Devonport-Takapuna Local Board

OPEN MINUTES

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 20 October 2015 at 6.00pm.

present

Chairperson	Joseph Bergin
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Dianne Hale, QSO, JP
	Jan O'Connor
	Allison Roe, MBE

ALSO PRESENT

Councillors	Chris Darby
	George Wood	[until 7:58pm, item 20]

Devonport-Takapuna Local Board 20 October 2015

1 Welcome

The Chairperson opened the meeting and welcomed the local board members and the members of the public.

2          Apologies

There were no apologies.

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number DT/2015/203

MOVED by Chairperson JM Bergin, seconded by Member DP Hale:

That the Devonport-Takapuna Local Board:

a) confirms the ordinary minutes of its meeting, held on Tuesday, 15 September 2015, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	24R Linwood Avenue, Forrest Hill
	Caitlin Borgfeldt - Senior Engagement Advisor, Panuku Development was in attendance for this item.
	MOVED by Deputy Chairperson G Gillon, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a) oppose the revocation of the reserve status and disposal of the portion of Linwood Reserve located between 13 and 15 Woodstock Road, Forrest Hill described as part of Lot 251, Deposited Plan 53183 comprising approximately 130m^2 (subject to survey), for the following reasons: i. reserves should be excluded from the Auckland Council Long–term Plan policy/direction to obtain revenue from the sale of council property, except in situations where a compelling case has been made, and no such case has been made in this instance. ii. the Sunnynook /Forest Hill area has had and continues to have significant population growth making it critical that all reserve land in that area is retained to assist in providing sufficient public open space for that anticipated growth.
	Resolution number DT/2015/204 MOVED by Member MA Cohen, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: b) recommends to the governing body that, in future before internal evaluation is undertaken on disposal of reserves, that the local board is notified and initial input sought. CARRIED
	The Chairperson put the substantive motion. Resolution number DT/2015/205 MOVED by Deputy Chairperson G Gillon, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a) opposes the revocation of the reserve status and disposal of the portion of Linwood Reserve located between 13 and 15 Woodstock Road, Forrest Hill described as part of Lot 251, Deposited Plan 53183 comprising approximately 130m^2 (subject to survey), for the following reasons: i. reserves should be excluded from the Auckland Council Long–term Plan policy/direction to obtain revenue from the sale of council property, except in situations where a compelling case has been made, and no such case has been made in this instance. ii. the Sunnynook /Forest Hill area has had and continues to have significant population growth making it critical that all reserve land in that area is retained to assist in providing sufficient public open space for that anticipated growth. b) recommends to the governing body that, in future before internal evaluation is undertaken on disposal of reserves, that the local board is notified and initial input sought. CARRIED

13	Hearing Panel Decision Report on review of alcohol bans in the  Devonport -Takapuna Local Board Area 2015
	Janine Green - Policy Analyst, Social Policy and Bylaws was in attendance for this item.
	Member Grant Gillon declared an interest in this item and took no part in the discussion or voting on this matter. Member Grant Gillon left the meeting at 6.20 pm.
	Resolution number DT/2015/206 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)      receives the minutes of Alcohol Ban Review 2015 - Devonport-Takapuna Local Board hearings and deliberations held on 1 September and 29 September 2015. b)      makes the alcohol bans recommended to be retained as contained in Attachment B and C, pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015. c)      allows the alcohol bans recommended to lapse as contained in Attachment B to lapse on 31 October 2015. d)      confirms that the decisions in resolutions (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014. e)      requests the Manager of Parks, Sports and Recreation to record any evidence of alcohol- related crime or disorder in Charles Reserve (Hauraki), Thorne Bay and Wairau Estuary Reserve car park (Milford), to assist with any future consideration of alcohol bans in those areas. f)       authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachments B and C to correct any identified errors or typographical edits. g)      requests officers to ensure that the new alcohol ban signs are put in place at the most frequented reserves and public places (such as Takapuna Beach Reserve) first. h)      recognises that many submitters supported the installation of CCTV cameras in the Takapuna CBD area to improve perceptions of public safety and policing of alcohol bans. CARRIED

Member G Gillon returned to the meeting at 6.28 pm.

14	Auckland Transport Update October 2015 for the Devonport Takapuna Local Board
	Marilyn Nicholls - Elected Member Relationship Manager, Auckland Transport was in attendance for this item.
	Resolution number DT/2015/207 MOVED by Member MA Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a)      receives the Auckland Transport Update, October 2015 to the Devonport Takapuna Local Board. b)      approves up to $150,000 from the Local Board Auckland Transport Capital Fund for a walkway/cycle way access across Milford Reserve from the Wairau Creek bridge to Craig Road, as indicated in the report on the 20 October 2015 agenda. c)      requests that the material used for the walkway/cycle way access across Milford Reserve be agreed after consultation with the Parks Portfolio lead and the Transport Portfolio lead. d)      requests a deputation to the Auckland Transport Board meeting at its November 2015 meeting dealing with weed management in the road corridor area, and delegates the Chairperson and the Transport Portfolio lead to speak on behalf of the board. CARRIED

Secretarial Note:         Items 16 and 17 were taken after item 14.

15	Hibiscus Coast and East Coast Bays – Stormwater Priorities Consultation
	Janet Kidd - Healthy Waterways Programme Lead, Stormwater – Infrastructure and Environment was in attendance for this item.
	A document entitled ‘Devonport Takapuna Local Board Feedback - Waitemata Harbour Stormwater Network Discharge Consent – Stormwater Priorities Consultation’ was tabled at the meeting. A copy of the tabled document has been placed on file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number DT/2015/208 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)      requests officers to note the priorities identified in the board’s submission on the Hibiscus Coast Network Discharge Consent, which along with an earlier submission on the Waitemata Network Discharge consent should provide sufficient direction regarding the board’s priorities for stormwater for the Hibiscus coast. b)      requests that the local board be provided an update on the outcomes of the Hibiscus Coast and East Coast Bays stormwater consultation process. CARRIED
	Attachments a     Devonport Takapuna Local Board Feedback - Waitemata Harbour Stormwater Network Discharge Consent – Stormwater Priorities Consultation

16	Monthly Local Board Services report - September 2015
	Paul Duffy – Parks Advisor for Devonport-Takapuna was in attendance for this item.
	A document entitled ‘Costs for 15 December board meeting if held off-site’ was tabled at the meeting. A copy of the tabled document has been placed on file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number DT/2015/209 MOVED by Member MA Cohen, seconded by Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a)      receives the report. b)      approves $69,000 from its Locally Driven Initiatives Parks Sport and Recreation Response Fund towards the removal of weeds from Quarry Lake, adjacent to Lake Pupuke. c)      approves $10,000 from its Locally Driven Initiatives Parks Sport and Recreation Response Fund towards the cost of preparing a master-plan for the development of Ngataringa Park, Dacre Park, and those parts of 27 Lake Road adjacent to the two parks. d)      ratifies the board’s submission on the Hibiscus Coast Network Discharge Consent prepared by staff on behalf of the board. CARRIED
	Resolution number DT/2015/210 MOVED by Member JRK O'Connor, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: e)         approves funding of $6,500 from its Locally Driven Initiatives budget to cover costs associated with the hire of a 250 seat alternative venue for its 15 December 2015 business meeting, where the board will consider reports regarding future options for the campground and an alternative location for the Community Marine Activity Hub. CARRIED
	Attachments a     Costs for 15 December board meeting if held off-site

17	Decisions of the hearings panel on local dog access rules in the Devonport-Takapuna Local Board area 2015
	Paul Wilson - Team Leader Policies and Bylaws was in attendance for this item.
	MOVED by Member AP Roe, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a)      receives the minutes of Devonport-Takapuna local dog access review hearings and deliberations held on 19, 20 and 27 August 2015. b)      notes the decisions by the hearings panel on local dog access rules in the Devonport-Takapuna Local Board area 2015 and the decisions of the governing body on the changes to Devonport-Takapuna local dog access rules.  c) requests officers to ensure that new local dog access rules signs be put in place at the most frequented reserves and public open spaces (such as Takapuna Beach Reserve) first. d)      reiterate its concern regarding dog bylaw enforcement, as resolved at the 14 September 2014 business meeting (resolution number DT/2014/245), which states: “ask compliance officers to improve enforcement in off-leash areas to minimise the risk of accidents involving dogs and poor management of dogs by some owners” and ask officers to advise the board what steps have been taken to minimise those risks.
	An amendment by way of addition was MOVED by Member MA Cohen, seconded by Chairperson JM Bergin: Resolution number DT/2015/211 That the Devonport-Takapuna Local Board: e)      recommends to the next local board that early in 2017 it : i. considers under control off leash access between Landsdowne Road, Bayswater Marina and Balfour Street, in particular the area of the Northern Reclamation namely the boat ramp, coastline and  park area below the cliff of Quinton Reserve. ii. reviews the effectiveness of the bylaw on the shell banks and birdlife adjacent to and abutting of both ends of the Bayswater Bridge. iii. reviews the effectiveness of the bylaw, especially relating to birdlife on shell banks where dogs are prohibited, and the impact of other activities such as windsurfing and kite-surfing. CARRIED
	The Chairperson put the substantive motion. Resolution number DT/2015/212 MOVED by Member AP Roe, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a)      receives the minutes of Devonport-Takapuna local dog access review hearings and deliberations held on 19, 20 and 27 August 2015. b)      notes the decisions by the hearings panel on local dog access rules in the Devonport-Takapuna Local Board area 2015 and the decisions of the governing body on the changes to Devonport-Takapuna local dog access rules.  c) requests officers to ensure that new local dog access rules signs be put in place at the most frequented reserves and public open spaces (such as Takapuna Beach Reserve) first. d)      reiterate its concern regarding dog bylaw enforcement, as resolved at the 14 September 2014 business meeting (resolution number DT/2014/245), which states: “ask compliance officers to improve enforcement in off-leash areas to minimise the risk of accidents involving dogs and poor management of dogs by some owners” and ask officers to advise the board what steps have been taken to minimise those risks. e)      recommends to the next local board, that early in 2017, it : i. considers under control off leash access between Landsdowne Road, Bayswater Marina and Balfour Street, in particular the area of the Northern Reclamation namely the boat ramp, coastline and  park area below the cliff of Quinton Reserve. ii. reviews the effectiveness of the bylaw on the shell banks and birdlife adjacent to and abutting of both ends of the Bayswater Bridge. iii. reviews the effectiveness of the bylaw, especially relating to birdlife on shell banks where dogs are prohibited, and the impact of other activities such as windsurfing and kite-surfing. CARRIED

18	Information reports from the Parks, Recreation and Sports Committee - 'Growth Programme’ report and ‘Sports Field Capacity Development Programme - Annual Report’
	Resolution number DT/2015/213 MOVED by Deputy Chairperson G Gillon, seconded by Chairperson JM Bergin: That the Devonport-Takapuna Local Board: a)      receives the ‘Growth Programme’ report. b)      receives the ‘Sports Field Capacity Development Programme - Annual Report’. CARRIED

19	Ward Councillors Update
	A document entitled ‘Local Board Update – Councillor Chris Darby’ was tabled at the meeting. A copy of the tabled document has been placed on file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number DT/2015/214 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a) thanks Cr George Wood for his verbal update to the Devonport-Takapuna Local Board on the activities of the governing body. b) thanks Cr Chris Darby for his written report to the Devonport-Takapuna Local Board on the activities of the governing body CARRIED
	Attachments a     Local Board Update – Councillor Chris Darby

20	Board Members' reports
	There were no Board Member’s reports at this meeting.

21	Chairperson's reports
	A document entitled ‘Chair’s Report’ was tabled at the meeting. A copy of the tabled document has been placed on file copy of the minutes and can be viewed at the Auckland Council website.
	Resolution number DT/2015/215 MOVED by Chairperson JM Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receives the Chairperson’s written report. b) endorses the decision of the Local Board Senior Event Facilitator in consultation with the Events and Parks Portfolio Leads to reject applications (as indicated in the paragraph 6 of the tabled report) for the use of the Northern End of the beach reserve picnic area for boat storage. CARRIED
	Attachments a     Chair’s Report

22	Record of Briefing/Community Forum - 22 September and 6 October 2015
	Resolution number DT/2015/216 MOVED by Member DP Hale, seconded by Member MA Cohen: That the Devonport-Takapuna Local Board: a)      receives the records of the briefing and community forum held on 22 September and 6 October 2015. CARRIED

23	Summary of Actions and Reports Requested/Pending - October 2015
	Resolution number DT/2015/217 MOVED by Chairperson JM Bergin, seconded by Member DP Hale: That the Devonport-Takapuna Local Board: a)      receives the summary of actions and reports requested/pending – October 2015 report. CARRIED

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

8.07 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................