Minutes of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

19 October 2015

1 Welcome

Fa’anānā Efeso Collins opened the meeting in karakia.

2 Apologies

There were no apologies.

Secretarial Note - Councillor Filipaina sent his apologies (due to a meeting clash).

Secretarial Note – Member Lee joined the meeting at 5.02pm.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number OP/2015/165

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board confirm the ordinary minutes of its meeting, held on Monday, 21 September 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1	Deputy Chair Ross Robertson acknowledged the retirement of Roger Brookes, Registrar of Auckland Justices of the Peace Association.
	Member Mary Gush acknowledged the members of the Turehou Maori Wardens ki Ōtara Charitable Trust and thanked them for all their hard work in gathering evidence and submissions around alcohol ban areas.

7 Petitions

There were no petitions.

Secretarial Note – Member Grey joined the meeting at 5.21pm.

8 Deputations

8.1	Deputation - Alcohol Bans, Alcohol Licensing and Alcohol Signage
	Nancy Koha, Kathleen Ahpene and Te Rini Koha from the Turehou Maori Wardens ki Ōtara Charitable Trust were in attendance to speak to the board on minimising the impact of alcohol on our community. A copy of their presentation tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/166 MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson: That the Ōtara-Papatoetoe Local Board thanks Nancy Koha, Kathleen Ahpene and Te Rini Koha from the Turehou Maori Wardens ki Ōtara Charitable Trust for their attendance and presentation. CARRIED
	Attachments a Minimising the impact of Alcohol on our Community

9 Public Forum

9.1	Public Forum - Greenstar Energy Solutions
	Rob Leaupepe-Hansell, director of Greenstar Energy Solutions was in attendance to speak to the board on insulation and the Warm Up New Zealand Healthy Homes project. A copy of the presentation tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/167 MOVED by Chairperson E Collins, seconded by Member LT Fuli: That the Ōtara-Papatoetoe Local Board thanks Rob Leaupepe-Hansell, director of Greenstar Energy Solutions for his attendance and presentation. CARRIED
	Attachments a Greenstar Energy Solutions

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Manukau Ward Councillors Update
	A copy of Councillor Anae’s written report was tabled at the meeting and has been placed on the file copy of the minutes to be viewed at the Auckland Council website.
	Resolution number OP/2015/168 MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson: That the Ōtara-Papatoetoe Local Board receive the verbal report and written report from Councillor Arthur Anae. CARRIED
	Attachments a Written report from Councillor Anae

Old Papatoetoe Strategic Plan

Resolution number OP/2015/169

MOVED by Chairperson E Collins, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board receive the report on the completed strategic plan for the Old Papatoetoe Business Improvement District 2015-2020.

CARRIED

Request for Funding for a Strategic Plan for Hunters Corner Business Improvement District and a Website for Ōtara Business Improvement District

Member Lee declared an interest in this item and took no part in the discussion or voting on the matter.

Resolution number OP/2015/170

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) approve $7,500 from the Community Response Fund budget to develop a strategic plan for Hunters Corner Business Improvement District by May 2016.

b) request that the plan propose a long term vision for the development of the Hunters Corner town centre, in a form that can contribute to the Ōtara-Papatoetoe Local Board Plan and Area Spatial Plan implementation.

c) request that the plan include methods to establish the long term financial sustainability of the business association, without reliance of financial assistance from the local board, either for core functions or for recurring events.

d) approve $5,000 from the Community Response Fund Budget to develop a website for the Ōtara Business Improvement District by March 2016.

A division was called for, voting on which was as follows:

For

Chairperson E Collins

Member LT Fuli

Member MA Gush

Deputy Chairperson HVR Robertson

Against

Member SC Grey

Member JR McCracken

Abstained

Member DI Lee

The motion was declared carried by 4 votes to 2.

CARRIED

Hearing Panel Decision Report on review of alcohol bans in the Ōtara-Papatoetoe Local Board Area 2015

Resolution number OP/2015/171

MOVED by Chairperson E Collins, seconded by Member JR McCracken:

That the Ōtara-Papatoetoe Local Board:

a) make the alcohol bans recommended to be retained as contained in Attachments B and C pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

b) allow the alcohol bans recommended to lapse as contained in Attachment B to lapse on 31 October 2015.

c) confirm that the decisions in (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d) request the Māngere-Ōtāhuhu Local Board makes a 24 hour, 7 day a week alcohol ban for the area of the Aorere Park alcohol ban in the Māngere-Ōtāhuhu Local Board area (map 2 in Attachment C).

e) request the Manurewa Local Board makes a 24 hour, 7 day a week alcohol ban for the area of the Manukau Metropolitan Centre alcohol ban in the Manurewa Local Board area (map 9 in Attachment C).

f) authorise the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachments B and C to correct any identified errors or typographical edits.

g) for the future, appoint a standing Alcohol Bans Panel, consisting of member McCracken, member Fuli and member Gush, to keep under review the evidence to make, amend or revoke permanent and temporary alcohol bans, and to report to the local board as necessary.

CARRIED

Community-led response to alcohol licensing and advertising - update

Resolution number OP/2015/172

MOVED by Member MA Gush, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board:

a) receive the community-led response to alcohol licensing and advertising report.

b) approve funding of $1,000 from the community response fund, to Turehou Maori Wardens ki Otara Charitable Trust towards the costs of organising and hosting an event on Saturday 31 October 2015, to celebrate the successes of the community-led response to alcohol licensing and advertising project and the retention of alcohol bans in the Ōtara-Papatoetoe and Māngere-Ōtāhuhu Local Board areas.

CARRIED

Expansion of Clover Park Community House for the Delivery Of Skills Shed Activities

Resolution number OP/2015/173

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board:

a) endorse Clover Park Community House as a selected provider to deliver skills shed activity within allocated budget.

b) approve the expansion of Clover Park Community House’s footprint to include the shed, community garden space and annex at 19R Boundary Road, Ōtara to facilitate skills shed activities; pending approval for the transfer of 19R Boundary Road, Otara into community use.

c) approve operating expenditure of $21,500 per annum for the delivery of skills shed activity; to be funded by the Local Board Locally Driven Initiatives fund.

d) approve an annual review of the skills shed activity at 19R Boundary Road, Otara.

CARRIED

Transfer of 19R Boundary Road, Otara for Community Use

Resolution number OP/2015/174

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board:

a) approve the transfer of 19R Boundary Road, Ōtara from the portfolio of Auckland Council Properties Limited/Panuku Development Auckland to the Community Facilities portfolio.

b) endorse the annual cost of $27,040 to cover existing revenue from the property, to be met from the Locally Driven Initiatives fund for the transfer of the 19R Boundary Road, Ōtara from the portfolio of Auckland Commercial Properties Limited to the Community Facilities portfolio.

c) endorse the establishment cost of $50,765 from the Community Development Arts and Culture department’s capital renewal programme to conduct repairs to the property at 19R Boundary Road, Ōtara.

CARRIED

Te Puke o Tara Discretionary Capital Fund Request

Resolution number OP/2015/175

MOVED by Chairperson E Collins, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) confirm the intention to progress the refurbishment of Te Puke o Tara Community Centre in 2016/17.

b) provisionally approve additional funding of $90,000 from the local board’s Local Discretionary Capital Fund, to undertake detailed design and consenting - to be confirmed once details of this fund are finalised.

CARRIED

Partial Allocation of Otara Lakes Waterways and Vision 2015/16 Budget

Resolution number OP/2015/176

MOVED by Member SC Grey, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board:

a) approve a partial allocation of $22,000 of its $100,000 Otara Lakes and Waterways Vision budget line in 2015/16 as follows:

i) $20,000 for a part-time Project Co-ordinator for the Otara Waterways and Lakes project including prioritisation, implementation, trust support and alternative funding sources for the project.

ii) $1,000 for legal costs associated with the establishment of the Otara Waterways and Lakes Trust

iii) $1,000 for volunteer expenses and education materials associated with supporting the community engagement aspects of the waterways vision.

b) note that the allocation of the remaining $78,000 will be considered by the steering group and local board following the conclusion of the technical prioritisation work.

c) request that any major changes to this project delivery are brought to the local board for their approval.

CARRIED

Local and Sports Parks Operational Expenditure and Work Programme for 2015/16 - Ōtara-Papatoetoe Local Board

Resolution number OP/2015/177

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board endorses the Local and Sport Park Operational Expenditure and Work Programme for 2015/16.

CARRIED

Ōtara-Papatoetoe Local Board Local Grants: Round One 2015/2016

Resolution number OP/2015/178

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the Ōtara-Papatoetoe Local Board:

a) approve the applications listed in Table One below and agree to fund the amount approved for each application in this round.

Table One - Ōtara-Papatoetoe Local Board Local Grants Applications round one

Organisation	Focus	Project	Amount requested	Amount Approved
KidsCan Charitable Trust	Community	Towards purchase of food for children	$5,000.00	$5,000.00
Connect the Dots Charitable Trust	Community	Towards the marketing and material costs of ‘Mind the Gap - Intergenerational Arts Programme’	$1,035.29	$1,035.29
Cook Island 15 Stars	Arts and culture	Towards the venue hire and materials for Cook Islands Cultural Arts exhibition	$1,000.00	$1,000.00
Urban EcoLiving Charitable Trust	Environment	Towards contracting teachers to deliver the Tread Lightly Caravan programme	$3,858.50	$2,000.00
Auckland Young Women's Christian Association T/A YWCA Auckland	Community	Towards the total costs of running two "Safe for Life" workshops in the local board area	$1,600.00	$1,600.00
Life Education Trust South East Auckland trading as Life Education Counties Manukau	Community	Towards delivery costs of the Life Education - learning with Harold programme	$8,000.00	$5,000.00
Otara Business Association	Events	Towards 2016 Easter celebrations at Otara Mall	$3,500.00	$2,000.00
Otara Business Association	Events	Towards all costs to hold Matariki Day event	$4,000.00	$4,000.00
John Walker Find Your Field of Dreams Foundation	Sport and recreation	Primary Sport	$25,000.00	$25,000.00
Chinese New Settlers Services Trust	Arts and culture	Towards marketing, coaching and co-ordination for ‘Little Kungfu Master- Manukau’	$6,000.00	$2,000.00
Hunters Corner Town Centre Society Inc	Community	A public address system and stage for the Curry Festival Easy ups	$5,000.00	$5,000.00
Papatoetoe Central Main street Society Inc.	Events	Towards hire of musical entertainment, catering, actors and costumes for the Railway Heritage Day	$4,160.00	$4,160.00
Total			$68,153.79	$57,795.29

CARRIED

MOVED by Chairperson E Collins, seconded by Member JR McCracken:

b) decline the applications listed in Table Two below for the reasons stated.

Table Two - Ōtara-Papatoetoe Local Board Local Grants Applications round one

Organisation	Focus	Project	Amount requested	Declined/ Reason
Otara Budgeting Service Inc.	Community	Towards computer, internet, phone expenses and the cost of a printer and scanner	$5,000.00	Lower priority in the Ōtara-Papatoetoe Local Board grants programme policy
Roopa Aur Aap Charitable Trust	Community	Towards costs to organise the event ‘Jaagriti (Awakening) project’ such as venue hire, marketing, volunteer costs, travel expenses, equipment hire	$2,000.00	Lower priority in the Ōtara-Papatoetoe Local Board grants programme policy
Otara Business Association	Events	Towards entertainment and activities for ‘Otara After Dark’	$3,500.00	Number of applications meant this one was a lower priority in the Ōtara-Papatoetoe Local Board grants programme policy
Counselling Services Centre	Community	Towards the installation of a heat pump/air conditioner for the counselling centre	$2,207.30	Lower priority in the Ōtara-Papatoetoe Local Board grants programme policy
Otara Business Association	Events	Towards all costs of “Music Month 2016”project	$3,600.00	Number of applications meant this one was a lower priority in the Ōtara-Papatoetoe Local Board grants programme policy
Total			$16,307.30	Nil

CARRIED

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

c) approve a grant of $2,500.00 to the Papatoetoe Gymnastics Club towards the equipment, materials, arts and crafts costs and costs towards excursions for GymCity.

A division was called for, voting on which was as follows:

For

Chairperson E Collins

Deputy Chairperson HVR Robertson

Against

Member LT Fuli

Member SC Grey

Member MA Gush

Member DI Lee

Member JR McCracken

Abstained

The motion was declared lost by 2 votes to 5

MOVED by Member JR McCracken, seconded by Deputy Chairperson HVR Robertson:

Member McCracken moved an amendment to the original recommendation as follows:

c) approve a grant of $5,000.00 to the Papatoetoe Gymnastics Club towards the equipment, materials, arts and crafts costs and costs towards excursions for GymCity.

The amendment was put and declared.

CARRIED

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

d) approve a grant of $3,000 to the Papatoetoe Adolescent Christian Trust towards the wages of live in staff and food costs.

CARRIED

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

e) decline the application from the South Auckland Tongan SDA Community towards equipment and instrument purchases for South Auckland Tongan SDA Brass Band Fun Day as they have received funding previously for the same purpose.

CARRIED

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

f) approve a grant of $1,000.00 to the Bhartiya Samaj Charitable Trust towards volunteer and transport reimbursement for elders support program.

LOST

MOVED by Member LT Fuli, seconded by Member JR McCracken:

Member Fuli moved an amendment to the original recommendation as follows:

f) decline the grant the Bhartiya Samaj Charitable Trust as the event is outside the local board area.

The amendment was put and declared.

CARRIED

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

g) defer decisions on the 12 applications listed in Table Three below, for workshop discussion on 2 November 2015, because these have not been workshopped and need further consideration.

h) request the Chair and Deputy Chair to decide the Table Three applications following the workshop, under the urgent decisions process.

Table Three - Ōtara-Papatoetoe Local Board Local Grants Applications round one

Organisation	Focus	Project	Amount requested
Kiwi Indian Community Trust	Community	Towards the rent costs for the Kiwi Indian Community Centre	$34,787.52
Mind over Manner Ltd	Community	Towards venue hire and specialist fee’s for the programme ‘shifting community youth and culture through applied theatre practice’	$5,864.40
Iuni Lolesio	Sport and recreation	Towards sponsorship of applicant’s son who has been selected for the Auckland East Roller Mills team.	$700.00
Auckland City Mission	Community	Towards the total annual food and distribution costs of the Crisis Care and Community Services emergency food parcel programme	$10,000.00
Autism New Zealand Incorporated - Auckland Branch	Community	Multi-board application towards salaries, rent and general operating costs	$2,000.00
Children's Autism Foundation	Community	Multi-board application towards the fee to contract a facilitator and staff salaries for community support programme	$2,229.15
Community Impact Trust	Community	Multi-board application towards costs involved with community impact days	$10,000.00
Hindu Heritage Research Foundation(NZ)	Event	Multi-board application towards the Papatoetoe family fun day	$3,814.00
LifeKidz Trust	Community	Multi-board application towards costs of running the school holiday programme	$5,000.00
Shakti Asian Women's Centre Incorporated	Community	Multi-board application towards wages and salaries of the community advocates programme.	$1,585.00
Sporting Edge Trust	Community	Multi-board application towards costs for the Community Care & Protection Project (CCAPP) in Manukau East, Pakuranga West, Panmure and Mt Wellington.	$2,175.00
Maa Shakti Charitable Trust	Events	Towards costs for the Dussehra festival	$5,000
Total			$83,155.07

CARRIED

Ōtara- Papatoetoe Manu Tuku Tuku - Collective Impact Project

Resolution number OP/2015/179

MOVED by Chairperson E Collins, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board receive the report.

CARRIED

Ōtara-Papatoetoe Local Board meeting dates

Resolution number OP/2015/180

MOVED by Chairperson E Collins, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board approves Monday, 14 December 2015, at 5.00pm in the Manukau Chambers, Level 1, Manukau Civic Centre, 31-33 Manukau Station Road, Manukau as the date, time and place for the December ordinary monthly business meeting.

CARRIED

For Information: Reports referred to the Ōtara-Papatoetoe Local Board

Resolution number OP/2015/181

MOVED by Chairperson E Collins, seconded by Member SC Grey:

That the Ōtara-Papatoetoe Local Board:

a) note the Unitary Plan Committee resolution UNI/2015/153 and report Auckland Unitary Plan Independent Hearing Panel - Update on Progress.

b) note the Orākei Local Board resolution OR/2015/111 Annual Report 2014-2015.

c) note the Manurewa Local Board resolution MR/2015/169 and tabled information.

d) note the Parks, Recreation and Sport Committee resolution and the Sports Field Capacity Development Programme – Annual report.

CARRIED

Ōtara-Papatoetoe Local Board Reports and Actions Pending

Resolution number OP/2015/182

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

That the Ōtara-Papatoetoe Local Board receive the report.

CARRIED

Ōtara-Papatoetoe Local Board Workshop Notes

Resolution number OP/2015/183

MOVED by Member SC Grey, seconded by Member LT Fuli:

That the Ōtara-Papatoetoe Local Board receive the workshop notes for 24 August, 7 and 28 September 2015.

CARRIED

Secretarial Note: Member McCracken left the meeting at 6.48pm.

Ōtara Papatoetoe Local Board members portfolio update

Resolution number OP/2015/184

MOVED by Chairperson E Collins, seconded by Deputy Chairperson HVR Robertson:

That the verbal or written reports from the Ōtara-Papatoetoe Local Board portfolio holders be received.

Member Fuli

Youth Connections employers pledge

Member Lee

Otara Santa Parade and Papatoetoe Santa Parade
Fresh Gallery workshop

Member Robertson

English learning partners
Papatoetoe Central BID AGM this month
Otara Health Charitable Trust
Southern Autos opening
Taiwanese National day
Westpac Business Awards South
Ōtāhuhu Ethnic Food Festival
Friendship House, new Chief Executive, Neil Denney
Safari South Playgroup opening
Papatoetoe United prize-giving
Farewell of Roger Brookes, Auckland Justices of the Peace Association Registrar

Member Gush

Otara Network Action Committee Charitable Trust meeting
Community Safety meeting postponed
Mana Whenua open forum
Safety meeting in Otara Court

CARRIED

Chairpersons Announcements

Resolution number OP/2015/185

MOVED by Deputy Chairperson HVR Robertson, seconded by Member MA Gush:

That the verbal update is received.

The Southern Initiative
Tour of Otara Pools with Members Gush and Fuli
Fresh Gallery consultation workshop
Otara Soup Kitchen opening – every Thursday
Nick Paterson – STEM teaching programme at Rongomai school
Ōtara Maori leaders group
Guest speaker at the Manukau Central Business Association, Annual general meeting

CARRIED

30 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

7.03 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Fa’anānā Efeso Collins
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Lotu Fuli
	Stephen Grey (from 5.18pm)
	Mary Gush
	Donna Lee (from 5.02pm)
	John McCracken (to 6.48pm)