Agenda of Kaipātiki Local Board

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – alternate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Parks, reserves and playgrounds (passive) – alternate · Planning, policy and governance – alternate · Regulatory, bylaws and compliance – alternate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – alternate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Regulatory, bylaws and compliance – lead · Libraries – alternate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – alternate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – alternate · Transport and infrastructure – alternate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – alternate · Sport, recreation services and parks (active) – alternate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – alternate · Economic development – alternate

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 09 September 2015 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Kaipātiki Local Board

14 October 2015

Affected Party Approval Request for Proposed Childcare Centre at 50 Lake Road, Northcote, Located Adjacent to Kauri Glen Reserve

File No.: CP2015/20502

Purpose

1. To seek a decision on whether to grant affected party approval for a proposed childcare centre to be built at 50 Lake Road, Northcote, next to Kauri Glen Reserve.

Executive Summary

2. A resource consent application has been received to build a childcare centre at 50 Lake Road, Northcote (refer to Attachment A - Location Map).

3. The property adjoins Kauri Glen Reserve along the northern and western boundaries. The eastern entrance to the Kauri Glen walkway is located immediately to the north of the subject property.

4. In terms of the Auckland Council District Plan (North Shore section), the proposal infringes the landscape amenity yard which is setback 5m from the northern and western boundaries.

5. An area for outdoor play is proposed at the rear of the subject property which will be bounded by a timber pole retaining wall and pool-style fence that will extend along the length of the western boundary. On the northern boundary, a retained carparking area, the proposed building, and a timber pole retaining wall will infringe the landscape amenity yard by 5m. A copy of the proposed plans is included as Attachment B.

6. As the adjoining landowner, Auckland Council is considered to be a potentially affected party, and as such the applicant is seeking approval for the proposal as it relates to the infringements noted above. The proposed infringements have been assessed in terms of the potential visual dominance, shadowing effects, and the impact on the amenity and natural values of the reserve.

7. Staff provided advice to the applicant that the adverse effects on the reserve in terms of visual dominance and loss of amenity are considered to be more than minor. The applicant has proposed to mitigate these adverse effects by increasing the permeability of the northern wall of the building and by planting a native climber to cover the wall. The applicant has also offered to undertake specimen tree planting along the northern and western boundary within the reserve, and install two bench seats either side of the walkway as compensation (Attachment C – Reserve Landscape Proposal).

8. It is considered that as the building will fully infringe the 5m landscape yard and not allow any significant landscaping to occur within the subject property that the amenity and visual dominance effects on the reserve would remain.

9. On this basis, it is recommended the affected party approval request should be declined.

Recommendation/s

That the Kaipātiki Local Board:

a) decline the granting of affected party approval for the proposed childcare centre at 50 Lake Road, Northcote as detailed in the plans titled ‘Proposed Childcare 50 Lake Road, Northcote, Auckland (P-1050 100-107, 201, 301 and 302), prepared by Collingridge and Smith Architects (UK) Limited, dated May 2015.

Comments

10. A resource consent application has been received to construct a childcare centre at 50 Lake Road, Northcote (Attachment A). The proposal involves demolishing an existing building and redeveloping the site with a two-storey building, car park and outdoor play area (refer Attachment B).

11. To the north and west, the property adjoins Kauri Glen Reserve, which is held in fee simple by Auckland Council and classified as a scenic reserve under the Reserves Act 1977. The proposed redevelopment will infringe the 5m landscape amenity yard setback from the reserve in the Auckland Council (North Shore Section) District Plan. The landscape yard rule seeks to maintain a visual buffer between any proposed buildings and reserve land by requiring the yard to be fully landscaped.

12. As the adjoining landowner, Auckland Council is considered to be a potentially affected party and the applicant is seeking the local board’s approval for the proposed infringements. The decision to grant or decline affected party approval falls with the Kaipātiki Local Board’s delegated authority. The Parks portfolio holders have requested that the full board consider this request.

13. The Parks, Sports and Recreation department generally seeks complying developments on properties that adjoin parkland in order to protect and enhance the intrinsic values of the open space and the visitor experience.

14. The following aspects of the proposed redevelopment infringe the 5m landscape amenity yard:

(i) A timber pole retaining wall topped by a 1200mm high pool style fence will extend along the length of the western boundary (30.48m). The retaining wall is between 2.15m and 3.4m height above ground level and will retain an outdoor play area.

(ii) A plastered concrete block wall topped by a 1200mm high pool style fence will extend 16.615m along the northern boundary to the edge of the building. The wall is between 0.75m and 3.5m height above ground level and will retain a carpark area.

(iii) The building is 16.5m in length along the northern boundary and will be between 7.4m and 10.5m height above ground level.

(iv) A timber pole retaining wall with a 2m high acoustic timber fence extends 5m in length from the edge of the building to meet the western boundary retaining wall. The wall is between 2.863m and 3.587m in height above ground level and will retain the outdoor play area mentioned in (i) above.

15. With respect to the western side of the development (infringement (i)), the applicant has proposed planting specimen titoki trees within the property’s western boundary and New Zealand clematis along the base of the retaining wall. This planting, together with the adjoining reserve environment being native bush, will reduce any potential visual and dominance effects (except where the wall borders the walkway).

16. Infringements (ii), (iii) and (iv) are considered together as they span the length of the northern boundary between the reserve and the subject property. This part of the reserve is the eastern entrance to the Kauri Glen Reserve walkway, a significant recreational asset for Northcote and an important linkage in terms of the Kaipātiki Local Board Connections Plan. The track at this entrance has recently been upgraded and there is walkway signage that will be installed in the near future.

17. Staff provided advice to the applicant that these infringements of the landscape amenity yard were considered to generate adverse effects that are more than minor. In particular, it was considered that the retaining and building walls could be designed to improve their amenity and their interface with the reserve.

18. Following discussions, the applicant has made changes to the treatment of the childcare centre wall with an opening in the upper level structure, and planting the retaining and building walls with a climber to create a “green wall”. The applicant has also offered to provide planting and seating in the reserve as compensation for the effects of the development.

19. These mitigation measures have been incorporated into the applicant’s plans (refer Attachment C – Plan P-0150 107 Revision A). The proposed development design that has been resubmitted provides better passive surveillance over the reserve and to some extent improves the amenity and visual interface with the reserve.

20. However, the height of the northwestern corner of the retaining wall located directly next to the walkway will be 3.5m high (4.7m-5.5m high if the pool-style fence or acoustic timber fence are included). The northern face of the carpark, building and outdoor play area will become more visually dominant as you move down the reserve despite the green wall treatment. As the building fully occupies the 5m landscape yard, there is no ability for the applicant to undertake any significant landscaping within their property.

21. Overall, it is considered that any potential amenity and visual dominance effects caused by the proposed childcare development infringing the landscape amenity yard rule have not been adequately mitigated by the applicant. It is therefore considered that affected party approval should not be granted.

Consideration

Local board views and implications

22. The Kaipātiki Local Board Parks portfolio holders have requested that the request for affected party approval is considered by the full board through their delegated authority.

Māori impact statement

23. This affected party component of this report relates to work being carried out on private property. In this regard neither the applicant nor Auckland Council officers have discussed the proposal with iwi. There are no sites of significance to mana whenua identified in the Proposed Auckland Unitary Plan (PAUP) in this part of the reserve.

Implementation

24. The applicant and Auckland Council staff are continuing to discuss the concerns with the childcare centre proposal and the applicant may submit a revised proposal prior to the local board considering this report.

25. If the Kaipātiki Local Board declines to provide affected party approval, a memo will be provided to council’s Resource Consents team outlining the concerns with the proposal. The effects on the reserve will be able to be considered in determining whether the application should be publicly notified under section 95A, or as limited notification under section 95B of the Resource Management Act.

26. To implement the recommendations of this request, a letter will be prepared, signed and issued to the applicant by the Parks and Open Space Specialist team.

Attachments

No.	Title	Page
a	Location Map - 50 lake Road, Northcote (Under Separate Cover)
b	Site plans - Proposed Childcare Centre, 50 Lake Road, Northcote (Under Separate Cover)
c	Reserve Landscape Proposal (Under Separate Cover)

Signatories

Authors

Matthew Ward - Team Leader Parks and Open Space Specialists (North/West)

Authorisers

Mark Bowater - Acting General Manager Parks, Sports & Recreation

Eric Perry - Relationship Manager

Kaipātiki Local Board

14 October 2015

Request for Feedback on Auckland Stormwater Infrastructure Network Discharge Consent Application

File No.: CP2015/20331

Purpose

1. To request feedback from the Kaipātiki Local Board on the application for the Auckland wide network discharge consent for the operation of stormwater infrastructure and the identified stormwater management priorities for their area.

Executive Summary

2. Auckland Council is seeking formal feedback from the Kaipātiki Local Board on the Auckland-wide Stormwater Network Discharge Consent (NDC).

3. If approved, this consent will allow the diversion and discharge of water from the urban public stormwater network.

4. Council is seeking a 35 year, process based, consent as it allows for greater flexibility in managing stormwater issues such as flooding, stream health and asset maintenance and renewal. The consent will support the implementation of a water sensitive design approach to infrastructure development in Auckland.

5. A workshop was held with the local board on 17 June 2015, introducing the framework for the NDC and what it means for the future management of stormwater infrastructure in the local board area. The management of streams was used as an example.

6. This report provides an opportunity for the local board to provide input into the consent application, with particular reference to local priorities for stormwater management.

7. It is requested the local board provide feedback by end of October 2015.

Recommendation

That the Kaipātiki Local Board:

a) consider providing feedback on the draft stormwater network discharge consent application, with particular reference to local priorities for stormwater management.

Comments

Background

8. Auckland Council is developing an application for a network discharge consent (NDC) to allow for the diversion and discharge of stormwater from the urban public stormwater infrastructure.

9. The consent will be valid for 35 years with a requirement that it will be reviewed on a six yearly basis. The consent will both guide council’s management of stormwater infrastructure, and address priority issues such as reducing the risk of flooding, improving freshwater quality and managing the stormwater impacts of growth and development. Further information on the NDC is provided in Attachment A.

10. Through development of the consent a number of stormwater priorities for the local board area have been identified, such as growth priority areas to be supported to achieve water sensitive design and issues relating to stream and catchment health.

11. These stormwater priorities are described in more detail in the report below and in the table appended at Attachment B. This table also shows the targets for stormwater management and how priorities for action in the local board area relate to these.

12. This report provides an opportunity for the local board to provide input into the consent application, with particular reference to local priorities for stormwater management. Paragraphs 13 to 28 below suggest three questions which may guide how the local board frames its feedback alongside comments noted by Stormwater unit staff and the local board at a workshop in June 2015.

Question 1: Does the Kaipātiki Local Board have any comments on the proposed framework of the Auckland-wide Stormwater Network Discharge Consent?

13. As a reminder it is proposed that the consent be processed based, with the following key elements to address the 7 stormwater issues:

a) identification of regional priority areas

b) “business as usual” processes; and

c) setting of objectives, outcomes and targets, as well as associated 6 yearly reviews.

14. Table One in Attachment B summarises what the above elements will mean for the management of stormwater infrastructure within the Kaipātiki Local Board area. This table identifies how the stream subcatchments within the local board area have been ranked within the regional prioritisation for each stormwater issue. Identified high priority areas will be the focus of further investigation and assessment for future infrastructure upgrades and projects which in turn could ultimately become part of council’s work programme.

15. It is noted that Table One incorporates feedback received as part of the consultation exercise recently completed on the stormwater management priorities for the Hibiscus and East Coast Bays Consolidated Receiving Environment (CRE). A summary of this feedback is included in Attachment B.

16. Based on the above, a 35 year consent is being sought that reflects the longest timeframe available for a consent.

17. During the presentation held on 17 June 2015 the local board was generally supportive of the NDC framework, though they raised several points as discussed below.

Question 2: Is there any feedback the local board would like to provide relating to the management of the public stormwater network?

18. The following questions were raised by the local board during the 20 April presentation:

· The streams within the Kaipātiki Local Board area are of great importance. A significant amount of restoration work has been completed in the area, resulting in improved ecological outcomes (for example native fish have returned to Lyons Creek).

· However there is still a lot of further work required, in particular weeding and training of volunteers.

· There are also a lot of children swimming in the waterways, and the board has concerns around ongoing water quality.

Question 3: Are there any initiatives relating to stormwater management that the local board is investigating, in addition to those identified in the Kaipātiki Local Board Plan?

19. For reference, the following initiatives were identified in the Kaipātiki Local Board Plan relating to improving stream and coastal health:

· “Implement the Kaipātiki Connections Network Plan”; and

· “Provide support to the Kaipātiki Project and other environmental groups”.

20. In addition, the following comments were made by the board during the 17 June workshop:

· There numerous areas where the board would like to work on in terms of stream restoration, which have not been detailed in the Local Board Plan. The board stated it would provide these areas as part of its feedback.

Next steps

21. Feedback on this consent is being sought from all local boards and from Auckland mana whenua. It is expected that this consultation will be completed by October 2015.

22. Once consultation on this consent has been completed it will then be finalised and presented to the Regulatory staff in late 2015.

23. If approved, the consent is likely to become active by mid 2016 and will help to guide stormwater management going forward.

24. While not all stormwater-related issues can be addressed through the network discharge consent process, any additional feedback on stormwater management the board provides will be provided to the relevant council staff to be addressed in the appropriate fashion.

Consideration

Local board views and implications

25. This report asks for feedback from the Kaipātiki Local Board on stormwater management priorities for their local area.

Māori impact statement

26. Stormwater and environmental management have integral links with the mauri of the environment and concepts of kaitiakitanga. Council recognises the significance of stormwater management to mana whenua.

27. Consultation on this draft Network Discharge Consent is currently being carried out with all Auckland iwi who have indicated an interest in being involved in this project. Mana whenua have also been consulted on development of the Waitematā Harbour, Manukau Harbour and Greater Tāmaki Consolidated Receiving Environment (CRE) and their feedback has informed this consent.

Implementation

28. If approved, the implementation of this Network Discharge Consent can be carried out within existing council budgets and resources.

No.	Title	Page
a View	Further information regarding the region wide Network Discharge Consent	55
b View	What the Network Discharge Consent will mean for stormwater management in the Kaipātiki Local Board area	59

Signatories

Authors

Guia Nonoy - Relationship Advisor

Janet Kidd - Healthy Waterways Programme Lead

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Eric Perry - Relationship Manager

Kaipātiki Local Board

14 October 2015

Hibiscus Coast and East Coast Bays - Stormwater Priorities Consultation

File No.: CP2015/20247

Purpose

1. To seek feedback from the Kaipātiki Local Board on the proposed priorities for stormwater management in the Hibiscus Coast and East Coast Bays area.

Executive Summary

2. Auckland Council is seeking feedback on priorities for stormwater management in the Hibiscus Coast and East Coast Bays consolidated receiving environment (CRE).

3. The following seven issues requiring stormwater management have been identified in the Hibiscus Coast and East Coast Bays CRE:

a) managing infrastructure and assets;

b) managing growth;

c) managing flooding (or the risk of flooding);

d) urban stream management;

e) contamination of the harbour and coastal inlets;

f) managing stormwater discharges to groundwater; and

g) stormwater effects on the wastewater network.

4. The Kaipātiki Local Board provided feedback in a similar consultation exercise undertaken in 2013, focusing on the Waitemata Harbour (see Attachment A). In that feedback, the board identified the following priorities:

· managing growth;

· managing contaminants to harbour;

· managing stormwater effects on wastewater; and

· managing our infrastructure and assets.

5. A workshop was held with the board on 26 August 2015 to discuss the relative importance of these priorities in the Hibiscus and Bays and East Coast Bays CRE and how they should be best managed. Based on this workshop, the board has provided draft feedback (shown in Attachment B).

6. It is requested that the board provide feedback and input on the priority issues for the CRE. This feedback will inform the region wide Network Discharge Consent (NDC) for stormwater management that council is currently preparing.

7. A report outlining what the NDC will mean for stormwater management in the board area is also provided on this agenda for the board’s consideration and feedback.

Recommendations

That the Kaipātiki Local Board:

a) approve its feedback on the Hibiscus Coast and East Coast Bays stormwater consultation process, as shown in Attachment B.

b) requests an update on the outcomes of the Hibiscus Coast and East Coast Bays stormwater consultation process.

Comments

Background

8. Auckland Council has sought feedback on priorities for stormwater management in a number of consolidated receiving environments (CRE) around the Auckland region, including the Waitematā Harbour, Greater Tāmaki and Manukau Harbour.

9. The Kaipātiki Local Board was previously consulted in relation to the Waitematā Harbour CRE in 2013 and provided feedback on its priorities for stormwater management at that time (see Attachment A).

10. Council is now seeking feedback from the board on priorities for stormwater management in the Hibiscus Coast and East Coast Bays CRE.

The Hibiscus Coast and East Coast Bays CRE

11. The Hibiscus Coast and East Coast Bays CRE is located on the east coast of the North Island of New Zealand, north of Auckland City, and covers a land catchment area of around 259.5 square kilometres^. The area includes Pupukemoana, the overflowing lake, known commonly as Lake Pupuke, as well as several sensitive estuaries; including Orewa, Okura and Weiti and three aquifers, Orewa and Whangaparāoa Waitemata Aquifer and Waiwera Geothermal Aquifer. A map of the CRE is below.

12. Effective stormwater management supports water quality outcomes. It is requested that the board comment on proposed stormwater priorities to ensure effective management of stormwater issues across Auckland, and in particular the Hibiscus Coast and East Coast Bays areas.

Figure 1: Map of Hibiscus Coast and East Coast Bays Consolidated Receiving Environment

Network Discharge Consent

13. This feedback will inform the priorities set within the region wide Network Discharge Consent (NDC) for stormwater infrastructure that council is currently preparing.

14. This consent is currently being developed and council’s Stormwater unit will soon lodge the application for the consent with the regulatory arm of council. The consent will give council authority under the Resource Management Act to allow the diversion and discharge of water from the urban public stormwater network. Once approved, it will guide council’s management of stormwater infrastructure over the next 35 years.

15. A workshop was held with the board to discuss the NDC in May 2015. A report outlining what the NDC will mean for stormwater management in the board area is also provided on this agenda for the committee’s consideration and feedback.

Feedback sought

16. It is neither practically possible nor affordable to address all the effects of stormwater discharges, including existing effects, within the next 35 years (the length of a NDC). As such, consultation is being undertaken to support prioritisation of issues to best mitigate any effects from stormwater discharges. This consultation will also help councils Stormwater unit to align future work programmes to support local priorities.

17. The following issues that require stormwater management have been identified in the Hibiscus Coast and East Coast Bays CRE:

a) managing infrastructure and assets;

b) managing growth;

c) managing flooding (or the risk of flooding);

d) urban stream management;

e) contamination of the harbour and coastal inlets;

f) managing stormwater discharges to groundwater; and

g) and stormwater effects on the wastewater network.

18. In relation to these priorities, the local board is asked to provide feedback in relation to two specific questions:

a) From the issues identified above, what do you think are the priorities for Hibiscus Coast and East Coast Bays?

b) What selection criteria should be used for managing stormwater priorities?

19. These priorities were discussed with the board at a workshop on 26 August 2015 to explain the purpose of the consultation and to help inform the board’s submission.

20. Two supporting documents are also appended to this report to support decision making around local priorities. These attachments are as follows:

a) The Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stormwater Priorities Consultation - Information Brochure and Request for Feedback (Attachment C)

b) Frequently Asked Questions – includes a list of detailed responses to the frequently asked questions about the Hibiscus Coast and East Coast Bays CRE: Stormwater Priorities Consultation project (Attachment D).

21. A detailed technical report regarding the challenges of managing the stormwater draining throughout the Hibiscus Coast and East Coast Bays CRE can also be made available to board members on request. It contains details regarding key issues within the Hibiscus Coast and East Coast Bays CRE, along with an explanation of the potential criteria for prioritisation (as shown in the tables associated with paragraphs 17 and 18 of this report).

Implications for and relevance to local boards

22. The issues and priorities under discussion that are of interest and concern to a wide range of stakeholders, and are likely to be of interest to the local board, are:

– flooding of homes and businesses;

– erosion of streams;

– sedimentation of streams and estuaries; and

– contamination by pollutants of sensitive natural habitats, fish, shellfish, birdlife, marine mammals and other biota.

23. Council seeks to obtain feedback on the priorities for the management of these issues. In addition, feedback on the criteria which can be used to prioritise stormwater management within each issue is important to ensure that future works and projects are aligned with local board priorities, as identified through local board plans.

24. Figure Two identifies how the consultation process will feed into informing Stormwater unit activities. This comprises how each issue is regionally evaluated and prioritised in terms of the areas for further investigation. These prioritised areas will then be further investigated through a sub-catchment management planning programme or project.

Text Box: Figure 2: The relationship between the NDC, council policy and statutory documents. Orange circle highlights where results of consultation will be used.

Consultation to date

25. General consultation with key identified stakeholders within the Hibiscus Coast and East Coast Bays catchment area (including internal Auckland Council staff, interested advisory panels, council-controlled organisations, government departments, environmental and recreational interest groups, community and business interest groups and the general public) is currently being undertaken via a series of consultation workshops. In total, 63 external stakeholders have been directly contacted and invited to participate in the consultation process. A list of stakeholders approached is attached as Attachment E.

26. Feedback received has been similar to that for the Waitemata Harbour, Greater Tamaki and Manukau Harbour CREs. Stakeholders have indicated that growth within the CRE needs to be carefully managed such as effects on the marine and freshwater environments (along with ensuring stormwater effects from growth) are the highest priorities. The period for providing feedback closed on 12 August 2015, and a full summary of the feedback is currently being collated.

Recommendation

27. It is recommended that the board approve its draft feedback on priorities for stormwater management in the Hibiscus Coast and East Coast Bays CRE as shown in Attachment B, along with any other further points it may wish to add.

Consideration

Local board views and implications

28. This report seeks feedback from the local board regarding their views on priorities for stormwater management. Feedback received from the consultation process will be summarised and will help to inform the setting of priorities for stormwater management.

29. The local boards located in this CRE include Rodney, Hibiscus and Bays, Kaipātiki and Devonport-Takapuna.

Māori impact statement

30. Feedback is also being sought from mana whenua. Consultation workshops were held in August 2015. Council conducts regular meetings with relevant iwi groups regarding stormwater management and follow-up with iwi regarding issues raised is ongoing.

Implementation

31. Three risks with respect to implementation of feedback from local boards have been identified. Firstly, it is noted that a wide range of stakeholders are being consulted. As a result it is likely that there will be differing opinions with respect to stormwater management priorities. Secondly, there is a risk that there will be a lack of funding to implement all identified priorities. Thirdly, since the region-wide stormwater network discharge consent application will be going through a regulatory process under the Resource Management Act (1991) any outcomes may be open to challenge through this process.

Attachments

No.	Title	Page
a	Kaipātiki Local Board Feedback on Stormwater Priorities in Waitemata Harbour Consolidated Receiving Environment (Under Separate Cover)
b	Kaipātiki Local Board Draft Feedback on Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stormwater Priorities Consultation (Under Separate Cover)
c	Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stormwater Priorities Consultation - Information Brochure and Request for Feedback (Under Separate Cover)
d	Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stormwater Priorities Consultation Frequently Asked Questions (Under Separate Cover)
e	Hibiscus Coast and East Coast Bays Consolidated Receiving Environment: Stakeholders List (Under Separate Cover)

Signatories

Authors

Guia Nonoy - Relationship Advisor

Janet Kidd - Healthy Waterways Programme Lead

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Eric Perry - Relationship Manager

Kaipātiki Local Board

14 October 2015

Local Board Services Quarterly Report

File No.: CP2015/20963

Purpose

1. The purpose of this report is to update the Kaipātiki Local Board on various council activities impacting on the achievement of Kaipātiki Local Board Plan outcomes.

Executive Summary

2. This is the Local Board Services quarterly report for the first quarter of the 2015/2016 financial year.

3. This report provides updates structured around the Local Board Plan outcomes, namely:

· Proud, positive communities that embrace the diversity of Kaipātiki;

· Green open spaces and environments that enable active and healthy lifestyles and protect our natural heritage;

· A connected Kaipātiki through a range of transport links both within and beyond our area;

· Vibrant town and village centres and a thriving local economy; and

· Community facilities, assets and services that are high quality, well managed and meet our communities’ needs.

4. This report provides high level updates only against initiatives that are currently being progressed. More detailed operational performance and finance information is contained within the Quarterly Performance Report, which is expected to be presented at the board’s November business meeting.

5. An update of local board activities during September 2015 is also provided in this report.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Local Board Services Quarterly Report - Kaipātiki Local Board.

b) approve the meeting schedule calendar for November 2015 – October 2016, noting that:

i) it follows the format agreed at the boards November 2013 business meeting; and

ii) that there will be no meetings or workshops on 23 December 2015 and during January 2016.

c) consider continuing a Kaipātiki secondary schools scholarship grant scheme for the 2015, 2016 and 2017 academic years, awarding a scholarship of $1,000 to each of the four secondary schools in the Kaipātiki local board area, namely Birkenhead College, Glenfield College, Hato Petera College and Northcote College.

d) endorse the board's feedback (Attachment F) to Auckland Transport's Draft Guidelines for Private Planting in the Road Corridor.

Comments

Local Board Plan outcome quarterly update

██ Proud, positive communities that embrace the diversity of Kaipātiki

Strengthen partnership with the Kaipātiki Community Facilities Trust

6. The local board funds the Kaipātiki Community Facilities Trust (KCFT) through its locally driven initiatives (LDI) budget. As part of its 2015/2016 Local Board Agreement and associated work programmes, the local board allocated funding to KCFT for community development activities, events, economic development for youth and environmental initiatives.

7. In September 2015 the local board entered into an omnibus agreement with KCFT for a total of $378,000, to deliver the above the above activities in line with council’s Thriving Communities Action Plan.

Develop a community-led youth facility

8. At its September 2015 business meeting, the local board considered the feasibility investigation for repurposing of Marlborough Park Hall as a youth facility. The report included the final concept plan, which was produced by Strachan Group Architects (SGA) after consultation sessions with key community stakeholders, current hall hirers, young people, the Kaipātiki Youth Board and the political working party. BQH quantity surveyors prepared a cost estimate based on the final concept design.

9. The local board approved the repurposing of Marlborough Park Hall to a youth-focused community facility. The concept design presented was approved, and detailed design based on these concept plans will commence shortly. An amount of $800,000 was allocated to undertake the project.

10. A report outlining the governance and management options for the facility will be presented to the board for consideration prior to construction.

Active engagement with communities about our projects

11. During the month of August 2015, the local board undertook consultation on the Highbury Corner component of the Birkenhead Town Centre main street improvement. Drop in sessions were held at Birkenhead Library and the Birkenhead Artisan market. The community were invited to provide their feedback on the key design elements by completing a form either online or in hard copy. The results of this feedback are expected in the second quarter of the 2015/2016 year, and will be reported to the local board in November.

██ Green open spaces and environments that enable active and healthy lifestyles and

protect our natural heritage

Developing 136 Birkdale Road

12. At its July 2015 business meeting, the local board considered the community-led aspirational masterplan for 136 Birkdale Road. The masterplan was developed by the Parks, Sports and Recreation Design Team, in conjunction with SGA, over a number of workshops with key community stakeholders.

13. The local board approved the aspirational masterplan for 136 Birkdale Road, thanking the community stakeholders involved in the working group for their contribution and input. It was also agreed at this time to commence investigation of developing a carpark across 134 and 136 Birkdale Road as indicated on the aspirational masterplan.

14. Funding was allocated to developing the external components of the masterplan as part of the Parks work programme that was approved by the board at its August business meeting.

Advocate for the parks ecological contract to ensure effective weed management in our parks and road corridors which minimises agrichemical use

15. One of the local board’s advocacy points to the governing body during the Long-term Plan 2015-2025 was to increase the scope of the parks ecological contract to ensure effective weed management/increased resources into biodiversity in Kaipātiki. The local board also did not support the regional proposal to manage weeds using chemical sprays.

16. The local board allocated $54,000 from its locally driven initiatives (LDI) budget to continue to manage weeds in parks utilising mechanical edging methods.

██ A connected Kaipātiki through a range of transport links both within and beyond our area

Advocate to Auckland Transport during development of the northern public transport network plan

17. Auckland Transport consulted on its new northern bus network from 2 June through to 13 July 2015. This consultation is the major opportunity for the board to advance its Local Board Plan objective of “Our public transport network is affordable, accessible, reliable and efficient – connecting our people to where they need to go”. A small political working party was formed to prepare a submission. The submission was lodged following endorsement at the board’s July 2015 business meeting.

Advocate to Auckland Transport for road improvements that reduce congestion and improve safety

18. The transport portfolio lead presented submissions to Auckland Transport on the Beach Haven and Rangatira Road roundabout upgrade proposal and the Safety Improvement on Glenfield/Coronation roundabout proposal as part of his members report at the board’s August 2015 business meeting. The local board endorsed submissions on these matters and provided additional feedback based on community stakeholder sessions that were attended.

██ Vibrant town and village centres and a thriving local economy

Further enhance Beach Haven village centre

19. Construction of the community space at the site of the old Beach Haven post office is well underway. The seating, decking, paving and playspace are complete. The grass is starting to establish and the place-making group are replanting the plants removed from the garden prior to construction. The opening event is scheduled to be held in November.

20. A hui was held on 25 August 2015 with mana whenua, local Māori and the place-making group to discuss the naming of the site. The City Transformation team is finalising the proposed name with mana whenua and is expected to present this to the local board’s November 2015 business meeting.

Improve the main street and develop a bush gateway and lookout on Birkenhead Avenue

21. Stage one projects of the main street improvement, namely the Rawene car park upgrade, extension to the Mokoia Road bus stop and the Western entrance on Mokoia Road, have completed designs and tendering. The construction contract is expected to be awarded in October 2015. To minimise disruption of the town centre during the busy Christmas period, these works will commence in January 2016 and take approximately four months to complete.

22. The Highbury Corner upgrade is stage two of the main street improvement. Consultation on the draft concept plan occurred during the month of August. A report back on the outcome of the consultation is expected in November 2015.

23. The lookout component of the Birkenhead transformation was named Kaimataara o Wai Manawa by the board at its September 2015 business meeting. The name was gifted by mana whenua to the people of Kaipātiki and translates to the ‘Lookout over the stream and gully system of Le Roys Bush (Wai Manawa)’.

24. Kaimataara o Wai Manawa has obtained resource consent and a construction contract has been awarded. Construction is due to commence in October 2015 and is expected to be complete in June 2016.

██ Community facilities, assets and services that are high quality, well managed and meet our communities’ needs

Ensure all facilities are fit for purpose and comply with regional standards by implementing effective renewals and maintenance programmes

25. The major upgrade of the Glenfield Pool and Leisure Centre was completed in July 2015. The $2.5 million project included a significant upgrade to the pool heating and ventilation system, construction of new changing facilities and installation of purpose-built spa and sauna facilities.

Action item reports

26. Attached to this report (at Attachments A, B, C and D ) are action items from previous meetings of the local board, reported on in the following categories:

· Completed (actions completed);

· Pending (yet to be completed);

· Watching brief (actions requiring oversight but not yet due for completion); and

· Future (actions not yet requiring oversight/action).

27. Any actions marked as completed will be moved from the current schedule on receipt of this report by the board.

Future meeting schedule

28. At their 13 November 2013 business meeting, it was resolved:

“That the Kaipātiki Local Board:

a) holds one Community Forum meeting per month to be held on the fourth Wednesday of the month at 6:00 pm. The Community Forum meeting will meet with the primary purpose of engaging with the community via:

· Deputations

· Public forum

· Reporting from community organisations including but not limited to:

o Kaipātiki Community Facilities Trust

o Community houses and centres in Kaipātiki

o Parks restoration and volunteer groups based in Kaipātiki.

Standing orders will be applied to the Community Forum meeting as being formally constituted under the Local Government Act 2002;

b) notes that this schedule will be reviewed after six months;

c) holds one ordinary business meeting per month, to be held on the second Wednesday of the month at 9:00 am;

d) holds two workshops per month, to be held the third and fourth Wednesday of the month at 9:00 am, with the exception of November and December 2013 when workshops will be held on 27 November and 4 December. Workshops will be managed according to the guidelines attached at attachment B;”

29. The present meeting schedule calendar concludes in October 2015. It is proposed the board continues with the agreed format, noting there will be no Community Forum meeting or workshop on 23 December 2015 and no meetings or workshops in January 2016.

30. An updated calendar has been produced following the current meeting schedule for the remaining 12 months of the electoral term, and is attached as Attachment E.

Monthly update

31. A number of Kaipātiki Local Board workshops and portfolio briefings were held in September. Records of these meetings are attached to separate reports on this agenda.

32. The following cluster/regional workshops took place in September:

· Auckland Children Living Injury Free workshop – 1 September 2015

· Local board briefing on the Auckland Civil Defence and Emergency Management (CDEM) Group Plan – 4 September 2015

· Briefing for Local Board Chairs on the Proposed Auckland Unitary Plan (PAUP) – 18 September 2015

· Hearing: Confirmation of Legacy Bylaws 2015 – 21 September 2015

· Local Board Chairs Forum – 28 September 2015

· Local Board Chairs Greenways meeting – 30 September 2015

33. The board’s next workshops are scheduled for 21 and 28 October 2015.

Community Development

Kaipātiki Secondary School Scholarship Grants

34. The former North Shore City Council previously allocated $13,000 each year for the provision of a Secondary School Bursary / Scholarship being offered to all secondary schools in the former North Shore City area. Each of the four colleges in the board area (Birkenhead, Glenfield, Hato Petera and Northcote) was offered a $1,000 scholarship to be given to a senior student.

35. The student receiving the award was one who not only achieved academically, but who had also made a significant contribution to their school or the wider community.

36. The selection of the student(s) was entirely at the discretion of the school, and where a school believed there was more than one student who would benefit; the school had the ability to divide the scholarship evenly between two students.

37. As of 1 July 2015, this scholarship scheme was ended due to wider governing body decisions around sub-regional grants schemes and other legacy funding. The funding previously allocated on a sub-regional basis was devolved to the relevant local boards. The board has a workshop scheduled in October on options for distributing the funds - however due to timing of upcoming prizegivings, a decision on this funding scheme is desirable now.

38. The pre-existing secondary schools scholarship scheme does not neatly fit within the board’s adopted grants programme, as the scholarship is awarded to an individual and the scheme has never been treated as a contestable grant scheme by the board.

39. The Local Board Plan notes that “Our local children, young people and rangatahi are our future” and that “We will deliver on the Auckland Plan by: … increasing the prospects of our children and young people.” Continuing with the secondary schools scholarship scheme complements other board support for youth such as the development of a youth focused facility at Marlborough Park Hall and the board’s funding of the Kaipātiki Youth Development Trust.

40. It is recommended that the board consider continuing a secondary school scholarship to the four secondary schools in the Kaipātiki Local Board area for the duration of the 2014-2017 Local Board Plan.

Transport

Auckland Transport’s Draft Guidelines for Private Planting in the Road Corridor

41. Auckland Transport has prepared draft guidelines for private planting in the road corridor (draft berm planting guidelines). The draft guidelines set out the approach that Auckland Transport intends to take with individuals and groups wishing to garden on the grass berm adjacent to many properties and footpaths in the region. The proposed approach allows for some relatively small scale planting on the berms outside properties, and also provides for an approval process to enable more extensive planting proposals.

42. The board received a presentation from Auckland Transport on 16 September 2015 and was invited to provide feedback on the planting guidelines by 30 September 2015. This period has not allowed the board to formally consider its approach until its October 2015 meeting.

43. The attached draft feedback (Attachment F) has been prepared based on the board’s comments at the workshop. This initial draft feedback was then circulated to board members and further comments made and incorporated into the agenda attachment. The resulting draft was lodged with Auckland Transport on 30 September 2015. The board is invited to endorse the draft feedback to Auckland Transport’s Draft Guidelines for Private Planting in the Road Corridor.

Consideration

Local board views and implications

44. Local board views are sought via this report.

Māori impact statement

45. Mana whenua have been engaged in the City Transformation projects referred to in this report. In particular, with regards to the naming of the Kaimataara o Wai Manawa and development of cultural design elements in the Birkenhead projects.

46. The Kaipātiki Local Board gave consideration to Māori outcomes throughout the development of the Kaipātiki Local Board Plan; consequently the implementation of the Plan has the potential to contribute to positive outcomes for Māori.

Implementation

47. There are no implementation issues identified in this report.

Attachments

No.	Title	Page
a	Action Item Report Q1 2015/16 - Completed (Under Separate Cover)
b	Action Item Report Q1 2015/16 - Pending (Under Separate Cover)
c	Action Item Report Q1 2015/16 - Watching Brief (Under Separate Cover)
d	Action Item Report Q1 2015/16 - Future (Under Separate Cover)
e	Kaipātiki Meeting and Workshop Schedule Calendar 2015/2016 (Under Separate Cover)
f	Draft Kaipātiki feedback to Auckland Transport Berm Planting Guidelines (Under Separate Cover)

Signatories

Authors	Paul Edwards - Senior Local Board Advisor - Kaipātiki
Authorisers	Eric Perry - Relationship Manager

Comments

6. On 9 June 2015 the Panel provided an update to the Unitary Plan Committee on hearing progress, participation and mechanisms to improve the process and budget. The recommendations were accepted. These included forwarding the report to Local Boards, the Independent Maori Statutory Board and advisory panels for their information.

Hearing Programme at 3 August 2015

Schedule

7. Hearing events are on track against schedule with 68 per cent of scheduled events completed and 64 per cent of all hearings now complete. The hearings themselves are generally being completed within the allocated time (76 per cent of hearing events).

8. All hearing topics have now been finalised and notified with the exception of new topics 080 and 081 (rezoning and precincts) and 001 (whole of plan). It is expected that these topics will be notified in late August 2015.

9. The creation of hearing topics 080 and 081 to hear submissions on rezoning and precincts marks an important step towards the completion of the hearing programme. The approach taken by the Panel to hear submissions on site specific matters, particularly zoning, has been to minimise the number of hearings and enable submitters to appear once to speak to all of their submission points.

10. Council management and team members have been constructively supporting the Panel and Independent Hearings Panel (IHP) staff through providing suggestions for the establishment of these hearings and have worked closely with IHP staff to ensure that the submissions are correctly placed within hearing topics 080 and 081 to support notifications and evidence preparation.

11. The timeliness of evidence has not changed significantly over the quarter. Primary evidence provided on time has dipped slightly for Council from 70 per cent to 64 per cent and for all submitters has remained stable with 74 per cent of evidence provided on time.

Re-zoning and precincts

12. A dedicated programme is being implemented by the Independent Hearings Panel to support the hearings on site specific matters. Explanatory letters sent mid-August to all submitters on these topics set out the following:

· notification information including hearing dates and evidence exchange dates;

· submission point tracking support by way of a link to an improved ‘Find my hearing tool’;

· invitation to face to face ‘drop-in clinics’ for support on the Independent Hearing Panel processes. Sessions held from 3 – 7 pm in Orewa, Manukau, Henderson and the central city during week of 17 August 2015;

· Interim Guidance from the hearings Panel on best practice approaches to re-zoning and precincts.

13. Further support to lay submitters has been provided through the now updated Independent Hearing Panel video. This now includes hearing scenes that show how hearings need not be seen as formal or intimidating by lay submitters.

14. Hearings will be held in Henderson, Orewa, Manukau and the central city.

Budget

15. The budget for 2015/16 has been confirmed. Underspend for the programme in the 2014/15 year has been carried forward. The programme continues to track within budget.

Participation

16. Participation rates (percentage of those notified who actually attended hearing events) continue to decline slowly. Overall participation percentage (previous quarter in brackets) is 9.1 per cent (10.3 per cent). The rate with individual further submitters removed, being 15.3 per cent (18 per cent), is the best representation of participation as many individual further submitters unintentionally linked themselves to multiple hearing topics by supporting or opposing entire primary submissions.

17. Participation rates for individual submitters, community groups and special interest groups are 2.6 per cent (2.7 per cent), 7.2 per cent (8.4 per cent) and 9.2 per cent (7.1 per cent) respectively. This continues to reflect feedback from some submitters about the demands of the process.

Interim Guidance

18. Interim Guidance has been issued on the following topics where the Panel has reached an agreed interim position on likely recommended changes to the PAUP;

· 020 Volcanic Viewshafts

· 029 & 030 Pre-1944 and Special Character.

19. Further Interim Guidance has also been released to guide the preparation of evidence on site specific hearings. This is entitled ‘Best practice approaches to re-zoning, precincts and changes to the RUB’.

Legislative changes

20. The Panel continues to seek legislative change to support the management of the site specific hearings in 2016. These changes relate to the quorum needed for hearings, the appointment of additional panel members and confirming the option of releasing interim recommendations.

Approach to Designations

21. A different approach is being taken to progress the Designation topic (074) to hearings. The Panels power to commission independent expert advice reports under section 142 of the Local Government Auckland Transitional Provisions Act 2010 is being used with external consultants commissioned to prepare independent planning reports assessing all roll-over, modifications and new designations proposed within the PAUP.

22. This is the first time this approach has been used and it has been supported both by Council and the Designation Requiring Authorities.

Consideration

Local Board views and implications

23. The views of local boards are able to be represented by the attendance of all local board chairs at the Unitary Plan Committee meetings.

Māori impact statement

24. It is considered that there are no specific impacts on Maori arising from any decisions made by the Unitary Plan Committee in response to this report.

Implementation

25. The Panel and the IHP support team will continue to work according to the hearing schedule. The delivery of the hearings and the support to the Panel is being delivered within existing allocated budgets.

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

Authors	Blair Doherty - Kaipātiki Local Board Democracy Advisor
Authorisers	Eric Perry - Relationship Manager

Authors	Phill Reid - Hearings Panel Planning Manager
Authorisers	Penny Pirrit - GM - Plans & Places