Addendum Agenda of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

21 October 2015

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-102 Application summary and application assessment
APPLICANT	Whangaparaoa School
APPLICATION TYPE	Sport and recreation		LEGAL STATUS NO.		,
AFFILIATED ORGANISATION			INDIVIDUAL OR ORGANISATION		Group/organisation
LOCAL BOARDS BENEFITING	Local Board				Percentage Benefiting
	Hibiscus and Bays Local Board				80
	Rodney Local Board				10
	Upper Harbour Local Board				10
PROJECT SUMMARY
PROJECT TITLE	Bikes in Schools at Whangaparaoa School
PROJECT SUMMARY	Bikes in Schools is a programme that enables all children equal and regular access to riding a bike in the safety of school grounds. The package is made up of bikes, helmets, tracks, bike storage and cycle skills training, all within the school. The documented outcomes of all this bike riding are simple - increased health, fitness, skills, safety, confidence and self-esteem.
FUNDING FOR	To purchase a fleet of different sized bikes so every child has access to the correct sized bike, and a set of 100 different sized helmets. We have already secured funding to build our bike tracks. Having a fleet of bikes on site would provide equal and regular access to riding for all of our students as part of our PE curriculum.
PROJECT LOCATION	On our school grounds but this will be a community use facilitiy
PROJECT DATES:	13/10/2015 - 18/12/2015
PROMOTION OF EVENT	Yes - School newsletter/ school website, Bike On NZ website blog and facebook page, Auckland Transport reports and newsletters, Harbour Sport newsletters
LOCAL BOARD ACKNOWLEDGEMENT	School Newsletter / School website, and other communication vehicles mentioned above
ACTIVE PARTICIPANTS	750+ school roll - annual number of regular participants; difficult to estimate community use numbers		AUDIENCE SIZE		750+ students at the school, their families and the wider community.
MAORI OUTCOMES	No -
ACCESSIBLE FOR DISABLED	Yes - The tracks will be available to the community to use outside of school hours. This means anyone, regardless of physical ability, will be able to use the track for walking, running, or biking (if they have a tricycle or modified bike).
PROJECT RATIONALE	Students worked with FutureinTech in 2013 to identify a problem in the school. After surveying other students and teachers it was found that our school courts are too crowded on weekly wheels days. A group of students from the Travelwise Team at our school then worked with an engineer to research and design a solution - a cycle track for space, challenge and fun for students on bikes and scooters. We then linked with Bike On NZ to deliver the Bikes in Schools package at our school.
EXPECTED OUTCOMES	Whangaparaoa School will have cycle training staff professional development and mentoring with Harbour Sport. All students will have the opportunity to learn and become more confident with bike skills. The track will also be used to teach road safety skills for riders and pedestrians, such as checking before you cross, watching out for pedestrians and other road users etc. The school grounds are used by many community members after school hours - the track will be available for all members of the community to use.
PROJECT COLLABORATION	Organisation/Individual			Role
	Bike On NZ Charitable Trust			Project advise
	Auckland Transport			Project advise
	Harbour Sport			Project advise & cycle skills training
PROGRAMME TARGETS MALE/FEMALE	Male		Female		Not targeted to age
					100
PROGRAMME TARGETS AGE GROUP	Under 15	15-24	25-44	45-64	65 years +	All ages
	100
TARGETED ETHNICITIES	All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES	- youth education and training opportunities - provide sporting opportunities and encourage the community to be more active in recreational areas - collaborate with partners on providing walkways/cycleways within the local board area. Our 'Bikes in Schools' programme enables children to ride a bike on a regular and equal basis for improved fitness, health, road safety and cycling skills, confidence and self-esteem. Research shows that children who ride bikes regular make better drivers. This project is a collaborative community project with partnerships between the school, Auckland Transport, Bike on NZ, Harbour Sport, and Auckland Council.
FINANCIAL INFORMATION / BUDGET
Expenditure Item					Amount
Fleet of 55 bikes					$10500.00
Set of 100 helmets					$1850.00
Converted shipping container to store bikes					$7500.00
Pump track					$7800.00
Skills track					$8000.00
Riding track					$15000.00
Cycle skills training / staff PD					$5000.00
Income Description					Amount
					$
Project Contribution					$5000.00
Other Funders					$13250.00
How much are you requesting from this local					$12350.00
Other local boards	Local Board			Amount Requested
	Hibiscus and Bays Local Board			$12,350.00
Would a smaller grant be of assistance and if so how much	Yes - Any contribution towards the purchase of a fleet of bikes and helmets would be greatly appreciated.

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-103 Application summary and application assessment
APPLICANT		Torbay Community Association
APPLICATION TYPE		Community			LEGAL STATUS NO.			,
AFFILIATED ORGANISATION					INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						100
PROJECT SUMMARY
PROJECT TITLE		Heaters for the Torbay Community Hall
PROJECT SUMMARY		The hall is used by 10 community groups, mostly older people, each week. It is a large hall and difficult to heat with our current heaters. We want to install heaters in the hall and adjacent Function Room
FUNDING FOR		purchase and installation of 8 heaters
PROJECT LOCATION		Torbay Community Hall, 35 Watea Rd Torbay
PROJECT DATES:		01/10/2015 - 08/10/2015
PROMOTION OF EVENT		Yes - We would organise for a story in the Torbay News
LOCAL BOARD ACKNOWLEDGEMENT		Through an article in the Torbay News
ACTIVE PARTICIPANTS		1000			AUDIENCE SIZE			1000
MAORI OUTCOMES		No -
ACCESSIBLE FOR DISABLED		Yes - The hall is accessible to people with disabilities
PROJECT RATIONALE		We have had numerous people complain about the cold hall. We have also lost bookings because the hall is too cold in winter
EXPECTED OUTCOMES		providing a more comfortable environment for our groups: Torbay Garden Club, Torbay 60s Up, Torbay Probus in particular
PROJECT COLLABORATION		Organisation/Individual					Role

PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
								80		20
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- opportunities for youth, seniors and migrants to participate - artistic opportunities for our community. The Torbay Community Hall provides a venue for many activities in our community: children's ballet classes, Torbay Garden Club, 60s Up, Indoor Bowls and Probus groups for seniors; Zumba & Tai Chi classes for all ages; Playball for pre-schoolers, community functions and Torbay Theatre for productions. It is well used by all sectors of the community.
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
8 heaters								$6965.55
installation								$3965.00
Income Description								Amount
								$
Project Contribution								$0.00
Other Funders								$
How much are you requesting from this local								$10930.55
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$10930.55
Would a smaller grant be of assistance and if so how much		Yes - The purchase of the heaters
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
LGFC00004	2013/2014			Curtains for the stage of the Torbay Community Hall		North - Large Grants Fund (Community) - 2013/2014			Declined $0.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-106 Application summary and application assessment
APPLICANT	Centennial Park Bush Society
APPLICATION TYPE	Environment		LEGAL STATUS NO.		1662922, CC22804
AFFILIATED ORGANISATION			INDIVIDUAL OR ORGANISATION		Group/organisation
LOCAL BOARDS BENEFITING	Local Board				Percentage Benefiting
	Hibiscus and Bays Local Board				100
PROJECT SUMMARY
PROJECT TITLE	Restoration of the 4th fairway block
PROJECT SUMMARY	We plan to pay a contractor to fell the dead trees within this block of bush. It will then be possible to work safely in this block and plant site appropriate native trees to flourish there
FUNDING FOR
PROJECT LOCATION	Centennial Park, Campbells Bay
PROJECT DATES:	01/01/2016 – 30/09/2016
PROMOTION OF EVENT	Yes - our newsletters and website
LOCAL BOARD ACKNOWLEDGEMENT	newsletters and website
ACTIVE PARTICIPANTS			AUDIENCE SIZE
MAORI OUTCOMES	No
ACCESSIBLE FOR DISABLED	No
PROJECT RATIONALE	We have been progressively working on the bush blocks in Centennial Park. We have the main valley under good weed and predator control now, as well as Park Rise Bush, the 8th block, the 17th and 5th blocks. This is the next block to need major expenditure. We have already controlled tradescantia here with EIF funding
EXPECTED OUTCOMES	apart from the amenity improvements from removing many unsightly trees we will be restoring the native biodiversity here - more trees, more birds, win win
PROJECT COLLABORATION	Organisation/Individual			Role

PROGRAMME TARGETS MALE/FEMALE	Male		Female		Not targeted to age
					100
PROGRAMME TARGETS AGE GROUP	Under 15	15-24	25-44	45-64	65 years +	All ages

TARGETED ETHNICITIES	All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES	- provide benefit to or support the North-West Wildlink project., provide opportunities for place-shaping and identify what contribution you are making to the project within the local board area. Centennial Park is a key link in the North-West Wildlink project. By restoring Centennial Park bush blocks and planting and fostering native trees we are encouraging biodiversity into the park
FINANCIAL INFORMATION / BUDGET
Expenditure Item					Amount
Felling of trees					$19740.00
Income Description					Amount
					$
Project Contribution					$10.00
Other Funders					$10.00
How much are you requesting from this local					$10000.00
Other local boards	Local Board			Amount Requested
	Hibiscus and Bays Local Board			$10000.00
Would a smaller grant be of assistance and if so how much	Yes - we will have to find funds from other agencies eg Lion Foundation

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-108 Application summary and application assessment
APPLICANT		Community Impact Trust
APPLICATION TYPE		Community			LEGAL STATUS NO.			, CC47423
AFFILIATED ORGANISATION					INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Maungakiekie-Tamaki Local Board						25
		Devonport-Takapuna Local Board						5
		Hibiscus and Bays Local Board						30
		Kaipatiki Local Board						15
		Mangere-Otahuhu Local Board						15
		Otara-Papatoetoe Local Board						10
PROJECT SUMMARY
PROJECT TITLE		Community Impact Days
PROJECT SUMMARY		Improving community spirit and connectivity with four Community Impact Days per year where we send out upward of 550 volunteers into homes to help very needy people, families, the elderly and disabled in our community. We carry out cleaning, gardening, painting and maintenance. We promote volunteering and social investment. Outcomes include improved living conditions, connection and company, improved quality of life and access to healthier secure housing.
FUNDING FOR		Hire and purchase (where economically viable) of equipment e.g. trailers to remove rubbish, hedge clippers, weed eaters, chainsaws, skip pins on big jobs. Purchasing cleaning products, paint of houses. Pest control for cockroach infestations and other pests. Building products like wood, gib, plaster etc. for house repairs.
PROJECT LOCATION		Homes in all areas from Hibiscus Coast, Hatfields Beach to Papakura, North, South, East and West of Auckland
PROJECT DATES:		28/11/2015 - 24/09/2016
PROMOTION OF EVENT		Yes - Marketing through email, flyers and networking meetings
LOCAL BOARD ACKNOWLEDGEMENT		We will put your logo on our website as a partnership and add the Auckland Council's logo on all marketing materials for these Community Days. Local board members are invited to attend our Community Impact Days.
ACTIVE PARTICIPANTS		550			AUDIENCE SIZE			On any given Community Impact Day we visit in excess of 50 homes which results in over 200 homes with families being reached.
MAORI OUTCOMES		Yes - Help families maintain a safe and healthy standard in their homes by removing mould from ceilings, bathrooms, shower units, kitchens and bedrooms. Cleaning ovens, fridges, cupboards, walls, windows, floors and carpets. Repairing holes in walls, building fences to keep children safe. Cleaning gardens, mowing lawns, cleaning decks and slippery paths to prevent accidental injury. All this leads to improved living conditions for the elderly, families, widows, special needs and single parents.
ACCESSIBLE FOR DISABLED		Yes - Assist people with disabilities who are unable to perform tasks in the home by maintaining a safe and healthy standard in their homes. We remove mould from ceilings, bathrooms, shower units, kitchens and bedrooms. Cleaning ovens, fridges, cupboards, walls, windows, floors and carpets. Repairing holes in walls, building fences to keep children safe. Cleaning gardens, mowing lawns, cleaning decks and slippery paths to prevent accidental injury.
PROJECT RATIONALE		An overflow of referrals from community organisations. A lot of families struggling with poverty and no financial or practical support. This is an ongoing project that has been operating for 8 years and the need is substantially growing each year. Needs have been identified through our close association and working together with grass-roots community organisations like Grandparents Raising Grandchildren, Barnardos, Multiple Sclerosis Auckland and also Council/Government departments like Housing for the Elderly, Taharota Health Services, Community Link and Child Youth & Family.
EXPECTED OUTCOMES		The activities bring the community together to go out as volunteers. It promotes volunteering and social investment in the community and makes a difference in the community. We also improve the community spirit and connectivity through the Community Impact Days. We monitor outcomes and revisit the referrals. Ongoing feedback from the community groups and from organisations keep us informed of the success of each project. We maintain strong relationships with regular ongoing communication and a regular review of outcomes.
PROJECT COLLABORATION		Organisation/Individual					Role
		Grandparents Raising Grandchildren					National Convenor/Trustee - Send referrals to us after identifying the need
		ATWC - Family Start					Social Work Children - send referrals to us after identifying the need
		Auckland Dyspraxia Support Trust					Liaison Officer - send referrals to us after identifying the need
		CMA - Centre of Mutual Aid - Sunnynook					Send referrals to us after identifying the need
		CMA - Centre of Mutual Aid					Send referrals to us after identifying the need
		Te Puna Hauora - Northcote					Send referrals to us after identifying the need
		Multiple Sclerosis Auckland Region					Field Worker - Send referrals to us after identifying the need
		Family Start - Glen Innes					Social Worker - Send referrals to us after identifying the need
PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
		100			100			100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
		100	100		100		100	100		100
TARGETED ETHNICITIES		Other Asian, Indian, Korean, New Zealand European, Chinese, African, Latin American, Middle Eastern, All/everyone, Other European, Māori, Pacific Peoples
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- opportunities for youth, seniors and migrants to participate. Mobilise a team upward of 550 volunteers who go into homes to help very needy people and families in our community. The teams are made up of youth, seniors and migrants who are all given an opportunity to get involved. They carry out cleaning, gardening, painting and maintenance. The volunteers unselfishly give up their time and skills to assist people in the community.
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
Hire/Purchase Equipment x 4 Community Impact Days								$7200.00
Hire skip bins x 4 Community Impact Days								$5400.00
Purchase cleaning products, pest control for cockroach infestation x 4 Community Impact Days								$6300.00
Purchase paint for houses and building products like wood, gib, plaster etc. for house repairs x 4 Community Impact Days								$2000.00
Income Description								Amount
Not Applicable								$0.00
Project Contribution								$10900.00
Other Funders								$0.00
How much are you requesting from this local								$10000.00
Other local boards		Local Board					Amount Requested
		Maungakiekie-Tamaki Local Board					$2500.00
		Devonport-Takapuna Local Board					$500.00
		Hibiscus and Bays Local Board					$3000.00
		Kaipatiki Local Board					$1500.00
		Mangere-Otahuhu Local Board					$1500.00
		Otara-Papatoetoe Local Board					$1000.00
Would a smaller grant be of assistance and if so how much		Yes - The hire/purchase of equipment. Any amount you could fund in this area. We visit 50 to 80 homes on a Community Impact Day and need to hire/purchase equipment to complete the work.
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
LG1606-108	2015/2016			Community Impact Days		Hibiscus and Bays Local Grants, Round One			Undecided $0.00
LGFC00015	2013/2014			Community Impact Days		North - Large Grants Fund (Community)			Declined $0.00
CGFN14_100013	2013/2014			Community Impact Days		North - Community Grants Fund			Approved $5,000.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-109 Application summary and application assessment
APPLICANT	Craig Lewis
APPLICATION TYPE	Environment		LEGAL STATUS NO.		,
AFFILIATED ORGANISATION			INDIVIDUAL OR ORGANISATION		Individual
LOCAL BOARDS BENEFITING	Local Board				Percentage Benefiting

PROJECT SUMMARY
PROJECT TITLE	Pohutakawa tidy up 47 Mckenzie Avenue
PROJECT SUMMARY	We have 2 Scheduled Pohutawkawa trees and an Environmental protection zone overlay covering two thirds of our property making it un usable for our purpose and under the old rules we could claim to tidy up the trees and keep them in good condition for the council and have been told this is the new process. We have and Arbourest report costing $930 and a works quote for $2160 both plus gst to claim funding for This means the community, street address, location
FUNDING FOR
PROJECT LOCATION	47 McKenzie Avenue Arkles bay WhangaparaOA 0932
PROJECT DATES:	18/08/2015 – 19/08/2015
PROMOTION OF EVENT	No -
LOCAL BOARD ACKNOWLEDGEMENT	no need
ACTIVE PARTICIPANTS			AUDIENCE SIZE
MAORI OUTCOMES	No
ACCESSIBLE FOR DISABLED	Np
PROJECT RATIONALE	We are ready to do it
EXPECTED OUTCOMES	Total benefit to all in NZ as per your district plan
PROJECT COLLABORATION	Organisation/Individual			Role

PROGRAMME TARGETS MALE/FEMALE	Male		Female		Not targeted to age
					4000000
PROGRAMME TARGETS AGE GROUP	Under 15	15-24	25-44	45-64	65 years +	All ages

TARGETED ETHNICITIES	All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES	- We have 2 Scheduled Pohutawkawa trees and an Environmental protection zone overlay covering two thirds of our property making it un usable for our purpose and under the old rules we could claim to tidy up the trees and keep them in good condition for the council and have been told this is the new process. We have and Arbourest report costing $930 and a works quote for $2160 both plus gst to claim funding for
FINANCIAL INFORMATION / BUDGET
Expenditure Item					Amount
As per Arbourest works quotes					$960.00
Arbourest works					$2160.00
tree concent					$
Income Description					Amount
nil					$0.00
Project Contribution					$1000.00
Other Funders					$
How much are you requesting from this local					$2120.00
Other local boards	Local Board			Amount Requested
	Hibiscus and Bays Local Board			$2120.00
Would a smaller grant be of assistance and if so how much	Yes - Tree works

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-114 Application summary and application assessment
APPLICANT		The Silverdale & Districts Returned Services Association (Incorporated Welfare Trust)
APPLICATION TYPE		Community			LEGAL STATUS NO.			223102, CC44977
AFFILIATED ORGANISATION		Silverdale & Districts Returned Services Association (Inc)			INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						100
PROJECT SUMMARY
PROJECT TITLE		Welfare Funding
PROJECT SUMMARY		The Welfare Section of The RSA provide support, advise and an advocacy service to all War Veterans, Service Men & Women and any members who are Disabled, Elderly, Lonely and in need of help to get to Hospital, Clinic and Doctors appointments. This is done with 2 welfare Cars and a list of volunteer drivers, alongside one part-time staff member. We desperately need another vehicle to continue the wonderful work we provide to our local community.
FUNDING FOR		Financial support to buy another Welfare Vehicle to allow us to provide the demand on our service to the community.
PROJECT LOCATION		Silverdale & Districts RSA, 43A Viapond Road, Stanmore Bay
PROJECT DATES:		01/07/2015 - 20/11/2015
PROMOTION OF EVENT		Don’t know -
LOCAL BOARD ACKNOWLEDGEMENT		We would definitely promote any financial help the Hibiscus & Bays local board would give us, we would do this by putting it on our website, Facebook page and monthly newsletter, we would also invite their members along to a special lunch to speak with some of our Pensioners and Widows that use the service Welfare provide. We would enjoy sharing our success with people who made it happen!
ACTIVE PARTICIPANTS					AUDIENCE SIZE
MAORI OUTCOMES		No -
ACCESSIBLE FOR DISABLED		Yes - We already transport most of our clients who have sever hearing or eye sight problems, we also have 1 vehicle equipped with a wheel chair and room for walking aids. Unlike other organisations we are not just a transport service, we wait with our passengers to ensure they have support and they can get home safely, sometimes one of our vehicles can be gone up to 5-6 hours at a time.
PROJECT RATIONALE		As I have recently taken on the Role as Support Advisor for Welfare at the RSA, my main job description is to ensure we get all our Members to their Hospital/clinic appointments and spend time visiting the over 90yrs old, the sick and the lonely. Due to the demand on our 2 Welfare cars (the cars can be gone all day for 1 appointment) I am not getting to visit the elderly in their homes or hospital. In the past year we have taken over 339 hospital & clinic appointments
EXPECTED OUTCOMES		Many of our members are now at an age where they are not confident driving to the CBD & Greenlane to regular appointments & procedures. Our differentiation with the service we offer is that we stay with them and wait, most people using our service are alone and want this reassurance, they can be confident they will not be left behind or stranded a long distance from their home. We are enhancing the quality of life of older people in our community & give them a wonderful warm service with lovely charitable volunteered drivers.
PROJECT COLLABORATION		Organisation/Individual					Role
		A Full list of Drivers is available on request
PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
		65			35			100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
								88		12
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- opportunities for youth, seniors and migrants to participate - provide or improve transport connections especially between Hibiscus Coast and East Coast Bays. With over 3,000 RSA Members approx. 70% of members 65+yrs we provide a volunteer driver service to transport our members unable to drive to Hospital appointments helping enhance the quality of life of older people in the community & provide a reliable popular service for people with long term or significant disability or illness. The Hibiscus & Bays plan "24 hour access to medical facilities is a key issue for all residents", availability to satellite services closer to home is still not available & travelling to the North shore, Auckland & Greenlane hospitals are very popular we are constantly utilising our Welfare cars.
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
Purchase an additional car								$31224.00
Income Description								Amount
Eg Ticket sales: 200 tickets @ $5each								$1000.00
Pensioner Lunch 200 tickets @ $15 each								$3000.00
14 volunteer drivers donating on average 31 hours per week @ $20 per hour								$7440.00
Project Contribution								$3000.00
Other Funders								$
How much are you requesting from this local								$9500.00
Other local boards		Local Board					Amount Requested
		Rodney Local Board					$9500.00
Would a smaller grant be of assistance and if so how much		Yes -
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
LGFC00033	2013/2014			Painting to preserve the quality and appearance of the Silverdale Pioneer Village & Gardens,		North - Large Grants Fund (Community)			Approved $5,000.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-118 Application summary and application assessment
APPLICANT		The Charitable Trust of the Rotary Club of Whangaparaoa
APPLICATION TYPE		Events			LEGAL STATUS NO.			, CC32440
AFFILIATED ORGANISATION					INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						100
PROJECT SUMMARY
PROJECT TITLE		2016 Soap Box Derby
PROJECT SUMMARY		Saturday -a day of racing soap box Derby trolleys - local team Vs local team Sunday - national finals with all Auckland region team winners and runners up competing against each other Low level amusement devices and food vendors on site The Sunday finals include competing teams and their families who won at their local heats from Stonefields, Massey, Waitakere and Kaipatiki
FUNDING FOR		Infra structure costs - road CCB barriers, fencing and traffic management
PROJECT LOCATION		Stanmore Bay - Brightside Road
PROJECT DATES:		19/03/2016 - 20/03/2016
PROMOTION OF EVENT		Yes - Event specific social media pages Extensive print media programme through Rodney and The Bays Significant radio exposure School newsletters Leaflet drops
LOCAL BOARD ACKNOWLEDGEMENT		Logo on all print material Flags and livery on display at the event Logo on website and all electronic and print update newsletters
ACTIVE PARTICIPANTS		110			AUDIENCE SIZE			1500-2000 over the weekend
MAORI OUTCOMES		No -
ACCESSIBLE FOR DISABLED		Yes - A large focus is placed on giving special needs children an opportunity to be part of this event. Specifically designed 'super cars' carry special needs riders with an experienced driver down the track. Parents have driven special needs children from as far as Clevedon and Te Hana to be part of this event
PROJECT RATIONALE		There is no other similar activity in the region. Repeat and growing ttendance at this event reflects a need for this event.
EXPECTED OUTCOMES		Benefit: Community engagement activity Benefit: Team work, engineering and process education benefit for the youth community Achieved: Continued growth in number of teams entered and community attendance
PROJECT COLLABORATION		Organisation/Individual					Role
		Air Corps					marshalls, man power
		Orewa Surf Club					marshalls, manpower
PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
		40	20							40
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- youth education and training opportunities - provide economic benefit to the local board area - provide sporting opportunities and encourage the community to be more active in recreational areas - opportunities for youth, seniors and migrants to participate. Visitors numbers attending provide economic benefit Fun sporting activity which actively encourages community participation Team having to build, scrutinize, training, follow safety plans and operate the trolley provides education and training Supercars and Corporate cars are actively marketed to attract riders - special needs and adults A significant special needs programme is in place to encourage participation. Parents have previously driven special needs children from Clevedon and Te Hana to be part of this day
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
Advertising and marketing								$2000.00
Infra-structure - bins, sound system, timing equipment, barriers, toilets etc								$5800.00
Manpower								$2000.00
Trolley spare parts								$3000.00
Trophies								$500.00
Catering								$500.00
Medics and security								$1750.00
Traffic management contribution								$4000.00
Event organisation								$2500.00
Bank fees								$300.00
Finals entry fees								$3500.00
Insurance for and use of assets								$1100.00
Annual fees								$1725.00
Bank fees								$300.00
Incidentals								$1700.00
Income Description								Amount
Corporate sponsors of trolleys								$14000.00
Food and amusement vendor commissions								$1500.00
Quick draw raffles								$750.00
Cost recovery for NZ finals								$2000.00
Project Contribution								$2425.00
Other Funders								$
How much are you requesting from this local								$10000.00
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$10000.00
Would a smaller grant be of assistance and if so how much		Yes - Infrastructure costs and traffic management contribution
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
LESF00310	2014/2015			Whangaparaoa Rotary Soap Box Derby		Round1 Local Events Support Fund			Approved $5,000.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-119 Application summary and application assessment
APPLICANT		Torbay Sailing Club
APPLICATION TYPE		Sport and recreation			LEGAL STATUS NO.			223416,
AFFILIATED ORGANISATION		Yachting New Zealand			INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						100
PROJECT SUMMARY
PROJECT TITLE		Sir peter Blake Torbay Regatta
PROJECT SUMMARY		The Sir Peter Blake Torbay Regatta is an annual center board sailing regatta, commemorating the exploits of Sir peter Blake and held on the weekend nearest the anniversary of his passing. Over the years this event has grown into what's known as the largest center board regatta in the Southern Hemisphere (this will be the 13th edition!).
FUNDING FOR		Traffic management. Over the weekend we're expecting between 400 and 500 cars with boat trailers bringing boating gear, sailors and their support crews.
PROJECT LOCATION		in the Hauraki gulf off Waiake Beach, East Coast Bays. On land activities are based on the Waiake Beach Reserve.
PROJECT DATES:		05/12/2015 - 06/12/2015
PROMOTION OF EVENT		Yes - the event is marketed directly through YNZ who mark the date in the national event calendars to ensure other clubs do not plan other events on the same weekend. Sailing clubs nationwide mark this event as one of the must attend events for youth sailors. The event is reported on TVNZ and TV3 news usually both days, both channels. many on-line sailing magazines will run stories or even spreads. Invitation to North Shore Times and the New Zealand Herald for reporting
LOCAL BOARD ACKNOWLEDGEMENT		Council logo on printed material. Further, we are usually supplied with Auckland Council banners which fly for the duration of the event. we would be looking to have the same coverage this year.
ACTIVE PARTICIPANTS		400+ sailors			AUDIENCE SIZE			500+ crew, volunteers and spectators.
MAORI OUTCOMES		Yes - Sir Peter Blake's strong sense of Turangawaewae, his values regarding environment, specifically the sea and foreshore align directly with Maori values. The event teaches young people to value and care for their environment. The entire Whanau is engaged in the running of such a large and successful international regatta. The Whanau support and encourage the sailors to challenge themselves, compete fairly, and utilize life skills learnt through sailing. Hauora is a strong feature of the regatta as hundreds of young people take to the water, experiencing the thrill of sailing and the physical demands of participating in this major event.
ACCESSIBLE FOR DISABLED		Yes - Although predominantly a youth sailing event, entries are open to all who can sail. As the event is also open to double handed classes, sailors with disabilities requiring assistance, can also enter withe their support person. although not frequented by people with disabilities, the event attracts a regular attendee otherwise confined to wheel chair and we have had a partially sighted person on the course
PROJECT RATIONALE		This regatta is a great memorial to the sailing exploits of Sir Peter Blake, promoting his values and characteristics. Enjoyment of the sport of sailing, team-mate ship and care for the environment. Inspiring participants to dare to live their dreams. with the support of Yachting New Zealand In full support, Yachting New Zealand has again cleared the sailing calendar ensuring the SPBTR reaches its full potential.
EXPECTED OUTCOMES		Supplies are sourced locally, food, local pie maker, beverages, equipment hire, security, promotional banners and medals. Local retail on site in marine and boat hireage for out of Auckland participants. Local restaurants, accommodation, shopping centres and sights used by accompanying family members. most participants arrive with support crew and usually the whole family! this creates a significant daily influx of patrons to local community (East Coast Bays) over the weekend. up to 30% of participants are from out of town and occupy local motels or Bed 'n' Breakfast operations. ESTIMATED ECONOMIC IMPACT $150,000 through accommodation, hospitality and merchandise
PROJECT COLLABORATION		Organisation/Individual					Role
		Yachting New Zealand					event advice and professional support
		Sir Peter Blake Trust					event support
PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
										100
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- educate our wider community on pollution prevention and stream care or undertake further stream enhancement projects - provide economic benefit to the local board area - provide opportunities for place-shaping and identify what contribution you are making to the project within the local board area - opportunities for youth, seniors and migrants to participate - youth education and training opportunities - provide sporting opportunities and encourage the community to be more active in recreational areas. Sir Peter Blake Torbay Regatta brings together a community of volunteers, athletes young and old and curious locals taking in the spectacle! There is always a sense of pride from the community in her ability to host this incredible event, drawing nationwide and international attention identifying East Coast Bays as incubator for next generation sailors! Supplies are sourced locally, food, beverages, equipment, security, promotional, medals. Local marine retail on site and boat hireage for out of Auckland participants. Restaurants, accommodation, shopping centres and sights visited by family members. ESTIMATED ECONOMIC IMPACT $150,000 through accommodation, hospitality and merchandise.
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
trading expenses								$5300.00
event expenses								$6500.00
marketing and PR								$8500.00
ceremonies								$1500.00
operations and logistics								$3350.00
health and safety								$550.00
traffic management								$5615.00
advertising road closure								$350.00
event security								$1500.00
exempt builsding works application								$330.00
liquor licence								$70.00
waste management								$250.00
Income Description								Amount
competitor entries								$25000.00
trading								$10000.00
Project Contribution								$0.00
Other Funders								$20000.00
How much are you requesting from this local								$5615.00
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$5615.00
Would a smaller grant be of assistance and if so how much		Yes - Traffic management. this has generally been supported by the council on a yearly basis and we look forward to continuing this relationship.
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
LESF00266	2014/2015			Sir Peter Blake Torbay Regatta (SPBTR)		Round1 Local Events Support Fund			Approved $5,000.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-120 Application summary and application assessment
APPLICANT		Hibiscus Men’s Shed Trust
APPLICATION TYPE		Community			LEGAL STATUS NO.			2628193,
AFFILIATED ORGANISATION					INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						90
		Rodney Local Board						5
		Upper Harbour Local Board						5
PROJECT SUMMARY
PROJECT TITLE		Develop a community shed for members to learn and share manual skills
PROJECT SUMMARY		The Hibiscus Mens Shed Trust will provide a venue and amenity enabling members the opportunity to practice, share and participate in their manual hobbies and related activities and enjoy the camaraderie of like-minded in a relaxed safe environment to support their lifestyle, mental and physical health and in so doing develop a valuable community facility supported by an active thriving membership. Members will be involved by providing skills in projects for other community organisations i.e. Kindergartens, Schools, Youth Groups etc. All residents will be invited to join.
FUNDING FOR		Funding is sought for establishment of the trust and initial set up funding requirements
PROJECT LOCATION		On site yet to be agreed with Hibiscus & Bays Board
PROJECT DATES:		10/07/2015 - 31/12/2016
PROMOTION OF EVENT		Yes - A comprehensive strategic plan has been developed (copy attached) for the total project development. A data base of interested potential members currently exceeds 25 and is being added to as they come to hand. Local papers are supportive with editorial articles from time to time however until a facility is near complete a marketing plan is inappropriate.
LOCAL BOARD ACKNOWLEDGEMENT		Hibiscus Mens Shed will be featuring the Local Boards logo along with any other supporting organisations logos in our news letters and other communications in recognition of their support
ACTIVE PARTICIPANTS		Membership estimated to exceed 200 by Dec 2019			AUDIENCE SIZE			60 members per day during opening days
MAORI OUTCOMES		No -
ACCESSIBLE FOR DISABLED		Yes - People with some disabilities will be welcome, however the Trust will reserve the right to deny or limit access if in their opinion a safe secure environment around machinery cannot be guaranteed.
PROJECT RATIONALE		The Shed movement is showing rapid growth both in NZ and in Australia where it has its origins. Some 60 units are now either in existence or under development throughout the country. Orewa in particular has an extremely high percentage of aging population couple with downsizing of homes demand for these facilities is growing
EXPECTED OUTCOMES		Community benefits by providing a venue and amenity enabling members the opportunity to practice, share and participate in their manual hobbies with a willingness to engage with youth share and pass life experience to those interested. Community organisations will benefit by the skills of the shed members being available for some of their organisations projects.
PROJECT COLLABORATION		Organisation/Individual					Role

PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
										100
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- provide economic benefit to the local board area - opportunities for youth, seniors and migrants to participate. The Hibiscus Mens Shed will provide a meeting place for community members to participate in manual skill development in trades such as wood working, carpentry, engineering, model making, electronics etc enabling a pathway for such skills to be shared and developed in membership and likewise be passed on to youth, and interested community members of all ages, who do not posses such skills, to acquire them within a safe learning environment. Community will benefit through meaningful participation in activities that folk would otherwise not have access to assisting in ensuring physical and mental health pathways.
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
Set-up funding								$18000.00
Income Description								Amount
								$
Project Contribution								$0.00
Other Funders								$
How much are you requesting from this local								$18000.00
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$18000.00
Would a smaller grant be of assistance and if so how much		No - The Hibiscus & Bays Board has been supportive of setting up this organisation. Seed funding to the value requested will ensure that the impetus demonstrated by the Trust to date will enable an early project completion of this potentially valuable community asset. The Trust members have contributed in excess of 250 voluntary hours to reach this point.
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-121 Application summary and application assessment
APPLICANT		Age Concern Rodney Inc - Charitable Trust
APPLICATION TYPE		Community			LEGAL STATUS NO.			895500, CC10731
AFFILIATED ORGANISATION		AGE CONCERN NEW ZEALAND INC			INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						100
PROJECT SUMMARY
PROJECT TITLE		Age Concern Rodney Time Out Programmes
PROJECT SUMMARY		Our Time Out Programme is held on the 4th Tuesday of each month for the senior citizens in our community, it is aimed at the lonely and/ or socially isolated. We provide Guest Speakers, light entertainment and a nutritious hot meal at lunchtime, transport is also provided if required. Once per year we provide a Christmas Concert featuring Mark Mitchell (MP) and other local artists, an afternoon tea follows. We welcome patrons from the rural/isolated parts of Rodney including Helensville, Warkworth and Snells Beach.
FUNDING FOR		Venue Hire- Centrestage Foyer - Time Out x 5 / Centrestage Theatre 1 Christmas Concert, Refreshments for Mid-Day Meal x 5,Christmas Concert Afternoon Tea Refreshments, Transportation, Koha/Gifts for Guest Speakers, Entertainers Expenses. Resources, Postage/mailouts, printing
PROJECT LOCATION		Centrestage Theatre Foyer Centreway Rd Orewa
PROJECT DATES:		01/12/2015 - 31/05/1916
PROMOTION OF EVENT		Yes - Flyers, mail-outs, newsletter articles
LOCAL BOARD ACKNOWLEDGEMENT		adding the Auckland Council logo to all documentation associated with events, letter of thanks, have Auckland Banners on site of events
ACTIVE PARTICIPANTS		Time Out Approx 50 per session - Concert 220			AUDIENCE SIZE			470
MAORI OUTCOMES		Yes - We target all ethnicities in our community. Our Time Out Programmes is open to all seniors in our community, we have Maori, Pacific Island, Asian and African patrons that enjoy the above projects.
ACCESSIBLE FOR DISABLED		Yes - We ensure we have an accessible venue for everyone. We have numerous patrons with disabilities including people with Rheumatoid Arthritis, Deaf, impaired eyesight and stroke victims. The transportation we provide for both Time Out and the Christmas Concert has a Wheelchair Hoist.
PROJECT RATIONALE		Loneliness and vulnerability is a serious issue for the elderly throughout NZ as is social isolation. The elderly love to be included in events and they enjoy the social interaction of these events. For many elderly the only outings they get is when they go to the supermarket. For many of our regular patrons our Time Out programme is the only time the get socially interact while in a relaxing environment.
EXPECTED OUTCOMES		Reducing loneliness reduces incidents of mental health cases, early onset of dementia, premature admission into Permanent Residential Care. By providing activities such as Time Out and the Christmas Concert it enhances the fact that this is a friendly community. Following events such as these we always hand out Evaluation forms to be completed on an anonymous / voluntary basis.
PROJECT COLLABORATION		Organisation/Individual					Role
		Mark Mitchell MP					COMPARE
		Peggy Mitchell					Singing
		Friends of Mark Mitchell					Singing
PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
								100
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- opportunities for youth, seniors and migrants to participate. Our Time Out Programme encourages all senior citizens irrespective of ethnicity to attend to enjoy this once per month event. We invite-encourage local school children to these days so that the two generations can interact. The people we target for this project are the lonely or socially isolated which puts this group into the high need category. Participants do not need to be members of Age Concern Rodney to attend.
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
Venue Hire: Christmas Concert - Theatre								$550.00
Concert - Sound & Lighing System								$747.50
Concert - Catering 220 people @ $5.00								$1100.00
Concert - Programme/Invitations/Postage								$480.00
Concert - Koha Artists=10@$50								$1000.00
Concert - Transport 250 km @ .77c per km								$192.50
TimeOut Venue Hire x 5 Sessions								$425.00
Time Out Catering 50 people x 5 Sessions = 250 @ $8 per person								$2000.00
Time Out Transport/Mileage 100 km per session x 5 = 500km @ .77c per km								$385.00
Time Out Advertizing Resourses x 5								$260.00
Time Out Guest Speakers/Entertainment Koha @$50 x 5								$250.00
Income Description								Amount
Ticket sales: 200 tickets @ $5 each								$1000.00
Project Contribution								$1000.00
Other Funders								$0.00
How much are you requesting from this local								$6390.00
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$6390.00
Would a smaller grant be of assistance and if so how much		Yes - Venue Hire, Mileage, Resources/Postage for both Time Out and the Concert
FUNDING HISTORY
CDN15-1016	2014/2015			Age Concern Rodney Visiting Service		Rodney Local Board Community Group Funding - Round 1			Approved $9,000.00
LGFC15_1010	2014/2015			Elder Abuse and Neglect Prevention and Awareness Coordinators Salary		North - Large Grants Fund (Community),			Approved $13,000.00
LGFC00024	2013/2014			Age Concern Rodney Elder Abuse and Neglect Prevention and Awareness		North - Large Grants Fund (Community) -			Approved $13,000.00
RD14_100011	2013/2014			Age Concern Rodney Visiting Service		Rodney Local Board Community Grant			Approved $3,000.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-123 Application summary and application assessment
APPLICANT		Stella Maris Primary School
APPLICATION TYPE		Community			LEGAL STATUS NO.			,
AFFILIATED ORGANISATION		Ministry of Education and Auckland Catholc Diocese			INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						100
PROJECT SUMMARY
PROJECT TITLE		Sun Protection - children's playground
PROJECT SUMMARY		Currently there is no sun protection on any of our 5 playground areas. We are seeking to gain support in covering our junior sand pit area as this is most popular during play time by students, by visiting siblings & SKIDS after/before school, and for teachers using it for science & math curriculum eg measuring and experiments with the sand. This will be the first phase while we fundraise for the larger areas.
FUNDING FOR		Sun shade for our junior sand pit play area.
PROJECT LOCATION		Stella Maris playground areas
PROJECT DATES:		11/01/2016 - 31/01/2016
PROMOTION OF EVENT		Yes - We will be publishing in our school newsletters.
LOCAL BOARD ACKNOWLEDGEMENT		We will acknowledge and celebrate our appreciation in our school communication channels, newsletters, online beacon, facebook page.
ACTIVE PARTICIPANTS		3-5 volunteers, admin staff and contractors			AUDIENCE SIZE			350 regular users (incl student population, visiting children/siblings, SKIDS
MAORI OUTCOMES		No -
ACCESSIBLE FOR DISABLED		Yes - This sand pit area is just off a paved access area and caters to all our children including those in wheelchairs.
PROJECT RATIONALE		Over the establishment of our school we have focused on being sun smart by shading areas, prioritising where the children eat and rest first. We are now moving our attention to the play areas which require far larger coverage and many poles to set up. The expense has made these almost out of reach. So we have prioritised the smaller areas to focus on first sandpit areas of which there are two and they are the most popular amongst all our students. Followed in future by our larger areas, junior and senior play grounds, and finally our pick up zone.
EXPECTED OUTCOMES		It's all about being sun smart while still encouraging our children to play outdoors. We already mandate the wearing of hats along with encouraging sunblock, however children still get sun colouring on their arms, legs, etc. We would like to reduce this as much as possible by working towards covering all our playground areas. The children love playing outside and our teachers enjoy outdoor exploration for learning as well. So the more we can create sun safe environments around our school, the more dynamic our teachers can be with their learning curriculum.
PROJECT COLLABORATION		Organisation/Individual					Role

PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
		100
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- youth education and training opportunities - opportunities for youth, seniors and migrants to participate. By providing sun protected shelters over the most popular playground areas, it will ensure the children both are protected from the suns harmful rays as well as encourage play for longer periods in shaded areas. Currently, there is no sun cover on any of the play ground areas.
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
Supply and install one sunshade								$5899.00
Income Description								Amount
Free to the public								$
Project Contribution								$0.00
Other Funders								$0.00
How much are you requesting from this local								$5899.00
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$5899.00
Would a smaller grant be of assistance and if so how much		Yes - Our PTFA has been contributing funding to all other playground enhancements over the past 12 months and have not been able to raise enough funds for this part. The galvanised poles and installation are the bulk of the costs, in a second quote it makes up for approximately $4k of the costs. If these could be installed pending the PTFA raising the balance for the shades, this would be achievable.
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
RD14_100003	2013/014			Sun protection		Rodney Local Board Community Grant			Declined $0.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-126 Application summary and application assessment
APPLICANT		Mairangi Bay Business Association.
APPLICATION TYPE		Events			LEGAL STATUS NO.			1475579,
AFFILIATED ORGANISATION					INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						100
PROJECT SUMMARY
PROJECT TITLE		Christmas parade and festival
PROJECT SUMMARY		Santa parade and community events around it
FUNDING FOR		parade and events around it, advertising, flags
PROJECT LOCATION		Mairangi Bay Centre
PROJECT DATES:		28/11/2015 - 28/11/2015
PROMOTION OF EVENT		Yes -
LOCAL BOARD ACKNOWLEDGEMENT		over road banner, posters, magazine advertising, school emails, our web site. facebook
ACTIVE PARTICIPANTS		400-500			AUDIENCE SIZE			1500
MAORI OUTCOMES		No -
ACCESSIBLE FOR DISABLED		-
PROJECT RATIONALE		Due to long history there would be an uproar if it didn't go ahead.
EXPECTED OUTCOMES		It really brings the whole community together
PROJECT COLLABORATION		Organisation/Individual					Role

PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
										100
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- opportunities for youth, seniors and migrants to participate. it is intended to bring community together
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
Traffic management plan								$3500.00
flags								$1000.00
st Johns								$300.00
cross road banner								$2000.00
kids entertainment								$1000.00
music								$600.00
advertising								$500.00
hire of santa suit								$70.00
Income Description								Amount
								$
Project Contribution								$2500.00
Other Funders								$
How much are you requesting from this local								$6470.00
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$6470.00
Would a smaller grant be of assistance and if so how much		Yes - Unfortunately all of the amount requested is essential. We have not asked for superfluous requirements- just basic needs
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
LESF230	2015/2016			Kids market		Round 1 Local Events Support Fund			Approved $1,000.00
LESF229	2015/2016			Mairangi Bay Village Annual Christmas Parade.		Round 1 Local Events Support Fund			Approved $3,900.00
HB15_2027	2014/2015			Shop Local Campaign		Hibiscus and Bays Local Board Community Group Funding - Round 2			Approved $3,750.00
HB15_2026	2014/2015			Mid Winter Swim		Hibiscus and Bays Local Board Community Group Funding - Round 2			Approved $4,000.00
HB15_2017	2014/2015			Sign at top of Hastings Rd Mairangi Bay		Hibiscus and Bays Local Board Community Group Funding - Round 2			Approved $1,000.00
HB15_2018	2014/2015			Updating lights in Mairangi Bay Centre		Hibiscus and Bays Local Board Community Group Funding - Round 2			Declined $0.00
HB15_2019	2014/2015			Food Wine and Art Festival		Hibiscus and Bays Local Board Community Group Funding - Round 2			Declined $0.00
LESF00288	2014/2015			Children's Christmas Market		Round1 Local Events Support Fund			Approved $800.00
LESF00286	2014/2015			Mums and Babies event		Round1 Local Events Support Fund			Withdrawn $0.00
LESF00281	2014/2015			Food and Wine Festival		Round1 Local Events Support Fund			Approved $2,900.00
HB2014_100022	2013/2014			Mairangi Bay Food and Wine Festival		Hibiscus and Bays Local Board Community Grant - Round 1			Declined $0.00
HB2014_100021	2013/2014			notice board carving		Hibiscus and Bays Local Board Community Grant - Round 1			Approved $2,000.00
HB2014_100020	2013/2014			sculpture project		Hibiscus and Bays Local Board Community Grant - Round 1			Approved $5,000.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-129 Application summary and application assessment
APPLICANT		Mairangi Bay Business Association
APPLICATION TYPE		Events			LEGAL STATUS NO.			1475579,
AFFILIATED ORGANISATION					INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						100
PROJECT SUMMARY
PROJECT TITLE		Mairangi Bay Food and Wine Festival
PROJECT SUMMARY		A whole day of food and wine tasting, music and children's activities
FUNDING FOR		The road closure and management plan, the advertising and the secuirity and hire
PROJECT LOCATION		Mairangi Bay Village
PROJECT DATES:		20/02/2016 - 20/02/2016
PROMOTION OF EVENT		Yes - Over road banner, flags, magazine adverts, school emails, data base.
LOCAL BOARD ACKNOWLEDGEMENT		The logo and name will be on everything sent out in advertising.
ACTIVE PARTICIPANTS		100			AUDIENCE SIZE			2000- 4000
MAORI OUTCOMES		No -
ACCESSIBLE FOR DISABLED		Yes - Because it is in the Main Street there is wide , flat access
PROJECT RATIONALE		There are hardly any food and wine events on the North Shore. Last year's event was hailed by all as a great experience.
EXPECTED OUTCOMES		To see community coming together and enjoying each other's company and strengthening the profile of the food and wine outlets means the enjoyment of the day will go forward in other ways of people enjoying the food and wine of Mairangi Bay Village.
PROJECT COLLABORATION		Organisation/Individual					Role
		Mairangi Bay Arts Centre					Art on Street part of activity
PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
										100
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- provide economic benefit to the local board area - provide opportunities for place-shaping and identify what contribution you are making to the project within the local board area. Mairangi Bay has a strong café culture. The food and wine festival strengthens the food part of the Mairangi Bay Village. IUt is a great community event bringing people together to enjoy.
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
hire								$13755.00
adverts and printing								$3900.00
music								$1500.00
kids entertainment								$2500.00
traffic management								$4500.00
Liquor license St Johns, Security								$5100.00
Income Description								Amount
sales and sponsorship								$17000.00
Project Contribution								$17000.00
Other Funders								$
How much are you requesting from this local								$14250.00
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$14250.00
Would a smaller grant be of assistance and if so how much		Yes - to organise the event properly we need the full total, anything less means that items will have to left off- like no childrens entertainment.
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
LESF230	2015/2016			Kids market		Round 1 Local Events Support Fund			Approved $1,000.00
LESF229	2015/2016			Mairangi Bay Village Annual Christmas Parade.		Round 1 Local Events Support Fund			Approved $3,900.00
HB15_2027	2014/2015			Shop Local Campaign		Hibiscus and Bays Local Board Community Group Funding - Round 2			Approved $3,750.00
HB15_2026	2014/2015			Mid Winter Swim		Hibiscus and Bays Local Board Community Group Funding - Round 2			Approved $4,000.00
HB15_2017	2014/2015			Sign at top of Hastings Rd Mairangi Bay		Hibiscus and Bays Local Board Community Group Funding - Round 2			Approved $1,000.00
HB15_2018	2014/2015			Updating lights in Mairangi Bay Centre		Hibiscus and Bays Local Board Community Group Funding - Round 2			Declined $0.00
HB15_2019	2014/2015			Food Wine and Art Festival		Hibiscus and Bays Local Board Community Group Funding - Round 2			Declined $0.00
LESF00288	2014/2015			Children's Christmas Market		Round1 Local Events Support Fund			Approved $800.00
LESF00286	2014/2015			Mums and Babies event		Round1 Local Events Support Fund			Withdrawn $0.00
LESF00281	2014/2015			Food and Wine Festival		Round1 Local Events Support Fund			Approved $2,900.00
HB2014_100022	2013/2014			Mairangi Bay Food and Wine Festival		Hibiscus and Bays Local Board Community Grant - Round 1			Declined $0.00
HB2014_100021	2013/2014			notice board carving		Hibiscus and Bays Local Board Community Grant - Round 1			Approved $2,000.00
HB2014_100020	2013/2014			sculpture project		Hibiscus and Bays Local Board Community Grant - Round 1			Approved $5,000.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-130 Application summary and application assessment
APPLICANT		Equestrian 4 Everyone
APPLICATION TYPE		Sport and recreation			LEGAL STATUS NO.			2553558, CC47738
AFFILIATED ORGANISATION		Equestrian Sport NZ			INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						100
PROJECT SUMMARY
PROJECT TITLE		Healthy Horses
PROJECT SUMMARY		To provide equine (sporting) opportunities for youth/seniors and migrants. To encourage the community to be more active with equine activities and at the same time enjoy the site as a potential restoration site of the north west wildlink corridor.
FUNDING FOR		This request for funding will help keep the horses healthy by way of farrier costs and dental costs. By providing help in this area means we can continue to focus on expanding our services and partnering up with other local volunteer groups to utilise and look after the land.
PROJECT LOCATION		497A Whangaparaoa Road,
PROJECT DATES:		01/01/2016 - 31/12/2016
PROMOTION OF EVENT		Yes - We are currently looking at an active social media strategy and will implement this in 2016.
LOCAL BOARD ACKNOWLEDGEMENT		On our website, newsletter, facebook and through local newspaper articles.
ACTIVE PARTICIPANTS		50-60			AUDIENCE SIZE			500
MAORI OUTCOMES		No -
ACCESSIBLE FOR DISABLED		Yes - E4E's passion is providing a service for those with disabilities. While we do accept clients without disabilities, we keep the places available to a minimum, ensuring that those with disabilities have first option.
PROJECT RATIONALE		Since our establishment four years ago, we have not advertised for clients, but instead managed a waitlist. When clients get in touch with us, many comment at how pleased they've found somewhere close by and how they have been travelling to Ambury Park in Mangere. There is no where on the north shore/bays area that offers equine activities. (We offer a different service to Riding for the Disabled).
EXPECTED OUTCOMES		Members of the community - especially those with disabilities - have access to equine recreation. We are constantly receiving feedback from clients about how much they enjoy the activity and for some, how much it is helping them change. For example it can give people a huge sense of self esteem and confidence, this inner confidence flows out into all areas of their lives, such as controlled anger issues, ability to relate to peers and general happiness and less anxiety.
PROJECT COLLABORATION		Organisation/Individual					Role
		Hibiscus Coast Forest and Bird					Pest Control
		Special Olympics Hibiscus Coast					equine training
PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
										100
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- provide benefit to or support the North-West Wildlink project - provide sporting opportunities and encourage the community to be more active in recreational areas - opportunities for youth, seniors and migrants to participate. Equestrian 4 Everyone provides sporting opportunities and encourages the community to be more active in recreational areas by way of participating in equine activities. In particular the youth, seniors and those with disabilities. Participants can exit the hustle and bustle and enjoy the peaceful rural setting, being active by way of fresh air, walking, riding, connection with ponies and enjoying the outdoors. We encourage people of all ages to participate and currently have participants ranging in ages 2 years - 66 years.
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
Farrier costs								$2025.00
Equine Dentist								$678.26
Income Description								Amount
Lesson Fees								$20000.00
Project Contribution								$0.00
Other Funders								$0.00
How much are you requesting from this local								$2703.26
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$2703.26
Would a smaller grant be of assistance and if so how much		Yes - Farrier costs. The annual cost of the Farrier is the larger amount of the two costs and therefore would be preferable to have this funded. The money received from clients covers the expense of the salaries. We still need help to maintain the horses, and upkeep the land, not to mention basic operating costs. It is an exciting phase of seeing huge growth each year which relates back to each individuals success story of how their lives have changed due to experiencing a connection with a horse.
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
HB15_1014	2014/2015			Healthy Horses		Hibiscus and Bays Local Board Community Group Funding - Round 1			Approved $2,173.00
RD14_100013	2014/2015			Well Mannered Horses.		Hibiscus and Bays Local Board Community Group Funding - Round 1			Approved $2,000.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-131 Application summary and application assessment
APPLICANT		Rodney Neighbourhood Support Incorporated
APPLICATION TYPE		Community			LEGAL STATUS NO.			1636012, CC24975
AFFILIATED ORGANISATION		Neighbourhood Support New Zealand			INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						100
PROJECT SUMMARY
PROJECT TITLE		Safer Communities
PROJECT SUMMARY		Our project is to enable our 170 volunteer Street Contacts and the Area Coordinator to support the 1034 households in building a safe and happy environment for our communities. Also to form new Neighbourhood Support Groups in areas where our groups are not yet set up.
FUNDING FOR		We are applying for cost to enable the Rodney Coordinator to carry out our work. Not only with established Groups but to instigate new groups in areas identified across the Hibiscus Coast area where they are not already set up.
PROJECT LOCATION		Within the area of Hibiscus Coast, Hatfields, Orewa, Stillwater, Silverdale, Millwater, Red beach, Whangaparaoa Peninsular
PROJECT DATES:		01/01/2016 - 31/12/2016
PROMOTION OF EVENT		Yes - We plan to have brochures printed to be distributed in suburbs where we need new Groups set up. As well as have our magazine available in local Libraries, Police Stations, Doctors Rooms, Cafes etc.
LOCAL BOARD ACKNOWLEDGEMENT		We will continue to acknowledge the Local Boards Contribution on our monthly Newsletters as well as other notices sent out to members as well as in our Magazine which will have a distribution of at least 5,000.
ACTIVE PARTICIPANTS		1,034 as of August 2015			AUDIENCE SIZE			Expect to join up more households as Street Groups and Indivual members
MAORI OUTCOMES		Yes - When appropriate we will work with Maori organisations to set up Neighbourhood Support Street Groups.
ACCESSIBLE FOR DISABLED		Yes - Our project covers all residents within all communities.
PROJECT RATIONALE		By researching each suburb in the Hibiscus Area and identifying where Neighbourhood Support Street Groups have not been established. The Police also advise us of where there is a need for new groups.
EXPECTED OUTCOMES		The targeted communities will have more communication with not only their neighbours but also know that their Local Coordinators of Rodney Neighbourhood Support are only a phone call away from offering them support and advice. They will also be supported by their Local Police as well as Community Response Groups (Civil Defence).
PROJECT COLLABORATION		Organisation/Individual					Role

PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
										100
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- opportunities for youth, seniors and migrants to participate - provide opportunities for place-shaping and identify what contribution you are making to the project within the local board area. Our Project encourages people/neighbours within their own environment to take care of themselves and shape their own local community into a safe and secure environment. New Street Contacts are provided with training. Support is on a continual basis with regular emails, phone calls and visits as requested. (Note: Hibiscus Coast: Hatfields, Orewa, Silverdale, Stillwater, Millwater, Red Beach and Whangaparaoa area) .
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
50%Licence Fee Motor Vehicle for 12 mnths.50%Licence Fee Motor Vehicle for 12 mnths.								$60.00
50% of Total Motor Vechical costs by Quote.								$342.00
25% Woosh Interntet Costs 12 mnths								$51.00
25% Vodafone Cost for 12 mnths.								$82.00
50% Fuel costs for 12 mnths								$803.00
50% Car Insurance for 12 mnths								$170.00
50% Toll Costs for 12 mnths								$116.00
50% of Course Costs for 12mnths								$150.00
50% Stationary Costs for 12 mnths.								$240.00
								$
Income Description								Amount
								$0.00
Project Contribution								$0.00
Other Funders								$0.00
How much are you requesting from this local								$2014.00
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$2014.00
Would a smaller grant be of assistance and if so how much		Yes - Vehicle Costs Fuel $803.00 Vehicle Maintenance $342.00 Insurance $170.00 : Licencing Fee $60.00 : Toll Costs $116.00
FUNDING HOSTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
LG1606-131	2015/2016			Safer Communities		Hibiscus and Bays Local Grants, Round One, 2015/16			Undecided $0.00
CGF15_1032	2014/2015			Safer Communities		North - Community Grants Fund, 2014/2015			Approved $11,313.00
RD14_100015	2014/2015			Forging Stronger Communities		Rodney Local Board Community Grant - 2013/2014			Approved $1,000.00
LGFC00003	2014/2015			Forging Stronger Communities		North - Large Grants Fund (Community) - 2013/2014			Approved $5,000.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-132 Application summary and application assessment
APPLICANT		Community Fruit Harvesting
APPLICATION TYPE		Community			LEGAL STATUS NO.			2562386, CC49002
AFFILIATED ORGANISATION					INDIVIDUAL OR ORGANISATION			Group/organisation
LOCAL BOARDS BENEFITING		Local Board						Percentage Benefiting
		Hibiscus and Bays Local Board						70
		Kaipatiki Local Board						30
PROJECT SUMMARY
PROJECT TITLE		Picking and preserving
PROJECT SUMMARY		Facilitating, organising and teaching the art of harvesting different fruits in season and preserving of this fruit; collecting and using recycled jars/bottles, with volunteers from all ages, all cultures and distributing to multiple schools, food banks and supporting community groups, as well as to other charities.
FUNDING FOR		Transportation costs - to get youth and coordinators to the orchards on the outskirts of the city and to the community kitchens; Signage - to advertise our services on vehicles and banners and brochures; Preserve making teaching sessions - cost of hiring facilities, ingredients and preserving equipment; Equipment to carry the fruit and preserves from the trees and to the distribution points
PROJECT LOCATION		Across the community in backyards and orchards and in home and community kitchens
PROJECT DATES:		01/09/2015 - 30/07/2016
PROMOTION OF EVENT		Yes - We use Facebook - www.facebook.com/pickfruit and Neighbourly website
LOCAL BOARD ACKNOWLEDGEMENT		As above and on our website: www.pickfruit.co.nz
ACTIVE PARTICIPANTS		50			AUDIENCE SIZE			50
MAORI OUTCOMES		No -
ACCESSIBLE FOR DISABLED		Yes - We have been approached a number of times to work with disability groups to include them out fruit picking with us. They are always welcome to join us.
PROJECT RATIONALE		We know there is a huge amount of fresh fruit that goes to waste - there have been many newspaper articles about this. We also know there is a growing problem of poverty occurring with the rising cost of unaffordable housing in Auckland. We are helping by getting some of the waste to those that need it. We have already donated more than 4200 jars of preserves this year in Auckland.
EXPECTED OUTCOMES		We have already donated more than 4200 jars of preserves, as well as much more than 10000kg of fruit that would otherwise have gone to waste this year in Auckland. We are encouraging and teaching new skills to the youth, elderly, immigrants and anyone else that is willing and able to help and learn and volunteer their time.
PROJECT COLLABORATION		Organisation/Individual					Role

PROGRAMME TARGETS MALE/FEMALE		Male			Female			Not targeted to age
								100
PROGRAMME TARGETS AGE GROUP		Under 15	15-24		25-44		45-64	65 years +		All ages
										100
TARGETED ETHNICITIES		All/everyone
LOCAL BOARD PRIORITIES
LOCAL BOARD PRIORITIES		- youth education and training opportunities - opportunities for youth, seniors and migrants to participate. We actively encourage youth, seniors and migrants to come out picking and preserving fruit. They learn how and where fruit grows; when and how to harvest, preserve and transport different types of fruit. They are given the opportunity to volunteer and meet other volunteers of all ages, cultures and backgrounds, with a common dual cause of waste prevention and feeding the needy. We hold open and free preserve making sessions.
FINANCIAL INFORMATION / BUDGET
Expenditure Item								Amount
kitchen hire @$80 per day								$240.00
Sugar @25/kg								$125.00
transport costs of students								$100.00
Transport cost coordinator1								$250.00
Banners for stalls								$200.00
Signage for cars								$200.00
trolley for moving fruit								$100.00
small ladder x 2 @120								$240.00
fruit picking tools @ 120								$240.00
Preserving pans @100								$200.00
food processor								$250.00
tubs & carrying containers								$200.00
preserving equipment minor								$60.00
Transport cost coordinator2								$250.00
Flyers printed								$250.00
citrus juicers @30								$120.00
labels for jars								$78.00
preserving acids								$120.00
printing costs								$200.00
Income Description								Amount
Preserve sales $4/jar								$300.00
								$
Project Contribution								$200.00
Other Funders								$
How much are you requesting from this local								$2923.00
Other local boards		Local Board					Amount Requested
		Hibiscus and Bays Local Board					$2923.00
Would a smaller grant be of assistance and if so how much		Yes - Currently, we are completely self-funded, so some of our preserves get sold to cover our costs. We would prefer to donate everything to food banks, retirement centres, schools etc.
FUNDING HISTORY
Application Number	Year of funding			Project Title		Programme			Decisions, Amount Allocated
LG1606-132	2015/2016			Picking and preserving		Hibiscus and Bays Local Grants, Round One, 2015/16			Undecided $0.00

Hibiscus and Bays Local Grants, Round One, 2015/16– Application number: LG1606-133 Application summary and application assessment
APPLICANT	Estuary Arts Charitable Trust
APPLICATION TYPE	Arts and culture	LEGAL STATUS NO.	1851213, CC35965
AFFILIATED ORGANISATION		INDIVIDUAL OR ORGANISATION	Group/organisation
LOCAL BOARDS BENEFITING

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	David Cooper
	Janet Fitzgerald, JP
	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte

No.	Title	Page
a View	Hibiscus and Bays Grant Programme 2015/2016	15
b View	Hibiscus and Bays Local Grants 2015/2016 application summaries	19