 7pm to 7am daily (evening alcohol ban)

§ 10pm to 7am daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban)

§ 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

Comments

22. The decisions of the hearing panel (including any amendments to areas and times) and summary of the evidence considered are contained in Attachment B and maps are provided in Attachment C.

23. The key recommendations of the panel are that:

· 23 alcohol bans meet the new higher statutory threshold and should be retained; and

· 7 alcohol bans do not meet the new threshold and should be allowed to lapse.

24. As part of the its recommendations, the panel:

· retained 17 areas that did not require geographical amendments, however in some instances times were amended to ensure the operative times are proportionate and appropriate in light of the crime or disorder.

· extended the existing geographical areas of six alcohol ban areas. There is sufficient evidence of alcohol-related crime or disorder to support the extended areas.

· subsumed three existing alcohol ban areas as detailed below:

§ Henderson Park, Milford – subsumed into Sylvan park

§ Patuone Reserve Takapuna – subsumed into Takapuna Town Centre

§ Promenade Reserve Takapuna – subsumed into Takapuna Town Centre

· noted concern about the lack of evidence of alcohol-related crime or disorder in or around Charles Reserve (Hauraki), Thorne Bay and Wairau Estuary Reserve car park (Milford). The available evidence did not allow for the retention of these alcohol ban areas, and the hearing panel recommend that Parks department staff be requested to record any evidence of alcohol-related crime or disorder to assist with any future consideration of alcohol bans in those areas.

25. The decision required of the local board is whether to approve the recommendations of the hearing panel.

Consideration

Local board views and implications

26. Since the commencement of the review in November 2014, the local board at workshops has been presented with the statutory decision making requirements, review process options, and pre-public engagement process evidence to assist the local board in making decisions on which current alcohol bans will be retained after 31 October 2015.

Māori impact statement

27. Managing alcohol-related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

28. Feedback received from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and assert that non-regulatory approaches should be considered to help reduce alcohol-related harm.

Implementation

29. Any decision on current alcohol bans to be retained or lapsed will require an update to the register of local alcohol bans and to signage. The updating of signage will be coordinated through the Integrated Bylaw Review and Implementation programme.

Attachments

No.	Title	Page
a View	Decision-making requirements (Under Separate Cover)
b View	Deliberation table (Under Separate Cover)
c View	Maps of alcohol ban areas retained (Under Separate Cover)
d View	Minutes of Alcohol Ban Review 2015 - Devonport-Takapuna Local Board hearings and deliberations held on 1 September and 29 September 2015 (Under Separate Cover)

Signatories

Authors	Joseph Bergin - Chairperson - Local Board hearing panel
Authorisers	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

20 October 2015

Auckland Transport Update October 2015 for the Devonport Takapuna Local Board

File No.: CP2015/20941

Purpose

1. This report provides an update on transport related issues raised by local board members during September 2015 and Local Board Transport Capital Fund Projects. It also includes general information about matters of interest to the Local Board and Attachment A the Schedule of Issues raised in September 2015.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the Auckland Transport Update, October 2015 to the Devonport Takapuna Local Board be received.

b) consider funding the Milford Reserve pathway from Local Board Transport Capital Funds underspent on the Wairau Estuary Bridge Project.

Comments

Auckland Transport Local Board Transport Capital Fund

2. As advised in previous reports, one of the requirements of the Local Board Transport Capital Fund (LBTCF) is that the budgets must be spent within the same electoral term. Budgets can be moved from year to year within the electoral term, subject to Auckland Transport (AT) having the ability to manage the cash flow, but ‘carry forwards’ to subsequent political terms at this stage are not allowed.

3. Therefore it is essential that the local board commit to projects now that can be progressed to construction before 30 June 2016, in order to achieve the construction commitment and detailed design approval (including consultation and statutory approvals). If timing for delivery of the projects is not met, Auckland Transport cannot guarantee that the LBTCF can be fully delivered in the current electoral term.

4. Project management process

5. The time required for managing the various stages of a project can vary significantly depending on the nature and size of the project.

6. Initial assessments of project proposals, including the development of rough orders of cost, can be relatively quick in the case of simple projects, such as new footpaths or the installation of new bus shelters where the work is straight forward and is carried out on a regular basis under other Auckland Transport work streams. In these cases, typical costs are known and a turn-around of a few weeks can be achieved.

7. However, other one-off projects that may have safety implications that require the gathering of data (e.g. site specific surveys, and other information such as traffic counts) to determine whether or not the project meets traffic warrants, standards or regulatory requirements, or projects that require initial community input can take up to three months to assess.

8. Detailed design and the development of firm estimates of cost can also vary significantly in terms of the overall time required. Some simple projects require very little design and can take a matter of a few weeks. Other more complex projects require time to

· gather detailed site information,

· carry out consultation with stakeholders,

· carry out design including inputs from specialists,

· apply for resource consents,

· obtain regulatory approvals such as traffic resolutions or speed limit changes.

9. These projects can take more than six months to design.

10. Construction timeframes can vary significantly depending on the size of the project. Lead time to supply specialist materials for construction, often from overseas, can delay projects. Timing of works to avoid the wet winter months can also impact on when tenders are let. Delaying of weather sensitive works to enable construction at the right time of the year can impact on the overall timing of project delivery.

11. In addition, spreading out the delivery of the construction of works over the whole year can provide a more even workload to the contractors, which can result in more favourable overall costs to Auckland Transport and local boards.

12. All of these matters highlight that the timing of the various stages of projects can vary significantly. Straight forward projects can be delivered in a single year; whereas it is not possible to deliver more complex projects within a single year. Many of the local board projects fall into this second category.

13. It should be remembered that the initial resolution of the local board and amount committed in supporting the projects to be investigated are initial estimates only. A more accurate indication of the construction costs can only be provided in the detailed design phase.

Devonport Takapuna Local Board Transport Capital Fund Projects

14. In order to entirely expend the LBTCF budget within this current electoral period, it is recommended that the local board have commitment to enough projects so that if any one current project stalls for any reason, another of the local boards committed projects can immediately be picked up. The latest list is attached as Attachment B.

15. Milford Reserve Pathway - The development of the Milford pedestrian/cycle bridge in Milford Reserve (currently being installed) will create a key link from the Castor Bay/Seaview catchment.

16. There is a need to commit funding for the walkway/cycle way access across the park from the bridge to Craig Road, so this can be completed at the same time as the construction for the bridge itself.

17. There are enough funds available in the Devonport-Takapuna Local Board Transport Capital Fund which could be taken out of the original funding for the bridge. However, a formal resolution of the local board is required to allocate it to the pathway.

18. Parks arranged a meeting on site with the Milford Ratepayers association, Castor Bay Ratepayers Association, Milford Business Association, Milford Mariners and Milford Village Forum to discuss the proposal and where to install the pathway. It was general consensus that the pathway should be on the southern side of the pohutukawa as shown in Attachment C.

19. The Parks Asset Development team have costed the 140 metre project at $150,000. This includes design, consenting, contract management as well as build. It may require some drainage work as well, however this will be determined at the detailed design stage. The project will be delivered as a variation to the bridge contract and finished for the opening of the bridge.

20. Design and consenting will be carried out and installation can be completed in the current financial year if the board commits to the project at the October 2015 business meeting.

21. This project would come under the following objectives in the Devonport-Takapuna Local Board Plan: “Open Space that allows us to live”, “Facilities allow for community wellbeing”, and “Active, connected and supported neighbourhoods”.

22. Clarence Street Pedestrian Safety Project 437 - At a workshop on 22 September 2015, clarification of the local board’s project expectations was provided. Unfortunately, details of design proposals were unable to be completed before the close of this agenda and will be brought to a future meeting of the board.

23. Forrest Hill Pedestrian Safety Project 438 - This project is still under investigation and will also be brought to a future meeting of the local board.

Auckland Transport News

City Rail Link Appeals over

24. The City Rail Link (CRL) has reached a major milestone with all appeals to its land designation now resolved by agreement or dismissed.

25. Five of the six appeals were settled and the only appeal that went to the Environment Court has been dismissed. The designation is now confirmed, subject to finalisation of conditions by the court.

26. Early works start in November this year. While there are still some other planning processes to work through in relation to regional consents and Britomart, it is anticipated a start on the cut and cover in Albert Street will commence in May next year.

27. The CRL is critical to Auckland, being a major economic development catalyst as well as a significant transport investment that will help shape and grow our city.

28. Already there is something like 170,000m2 of proposed or consented development on or adjacent to the CRL route on Albert Street.

29. The Environment Court’s decision ends a two and a half year planning process to get the designation for the project.

30. The now confirmed designation identifies land in the district plan for rail purposes and protects the route for the future.

Grafton Bridge taxi trial

31. Taxis are getting access to Grafton Bridge on a trial basis to make it easier for people to get to Auckland City and Starship Children’s Hospitals, the city centre and Newmarket.

32. The year-long trial will allow taxis to use the bridge 24 hours a day, giving them the same access as buses, motorcycles and bikes.

33. The trial is being run to see if adding taxis affects other users of the bridge. Auckland Transport will be analysing data to assess the impact on driver behaviour, bus travel times and intersection queuing every three months.

34. Auckland Transport will also carry out CCTV monitoring of Grafton Bridge throughout the trial. The bridge is a major link to the hospitals, and allowing taxis to use it at all hours should improve access for patients and visitors.

35. The existing bus lanes operate 7am to 7pm, Monday to Friday, and at other times the bridge is open to general traffic. Auckland Transport will be converting the existing bus lanes to ‘bus and taxi’ lanes and the signs and road markings will be updated.

36. There will be rules around taxis using the bridge. There will be no overtaking of cyclists and the taxis must give bikes space when following them. Taxis will not be allowed to pick-up or drop-off passengers, and U-turns are banned.

37. Taxis cannot use the special vehicle lane when they are not in service.

38. Auckland Transport will be using video cameras to enforce the rules during the year-long trial which started on 31 August. The trial does not permit private hire vehicles to use the bridge.

Consideration

Local board views and implications

39. This report is for the local board’s information.

40. The activities detailed in this report do not trigger the Significance Policy, all programmes and activities are within budget/in line with the council’s Annual Plan and Long-term Plan (LTP) documents, and there are no legal or legislative implications arising from the activities detailed in this report.

Māori impact statement

41. No specific issues with regard to the Maori Impact Statement are triggered by this report.

Implementation

42. There are no implementation issues.

Attachments

No.	Title	Page
a View	Schedule of Issues raised in September 2015 (Under Separate Cover)
b View	Devonport Takapuna Local Board Transport Capital Fund Projects (Under Separate Cover)
c View	Map - Milford Reserve walkway/cycleway (Under Separate Cover)

Signatories

Authors

Marilyn Nicholls, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

20 October 2015

Hibiscus Coast and East Coast Bays – Stormwater Priorities Consultation

File No.: CP2015/20233

Purpose

1. To seek feedback from the Devonport-Takapuna Local Board on the proposed priorities for stormwater management in the Hibiscus Coast and East Coast Bays area.

Executive Summary

2. Auckland Council is seeking feedback on priorities for stormwater management in the Hibiscus Coast and East Coast Bays consolidated receiving environment (CRE).

3. The following seven issues that require stormwater management have been identified around the Hibiscus Coast and East Coast Bays:

a) managing infrastructure and assets,

b) managing growth,

c) managing flooding (or the risk of flooding),

d) urban stream management,

e) contamination of the harbour and coastal inlets,

f) managing stormwater discharges to groundwater,

g) stormwater effects on the wastewater network.

4. The Devonport-Takapuna Local Board provided feedback in a similar consultation exercise undertaken in 2013, focusing on the Waitemata Harbour (see Attachments A and B). In that feedback, the board identified the following priorities:

· managing contaminants to harbour,

· managing urban streams,

· managing stormwater discharges to ground, and

· managing stormwater effects on wastewater.

5. A workshop was held with the board on 25 August 2015 to discuss the relative importance of these priorities in the Hibiscus and Bays and East Coast Bays CRE and how they should be best managed.

6. It is requested that the board provide feedback and input on the priority issues for the CRE. This feedback will inform the region wide Network Discharge Consent (NDC) for stormwater management that council is currently preparing.

7. A report outlining what the NDC will mean for stormwater management in the board area is also provided on this agenda for the board’s consideration and feedback.

Recommendations

That the Devonport-Takapuna Local Board:

a) provide feedback to the Hibiscus Coast and East Coast Bays stormwater consultation process.

b) requests that the local board be provided an update on the outcomes of the Hibiscus Coast and East Coast Bays stormwater consultation process.

Comments

Background

8. Auckland Council has sought feedback on priorities for stormwater management in a number of consolidated receiving environments (CRE) around the Auckland region, including the Waitematā Harbour, Greater Tāmaki and Manukau Harbour.

9. The Devonport-Takapuna Local Board was previously consulted in relation to the Waitematā Harbour CRE in 2013 and provided feedback on their priorities for stormwater management at that time (see Attachments A and B).

10. Council is now seeking feedback from the board on priorities for stormwater management in the Hibiscus Coast and East Coast Bays CRE.

The Hibiscus Coast and East Coast Bays CRE

11. The Hibiscus Coast and East Coast Bays CRE is located on the east coast of the North Island of New Zealand, north of Auckland City, and covers a land catchment area of around 259.5 square kilometres^. The area includes Pupukemoana, the overflowing lake, known commonly as Lake Pupuke, as well as several sensitive estuaries; including Orewa, Okura and Weiti and three aquifers, Orewa and Whangaparāoa Waitemata Aquifer and Waiwera Geothermal Aquifer. A map of the CRE is below.

12. Effective stormwater management supports water quality outcomes. It is requested that the board comment on proposed stormwater priorities to ensure effective management of stormwater issues across Auckland, and in particular the Hibiscus Coast and East Coast Bays areas.

Screen Shot 2015-07-30 at 10

Figure 1: Map of Hibiscus Coast and East Coast Bays Consolidated Receiving Environment

Network Discharge Consent

13. This feedback will inform the priorities set within the region wide Network Discharge Consent (NDC) for stormwater infrastructure that council is currently preparing.

14. This consent is currently being developed, and council’s Stormwater unit will soon lodge the application for the consent with the regulatory arm of council. The consent will give council authority under the Resource Management Act to allow the diversion and discharge of water from the urban public stormwater network. Once approved, it will guide council’s management of stormwater infrastructure over the next 35 years.

15. A workshop was held with the board to discuss the NDC on 28 April 2015. A report outlining what the NDC will mean for stormwater management in the board area will be provided to the board in November for their consideration and further feedback.

Feedback sought

16. It is neither practically possible nor affordable to address all the effects of stormwater discharges, including existing effects, within the next 35 years (the length of a NDC). As such, consultation is being undertaken to support prioritisation of issues to best mitigate any effects from stormwater discharges. This consultation will also help the Stormwater unit align future work programmes to support local priorities.

17. The following issues that require stormwater management have been identified in the Hibiscus Coast and East Coast Bays CRE:

a) managing infrastructure and assets,

b) managing growth,

c) managing flooding (or the risk of flooding),

d) urban stream management,

e) contamination of the harbour and coastal inlets,

f) managing stormwater discharges to groundwater,

g) and stormwater effects on the wastewater network.

18. In relation to these priorities, local board members are asked to provide feedback in relation to two specific questions:

a) From the issues identified above, what do you think are the priorities for Hibiscus Coast and East Coast Bays?

b) What selection criteria should be used for managing stormwater priorities?

19. These priorities were discussed with the board at a workshop on 25 August 2015 to explain the purpose of the consultation to them and inform their submission.

20. Two supporting documents are also appended to this report to support decision making around local priorities. These attachments are as follows:

a) The Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stormwater Priorities Consultation - Information Brochure and Request for Feedback (Attachment C)

b) Frequently Asked Questions – includes a list of detailed responses to the frequently asked questions about the Hibiscus Coast and East Coast Bays CRE: Stormwater Priorities Consultation project (Attachment D).

21. A detailed technical report regarding the challenges of managing the stormwater draining throughout the Hibiscus Coast and East Coast Bays CRE can also be made available to board members on request. It contains details regarding key issues within the Hibiscus Coast and East Coast Bays CRE, along with an explanation of the potential criteria for prioritisation (as shown in the tables associated with paragraphs 17 and 18 of this report).

Implications for and relevance to local boards

22. The issues and priorities under discussion that are of interest and concern to a wide range of stakeholders, and are likely to be of interest to the local board are:

– flooding of homes and businesses,

– erosion of streams,

– sedimentation of streams and estuaries, and

– contamination by pollutants of sensitive natural habitats, fish, shellfish, birdlife, marine mammals and other biota.

23. Council seeks to obtain feedback on the priorities for the management of these issues. In addition, feedback on the criteria which can be used to prioritise stormwater management within each issue is important to ensure that future works and projects are aligned with local board priorities, as identified through the local board plans.

24. Figure Two below identifies how the consultation process will feed into informing stormwater unit activities. This comprises how each issue is regionally evaluated and prioritised in terms of the areas for further investigation. These prioritised areas will then be further investigated through a sub-catchment management planning programme or project.

Text Box: Figure 2: The relationship between the NDC, council policy and statutory documents. Orange circle highlights where results of consultation will be used.

Consultation to date

25. General consultation with key identified stakeholders within the Hibiscus Coast and East Coast Bays catchment area (including internal Auckland Council staff, interested advisory panels, council-controlled organisations (CCOs), government departments, environmental and recreational interest groups, community and business interest groups and the general public) is currently being undertaken via a series of consultation workshops. In total, 63 external stakeholders have been directly contacted and invited to participate in the consultation process. A list of stakeholders approached is attached as Attachment E.

26. Feedback received has been similar to that for the Waitemata Harbour, Greater Tamaki and Manukau Harbour CREs. Stakeholders have indicated that growth within the CRE needs to be carefully managed, such as effects on the marine and freshwater environments, along with ensuring stormwater effects from growth, are the highest priorities. The period for providing feedback closed on 12 August 2015, and a full summary of the feedback is currently being collated.

Recommendation

27. It is recommended that the board provide feedback on priorities for stormwater management in the Hibiscus Coast and East Coast Bays CRE.

Consideration

Local board views and implications

28. This report seeks feedback from the local board regarding their views on priorities for stormwater management. Feedback received from the consultation process will be summarised and will help to inform the setting of priorities for stormwater management.

29. The local boards located in this CRE include Rodney, Hibiscus and Bays, Kaipatiki and Devonport-Takapuna.

Māori impact statement

30. Feedback is also being sought from mana whenua. Consultation workshops were held in August 2015. Council conducts regular meetings with relevant iwi groups regarding stormwater management and follow-up with iwi regarding issues raised is ongoing.

Implementation

31. Three risks with respect to implementation of feedback from local boards have been identified. Firstly, it is noted that a wide range of stakeholders are being consulted. As a result, it is likely that there will be differing opinions with respect to stormwater management priorities. Secondly, there is a risk that there will be a lack of funding to implement all identified priorities. Thirdly, since the region-wide stormwater network discharge consent application will be going through a regulatory process under the Resource Management Act (1991), any outcomes may be open to challenge through this process.

Attachments

No.	Title	Page
a View	Devonport Takapuna Local Board feedback: Waitemata Harbour stormwater network discharge consent (Under Separate Cover)
b View	Devonport Takapuna Local Board feedback: Ranking of stormwater priorities for Waitemata Harbour on feedback form (Under Separate Cover)
c View	Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stormwater Priorities Consultation - Information Brochure and Request for Feedback (Under Separate Cover)
d View	Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stormwater Priorities Consultation - Frequently Asked Questions (Under Separate Cover)
e View	Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stakeholders List (Under Separate Cover)

Signatories

Authors

Guia Nonoy - Relationship Advisor

Janet Kidd, Healthy Waterways Programme Lead

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

20 October 2015

Monthly Local Board Services report - September 2015

File No.: CP2015/20929

Purpose

1. The purpose of this report is to keep track of progress against the outcomes identified in the Devonport-Takapuna Local Board Plan, and to provide members with an overview of local board activity during the past month.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the report.

b) approve $69,000 from its Locally Driven Initiatives Parks Sport and Recreation Response Fund to be committed to the removal of weeds from Quarry Lake, adjacent to Lake Pupuke.

c) approve $10,000 from its Locally Driven Initiatives Parks Sport and Recreation Response Fund towards the cost of preparing a master-plan for the development of Ngataringa Park, Dacre Park, and those parts of 27 Lake Road adjacent to the two parks.

d) ratify the submission on the Hibiscus Coast Network Discharge Consent prepared by staff on behalf of the board.

e) consider an alternative venue for its 15 December 2015 business meeting, noting that costs associate with a shift in venue will need to be covered from the board’s Locally Driven Initiatives budget.

Board briefings

2. The following regional and sub-regional briefings with the Devonport-Takapuna Local Board took place in September:

· Auckland Civil Defence Emergency Management (CDEM) (4 September 2015)

· Maunga Authority – Local Board Forum Meeting (17 September 2015)

· Chair’s Forum (28 September)

· Alcohol Ban Review Deliberations (29 September).

3. Devonport-Takapuna Local Board briefings occurred on 22 September and 6 October 2015. The record of briefings for 22 September and 6 October 2015 are attached to a separate report on this agenda.

4. The board briefing on 27 October 2015 is scheduled to cover the following:

· Local Customer Channel of Choice - Enterprise Digital Bookings

· Annual Plan workshop

· Heritage Structures in Kennedy Park.

Updates

Parks

Quarry Lake Weed Control

5. Quarry Lake has become unusable for recreational activity because it is clogged with aquatic weeds. A preliminary study from the National Institute of Water and Atmospheric Research (NIWA) has indicated that a range of solutions is available, though a more detailed study is required to understand the exact cost of remediation and the best on-going management regime.

6. The board has indicated an interest in addressing the weed problem at Quarry Lake following a discussion at a briefing about the issue in July this year. Staff are now ready to complete the weed control assessment and identify the best option for ongoing weed control management, and to undertake the initial work to remove weeds from the lake.

7. It is estimated that $69,000 will be required to complete the investigation to understand the best means of on-going weed control, and to complete initial weed removal from the lake.

8. Further detail is available in Attachment A. Staff recommend the board commits the necessary funds from its Locally Driven Initiatives Parks Sport and Recreation Response Fund to do the work.

Dacre Park/Ngataringa Park Master-Plan

9. A development plan for Ngataringa Park was adopted by the Devonport-Takapuna Local Board in 2012. That plan considered Ngataringa Park’s development in the context of the park itself, without any reference to any adjacent activity. Since the plan was adopted, a number of factors have come to light, all of which have some bearing on the plan and the activities in the surrounding areas.

10. Chief amongst the concerns is the intended development of the soccer fields at Dacre Park and what associated facilities may be required to ease the concerns of local residents, and of the North Shore United Association Football Club. The issues so far identified include:

· access to Dacre Park,

· traffic management,

· parking, and

· management of noise.

11. Staff are also mindful of the imminent upgrade of the refuse transfer facilities on part of 27 Lake Road and the creation of a modern recycling centre. In addition, concerns about the condition of parts of the cap covering the old landfill that now forms Ngataringa Park has compromised some of the original development intentions for that site.

12. Staff believe that each of these issues cannot be considered independent of the rest, and nor can the development of one part of the land in question be considered independent of the rest. Therefore, staff believe that a master-plan is necessary that will address the future of Dacre Park, Ngataringa Park and the adjacent parts of 27 Lake Road.

13. Without the master-plan it will be difficult to coordinate the sometimes conflicting priorities held by different parties with an interest in the area, risking ad hoc development that compromises effective outcomes, particularly around traffic management and the future development of Ngataringa Park

14. The cost of preparing the master-plan will be approximately $20,000. The Parks Sport and Recreation team (PSR) have already briefed a consultant to do the work to ensure that the plan will be ready by the end of this calendar year.

15. The cost of preparing the plan can come from one of the following budgets:

· A PSR operational budget for preparing feasibility studies and preparing engineers reports for projects in the current work programme. The risk of spending $20,000 of this budget is that PSR will have insufficient funds to do the initial work necessary to complete currently budgeted projects

· The Locally Driven Initiatives budget put aside for the Devonport-Takapuna Parks Advisor to spend on small local improvement projects. Should the board resolve to do that the Parks officer will have insufficient funds to carry out small unbudgeted work and will have to apply to the board for further funds

· The local board Parks Sport and Recreation Response Fund. The board does have sufficient funds uncommitted to cover this cost.

16. PSR believe they can cover half of the cost of preparing the master-plan without affecting its ability to complete the work budgeted for the current year. It therefore recommends to the board that it meet half the cost of the master-plan from the Parks Sport and Recreation Response Fund. Further detail is included as Attachment B.

Environment

Hibiscus Coast Stormwater Network Discharge Consent priorities

17. At the 25 August 2015 briefing, the board discussed information received by members of council’s Stormwater Strategy and Resilience team about the upcoming network discharge consent (NDC) for the Hibiscus Coast, including the entire Rangitoto Channel coastline and all streams and watercourses discharging to that coastline.

18. A separate report on this agenda is asking the board to consider its feedback on the process council has undertaken to date. Meanwhile, Local Board Services staff have prepared a submission on the network priorities on behalf of the board, which is included for adoption as Attachment C. It is important to note that the submission refers to earlier feedback the board gave for the Waitemata NDC, which is also included as Attachment D for information.

19. The submission is based on notes taken by staff at the August 25 briefing, in addition to feedback board members have given informally in relation to stormwater and matters concerning the environment generally. Staff recommend ratification of the submission at this meeting.

Governance

Venue for 15 December business meeting

20. Staff expect that reports relating to future options for the Northern Activity Zone of the Takapuna Beach Reserve as requested in resolutions DT2015/160 and DT/2015/161 passed at the 4 August 2015 meeting will be on the 15 December 2015 business meeting agenda for consideration. The resolutions asked for the following information:

Resolution number DT/2015/1

That the Devonport-Takapuna Local Board:

g) requests, based on the results on the feedback exercise, a detailed report outlining the process, and indicative costs and timelines associated with pursuing Option 2 (retain the Takapuna Beach Holiday Park with upgrades) from relevant subject matter experts within council.

CARRIED

Resolution number DT/2015/2

That the Devonport-Takapuna Local Board:

h) requests officers and the local board work with Harbour Access Trust (HAT) and Yachting New Zealand (YNZ) to find a suitable alternative off-reserve location for the proposed Community Marine Activity Hub (CMAH), preferably near Takapuna Beach.

CARRIED

21. Given the high level of public interest relating to these matters, the board may wish to consider holding the December meeting at a larger venue. Should the board wish to do this, it will have to meet the cost of holding a meeting offsite from its Locally Driven Initiatives budget.

22. If holding the December meeting offsite it preferred, staff recommend an alternative venue capable of holding at least 200 people, based on attendance at the 4 August 2015 meeting. There are two suitable venues in the local board area; at Spencer on Byron and at the Bruce Mason Centre. Exact costs of hire (including mandatory ancillary costs outlined below) were unknown at the time of writing but will be tabled at the meeting.

23. The cost of shifting the meeting venue will include venue hire, security, audio-visual amenities (e.g. screens and projectors), a suitable public address system and technical support. The board may also wish to consider an additional cost to allow the meeting to be recorded so that those interested in the meeting but unable to attend can watch and listen to the meeting over the internet after the fact. Due to technical difficulties encountered at the 4 August meeting, live streaming of the meeting on council’s website is not recommended.

Proposal to amend the local board funding policy

24. The proposal to provide local boards with a capital development fund for small local improvement projects went out for public consultation on 25 September 2015. Consultation closed on 9 October 2015. The proposal recommends that the Devonport-Takapuna Local Board is provided with a capital fund of just under $363,000 annually. The board has already committed up to $75,000 of the funding that will be available this financial year, depending on the outcome of any contingency requirements arising from the construction of the Gould Reserve playground.

Local Board Plan outcomes progress

25. The status of the initiatives outlined in the Devonport-Takapuna Local Board Plan 2014 (‘the Plan’) was first reported in July. Since then there has been further progress against the Plan; most notably with the completion and adoption of the feasibility study for the walking and cycling link from Francis Street to Esmonde Road, and the instigation of the inaugural heritage awards. Of the 60 initiatives, 60 per cent are on track or complete.

26. A “traffic light” summary is included as Attachment E.

Consideration

Local board views and implications

27. Local board views are sought via this report.

Māori impact statement

28. There are no specific impacts on Māori arising from this report.

Implementation

29. There are no implementation issues identified in this report.

Attachments

No.	Title	Page
a View	Quarry lake Weed Managment (Under Separate Cover)
b View	Ngataringa/Dacre master-plan (Under Separate Cover)
c View	Hibiscus Coast Stormwater NDC feedback (Under Separate Cover)
d View	Waitemata Stormwater NDC feedback (Under Separate Cover)
e View	Local Board Plan Outcomes Progress (Under Separate Cover)

Signatories

Authors

Chris Dee - Senior Local Board Advisor

Haley Scovell - Local board Advisor

Authorisers

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

20 October 2015

Decisions of the hearings panel on local dog access rules in the Devonport-Takapuna Local Board area 2015

File No.: CP2015/21248

Purpose

1. To inform the Devonport-Takapuna Local Board of the decisions made by the Devonport-Takapuna local dog access review panel and governing body on changes to local dog access rules in the Devonport-Takapuna Local Board area.

Executive Summary

2. At the business meeting held on 19 May 2015, the Devonport-Takapuna Local Board adopted for public consultation proposed changes to local dog access rules for beach and foreshore areas and selected parks.

3. The local board appointed a panel of the whole local board to receive, hear and deliberate on submissions and other relevant information and make decisions on changes to the Auckland Council Policy on Dogs (resolution number DT/2015/77).

4. On 19and 20 August 2015, the Devonport-Takapuna local dog access review panel held hearings on the local dog access rules for the Devonport-Takapuna Local Board area. On 27 August the hearings panel held deliberations. The minutes of the hearings and deliberations are attached in Attachment A of this report.

5. At the deliberations, the hearings panel delegated to the Chairperson to approve the decision report titled ‘Hearing panel decision report on local dog access rules in the Devonport-Takapuna Local Board area 2015’. This report is attached as Attachment B of this report.

6. On 24 September 2015 the governing body approved the use of alternative summer times and seasons to those contained in the Auckland Council Policy on Dogs 2012, and implemented the decisions of the hearings panel by updating the Auckland Council Dog Management Bylaw 2012 with a commencement date of 24 October 2015. The governing body decisions are attached as Attachment C of this report.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the minutes of Devonport-Takapuna local dog access review hearings and deliberations held on 19, 20 and 27 August 2015.

b) note the decisions by the hearings panel on local dog access rules in the Devonport-Takapuna Local Board area 2015 and the decisions of the governing body on the changes to Devonport-Takapuna local dog access rules.

Attachments

No.	Title	Page
a View	Minutes of Devonport-Takapuna local dog access review hearings and deliberations - 19, 20 and 27 August 2015 (Under Separate Cover)
b View	Hearings panel decision report on local dog access rules in the Devonport-Takapuna Local Board area 2015 (Under Separate Cover)
c View	Governing body decisions on the changes Changes to local dog access rules (Under Separate Cover)

Signatories

Authors	Sonja Tomovska - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

20 October 2015

Information reports from the Parks, Recreation and Sports Committee - 'Growth Programme’ report and ‘Sports Field Capacity Development Programme - Annual Report’

File No.: CP2015/21279

Purpose

1. This report actions the resolution from the Parks, Recreation and Sports Committee to circulate the ‘Growth Programme’ report and the ‘Sports Field Capacity Development Programme - Annual Report’ to local boards, for their information.

Executive Summary

2. At its 16 September 2015 meeting, dthe Parks, Recreation and Sports Committee considered the ‘Growth Programme’ report, as attached in Attachment A.

3. As per resolution PAR/2015/1 part a), the committee requested that the Growth Programme report be circulated to local boards for information:

Resolution number PAR/2015/2

MOVED by Cr RI Clow, seconded by Cr C Darby:

That the Parks, Recreation and Sport Committee:

a) agree to circulate the report to Local Boards for their information.

b) request that, each year, staff report back to the Parks, Recreation and Sport Committee and seek confirmation of the Growth Programme for the following year and receive an update on delivery progress for the prior year.

c) agree that a programme delivery approach be taken when implementing the projects within the Growth Programme, which will involve and require a level of budget re-alignment throughout the year, and that officers be given discretion to deliver the projects within the total budget envelope set for each year.

d) request that where staff are proposing changes to the regionally funded Growth Programme, which need to be dealt with outside of an annual programme review, the impacted Local Boards will be consulted.

e) agree to advise Local Boards that any surplus or underspent project budgets in any one year will be returned from Local Board budgets to the regional Growth Programme fund for re-allocation to the next highest priority regional growth related project.

f) note that the delivery programme includes planning, therefore programmed work in the first year may not reflect on the ground delivery.

CARRIED

4. At the same meeting the committee considered the ‘Sports Field Capacity Development Programme - Annual Report’, as attached in Attachment B.

5. As per resolution PAR/2015/32 part b), the committee requested that the ‘Sports Field Capacity Development Programme - Annual Report’ be circulated to local boards for information:

Resolution number PAR/2015/4

MOVED by Cr JG Walker, seconded by Cr C Darby:

That the Parks, Recreation and Sport Committee:

a) receive this report.

b) agree circulate the report to Local Boards for their information.

CARRIED

6. This report actions the Parks, Recreation and Sports Committee decisions.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the ‘Growth Programme’ report.

b) receive the ‘Sports Field Capacity Development Programme - Annual Report’.

Attachments

No.	Title	Page
a View	Growth Programme report (Under Separate Cover)
b View	Sports Field Capacity Development Programme - Annual Report (Under Separate Cover)

Signatories

Authors	Sonja Tomovska - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

20 October 2015

Record of Briefing/Community Forum - 22 September and 6 October

File No.: CP2015/20928

Purpose

1. The purpose of this report is to record the Devonport-Takapuna Local Board briefings and community forum held on 22 September and 6 October 2015.

Executive Summary

2. At the briefing and community forum held on 22 September 2015, the Devonport-Takapuna Local Board heard briefings on:

i. CONFIDENTIAL: Ngati Whatua land on the Devonport Peninsula

ii. Wairau Estuary sediment management report

iii. Bartley Square Project using AT Capital Fund

iv. Devonport- Takapuna Green Route – Francis Street to Esmonde Road connection and Lake Pupuke walkways development

v. Community Forum:

· Scott Rice and Aaron Carter – Event Classification Clarification

· Richard Cave – Event Permit Application

· Gay Richards

3. At the briefing and community forum held on 6 October 2015, the Devonport-Takapuna Local Board heard briefings on:

i. Title used to refer to Local Board members

ii. Lake Rd travel survey material

iii. BID Policy Review and Transition to new BID model

iv. Panuku Development Auckland - 4 Blomfield Spa

v. Community Forum:

· Sharon Byron-McKay – Devonport spray free legacy and Auckland Transport

· Kristen Wallace, Pumphouse Market

4. The record of the briefing held on 22 September 2015 is attached to this report as Attachment A.

5. The record of briefing held on 6 October 2015 is attached to this report as Attachment B.

Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the records of the briefing and community forum held on 22 September and 6 October 2015.

Attachments

No.	Title	Page
a View	Record of Briefing and Community forum - 22 September 2015 (Under Separate Cover)
b View	Record of Briefing and Community forum - 6 October 2015 (Under Separate Cover)

Signatories

Authors	Sonja Tomovska - Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Chairperson	Joseph Bergin
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Dianne Hale, QSO, JP
	Jan O'Connor
	Allison Roe, MBE