Kaipātiki Local Board

OPEN MINUTES

Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 14 October 2015 at 9.03am.

present

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh	From 9.03am, Item 1

ALSO PRESENT

Councillor	Chris Darby
Councillor	George Wood

Kaipātiki Local Board 14 October 2015

1 Welcome

2          Apologies

There were no apologies

3          Declaration of Interest

Member Lindsay Waugh declared an interest in Item 14 - Regional Facilities Auckland Fourth Quarter Report 2014-15.

4          Confirmation of Minutes

Resolution number KT/2015/146

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) confirms the ordinary minutes of its meeting, held on Wednesday, 9 September 2015 as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1	Hamish Hopkinson - Manager, Kaipātiki Project
	Hamish Hopkinson has announced his resignation as manager of the Kaipātiki Project. He has managed the project for the last 7 years and has been the driving force in creating a very successful community environmental organisation . Hamish established the Kaipātiki Project plant nursery which now grows 30,000 plants a year and has helped set up community planting days which regularly attract over 100 people to each event. Under Hamish’s management the Kaipātiki Project has established a centre with an excellent reputation along with a dedicated part time and volunteer workforce doing valuable work both in the nursery and in Eskdale Reserve. His desire and commitment have made a real impact to the people and the environment of Kaipātiki. The Kaipātiki Local Board expresses it’s appreciation for the contribution Hamish and the Kaipātiki Project have made to the local area.
	Resolution number KT/2015/147 MOVED by Chairperson K McIntyre, seconded by Member G Gillon: That the Kaipātiki Local Board: a) thanks Hamish Hopkinson for his efforts and contribution he and the Kaipātiki Project have made to the Kaipātiki Local Board area over the last seven years and wish him all the best for the future. CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Open Unconfirmed Meeting Minutes Kaipātiki Local Board, Wednesday 9 September 2015
	The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday 9 September 2015 were confirmed under item 4 of the agenda.

13

Affected Party Approval Request for Proposed Childcare Centre at 50 Lake Road, Northcote, Located Adjacent to Kauri Glen Reserve

Resolution number KT/2015/148 MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon: That the Kaipātiki Local Board: a)      declines the granting of affected party approval for the proposed childcare centre at 50 Lake Road, Northcote as detailed in the plans titled ‘Proposed Childcare 50 Lake Road, Northcote, Auckland (P-1050 100-107, 201, 301 and 302), prepared by Collingridge and Smith Architects (UK) Limited, dated May 2015. CARRIED

Member L Waugh left the meeting at 9.12am.

14	Regional Facilities Auckland Fourth Quarter Report 2014-15
	Resolution number KT/2015/149 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) receives the Regional Facilities Auckland Fourth Quarter Report 2014-15. CARRIED

Member L Waugh returned to the meeting at 9.31am.

15

Request for Feedback on Auckland Stormwater Infrastructure Network Discharge Consent Application

Resolution number KT/2015/150 MOVED by Chairperson K McIntyre, seconded by Member D Grant: That the Kaipātiki Local Board: a) delegates the associate Transport and Infrastructure portfolio holder to develop and submit board feedback on the draft Auckland Stormwater Infrastructure Network Discharge consent application in consultation with the Chairperson, noting that the feedback will be brought to the board to consider for retrospective endorsement at its 11 November 2015 business meeting. b) requests that the Infrastructure and Environmental Services department work collaboratively with other departments and stakeholders when delivering projects to ensure that opportunities to add value and minimise disruption are realised. CARRIED

16	Hibiscus Coast and East Coast Bays - Stormwater Priorities Consultation
	Resolution number KT/2015/151 MOVED by Member R Hills, seconded by Member J Gillon: That the Kaipātiki Local Board: a) approves its feedback on the Hibiscus Coast and East Coast Bays stormwater consultation process, as shown in Attachment B. b) requests an update on the outcomes of the Hibiscus Coast and East Coast Bays stormwater consultation process. CARRIED

17	Auckland Transport Update October 2015 for the Kaipātiki Local Board
	This report was considered at Item 25.

18

Local Board Services Quarterly Report

MOVED by Member J Gillon, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) receives the Local Board Services Quarterly Report - Kaipātiki Local Board.

b) approves a meeting schedule for November 2015 - October 2016 comprised of the following:

i) the Kaipātiki Local Board has one ordinary business meeting per month, to be held on the second Wednesday of the month at 4:30 pm.

ii) the Kaipātiki Local Board holds workshops on an as needed basis which are open to the public except where confidential items as determined by the Local Government Official Information and Meetings Act 1987 are required, and that workshops be publicly advertised on the Council website, social media and via the regular Kaipātiki Local Board email newsletter.

iii) that there will be no scheduled meetings or workshops on 23 December 2015 nor during January 2016.

c) establishes a Kaipātiki secondary schools scholarship grant scheme for the 2015 academic year based on the legacy North Shore scheme, awarding a scholarship of $1,000 to each of the four secondary schools in the Kaipātiki Local Board area; namely Birkenhead College, Glenfield College, Hato Petera College and Northcote College.

d) notes the amount granted through the secondary schools scholarship scheme has not been raised for some time and that the scheme will be included as part of the wider review of the board’s future grants programme.

e) endorses the board's feedback (Attachment F) to Auckland Transport's Draft Guidelines for Private Planting in the Road Corridor.

MOVED by Member L Waugh, seconded by Member D Grant:  

Member L Waugh moved an amendment to the original motion as follows:

That the Kaipātiki Local Board:

a) replace b) with the following:

approves the meeting schedule calendar for November 2015 – October 2016, noting that:

i)       it follows the format agreed at the boards November 2013 business meeting; and

ii)      that there will be no meetings or workshops on 23 December 2015 and during January 2016.

A division was called for, voting on which was as follows:

For Member D Grant Deputy Chairperson A Hartley Member R Hills Chairperson K McIntyre Member L Waugh

Against Member G Gillon Member J Gillon Member L Pigg

Abstained

The motion was declared carried by 5 votes to 3.

CARRIED

The Chairperson put the substantive motion

Resolution number KT/2015/152

MOVED by Member J Gillon, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) receives the Local Board Services Quarterly Report - Kaipātiki Local Board.

b) approves the meeting schedule calendar for November 2015 – October 2016, noting that:

i)       it follows the format agreed at the boards November 2013 business meeting; and

ii)      that there will be no meetings or workshops on 23 December 2015 and during January 2016.

c) establishes a Kaipātiki secondary schools scholarship grant scheme for the 2015 academic year based on the legacy North Shore scheme, awarding a scholarship of $1,000 to each of the four secondary schools in the Kaipātiki Local Board area; namely Birkenhead College, Glenfield College, Hato Petera College and Northcote College.

d) notes the amount granted through the secondary schools scholarship scheme has not been raised for some time and that the scheme will be included as part of the wider review of the board’s future grants programme.

e) endorses the board's feedback (Attachment F) to Auckland Transport's Draft Guidelines for Private Planting in the Road Corridor.

CARRIED

Secretarial Note:        Pursuant to Standing Order 3.15.5 Members J Gillon and G Gillon requested that their dissenting votes be recorded.

25

Auckland Transport Update October 2015 for the Kaipātiki Local Board

Resolution number KT/2015/153 MOVED by Member L Waugh, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the Auckland Transport Update, October 2015, noting that the separate circulation of the report was due to technical issues. b) allocates a further $100,000 from the Local Board Transport Capital Fund to complete the Tristram Avenue portion of the Wairau Road Cycleway Improvements as detailed in Attachment D, making the total allocation $400,000. c) notes that the section of the Wairau Road cycleway improvements in resolution b) above delivers a key connection to the New Zealand Transport Agency/Auckland Motorway Alliance,  Tristram Avenue Cycleway Crossings project. d) allocates $150,000 from the Local Board Transport Capital Fund for the Forrest Hill Road to Tristram Avenue portion of the Wairau Road Cycleway Improvements as outlined in Attachment F. e) notes that Auckland Transport will provide the $250,000 for the Currys Lane portion of the cycleway project. f) agrees that remaining Local Board Transport Capital Fund projects that are unable to commence construction prior to 30 June 2016 be retained on the project list for future prioritisation. g) thanks Auckland Transport for its response to the extensive consultation to canvas issues around the Northcote Safe Cycle route and looks forward to the completion of the project. h) congratulates Auckland Transport on the commencement of the City Rail Loop that coincides with the achievement of 80 million annual public transport trips. i) acknowledges over $6,000,000 investment from Auckland Transport in Kaipātiki road and footpath replacement and renewal's. j) requests Auckland Transport investigate separated cycleways or shared paths on Archers Road and Sunnybrae Road to coincide with the scheduled footpath renewals on these roads that would connect to the planned Northcote Safe Cycle Route and Wairau/Currys/Tristram cycle routes. k) requests Auckland Transport investigate a corridor management plan for Wairau Road, from Glenfield Rd to Tristram Rd to improve safety, cycle and walking provision and improvement of traffic flow for busses and vehicles. l) requests Auckland Transport to take advantage of the wastewater works happening on Wairau Road in the near future to improve the road when it is reinstated. CARRIED

20	Governing Body and IMSB Members' Update
	Councillor Chris Darby and Councillor George Wood provided verbal updates to the board.
	MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the verbal updates from Councillor Chris Darby and Councillor George Wood. CARRIED

19	Report from Unitary Plan Committee
	MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the report. b) requests more substantive information on the Unitary Plan and changes to Auckland Council’s position since the Proposed Auckland Unitary Plan was adopted, including (but not limited to): i) interim decisions; ii) heritage protection; iii) density; iv) heights; v) urban design; vi) zone boundary changes; vii) forward works programme; and viii) topics for future discussion.
	MOVED by Member L Waugh, seconded by Member G Gillon:   Member L Waugh moved an amendment to the original motion as follows: That the Kaipātiki Local Board: a)         requests resolutions a) and b) be circulated to all local boards for their information.
	Secretarial Note:        The mover and seconder of the original motion agreed to incorporate the amendment as part of the original motion.
	The Chairperson put the substantive motion
	Resolution number KT/2015/154 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the report. b) requests more substantive information on the Unitary Plan and changes to the Auckland Councils position since the Proposed Auckland Unitary Plan was adopted, including (but not limited to): i) interim decisions ii) heritage protection; iii) density; iv) heights; v) urban design; vi) zone boundary changes; vii) forward works programme; and viii) topics for future discussion. c) requests resolutions a) and b) be circulated to all local boards for their information. CARRIED

Secretarial Note:        Item 20 – Governing Body and IMSB Members' Update was considered prior to Item 19 – Report from Unitary Plan Committee.

21	Members' Reports
	Resolution number KT/2015/155 MOVED by Chairperson K McIntyre, seconded by Member L Pigg: That the Kaipātiki Local Board: a) receives the verbal report from Member Lindsay Waugh and Member Lorene Pigg. CARRIED

22	Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 16 September 2015 and Wednesday, 23 September 2015
	Resolution number KT/2015/156 MOVED by Chairperson K McIntyre, seconded by Member L Pigg: That the Kaipātiki Local Board: a) receives the records for the Kaipātiki Local Board Workshops held on Wednesday 16 September 2015 and Wednesday, 23 September 2015. CARRIED

23	Record of Kaipātiki Local Board Portfolio Briefings held in September 2015
	Resolution number KT/2015/157 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) receives the record of Kaipātiki Local Board Portfolio Briefings held in September 2015. b) requests a formal report from Parks officers to the next available business meeting regarding issues around the design of the Island Bay car park. CARRIED

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

Secretarial Note:        Item 25 - Auckland Transport Update October 2015 for the Kaipātiki Local Board was considered prior to Item 20 – Governing Body and IMSB Members' Update.

11.28am                                             The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................