Minutes of Hibiscus and Bays Local Board

Hibiscus and Bays Local Board

21 October 2015

1 Welcome

The Chairperson opened the meeting and welcomed those in attendance.

2 Apologies

Resolution number HB/2015/146

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) accept the apologies from Member DR Cooper for absence, Member J Fitzgerald for absence and Member LM Whyte for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HB/2015/147

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 September 2015, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	OBEEP: Kohu Street to Marine View Coastal Protection Design
	Paul Klinac, Coastal Management Services, Sam Morgan, Senior Coastal Scientist, Martin Van Jaarsveld, Manager Local and Sports Parks North and Tony Strange, Parks Advisor, were in attendance for this item. A letter and submission was tabled a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. Officers advised that they were going to ask that the resource consent be publicly notified and the local board members said that they supported this.
	Resolution number HB/2015/148 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) receive the tabled information. CARRIED
	Resolution number HB/2015/149 MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri: That the Hibiscus and Bays Local Board: a) endorse the draft concept design dated September 2015 for a coastal protection structure for the area between Kohu Street and Marine View Parade, Orewa Beach as outlined in Attachment A, Issues and Options report prepared by Tonkin and Taylor b) endorse the pre-application consultation directly with key stakeholders and affected parties completed by early December 2015, preparation of the application completed by mid-Februaray 2016 and lodgement of the application by February/March 2016 c) strongly advocates for staged funding of $4.5 - $5 million in the 2016/2017 Annual Plan process d) seeks that a fully notified process is sought for the coastal protection structure for the area between Kohu Street and Marine View Parade. CARRIED
	Attachments a Copy tabled letter and submission

Hibiscus Coast and East Coast Bays - Stormwater Priorities Consultation

Resolution number HB/2015/150

MOVED by Chairperson JG Parfitt, seconded by Member LC Rasmussen:

That the Hibiscus and Bays Local Board:

a) approve their feedback on the Hibiscus Coast and East Coast Bays stormwater consultation process, as shown in Attachment A, dated June 2015.

b) request that the local board be provided an update on the outcomes of the Hibiscus Coast and East Coast Bays stormwater consultation process.

CARRIED

Request for Feedback on Auckland Stormwater Infrastructure Network Discharge Consent Application

Janet Kidd, Healthy Waterways Programme Lead was in attendance for this item. Ms Kidd explained what the legends on the tables mean.

Local board members would like more detailed information and requested officers attend a workshop on this.

Feedback was provided on the questions included in the report as follows:

Resolution number HB/2015/151

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:

That the Hibiscus and Bays Local Board:

a) approve the following feedback on the draft stormwater network discharge consent application, with particular reference to local priorities for stormwater management.

Question 1:

Does the Hibiscus and Bays Local Board have any comments on the proposed framework of the Auckland-wide Stormwater Network Discharge Consent?

Response: The local board supports the proposal to process the discharge consent based on the following key elements to address the seven stormwater issues:

a) identification of regional priority areas

b) ‘business as usual’ processes

c) setting of objectives, outcomes and targets, as well as six-yearly reviews.

The local board supports the view that high priority areas will be the focus, addressing effects from assets which we believe should be well maintained, through proposed general management practices.

Work should be in relation to high growth areas occurring in our area, especially SHAs.

The local board supports the view that infrastructure upgrades must occur in high growth demand areas and areas that have the highest habitable floor areas affected.

With our long coastline and high number of streams and aquifers the local board believes that Auckland’s stormwater system must reduce the adverse effects of stormwater runoff to enhance our waterways.

Wastewater network: The local board believes that the council must work collaboratively with Watercare to reduce wastewater infiltration and potential health risks. It is important that the local leakages from septic tanks are carefully managed.

The local board believes that a 35-year consent (longest timeframe available) should be sought.

Question 2:

Is there any feedback the local board would like to provide relating to the management of the public stormwater network?

Response: Management of public stormwater is a key issue in the local board area with its low-lying coastal valleys. It would be helpful if staff were available to attend a workshop with the local board on this.

Question 3:

Are there any initiatives relating to stormwater management that the local board is investigating, in addition to those identified in the Hibiscus and Bays Local Board Plan?

The local board is already funding a range of initiatives from the discretionary budget to provide better stormwater management eg “Love our Bays” and work at Weiti. It is important to work together with Watercare if this is to progress.

Response: Yes, the ‘Love our Bays’ initiative which is focused on enhancing the water quality of our local streams. As covered in the local board plan, the local board has been involved with the restoration and enhancement of riparian margins of our streams and rivers and have supported education initiatives on pollution prevention and stream care through support for the Waicare and Enviroschools prgrammes. They have supported the development of Long Bay Reserve and continue to support the monitoring programme on the Long Bay Structure Plan although note it’s not being monitored to the same degree as legacy NSCC.

CARRIED

Stoney Homestead Redevelopment Stage Three detailed design and scope approval

Peter Loud, Senior Community Facilities Advisor was in attendance for this item.

Resolution number HB/2015/152

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) approve the scope of works and detailed design dated 24 August 2015 for stage three of the Stoney Homestead Redevelopment

b) approve the procurement of stage three works for the internal fit out and refurbishment of the interior, construction of a new ablution block, hard landscaping works including a new car park and development of soft landscaping, within the available budget of $1.108M for the Stoney Homestead Redevelopment

c) delegate to the Local Board Chairperson and the Chairperson of the Facilities and Reserves Committee the authority to approve any variation to the works provided they are minor ad within the budget.

CARRIED

Hibiscus and Bays Local Grants, Round One, 2015/2016

Resolution number HB/2015/153

MOVED by Member GR Holmes, seconded by Member GA Harding-Kirikiri:

That the Hibiscus and Bays Local Board:

a) agree to fund, part-fund or decline each application in this round

Table One: Hibiscus and Bays Local Board Round One Local Grants Applications

Organisation	Funding For	Amount Requested	Reasons/ Conditions	Confirmed Total
Whangaparaoa School	Towards the purchase of 55 fleet bikes and 100 helmets for the Bikes in Schools at Whangaparaoa School between October 2015 to December 2015	$12,350.00	Declined Outside policy guidelines	$0
Torbay Community Association	Towards the purchase and installation of heaters at 35 Watea Road, Torbay in November 2015	$10,930.55		$10,000.00
East Coast Bays Community Project	Recycling bins for Cairo to Cape Town Festival	$ 460.00	Declined Funded through Event Partnership Fund	$0
Centennial Park Bush Society	Towards the costs of felling trees at Centennial Park, Campbell’s Bay between January 2016 to September 2016	$10,000.00		$10,000.00
Community Impact Trust	Towards the hire or purchase of a trailer, wood splitter and garden equipment and skip bins and the purchase of cleaning products and building products for Community Impact Days between November 2015 to September 2015	$10,000.00	Declined Outside policy guidelines	$0
Craig Lewis	Towards the costs of arborist work at 47 McKenzie Avenue, Arkles Bay in August 2015	$2,120.00	Declined Outside policy guidelines	$0
The Silverdale & Districts Returned Services Association (Incorporated Welfare Trust)	Towards the purchase of a vehicle for the Welfare section of the Silverdale and Districts Returned Services Association in November 2015	$9,500.00	Declined Outside policy guidelines	$0
The Charitable Trust of the Rotary Club of Whangaparaoa	Towards the infra-structure costs, crowd control barriers, fencing and traffic management costs for the 2016 ‘Soap Box Derby’ in March 2016	$10,000.00		$10,000.00
Torbay Sailing Club	Towards the traffic management costs for the Sir Peter Blake Torbay Regatta in December 2015	$5,615.00	Declined Funded through Event Partnership Fund	$0
Hibiscus Men’s Shed Trust	Towards the establishment costs and initial set up funding for the Hibiscus Men’s Shed between November 2015 to December 2015	$18,000.00	May be funded through local board capital budget following evaluation of sites has been completed	$0
Age Concern Rodney Incorporated Charitable Trust	Towards venue hire, sound and lighting, catering, costs of printing and sending invites for the ‘Age Concern Rodney Time Out’ programme between December 2015 to May 2016	$6,390.00	Funding is not to be spent on transport or mileage	$6,390.00
Stella Maris Primary School	Towards the purchase and installation of a sun protection at Stella Maris Primary School in January 2016	$5,899.00	Declined Outside policy guidelines	$0
Mairangi Bay Business Association	Towards the traffic management costs, purchase of flags and banners, kids entertainment and advertising for the Mairangi Bay ‘Santa Parade’ in November 2015	$6,470.00	Declined Funded through Event Partnership Fund	$0
Mairangi Bay Business Association	Towards the road closure and traffic management plans, advertising and security hire for the Mairangi Bay ‘Food and Wine Festival’ event in February 2016	$14,250.00		$10,000.00
Equestrian 4 Everyone	Towards the farrier costs and dental costs between January 2016 to December 2016	$2,703.26		$2,703.26
Rodney Neighborhood Support Incorporated	Towards internet costs, mobile costs, course fees and the purchase of stationary between January 2016 to December 2016	$2,014.00	Funding is not to be spent on vehicle costs or related transport costs	$ 390.00
Community Fruit Harvesting	Towards kitchen hire, purchase of banners, trolley, ladder, tools, preserving pans, kitchen equipment and printing costs between November 2015 to July 2016	$2,923.00		$1,000.00
Estuary Arts Charitable Trust	Towards the purchase of a printmaking press between February 2016 to December 2016	$5,000.00	Declined Education Centre Project to be completed, recommend applying to other organisations	$0
Orewa Girl Guides	Towards the costs of registering for the jamboree and flights in January 2016	$2,600.00	Declined Outside policy guidelines	$0
North Harbour Hockey Association	Toward turf hire, purchase of equipment, coordinator costs and umpire development for the Hibiscus and Bays Coast Summer Hockey between November 2015 to December 2015	$1,178.00		$1,178.00
Life Education Trust Rodney	Towards the purchase of ‘Life Education’ workbooks between December 2015 to November 2016	$7,720.00	Declined Outside policy guidelines	$0
Hibiscus and Bays Coast Youth Centre	Towards the management and governance programme development, counsellor costs, ‘Youth Advisory Panel’ costs, room hire and phone and internet communications between November 2015 to October 2016	$50,607.00	Advocate for this to be funded regionally	$10,000.00
Hibiscus Coast Branch Forest and Bird	Towards the purchase of materials for the pest control at the Gulf Harbour Country Club, Peter Snell Village and La Puenta Holdings in December 2015	$3,930.24		$3,930.24
Orewa Sea Scout Group	Towards the costs of painting and project management of refurbishment at 467 Hibiscus Coast Highway, Orewa between December 2015 to March 2016	$10,925.00	Provide letter of support for future funding	$5,000.00
Whangaparaoa Golf Club Incorporated	Towards the purchase of equipment and supplies for the pest control at 1337 Whangaparaoa Road, Army Bay between January 2016 to November 2016	$3,066.48		$3,066.48
North Harbour Volleyball Association Incorporated	Towards costs for the Mairangi Challenger event, North Harbour age group competition, Auckland secondary schools competition, ‘Mairangi Grand Slam’ competition, North Harbour open competition, twilight social league competition, secondary school competition, volleyball development programme and the primary and intermediate league competition between November 2015 to March 2016	$19,000.00		$5,000.00
Wider Horizons at Long Bay Baptist Church	Towards the costs of entertainment for ‘Wider Horizons’ between November 2015 to August 2016	$1,000.00	Declined Outside policy guidelines	$0
Royal NZ Plunket Society Northland Area	Towards the costs of painting interior and exterior walls and purchase of new furniture for the Torbay Plunket between November 2015 to December 2015	$1,650.00	Declined Outside policy guidelines	$0
Long Bay Okura Great Park Society	Towards the costs for the specialist event coordinator, printed material and billboards and volunteer costs for the ‘Long-Bay Okura Environmental Treasure Hunt’ between November 2015 to April 2016	$8,988.00		$3,000.00
PHAB Association Auckland	Towards the youth worker wages and transportation for the ‘PHAB’ youth and young adults group at the Hibiscus Coast Youth Centre between November 2015 to June 2016	$3,000.00	Declined Outside policy guidelines	$0
Royal NZ Plunket Society Waitemata Area	Towards the purchase and installation of a heat pump at the Browns Bay Plunket clinic in November 2015	$2,750.00	Declined Outside policy guidelines	$0
OUTLine New Zealand Incorporated	Towards the costs volunteer training, phone and internet, volunteer supervision, catering, materials, administration costs, venue hire, advertising and printing and postage of brochures between November 2015 to September 2016	$2,400.00	Declined Outside policy guidelines	0
Mainstreet Orewa Incorporated t/a Destination Orewa	Towards the costs for the Orewa Boulevard of Buskers Festival, Orewa Sand Castle Competitions and the Boulevard Arts Festival between February 2016 to April 2016	$9,500.00		$9,500.00
Mairangi Bay Tennis Club Incorporated	Towards the purchase of new tables and chairs in November 2015	$3,752.00		$1,000.00
Stella Maris Primary Schools	Towards the costs of installing a wheelchair path in January 2016	$4,057.00	Declined Outside policy guidelines	$0
Multiboard applications
Harbour Sport	Towards the costs of the outdoor leadership course, walking groups and bike session costs, venue hire of the Browns Bay Senior Citizens Hall, translation and printing of resources for ActivRecreAsian between November 2015 to February 2016	$4,000.00		$4,000.00
Rodney Aphasia Group Incorporated	Towards venue hire, purchase of stationary and photocopying, advertising, conference attendance, and administrator costs between November 2015 to November 2016	$3,500.00		$2,100.00
North Shore Riding for the Disables Incorporated	Towards the costs of the day coordinator between November 2015 to August 2016	$2,498.00		$2,498.00
The Parenting Place – Attitude Youth Division	Towards the costs of presenting and handbooks for presentation in the Hibiscus and Bays Local Board area between November 2015 to December 2015	$2,000.00	Declined Outside policy guidelines	$0
Estuary Arts Charitable Trust	Towards the costs of purchasing stools, frames and tables for the Estuary Arts Studio between January 2016 to December 2016	$6,000.00	Declined Education Centre to be completed recommend applying to other organisations	$0
North Shore Events Centre Trust	Towards the costs of the upgrade for the men’s and women’s changing rooms between January 2016 to February 2016	$10,000.00	Declined Outside policy guidelines	$0
Murray Bay Sailing Club	Towards the hire/purchase costs signage, prizes, catering, generators, pontoon and marketing for the Okl 24 hour race in March 2016	$6,000.00	Declined Outside policy guidelines	$0
Lake House Arts Centre	Towards the advertising costs and staff wages for the ‘OPEN’ event in April 2016	$5,757.00	Declined Outside policy guidelines	$0
English Language Partners New Zealand – North Shore	Towards the venue hire of the Hibiscus Coast Community House between February 2016 to April 2016	$4,335.13		$4,335.13
North Harbour Community Patrol	Towards the purchase of uniforms, tablet, mobile phone, high visibility vests, phone costs, road cones, first aid kits and safety torches between November 2015 to August 2016	$2,581.51	Not to be used for transport costs	$1,000.00
Special Olympics North Harbour	Towards venue hire of Takapuna Leisure Centre, Auckland University of Technology Sport & Fitness Centre, North Shore Events Centre and Tenpin Xtreme between January 2016 to December 2016	$2,285.51		$1,000.00
OnBoard Skate Incorporated	Towards venue hire of ActivZone Glenfield and ‘QBE’ Stadium and staff costs for the Skatesafe and Scootsafe programme between November 2015 to April 2016	$4,920.00	Declined Funded in previous round	$0
North Harbour Synchronised Swimming Club	Towards the purchase of underwater music system, pool equipment and branding and marketing costs between January 2016 to December 2016	$4,424.74	Declined Outside policy guidelines	$0
Dance Therapy New Zealand	Towards the purchase of equipment, advertising, staffing costs, and venue hire for the STARS programme between February 2016 to July 2016	$2,545.00		$1,000.00
Rainbow Youth	Towards the operational and staff costs for November 2015	$3,062.50	Declined Outside policy guidelines	$0
Autism New Zealand Incorporated	Towards staff costs, rent and operating costs between November 2015 to June 2016	$2,000.00	Declined Outside policy guidelines	$0
Children’s Autism Foundation	Towards staff costs, office rent, booklets and leaflets and venue hire between November 2015 to July 2016	$5,655.25		$ 500.00
Mind Over Matter	Towards venue hire, advertising, staff costs and operating costs between November 2016	$5,864.40	Declined Outside policy guidelines	$0
Safer Homes in New Zealand Everyday - Shine	Towards rent, power, phone, catering, purchase of equipment and resources and staff costs between November 2015 to November 2016	$4,000.00	Declined Outside policy guidelines	$0

b) request that the Environment, Climate Change and Natural Heritage Committee consider funding works on significant trees that are of regional significance in the Unitary Plan

c) authorise the Community Grants Advisor to reject any applications that do not meet the local board criteria in future rounds and advise the applicants accordingly

d) authorise the Community Grants Advisor to return any application that is in excess of local board funding limits requesting that an amended application within the funding limits be lodged.

CARRIED

Hibiscus and Bays Local Board Meeting Schedule for 2016

Resolution number HB/2015/154

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

a) That the Hibiscus and Bays Local Board adopt the meeting schedule for 2015 as listed below:

2016

DATE

TIME

VENUE

Business Meeting

Wednesday, 17 February 2016

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

Business Meeting

Wednesday, 16 March 2016

4.30pm

Local Board Office

2 Glen Road

Browns Bay

Business Meeting

Wednesday, 20 April 2016

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

Business Meeting

Wednesday, 18 May 2016

4.30pm

Local Board Office

2 Glen Road

Browns Bay

Business Meeting

Wednesday, 15 June 2016

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

Business Meeting

Wednesday, 20 July 2016

4.30pm

Local Board Office

2 Glen Road

Browns Bay

Business Meeting

Wednesday, 17 August 2016

4.30pm

Council Chamber

Orewa Service Centre

50 Centreway Road

Orewa

Business Meeting

Wednesday, 7 September 2016

4.30pm

Local Board Office

2 Glen Road

Browns Bay

b) agree that the day time workshops in 2016 will commence at 9.30am.

CARRIED

Alteration to Road Name Following Renaming of Beach Road Extension, Long Bay

Local board members were advised that there will be a workshop with officers on road naming guidelines.

Resolution number HB/2015/155

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, approve the name Te Oneroa Way for the Beach Road Extension at Long Bay.

CARRIED

Record of Workshop Meetings

Resolution number HB/2015/156

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:

That the Hibiscus and Bays Local Board:

a) endorse the record of the workshop meetings held on 9, 23 and 30 September 2015.

CARRIED

Local Board Members Reports

Local board member Harding-Kirikiri updated members following her meeting with the management committee of Victor Eaves Park.

Resolution number HB/2015/157

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) receive the information.

CARRIED

Hibiscus and Bays Arts Faciities Funding Agreements

Xanthe Jujnovich, Arts and Culture Advisor was in attendance for this item.

Resolution number HB/2015/158

MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers:

That the Hibiscus and Bays Local Board:

a) Approve a funding agreement for $20,665 for Centrestage Theatre Company

b) Approve a funding agreement for $65,886 for Estuary Arts Charitable Trust

c) Approve a funding agreement for $80,316 for Mairangi Arts Centre.

CARRIED

New community lease to Orewa Croquet Club Incorporated at Grant Park, Orewa

Resolution number HB/2015/159

MOVED by Chairperson JG Parfitt, seconded by Member GA Harding-Kirikiri:

That the Hibiscus and Bays Local Board:

a) approve a new community lease to Orewa Croquet Club Incorporated on part of Grant Park Reserve being part of Lot 142 DP53516 and Lot 31 DP52419 (Attachment A) subject to the following terms and conditions:

i) Commencing 1 January 2016 for one term of 10 years plus one right of renewal for 10 years;

ii) Rent $1.00 plus GST per annum if requested

iii) The approved Orewa Croquet Club Incorporated Community Outcomes Plan be attached to the lease document

b) approve the Orewa Croquet Club Incorporated Community Outcomes Plan as attached to this report (Attachment B)

c) approve all other terms and conditions in accordance with the Grant Park Reserve Management Plan adopted 6 May 1993 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

8 Deputations

8.1	Sustainable North Trust - Community Recycling Centre for the Hibiscus Coast
	Betsy Kettle, Richard Tong and Tori Christie were in attendance to discuss a community recycling centre for the Hibiscus Coast. A copy of the powerpoint presentation has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/160 MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) thank Ms Kettle, Mr Tong and Mrs Christies for their presentation. CARRIED
	Attachments a Recycling powerpoint presentation

Local board member Lisa Whyte present at 6.43pm

9 Public Forum

9.1	Orewa Beach Erosion
	John Smart was in attendance to speak about the erosion of Orewa Beach. A copy of the tabled submission has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/161 MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) thank Mr Smart for his presentation. CARRIED
	Attachments a Copy tabled submission

9.2	OBEEP
	Mr Greg Shaw was in attendance to discuss OBEEP. It was agreed that a meeting will be arranged between Mr Shaw and council’s coastal staff to discuss the issues he has raised. A copy of the tabled submission has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.
	Resolution number HB/2015/162 MOVED by Chairperson JG Parfitt, seconded by Member LC Rasmussen: That the Hibiscus and Bays Local Board: b) thank Mr Shaw for his presentation. CARRIED
	Attachments a Copy tabled submission

Ward Councillors Update

Councillors John Watson and Wayne Walker were in attendance to provide an update on the following:

Metropark and Freyberg Park

The Unitary Plan

Set netting decision for Arkles Bay

Chemical weed spraying

Resolution number HB/2015/163

MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes:

That the Hibiscus and Bays Local Board:

a) thank Councillors Walker and Watson for their update to the Hibiscus and Bays Local Board on the activities of the governing body.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

23 Procedural motion to exclude the public

Resolution number HB/2015/164

MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte:

That the Hibiscus and Bays Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Andrew Wood, Team Leader Parks and Recreational Policy be permitted to remain for Confidential Item C1 Acquisition of Open Space Land – Orewa and Sophie Bell Parks and Open Space Specialist be permitted to remain for Confidential Item C2 Acquisition of Land for Open Space – Silverdale North after the public has been excluded, because of their knowledge of the items to be discussed, which will help the Hibiscus and Bays Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of open space land - Orewa

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Acquisition of Land for Open Space - Silverdale North

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

7.37pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

8.00pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Acquisition of open space land - Orewa
	c) confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Orewa until settlement of the purchase, and only then is the resolution to be restated.

C2	Acquisition of Land for Open Space - Silverdale North
	c) confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Silverdale North until settlement of the purchase, and only then is the resolution to be restated.

8.00 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Julia Parfitt, JP
Deputy Chairperson	Greg Sayers
Members	Gaye Harding-Kirikiri
	Gary Holmes
	Lovisa Rasmussen
	Lisa Whyte (from 6.43pm)	Item 9

Member	David Cooper
Member	Janet Fitzgerald

Councillors	Wayne Walker (from 6.30pm)	Item 8
	John Watson (from 6.30pm)	Item 8