I hereby give notice that an ordinary meeting of the Finance and Performance Committee will be held on:




Meeting Room:



Thursday, 22 October 2015


Reception Lounge
Auckland Town Hall
301-305 Queen Street


Finance and Performance Committee









Cr Penny Webster


Deputy Chairperson

Cr Ross Clow



Cr Anae Arthur Anae

Cr Calum Penrose


Cr Cameron Brewer

Cr Dick Quax


Mayor Len Brown, JP

Cr Sharon Stewart, QSM


Cr Dr Cathy Casey

Member David Taipari


Cr Bill Cashmore

Member John Tamihere


Cr Linda Cooper, JP

Cr Sir John Walker, KNZM, CBE


Cr Chris Darby

Cr Wayne Walker


Cr Alf Filipaina

Cr John Watson


Cr Hon Christine Fletcher, QSO

Cr George Wood, CNZM


Deputy Mayor Penny Hulse



Cr Denise Krum



Cr Mike Lee



(Quorum 11 members)




Mike Giddey

Democracy Advisor


19 October 2015


Contact Telephone: (09) 890 8143

Email: mike.giddey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




Finance and Performance Committee

22 October 2015



ITEM   TABLE OF CONTENTS                                                                                        PAGE


16        Funding for Auckland Regional Migrant Services (ARMS)                                      5   



Finance and Performance Committee

22 October 2015



Funding for Auckland Regional Migrant Services (ARMS)


File No.: CP2015/21939






1.       To present options for re-allocating budget from existing council activities to fund the Auckland Regional Migrant Services Trust (ARMS).

Executive Summary

2.       In 2014, Auckland received around 50,000 short and long-term migrants with a net increase of 22,500 migrants.  The 2015 figures are on track to exceed these figures.  Auckland’s migrants come from a more diverse range of countries than those settling in other regions in New Zealand.

3.       Over the last nine years, around one third of NZ’s Quota refugees (2255) have been resettled in Auckland, joined by an unknown number coming through the Family Support Category, those migrating into Auckland from other parts of NZ, and asylum seekers. 

4.       The largest organisation in Auckland working with the Migrant and Refugee sector is the Auckland Regional Migrant Services Trust (ARMS). ARMS have been funded by central government for the past 13 years for the provision of settlement services in the Auckland region. The Trust Deed articulates the ARMS objectives (Attachment A).

5.       The Ministry of Business, Innovation and Employment (MBIE) conducted a review of settlement support provision across New Zealand and as a result ARMS have been notified that the contract with MBIE will cease on 31 December, resulting in a $250,000 reduction in funding (Attachment B).

6.       The Chief Executive of ARMS and the Race Relations Commissioner and Patron of ARMS addressed the Regional Strategy and Policy Committee meeting on 8 October, 2015 through public input and as a result of their presentation, the following resolutions were passed:

That the Regional Strategy and Policy Committee:

a)         request staff, under delegation of the chief executive, provide an urgent report to the October 2015 Finance and Performance Committee identifying options that councillors could consider to re-allocate budget from existing council activities to enable the funding ARMS has requested of the committee today.

b)        request that the Chair of the committee engage with MBIE and ARMS to understand further the implications of MBIE’s new working model and what options there may be to address gaps in direct service provision for migrants and refugees in Auckland, including social impact. (REG/2015/66)

7.       ARMS are requesting immediate funding of $120,000 to cover retaining current staff, retain current hours, ensure stability through the first six months of 2016 while restructuring and reprioritising the service and to cover overhead costs.

8.       The ARMS trust proposes that Auckland Council puts in place an annual funding agreement of $250,000 per year for three years to incorporate outcomes derived from the goals, objectives and activities of the Auckland Plan and the ARMS Trust.

9.       No clear funding option exists to reallocate funding to ARMS for the current financial year. Department discretionary funding has been allocated and departments are committed to achieving the efficiency targets outlined in the 2015-2016 Long Term Plan.

10.     The Regional Community Grant Funding scheme is available for regional organisations to apply to, with an advertised funding cap of $40,000 for any one organisation.




That the Finance and Performance Committee:

a)      allocate funding to the Auckland Regional Migrant Services Trust (ARMS) of $40,000 from the Regional Community Grant fund and request staff to work with ARMS to identify additional sources of private sector funding as additional support.

b)      note this will reduce the contestable funding budget for Regional Community Grant Funding from  $175,000 to $135,000.

c)      advise ARMS to follow the 2016/2017 Annual Plan process to request a multi-year Funding Agreement with Auckland Council.




Auckland Plan Priorities

11.     ARMS contributes to the Auckland Plan Strategic Direction 1: ‘Create a Strong, inclusive an equitable society that ensures opportunity for all Aucklanders’:

i)          Put children and young persons first

·    ARMS delivers three Safari Multicultural Playgroups for refugee and migrant families

ii)         Improve education, health and safety of Aucklanders, with a focus on those most in need

·      ARMS delivers the Women Inspired Strong Empowered and Enterprising (WISE) Collective Project – facilitating empowerment, education, enterprise and employment for refugee background women and their families.

iii)      Strengthen communities

·      ARMS provides information to new migrants and has participated in the Migrant and Refugee component of the integrated Family Violence Prevention Strategy and Implementation Plan


ARMS Trust delivery

12.     The ARMS Trust delivers services directly to migrants and migrant service providers, as well as ‘community development’ provision.

13.       Services directly provided to migrants include:

·    Pronunciation courses

·    Professional speaking for migrants courses

·    Intercultural awareness courses

·    Treaty of Waitangi courses

·    Migrant employment assistance (MSD funding)

14.       Services to migrant providers, funded by MBIE,  include:

·    Regional settlement network meetings

·    Local settlement networks (four across the Auckland region) meetings

·    Regional Settlement steering group meetings

·    Workshops for services providers – topics of general relevance, including interpreting services, volunteering etc.

15.       Community Development provision:

·    ARMS partners with the Auckland Regional Refugee Coalition to deliver:

Three multi-cultural play groups (Todd Foundation funded)

WISE programme (JR McKenzie funded)

Digital literacy


MBIE Contract Review

16.     ARMS have been funded for the past 13 years since its inception by Immigration New Zealand. In this time the provision of settlement services funded by Immigration New Zealand has changed significantly and ARMS’ annual allocation of $0.471 million in 2010/11 moved to $0.385 million in 2011/12 and to the current amount of $0.250 million in 2012/13 (all GST exclusive). The current contract is to provide regional settlement facilitation and information services.

17.     Immigration New Zealand (INZ), now within MBIE, recently carried out a review of six Settlement Programmes that it funds. This Review is the last in a series of reviews of its service delivery – Settlement Support New Zealand in 2012/13 and Regional Settlement Strategies in 2013/14.

18.       The purpose of the Review of Settlement Programmes (the Review) was to:

·        assess the alignment of programme delivery to the direction and key objectives of Immigration NZ’s Settlement Unit and

·        identify the changes that might be required to support the direction of and programmes’ contribution to the New Zealand Settlement and Integration Strategy.

19.     The review recommended that a service providing infrastructural support to settlement service providers in Auckland should no longer be purchased from the ARMS Trust.  The rationale behind this assessment was that the settlement service providers that the Trust receives funding to organise meetings for are not a priority target group for receipt of Settlement Unit purchased services, and many of the leadership and coordination functions carried out under this contract are to be absorbed within the Settlement Unit’s new operating model. Attachment B provides detail on MBIE’s assessment of ARMS services.

20.     MBIE advice is that the change does not represent a reduction in settlement support for Auckland but it brings into effect a change in the service delivery model for Auckland, now that an Immigration NZ is team based here. ARMS’ contract with MBIE/ Immigration NZ will cease on 31 December 2015. MBIE will take on the settlement coordination role that ARMS has delivered under this contract.


Auckland Council/ARMS relationship

21.     While ARMS was established as a result of four legacy councils, Auckland Council does not fund ARMS significantly.

22.     In the past two financial years, Auckland Council has funded ARMS $109,360 through several funding schemes (Attachment C).  This has been mainly via local board contestable funding pools for ARMS projects such as a migrant playgroup, English advisory services and the Newcomer Support Programme, but also a grant through the Interim Regional Community Grants funding to assist with covering accommodation costs.

23.     In most cases, ARMS received funding because their work with Auckland’s migrant communities was seen to align with either local board plans or Auckland Plan priorities around creating an equitable society which embraces Auckland’s increasing diversity. 


24. There are options for short term funding of ARMS

Council could either:

a)   continue with current state where local boards have delegation to fund ARMS through discretionary funding mechanisms, or

b)   make a regional funding contribution to ARMS of up to $120,000 as the amount required by ARMS to ensure operation and current level of service remains until 30 June 2016.

25.     If councillors consider option b) above then this level of funding would be unbudgeted expenditure and require the re-allocation of budget from other council activity, which will require a trade off against other outcomes or deliverables.

26.     Staff have explored options for reallocating funding within internal budgets. There is no capacity to absorb this funding request, as all money has been allocated for the current financial year and departments are working to achieve agreed efficiency savings.

27.     At a regional level budget exists under the Regional Community Grants Fund which sits under the Community Grants Policy. However, the total money available for all regional Auckland organisations in the 2015/16 financial year is $175,000. The criteria for this fund has been approved by the Community Development and Safety Committee and has an advertised funding cap of $40,000 per organisation.

28.     There will be funding requests from other regional organisations to the Regional Community Grants Fund or more broadly for council support. Any decision about the re-allocation of all or part of the Regional Community Grants Fund to support ARMs would need to take into account the financial impact on those organisations. 

29.     Decisions for funding individual organisations through the Regional Community Grants Fund will be presented by staff to the Community Development and Safety Committee on 2 December.

Opportunities through Empowered Communities

30.     The Community Empowerment unit will work alongside ARMS as the first council department to model an ‘empowered communities approach’.  Under a partnering approach, council would look to organisations such as ARMS as a key partner to deliver community development services as council moves away from direct provision under the Empowered Communities provision.

31.     Under a partnering approach with an organisation such as ARMS council would expect to see refugee and migrant communities be more involved in and influence council decision making, become active participants in their local communities and over time develop their own linkages and partnership with council.


Local Board views and implications


32.     A number of local boards have published priorities which relate to migrants and/or refugees in their local board plans.

33.     Local boards fund ARMS through local community development funding budgets, although this is at a low level and varies across local boards.

Māori impact statement

34.     Any organisation that council enters into a contract or partnering agreement with needs to demonstrate their obligations to working under the Treaty of Waitangi.

35.     The community empowerment approach will assist in promoting opportunities for refugees and migrants to understand Maori aspirations and the role and authority of mana wenua and mataawaka in Auckland.



36.     If the recommendations of this report are accepted, a funding agreement will be prepared for $40,000 for ARMS with deliverables negotiated between Auckland Council Community Empowerment staff and ARMS.











MBIE Review 2015 - Settlement Programmes



ARMS Financial Breakdown





Lou Lennane – Principal Advisor


Dean Kimpton - Chief Operating Officer

Sue Tindal - Chief Financial Officer


Finance and Performance Committee

22 October 2015



Finance and Performance Committee

22 October 2015



Finance and Performance Committee

22 October 2015