Minutes of Franklin Local Board

The Waiuku town centre manager spoke to the Board in regard to their support for the angle parking project proposed for Kitchener Road, Waiuku (refer page 12 of the agenda – Auckland Transport Update : October 2015).

Resolution number FR/2015/171

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:

That the Franklin Local Board thanks Sharlene Druyven from the Waiuku Business & Development Association for her attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Precedence of Business

Resolution number FR/2015/172

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:

That the Franklin Local Board agree that Items 19, C1 and 13 be accorded precedence at this time.

CARRIED

Secretarial Note: The meeting adjourned at 11.00am and reconvened at 11.10am.

Auckland Transport Update – October 2015

Resolution number FR/2015/173

MOVED by Member AM Fulljames, seconded by Deputy Chairperson AJ Naysmith:

a) That the Franklin Local Board receives the report entitled ‘Auckland Transport Update – October 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South).

b) That the Franklin Local Board refers the results of the Pohutukawa Coast Community Association survey on the Pine Harbour ferry services to Auckland Transport for consideration during the analysis process of the feedback from their own public transport survey in the area.

CARRIED

Secretarial Note: Member Murphy declared an interest in regard to 62 Beachlands Road, Beachlands and did not take part in the discussion or voting on this matter.

Franklin Local Board Local Grants: Round One 2015/2016

Resolution number FR/2015/174

MOVED by Member AQ Cole, seconded by Member SJR Higgins:

That the Franklin Local Board considers the applications listed in the table below and agrees to fund, part-fund or decline each application in this round as follows:

Applicant	Focus	Project Title	Requested	Grants/Declines
Kawakawa Bay Community Association Inc	Community	Towards the costs of the Kawakawa Bay Christmas in the Park event	$3,120.00	Grants $995 from Events budget for parking signs, flags and lighting
Pukekohe Christmas Parade	Community	Towards operating costs including road closure, St Johns Ambulance, advertising and marketing for the Pukekohe Christmas Parade	$3,030.00	Grants $1,695 from Events budget for road closure and St Johns Ambulance
Beachlands School community swimming pool project	Community	Towards the costs to complete stage one of the Beachlands School community swimming pool project	$7,868.00	Declines – needs Ministry of Education commitment, proof of funding, project mgmt. structure etc
Beachlands Community Trust	Community	Towards the costs of plants and materials for the beautification of Wakelin Road shop area	$2,192.51	Grants $1,669.98 (subject to Auckland Transport approval)
Franklin Mobility Bus Inc	Community	Towards the purchase and installation of a wheelchair lift for new van	$10,000.00	Declines – does not fit criteria
Clevedon and Districts Historical Society Inc.	Arts and culture	Towards publication costs of the book 'Voices of Belonging' written by Jessie Munro.	$5,000.00	Declines – low priority, however would consider supporting launch event
Tree Crops Association Annual Conference	Events	Towards travel and accommodation for guest speakers at the NZ Tree Crops Assoc. Conference 2016	$7,000.00	Declines – duplication as funded via quick response round
Ryan Anderson	Environment	Multi-board application towards water sampling in the Hauraki Gulf	$864.80	Declines – covered through other funding sources within council
Pukekohe and Districts Returned Services Association Pipe Band	Community	Towards the costs of a new band uniform and to cover operational and maintenance costs for the Pukekohe Pipe Band and support ANZAC day parade and other community events	$3,770.00	Defer to World War Project Fund and further information requested
Wairoa River Landcare Group	Environment	Towards the costs of the nursery supplies, potting mix, composting portable toilet, plants, educator fees and weed control.	$16,250.00	Declines – update on findings from management plan required
Clevedon Jazz Wine and Food Festival Ltd	Events	Towards bottled water, portable toilets, security, St Johns Ambulance and recycling bins for the Clevedon Jazz Wine & Food Festival	$10,000.00	Grants $10,000 as seed funding from Events budget
Patumahoe School	Events	Towards advertising for the 150 year celebration	$9,800.00	Grants $1,219.00 from Events budget for hire of equipment
Karaka Tennis Club Inc	Sport and recreation	Towards repairing the tennis nets	$2,350.00	Declines – limited community benefit
New Foundations Trust	Community	Towards the costs of 'MINI BRIDGE' (Build Respect Inspire Dreams Goals Expectations) Programmes	$3,910.00	Declines – government funding role not local board
Children's Autism Foundation	Community	Multi-board application towards the venue hire, facilitation and staff salaries for the community support programme	$2,972.20	Declines – not a local board priority and other funding sources available
Pukekohe and District ANZAC Day Trust Inc	Community	Towards the cost of replacing the existing alarm system that has expired	$1,086.75	Withdrawn
Counties Baseball Club Incorporated	Sport and recreation	Towards purchasing baseball equipment	$4,797.00	Declines – limited community benefit
Chinese NZ Oral History Foundation Inc.	Community	Towards all programme costs to create an oral history of the wives of the Pukekohe Chinese market gardeners	$2,900.00	Declines –other specific funding available from central government
Auckland Young Women’s Christian Association T/A YWCA Auckland	Community	Towards costs to run two "Safe for Life" workshops	$1,600.00	Declines – low priority
Franklin Family Support Trust	Community	Towards annual accommodation cost	$5,000.00	Grants $5,000
The New Zealand Federation of Young Farmers Clubs Inc	Events	Towards the venue hire costs to hold NZ Young Farmers 2016 Northern Regional Final	$4,076.20	Grants up to $4,076.20 for venue hire costs from Events budget
Pukekohe Lawn Tennis Club Inc	Sport and recreation	Towards purchasing windbreak netting	$3,650.00	Declines – limited community benefit
Hunua Village Summer Fete organising team	Events	Towards the Hunua Village summer fete	$5,000.00	Declines – school/ community fundraising event
Waiuku District Rugby Club	Sport and recreation	Towards the annual accommodation cost	$2,220.55	Grants $2,220.10
Rainbow YOUTH	Community	Towards establishing a Papakura-based support group	$733.02	Declines – low priority
OUTLine New Zealand Incorporated	Community	Towards the costs of maintaining the lesbian, gay, transgender, intersex community 0800 help service	$2,400.00	Declines – low priority
Karaka Sports Ground Society	Events	Towards costs for the Karaka Vintage Day 2016	$10,000.00	Grants $10,000 from Events budget
Waiuku and Districts Combined Churches	Community	Towards the erection of a purpose-built new opportunity shop.	$23,000.00	Declines – not a local board priority
Hunua Tennis Club Inc.	Sport and recreation	Towards coaching costs for junior tennis	$2,000.00	Declines – limited community benefit
Autism NZ Inc - Auckland Branch	Community	Multi-board application towards the rent, staff salaries and wages and operating costs for the Auckland branch	$2,000.00	Declines – not a local board priority
Counselling Services Centre	Community	Multi-board application towards the installation of a heat pump/air conditioners for the counselling centre	$2,206.06	Declines – not a local board priority
Mind Over Manner Limited	Community	Multi-board application towards costs to run ‘Shifting Community Youth and Culture through Applied Theatre Practice ‘ workshops in the local area	$5,864.40	Declines – not a local board priority
Urban Eco Living Charitable Trust	Environment	Multi-board application towards the costs of contracting experienced and qualified teachers to deliver the Tread Lightly Caravan programme to 3,000 students from approximately 15 schools from the south Auckland area in 2016	$3,858.50	Declines – duplication as received through quick response fund
Total			$159,833.24	$36,875.28

CARRIED

Precedence of Business

Resolution number FR/2015/175

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:

That the Franklin Local Board agree that Item 16 be accorded precedence at this time.

CARRIED

Franklin Local Board Workshop Notes

Resolution number FR/2015/176

MOVED by Member AM Fulljames, seconded by Deputy Chairperson AJ Naysmith:

That the Franklin Local Board receives the workshop notes for 15 September,
22 September, 29 September, 6 October and 13 October 2015.

CARRIED

Changes required to triennial meeting schedule for Franklin Local Board December 2015 business meeting

Resolution number FR/2015/177

MOVED by Member BS Crompton, seconded by Member MA Kay:

That the Franklin Local Board reschedules their December 2015 business meeting from Tuesday, 8 December 2015 to Tuesday, 15 December 2015 at 9.30am.

CARRIED

Patumahoe Rugby Football Club (Inc.) gifting of training lights to the Franklin Local Board

Resolution number FR/2015/178

MOVED by Member AQ Cole, seconded by Member MJF Bell:

That the Franklin Local Board accepts the gifting of the twelve training lights from the Patumahoe Rugby Football Club (Inc.) which are sited on the Patumahoe Domain (John St) and at the Nor East Fields (Clive Howe Rd).

CARRIED

Maraetai Beach Boating Club extensions – request for landowner and affected party approval

Resolution number FR/2015/179

MOVED by Member MJF Bell, seconded by Member AQ Cole:

a) That the Franklin Local Board grant landowner approval for the extensions proposed to the Maraetai Beach Boating Club, 188R Maraetai Drive as per the Site Plan for ‘Proposed Alterations and Extensions’ by Southern Hospitality Design, drawing number A02, dated 5 Aug 13 subject to:

i. the conditions provided in the Arborlab report dated 17 September 2015 being adhered to and;

ii. all necessary regulatory consents (including consents for the works within the adjacent coastal marine area) being obtained

b) That the Franklin Local Board grant affected party approval for the extensions proposed for the Maraetai Beach Boating Club within the coastal marine area as per the Site Plan for ‘Proposed Alterations and Extensions’ by Southern Hospitality Design, drawing number A02, dated 5 Aug 13.

CARRIED

18 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

19 Procedural motion to exclude the public

Resolution number FR/2015/180

MOVED by Chairperson AP Baker, seconded by Member BS Crompton:

That the Franklin Local Board excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of open space land - Glenbrook

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

10.50am The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

11.00am The public was re-admitted.

restatementS

It was resolved while the public was excluded that there be no restatements at this time for the following item:

C1	Acquisition of open space land - Glenbrook

11.57 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Andrew Baker
Deputy Chairperson	Jill Naysmith
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Angela Fulljames
	Sarah Higgins
	Murray Kay
	Dr Lyn Murphy