Agenda of Hibiscus and Bays Local Board

I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 21 October 2015

4.30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

Hibiscus and Bays Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

(Quorum 4 members)

Vivienne Sullivan

Local Board Democracy Advisor

15 October 2015

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Portfolio	Description	Local Board Members
Local planning, policy and governance	Relationship with governing body, Chairs meeting, protocols, code of conduct, local area plans, structure plans, Unitary Plan, RUB, plan changes	Julia Parfitt –Chairperson Greg Sayers - Deputy Chairperson
Arts and culture	Arts centres, art programmes	Greg Sayers – Lead Julia Parfitt -Alternate
Events	General oversight of events programme music in parks, movies in parks	Greg Sayers and Julia Parfitt
Community services and facilities	Community development and safety, grants and funding, community facilities, community houses, community leases, Youth Connections	Julia Parfitt –Lead Janet Fitzgerald - Alternate
Youth	Local board Youth Forum, Youth Representative	Lovisa Rasmussen – Lead Gaye Harding-Kirkiri - Alternate
Libraries		Lisa Whyte –Lead Gaye Harding-Kirkiri - Alternate
Recreation services	Pools, multi-sport facilities	Gaye Harding-Kirkiri – Lead Lisa Whyte - Alternate
Parks	Reserve management plans, park usage, leasing on parks, liaison with parks staff on land owner approval	David Cooper –Lead Julia Parfitt –Alternate Janet Fitzgerald – Lead Lovisa Rasmussen - Alternate
Built and natural environment	Heritage, infrastructure (including stormwater, wastewater, water), environmental programmes, conservation and biodiversity, biosecurity, waste minimisation	Janet Fitzgerald – Lead Julia Parfitt - Alternate
Economic Development	Economic development plans, developing ATEED relationship, broadband	Gary Holmes – Lead Gaye Harding-Kirkiri -Alternate
Street environment and town centres	Gateways and mainstreet upgrades, Urban design champion	David Cooper and Gary Holmes – Leads Janet Fitzgerald -Alternate
Transport		David Cooper – Lead Gary Holmes – Alternate Janet Fitzgerald – Lead Greg Sayers - Alternate
Regulatory, bylaws and compliance	Bylaw policy feedback	Gaye Harding-Kirkiri -Lead Julia Parfitt -Alternate
Resource consent applications	Input into notification decisions for resource consent applications	Gary Holmes – Lead Janet Fitzgerald - Alternate
Communications and engagement	Media, stakeholder and community engagement including iwi relationships, Hibiscus and Bays Youth Voice and YAP	Julia Parfitt – Lead Lovisa Rasmussen -Alternate
Finance	Budget overview, financial prudence and reporting, local board funding policy	Lisa Whyte – Lead Julia Parfitt - Alternate
Civil defence/ emergency management		David Cooper –Lead Greg Sayers -Alternate
Urban Design Champion		Gary Holmes – Lead Janet Fitzgerald - Alternate

Hibiscus and Bays Local Board

21 October 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 7

8.1 Sustainable North Trust - Community Recycling Centre for the Hibiscus Coast 7

9 Public Forum 8

10 Extraordinary Business 8

11 Notices of Motion 8

12 OBEEP: Kohu Street to Marine View Coastal Protection Design 9

13 Hibiscus Coast and East Coast Bays - Stormwater Priorities Consultation 163

14 Request for Feedback on Auckland Stormwater Infrastructure Network Discharge Consent Application 239

15 Stoney Homestead Redevelopment Stage Three detailed design and scope approval 259

16 New community lease to Orewa Croquet Club Incorporated at Grant Park, Orewa 273

17 Hibiscus and Bays Local Board Meeting Schedule for 2016 281

18 Alteration to Road Name Following Renaming of Beach Road Extension, Long Bay 285

19 Ward Councillors Update 287

20 Local Board Members Reports 289

21 Record of Workshop Meetings 291

22 Consideration of Extraordinary Items

PUBLIC EXCLUDED

23 Procedural Motion to Exclude the Public 301

C1 Acquisition of open space land - Orewa 301

C2 Acquisition of Land for Open Space - Silverdale North 301

1 Welcome

2 Apologies

Apologies from Member DR Cooper and Member J Fitzgerald have been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 September 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Sustainable North Trust - Community Recycling Centre for the Hibiscus Coast

Betsy Kettle of the Sustainable North Trust has requested a deputation to present to local board members the two major outcomes of the community recycling centre project the organisation wishes to start on the Hibiscus Coast.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) thank Ms Kettle for her presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Hibiscus and Bays Local Board

21 October 2015

OBEEP: Kohu Street to Marine View Coastal Protection Design

File No.: CP2015/21111

Purpose

1. The purpose of this report is to seek the approval of the Hibiscus and Bays Local Board for a draft design for coastal protection for an area between Kohu Street and Marine View Parade, Orewa.

Executive Summary

2. The Hibiscus and Bays Local Board Plan (2014) aims to protect and enhance Orewa Beach by implementing the Orewa Beach Esplanade Enhancement Project (OBEEP). OBEEP is the strategic management framework for Orewa Beach, adopted by Rodney District Council in 2002.

3. Several stages of OBEEP have been implemented including dune establishment (supported by back-stop buried sea walls) at the far north and southern extents, formalisation of beach access at Moana Reserve and Moenui Street, and treatment within Orewa estuary, which includes a public wharf. In addition, failed historic seawalls adjacent to Orewa Reserve have been removed (2006), in respect of health and safety issues and regular sand transfer has been adopted as a medium term management response for Orewa Reserve until such time as council considers funding for the long term management options for this zone.

4. The Kohu Street to Marine View Parade section of Orewa Beach has been identified in OBEEP as the highest priority zone, requiring an urgent engineered structural response. Installation of a coastal protection structure along this section of beach and integration of a walkway is now urgent in order for Council to fulfil its legal easement (property access) obligations and to maintain the long term accessibility of the Millennium Walkway along this stretch of coastline.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) endorse the draft concept design dated September 2015 for a coastal protection structure for the area between Kohu Street and Marine View Parade, Orewa Beach as outlined in Attachment A, Issues and Options report prepared by Tonkin and Taylor.

b) endorse the timeframes and process for consultation and consent lodgement.

Comments

5. On the 18^th December 2013, the Hibiscus and Bays Local Board approved the following:

That the Hibiscus and Bays Local Board

a) approve proceeding to the design and resource consent application preparation required for a permanent coastal protection structure on Orewa Beach for a length of 640 metres south of Kohu Street as identified on the aerial photograph at Attachment E dated 10 December 2013.

b) approve funding for the design and resource consent application preparation in (a) from the Coastal Structures Renewal Budget 2013-2014.

6. The design and consenting process for the construction of a permanent coastal protection structure for Orewa Beach has been approved as part of the Hibiscus and Bays Local Board Parks Work Programme for the 2015/2016 financial year.

7. Over the past six months Parks staff, council’s Coastal Management Services and Tonkin and Taylor have worked on developing a coastal protection structure design for the portion of Orewa Beach from Kohu Street to Marine View Parade. (See Attachment A).

Design Criteria

8. The remaining width of esplanade reserve, the desire to retain dry high tide pedestrian access (with improved beach access) and council’s legal obligations to retain easement access dictated that a structural response (a “seawall”) was required and appropriate for this setting.

9. Preliminary investigations around design options have included consideration of various treatments and a combination of rock rip rap and masonry, providing for improved access to and from the beach, has been chosen in respect of functionality, aesthetics and cost.

Design Overview

10. The following design requirements have been used to refine the design alternatives for a hard protection structure from Kohu Street to Marine View Parade:

· Maintain grass reserve width as far as practicable to maintain access and amenity;

· Limit wave overtopping during storm events;

· Use tested, stable design solutions;

· Minimise intrusion of the structure both in terms of footprint and elevation;

· Minimise effect of the structure on beach processes;

· Enable future seawall modifications to take into account ongoing sea level rise;

· Not prevent other mitigation/enhancement strategies, including sand transfer, beach nourishment or offshore control

Funding

11. The 2015/2016 Hibiscus and Bays Local Board Parks Work Programme currently provides funding of $347,000 for the design and resource consent application preparation required for a permanent coastal protection structure on Orewa Beach.

12. At present there is no dedicated funding in the current Long-term Plan for the physical works and this will need to be progressed through the related 2016/2017 Annual Plan process for funding allocation.

13. The cost estimate for the construction phase of the proposed coastal protection structure is $4.5 to $5 million. It is proposed that this funding be spread over two financial years namely FY2016/2017 and 2017/2018.

14. With respect to the above, it is noted the Engineering and Technical Services Unit (ETS), which encompasses the Coastal Management Services Team, are working across the relevant departments of council (including Parks Sport and Recreation) to develop a strategic approach to coastal management. Current work includes monitoring coastal structures and areas that suffer storm effects, improving council decision making on large scale projects and renewals, and engagement with the public. Future work will focus on regional approaches to coastal management, community engagement, technical guidance for coastal assets, climate change adaptation, and will feed into prioritised asset management and budget planning.

15. Coastal Compartment Management planning is currently being promoted as part of the wider initiative, which seeks to improve integrated management and development of prioritised sections of coast within council, with other agencies and the community. The key outcomes of this framework (and respective roles) will be reported to the Regional Strategy and Policy Committee of Auckland Council for approval in December 2015. Reference to Orewa Beach as a priority project (and the related budget shortfall) will be included for reference within this report for the committee’s consideration.

16. Continued local board support for the provision of staged funding ($4.5 - $5 million), is sought for inclusion within this wider report.

Timing and Processes

17. Prior to lodging the resource consent application and related Assessment of Effects on the Environment, Parks staff intend to consult with key stakeholders, affected parties and the general public. The application will be publicly notified in respect of continued public interest. This will enable formal submissions and feedback to be received. The level and type of submissions received will dictate the requirement for a formal resource consent hearing. The proposed timeline is:

· Pre-application: Consult directly with key stakeholders and affected parties – complete by early December 2015

· Prepare application: complete by mid-February 2016

· Lodge application: February/March 2016

18. Key Stakeholders include the Hibiscus and Bays Local Board; Destination Orewa; Manua Whenua (14 iwi have registered interest in the Hibiscus and Bays Local Board area); Orewa Residents and Ratepayers Association; Orewa Beach Reef Charitable Trust; Orewa Surf Club; Cycle Action Auckland; CCS Disability Action; local walking groups; Media; Auckland Ward Councillors; Auckland Council Resource Consents,Stormwater and Coastal Departments, Auckland Transport and Watercare services .

19. Affected parties will be the immediate neighbours only.

Orewa Reserve and Sand Replenishment

20. Sand transfer and replenishment after storm events is still considered to be a suitable and financially viable, medium term approach to managing the central portion of Orewa Beach until such time as the northern section of works has been completed, and a long term solution is adopted (with required funding being made available). The current management response is funded through operational budgets.

21. Longer term options and associated public consultation in relation to these options will be further discussed with the local board in 2016.

Consideration

Local Board views and implications

22. A workshop was held with the local board on 7^th October 2015 where detailed discussions on the proposed design were undertaken with Parks Staff and Coastal Management Services.

Māori impact statement

23. Detailed discussions will be undertaken with Iwi as part of the resource consent process.

Implementation

24. Implementation is subject to an approved application and provision of $4.5m - $5m to construct.

25. Funding to construct has not been identified or approved.

Attachments

No.	Title	Page
a View	Issues and Options Assessment	13
b View	Orewa Beach Coastal Process Report	93

Signatories

Authors

Gerry Fitzgerald - Team Leader Liaison

Authorisers

Mark Bowater - Manager Local and Sports Parks

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

21 October 2015

Hibiscus Coast and East Coast Bays - Stormwater Priorities Consultation

File No.: CP2015/20248

Purpose

1. To seek feedback from the Hibiscus and Bays Local Board on proposed priorities for stormwater management in the Hibiscus Coast and East Coast Bays area.

Executive Summary

2. Auckland Council is seeking feedback on priorities for stormwater management in the Hibiscus Coast and East Coast Bays consolidated receiving environment (CRE).

3. The following seven issues that require stormwater management have been identified in the Hibiscus Coast and East Coast Bays CRE:

a) managing infrastructure and assets,

b) managing growth,

c) managing flooding (or the risk of flooding),

d) urban stream management,

e) contamination of the harbour and coastal inlets,

f) managing stormwater discharges to groundwater,

g) stormwater effects on the wastewater network.

4. A workshop was held with the local board on 26 August 2015 to discuss the relative importance of these priorities and how they should be best managed. Based on this workshop the local board has provided draft feedback (shown in Attachment A).

5. It is requested that the local board approve this feedback and any further input they would like to provide. This feedback will inform the region wide Network Discharge Consent (NDC) for stormwater management that council is currently preparing.

6. A report outlining what the NDC will mean for stormwater management in the local board area will be provided to the local board in November 2015 for their consideration and feedback.

Recommendations

That the Hibiscus and Bays Local Board:

a) approve their feedback on the Hibiscus Coast and East Coast Bays stormwater consultation process, as shown in Attachment A, dated June 2015.

b) request that the local board be provided an update on the outcomes of the Hibiscus Coast and East Coast Bays stormwater consultation process.

Comments

Background

The Hibiscus Coast and East Coast Bays Consolidated Receiving Environment (CRE)

7. The Hibiscus Coast and East Coast Bays CRE is located on the east coast of the North Island of New Zealand, north of Auckland City, and covers a land catchment area of around 259.5 square kilometres^. The area includes Pupukemoana, the overflowing lake, known commonly as Lake Pupuke, as well as several sensitive estuaries; including Orewa, Okura and Weiti and three aquifers, Orewa and Whangaparāoa Waitemata Aquifer and Waiwera Geothermal Aquifer. A map of the CRE is below.

8. Effective stormwater management supports water quality outcomes. It is requested that the local board comment on proposed stormwater priorities to ensure effective management of stormwater issues across Auckland, and in particular the Hibiscus Coast and East Coast Bays areas.

Figure 1: Map of Hibiscus Coast and East Coast Bays Consolidated Receiving Environment

Network Discharge Consent (NDC)

9. This feedback will inform the priorities set within the region wide NDC for stormwater infrastructure that council is currently preparing.

10. This consent is currently being developed and council’s stormwater unit will soon lodge the application for the consent with the regulatory arm of council. The consent will give council authority under the Resource Management Act to allow the diversion and discharge of water from the urban public stormwater network. Once approved, it will guide council’s management of stormwater infrastructure over the next 35 years.

11. A workshop will be held with the local board to seek their feedback on the NDC in the coming months. If requested, a report outlining what the NDC will mean for stormwater management in the board area will then be provided to the local board in November 2015 for their consideration and feedback.

Feedback sought

12. It is neither practically possible nor affordable to address all the effects of stormwater discharges, including existing effects, within the next 35 years (the length of a NDC). As such, consultation is being undertaken to support prioritisation of issues to best mitigate any effects from stormwater discharges. This consultation will also help stormwater align future work programmes to support local priorities.

13. The following issues that require stormwater management have been identified in the Hibiscus Coast and East Coast Bays CRE:

a) managing infrastructure and assets,

b) managing growth,

c) managing flooding (or the risk of flooding),

d) urban stream management,

e) contamination of the harbour and coastal inlets,

f) managing stormwater discharges to groundwater,

g) stormwater effects on the wastewater network.

14. In relation to these priorities, local board members are asked to provide feedback in relation to two specific questions:

a) From the issues identified above, what do you think are the priorities for Hibiscus Coast and East Coast Bays?

b) What selection criteria should be used for managing stormwater priorities?

15. These priorities were discussed with the local board at a workshop on 26 August 2015 to explain the purpose of the consultation to them and inform their submission. Based on this workshop the local board has provided draft feedback (shown in Attachment A).

16. Two supporting documents are also appended to this report to support decision making around local priorities. These attachments are as follows:

a) The Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stormwater Priorities Consultation - Information Brochure and Request for Feedback (Attachment B)

b) Frequently Asked Questions – includes a list of detailed responses to the frequently asked questions about the Hibiscus Coast and East Coast Bays CRE: Stormwater Priorities Consultation project (Attachment C).

17. A detailed technical report regarding the challenges of managing the stormwater draining throughout the Hibiscus Coast and East Coast Bays CRE is also available on request. It contains details regarding key issues within the Hibiscus Coast and East Coast Bays CRE, along with an explanation of the potential criteria for prioritisation (as shown in the tables associated with paragraphs 17 and 18 of this report).

Implications for and relevance to local boards

18. The issues and priorities under discussion that are of interest and concern to a wide range of stakeholders, and are likely to be of interest to the local board are:

– flooding of homes and businesses,

– erosion of streams,

– sedimentation of streams and estuaries, and

– contamination by pollutants of sensitive natural habitats, fish, shellfish, birdlife, marine mammals and other biota.

19. Council seeks to obtain feedback on the priorities for the management of these issues. In addition, feedback on the criteria which should be used to prioritise stormwater management within each issue is important to ensure that future works and projects are aligned with local board priorities, as identified through the local board plans.

20. Figure Two identifies how the consultation process will feed into informing council’s stormwater management activities. This comprises how each issue is regionally evaluated and prioritised in terms of the areas for further investigation. These prioritised areas will then be further investigated through a sub-catchment management planning programme or project.

Text Box: Figure Two: The relationship between the NDC, council policy and statutory documents. Orange circle highlights where results of consultation will be used.

Consultation to date

21. General consultation with key identified stakeholders within the Hibiscus Coast and East Coast Bays catchment area (including internal Auckland Council staff, interested advisory panels, council-controlled organisations, government departments, environmental and recreational interest groups, community and business interest groups and the general public) is currently being undertaken via a series of consultation workshops. In total, 63 external stakeholders have been directly contacted and invited to participate in the consultation process. A list of stakeholders approached is attached as Attachment D.

22. Feedback received has been similar to that for the Waitemata Harbour, Greater Tamaki and Manukau Harbour CREs. Stakeholders have indicated that growth within the CRE needs to be carefully managed such as effects on the marine and freshwater environments, along with ensuring stormwater effects from growth, as the highest priorities. The period for providing feedback closed on 12 August 2015 and a full summary of the feedback is currently being collated.

Recommendation

23. It is recommended that the local board approve their draft feedback on priorities for stormwater management in the Hibiscus Coast and East Coast Bays CRE as shown in Attachment A, along with any other further points they may wish to add.

Consideration

Local Board views and implications

24. This report seeks feedback from the local board regarding their views on priorities for stormwater management. Feedback received from the consultation process will be summarised and will help to inform the setting of priorities for stormwater management.

25. The local boards located in this CRE include Rodney, Hibiscus and Bays, Kaipatiki and Devonport-Takapuna.

Māori impact statement

26. Feedback is also being sought from mana whenua. Consultation workshops were held in August 2015. Council conducts regular meetings with relevant iwi groups regarding stormwater management and follow-up with iwi regarding issues raised is ongoing.

Implementation

27. Three risks with respect to implementation of feedback from local boards have been identified. Firstly, it is noted that a wide range of stakeholders are being consulted. As a result, it is likely that there will be differing opinions with respect to stormwater management priorities. Secondly, there is a risk that there will be a lack of funding to implement all identified priorities. Thirdly, since the region-wide stormwater network discharge consent application will be going through a regulatory process under the Resource Management Act (1991) any outcomes may be open to challenge through this process.

Attachments

No.	Title	Page
a View	Draft Feedback from Hibiscus and Bays Local Board on Stormwater Priorities for Hibiscus Coast and East Coast Consolidated Receiving Envirionment	169
b View	Hibiscus Coast and East Coast Bays Consoligated Receiving Environment Stormwater Priorities Consultation - Information Brochure and Request for Feedback	193
c View	Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stormwater Priorities Consultation Frequently Asked Questions	217
d View	Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stakeholders List	237

Signatories

Authors

Janet Kidd, Healthy Waterways Programme Lead

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

21 October 2015

Request for Feedback on Auckland Stormwater Infrastructure Network Discharge Consent Application

File No.: CP2015/20378

Purpose

1. To request feedback from the Hibiscus and Bays Local Board (the local board) on the application for the Auckland wide network discharge consent for the operation of stormwater infrastructure, and the identified stormwater management priorities for their area.

Executive Summary

2. Auckland Council is seeking formal feedback from the local board on the Auckland-wide Stormwater Network Discharge Consent (NDC). This report introduces the framework for the NDC, and what it means for the management of stormwater within the local board area.

3. This report provides an opportunity for the local board to provide input into the consent application, with particular reference to local priorities for stormwater management. It is requested the local board provide feedback by end of October 2015, or as soon as possible.

Recommendation

That the Hibiscus and Bays Local Board:

a) provides feedback on the draft stormwater network discharge consent application, with particular reference to local priorities for stormwater management.

Comments

Background

4. Auckland Council is developing an application for a network discharge consent (NDC) to allow for the diversion and discharge of stormwater from the urban public stormwater infrastructure.

5. The consent will be valid for 35 years with a requirement that it will be reviewed on a six- yearly basis. The consent will both guide council’s management of stormwater infrastructure, and address priority issues such as reducing the risk of flooding, improving freshwater quality and managing the stormwater impacts of growth and development. Further information on the NDC is provided in Attachment A.

6. Through development of the consent a number of stormwater priorities for the local board area have been identified, such as growth priority areas to be supported to achieve water sensitive design and issues relating to stream and catchment health.

7. These stormwater priorities are described in more detail in the report below and in the table appended at Attachment B. This table also shows the targets for stormwater management and how priorities for action in the local board area relate to these.

8. This report provides an opportunity for the local board to provide input into the consent application, with particular reference to local priorities for stormwater management. Paragraphs 9 to 14 below suggest three questions which may guide how the local board frames its feedback alongside comments.

Question 1: Does the Hibiscus and Bays Local Board have any comments on the proposed framework of the Auckland-wide Stormwater Network Discharge Consent?

9. As a reminder it is proposed that the consent be processed based, with the following key elements to address the 7 stormwater issues:

a) Identification of regional priority areas

b) “Business as usual” processes.

c) Setting of objectives, outcomes and targets, as well as associated six yearly reviews.

10. Table One in Attachment B summarises what the above elements will mean for the management of stormwater infrastructure within the Hibiscus and Bays Local Board area. This table identifies how the stream subcatchments within the local board area have been ranked within the regional prioritisation for each stormwater issue. Identified high priority areas will be the focus of further investigation and assessment for future infrastructure upgrades and projects, which in turn could ultimately become part of council’s work programme.

11. It is noted that Table One incorporates feedback received as part of the consultation exercise recently completed on the stormwater management priorities for the Hibiscus and East Coast Bays Consolidated Receiving Environment. A summary of this feedback is included in Attachment C.

12. Based on the above, a 35 year consent is being sought (which reflects the longest timeframe available for a consent).

Question 2: Is there any feedback the local board would like to provide relating to the management of the public stormwater network?

13. No workshop has been held with this local board on the NDC. Staff are available to attend a workshop if required.

Question 3: Are there any initiatives relating to stormwater management that the local board is investigating, in addition to those identified in the Hibiscus and Bays Local Board Local Board Plan?

14. For reference, the following initiatives were identified in the Hibiscus and Bays Local Board Plan relating to improving stream and coastal health:

· “Restore and enhance the riparian margins of our streams and rivers, e.g. Wēiti River”

· “Support education initiatives on pollution prevention and stream care.”

· “Development of Long Bay Reserve and walkways”

· “Continue the Long Bay Structure Plan and monitoring programme”

· “Investigation of the Hibiscus and Bays walkway and feasibility work carried out within three years.”

Next steps

15. Feedback on this consent is being sought from all local boards and from Auckland mana whenua. It is expected that this consultation will be completed by October 2015.

16. Once consultation on this consent has been completed it will then be finalised and presented to the regulatory officers in late 2015.

17. If approved, the consent is likely to become active by mid 2016 and will help to guide stormwater management going forward.

18. While not all stormwater-related issues can be addressed through the network discharge consent process, any additional feedback on stormwater management the local board provides will be provided to the relevant council staff to be addressed in the appropriate fashion. It is noted that projects, such as the Weiti River, are already being actively supported by council staff.

Consideration

Local Board views and implications

19. This report asks for feedback from the Hibiscus and Bays Local Board on stormwater management priorities for their local area.

Māori impact statement

20. Stormwater and environmental management have integral links with the mauri of the environment and concepts of kaitiakitanga. Council recognises the significance of stormwater management to mana whenua.

21. Consultation on this draft Network Discharge Consent is currently being carried out with all Auckland iwi who have indicated an interest in being involved in this project. Mana whenua have also been consulted on development of the Waitematā Harbour, Manukau Harbour and Greater Tāmaki Consolidated Receiving Environment and their feedback has informed this consent.

Implementation

22. If approved, the implementation of this Network Discharge Consent can be carried out within existing council budgets and resources.

Attachments

No.	Title	Page
a View	Further information regarding the region wide Network Discharge Consent	243
b View	What network discharge consent means for Hibiscus and Bays Local Board area	247
c View	Summary of consultation on Consolidated Receiving Environment	255

Signatories

Authors

Janet Kidd - Healthy Waterways Programme Lead

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

21 October 2015

Stoney Homestead Redevelopment Stage Three detailed design and scope approval

File No.: CP2015/20936

Purpose

1. To seek the approval of the Hibiscus and Bays Local Board for the scope of works and detailed design for stage three of the Stoney Homestead restoration and approval to procure the works.

Executive Summary

2. Stoney Homestead (the Homestead) is an historic farmhouse of regional and national significance built between 1858 and 1904. Work to restore the Homestead and enable it to function as a local community facility, is being undertaken in three stages. Stages one and two have been completed.

3. Stage three will see the internal fit out and refurbishment of the interior, construction of a new ablution block, hard landscaping works including a new car park and development of soft landscaping.

4. The development of detailed design for all stage three works has been completed with input from the Stoney Homestead Trust and a floor plan and scope is attached to this report.

5. The required consents have been applied for and the project manager has reviewed the works schedule and is confident that the local board budget of $1.048M plus the Millwater developer contribution ($60,000 towards the car park) will enable all of the proposed stage three works to be delivered.

6. It is recommended that the Hibiscus and Bays Local Board approve the identified scope of works, the detailed design and the procurement of stage three works.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve the scope of works and detailed design dated 24 August 2015 for stage three of the Stoney Homestead Redevelopment

b) approve the procurement of stage three works for the internal fit out and refurbishment of the interior, construction of a new ablution block, hard landscaping works including a new car park and development of soft landscaping, within the available budget of $1.108M.

Comments

7. Stoney Homestead (the Homestead) is an historic farmhouse of regional and national significance built between 1858 and 1904. It is a protected heritage building that had fallen into a very poor condition. Work to restore the Homestead has been undertaken in three stages. The first stage involved the exterior restoration of the building and has been completed. Stage two has also been completed and involved the restoration of an historic shed on the site and the removal of contaminated soil brought about by the historical land use activities. The remaining stage three will see the internal fit out and refurbishment of the interior, construction of a new ablution block, civil/hard landscaping works including a new car park and development of soft landscaping.

8. Completing the redevelopment of Stoney Homestead as a community facility is an identified outcome in the Hibiscus and Bays Local Board Plan 2014. Once completed the Homestead will deliver a fit for purpose fully developed property that will operate as a community facility.

9. The development of the scope of works and detailed design for all stage three works has been completed with input from the Stoney Homestead Trust and is attached to this report. The required consents have been applied for and the project manager has reviewed the works schedule and is confident that the local board budget of $1.048M plus the Millwater contribution will enable the delivery of all proposed stage 3 works. The contribution of $60,000 from the Millwater Estate developer towards the car park has been invoiced.

Consideration

Local Board views and implications

10. The Hibiscus and Bays Local Board has been closely involved in progressing this project. This report is seeking the local board’s approval of the detailed design developed for stage 3 of the project and for the construction procurement.

Māori impact statement

11. With completion of stage three, the building will be available for use by all members of the local community including Maori.

Implementation

12. Once the local board’s approval of the stage three scope of works and detailed design is received, the project programme proposes the tender process to be completed by the beginning of December 2015 and for construction work to begin in late December 2015 or January 2016 with the aim of completion by June 2016.

Attachments

No.	Title	Page
a View	Stoney Homestead - Floor and Kitchen plan	261
b View	Stoney Homestead Stage 3 Works - Interior Outline Scope of Works Draft	265

Signatories

Authors

Peter Loud – Senior Community Facilities Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

21 October 2015

New community lease to Orewa Croquet Club Incorporated at Grant Park, Orewa

File No.: CP2015/20082

Purpose

1. This report seeks the Hibiscus and Bays Local Board approval to a new community lease to the Orewa Croquet Club Incorporated at Grant Park, Orewa.

Executive Summary

2. The Orewa Croquet Club Incorporated (the Club) has a community lease issued by the former Rodney District Council for part of Grant Park, Hatton Road, Orewa. The term of the community lease is 19 years commencing 1 January 1997 with a final expiry date 31 December 2015.

3. The Club has formally applied to enter into a new community lease at Grant Park. The term of the proposed community lease in accordance with the Auckland Council Community Occupancy Guidelines 2012 will be ten years plus one right of renewal for ten years.

4. This report seeks the Hibiscus and Bays Local Board approval to a new community lease to the Orewa Croquet Club at Grant Park, Hatton Road, Orewa.

Recommendation/s

That the Hibiscus and Bays Local Board:

a) approve a new community lease to Orewa Croquet Club Incorporated on part of Grant Park Reserve being part of Lot 142 DP53516 and Lot 31 DP52419 (Attachment A) subject to the following terms and conditions:

i) Commencing 1 January 2016 for one term of 10 years plus one right of renewal for 10 years;

ii) Rent $1.00 plus GST per annum if requested

iii) The approved Orewa Croquet Club Incorporated Community Outcomes Plan be attached to the lease document

b) approve the Orewa Croquet Club Incorporated Community Outcomes Plan as attached to this report (Attachment B)

c) approve all other terms and conditions in accordance with the Grant Park Reserve Management Plan adopted 6 May 1993 and the Auckland Council Community Occupancy Guidelines 2012.

Comments

5. The land at Grant Park is currently held in fee simple by the Auckland Council as a classified recreation reserve and subject to the provisions of the Reserves Act 1977. The operative reserve management plan for Grant Park Reserve adopted 6 May 1993 contemplates a lease to the Club. The following is stated in the Grant Park Reserve Management Plan under objectives and policies:

· To recognise Grant Park as the headquarters for croquet in the Hibiscus Coast

· To recognise the existing lease with the Orewa Croquet Club

6. The Club was formed in 1976. Shortly after the formation of the Club, the former Rodney County Council approved the Club’s use of the land in Hatton Road, Orewa. The Club began fundraising in earnest for the necessary earthworks and the laying of the croquet lawns. The game of croquet started officially in October 1977. During the following three years, the Club built its pavilion and shelter sheds.

7. The Club was incorporated under the Incorporated Societies Act 1908 on 7 November 1977. Within the Club’s rules and regulations, its objects include the following:

The Society is committed:

· To promote the amateur game of croquet and other kindred sports and pastimes

· To provide a lawn or lawns at Orewa and to maintain same for croquet and other purposes of the club

8. The Club has 89 members and is the largest in Auckland with its membership having doubled over the last three years. The Club looks to the future of croquet with the introduction of the very popular Golf Croquet. Golf Croquet is a game providing for 45 minutes of non-stop fun and activity. Croquet is played seven days a week at the Club’s Grant Park site with Golf Croquet on Mondays, Wednesdays and Saturdays and Association Croquet on Tuesdays, Thursdays and Saturdays. Sundays are a joint social day during the warmer months of the year.

9. The Club caters for children, providing the opportunity for the game of Gate-Ball played on a half size croquet lawn with small mallets and large hoops. During the winter months, the Club hires its pavilion out on a twice weekly basis to the local Mahjong group.

10. The Club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The Club has all necessary insurance cover, including public liability insurance, in place.

11. Council staff has carried out two site visits with regard to the proposed new community lease; the first on 16 February 2015 at which time a property inspection was undertaken and the most recent visit, 7 July 2015. The Club owned facilities are very well managed, maintained and utilised. The facilities comprise; pavilion, lawns, implement shed and sun shades.

12. Council staff has negotiated and agreed a community outcomes plan with the Club (Attachment B) which, if approved by the Hibiscus and Bays Local Board will be appended as a schedule to the community lease.

13. Council staff from relevant departments has been consulted on the proposal and are supportive.

Consideration

Local Board views and implications

14. At its business meeting of 15 July 2015, the Hibiscus and Bays Local Board resolved as follows:

Resolution number HB/2015/1

That the Hibiscus and Bays Local Board:

a) approve the Community Development, Arts and Culture 2015/2016 work programme (Attachment A, dated 7/07/2015), noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach

b) approve the Hibiscus and Bays Local Board Community Facilities Community Lease Workplan 2015/2016 (Attachment B dated 07/2015)

15. to; a) approve the 2015/2016 Community Development Arts and Culture work programme Resolution number HB/2015/92). The community lease work plan for 2015/2016, b) was also approved. The proposed new lease to the Club is listed on the community lease work plan 2015/2016.

Māori impact statement

16. There are no significant changes or impacts on Maori associated with the recommendations in this report.

Implementation

17. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Lease area to Orewa Croquet Club Incorporated at Grant Park, Orewa (Part Lot 142 DP 53516 and Part Lot 31 DP 52419) as outlined and cross hatched in red	277
b View	Orewa Croquet Club Incorporated Community Outcomes Plan	279

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

21 October 2015

Hibiscus and Bays Local Board Meeting Schedule for 2016

File No.: CP2015/20938

Purpose

1. To recommend the meeting schedule for the Hibiscus and Bays Local Board until the Local Government Elections in October 2016.

Executive Summary

2. Local board meetings are open to the public and will be notified through public notices in appropriate media. It is prudent for the local board to adopt a meeting schedule as it ensures local board members have clarity about their commitments, gives an indication to the public of when meetings are to be held and meets the requirement of clause 19(5)(b), Schedule 7 of the Local Government Act 2002. It also allows for a planned approach to workloads and ensures clarity about diary commitments.

3. A meeting schedule for each local board is adopted to schedule the meetings for the upcoming year.

4. The specific times and dates for the hearing process for the Hibiscus and Bays Local Board Agreement 2016/2017 are yet to be finalised. This is part of the special consultative process outlined in the Local Government Act 2002. Local board meeting schedules will therefore need to be updated and provision made for these hearings, once the details are confirmed.

Recommendation/s

a) That the Hibiscus and Bays Local Board adopt the meeting schedule for 2015 as listed below:

2016

DATE

TIME

VENUE

Business Meeting

Wednesday, 17 February 2016

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

Business Meeting

Wednesday, 16 March 2016

4.30pm

Local Board Office

2 Glen Road

Browns Bay

Business Meeting

Wednesday, 20 April 2016

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

Business Meeting

Wednesday, 18 May 2016

4.30pm

Local Board Office

2 Glen Road

Browns Bay

Business Meeting

Wednesday, 15 June 2016

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

Business Meeting

Wednesday, 20 July 2016

4.30pm

Local Board Office

2 Glen Road

Browns Bay

Business Meeting

Wednesday, 17 August 2016

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

Business Meeting

Wednesday, 21 September 2016

4.30pm

Local Board Office

2 Glen Road

Browns Bay

b) Notes that the dates and times for hearings and deliberations for the Hibiscus and Bays Local Board Agreement 2016/2017 are not finalised and as such the meeting schedule may require alteration.

Discussion

5. Adopting a meeting schedule allows for a planned approach to workloads and ensures local board members have clarity about their commitments. It also gives an indication to the public of when meetings are to be held and meets the requirement of clause 19, Schedule 7 of the Local Government Act 2002.

6. Each local board develops a local board agreement annually. This document is subject to public consultation and the local board will hold hearings to give submitters the opportunity to express their views verbally.

7. The specific times and dates for the hearings process for the local board agreement are yet to be finalised. Local board meeting schedules may therefore need to be updated and provision made for hearings, once details are confirmed.

8. In addition to local board meetings, local boards will hold workshops that are closed to the public. The proceedings of every workshop are recorded and considered at the next business meeting of the local board in accordance with current local board standing order provisions.

Consideration

Local Board Views

9. This decision falls under the local board’s delegated authority.

Māori Impact Statement

10. There is no specific impact for Māori arising from this report.

General

11. Clauses 19(4), 19(5) and 19(6), Schedule 7, of the Local Government Act 2002 states that:

“(4) A local authority must hold meetings at the times and places that it appoints.

(5) Unless clause 22 (extraordinary meeting) applies, the chief executive must give notice in writing to each member of the time and place of a meeting -

(a) not less than 14 days before the meeting; or

(b) if the local authority has adopted a schedule of meetings, not less than 14 days before the first meeting on the schedule.”

(6) If a local authority adopts a schedule of meetings, -

(a) the schedule –

(i) may cover any future period that the local authority considers appropriate; and

(ii) may be amended; and

(b) notification of the schedule or of any amendment to that schedule constitutes a notification of every meeting on the schedule or amendment.”

12. Similarly, the statutory requirement pursuant to clauses 46, 46(A) and 47 of the Local Government Official Information and Meetings Act 1987 mentions that:

· meetings of a local authority are publicly notified

· agendas and reports are available at least two working days before a meeting

· local board meetings are open to the public.

Implementation Issues

13. Meetings of the local boards are supported by Auckland Council’s Local Board Services Department.

Attachments

There are no attachments for this report.

Signatories

Authors	Vivienne Sullivan - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Hibiscus and Bays Local Board

21 October 2015

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Hibiscus and Bays Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of open space land - Orewa

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Acquisition of Land for Open Space - Silverdale North

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

No.	Title	Page
a View	Workshop Record, 9 September 2015	293
b View	Workshop Record, 11 September 2015	295
c View	Workshop Record, 23 September 2015	297
d View	Workshop Record, 30 September 2015	299