Agenda of Orākei Local Board

Orākei Local Board

01 October 2015

1 Welcome

2 Apologies

An apology from Member TG Churton has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Orākei Local Board meeting, held on Thursday, 3 September 2015, be confirmed as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Orākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Akarana Marine Sports Charitable Trust

Executive Summary

1. Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, will be in attendance to update the board on the progress of their building project.

Recommendation/s

That the Orākei Local Board:

a) thanks Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, for his Deputation presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 St Johns Road Retail Area Parking

Executive Summary

1. Linda Jones, Meadowbank Corner Chemist will be in attendance to present to the Board on the St Johns Road Retail Area Parking Issues.

Recommendation/s

That the Orākei Local Board:

a) thanks Linda Jones for her Public Forum presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Ecological Projects Work Programme for 2015/2016

File No.: CP2015/15053

Purpose

1. To seek approval from the Orākei Local Board for approval of an ecological projects work programme for delivery by the Infrastructure and Environmental Services department (I&ES) in the 2015/2016 financial year with a budget of $50,000.

Executive Summary

2. The Orākei Local Board has identified an aspiration in their Local Board Plan 2014-2017 for ‘Pollution-free, beautiful, and ecologically healthy natural areas and waterways that people value, want to get up close to, and help protect.’

3. To give effect to this aspiration the local board committed $50,000 to ecological projects in their Locally Driven Initiatives (LDI) budget for 2015/2016.

4. To deliver on this budget, a proposed work programme of ecological projects has been prepared. This has been informed by discussions with the board’s environmental portfolio holder throughout July and August and the full board at a workshop on 10 September 2015.

5. The proposed work programme consists of two projects, which are described briefly below in Table One.

Table One. Proposed ecological projects for delivery in 2015/2016

Project Description	Budget
Madills Reserve Stream Restoration - Weed control and community planting to restore the riparian margins of the Madills Reserve stream.	$25,000
Hobson Bay Catchment Care Project - Carry out weed management and riparian restoration in targeted sites in the Hobson Bay catchment in ways that involve local residents and schools. The exact location and nature of this project will be confirmed through further discussions with the board.	$25,000

6. It is recommended that the board approve this ecological projects work programme and associated budgets for delivery by the I&ES department in 2015/2016.

Recommendations

That the Orākei Local Board:

a) approves the allocation of budgets for ecological projects to be delivered by the Infrastructure and Environmental Services department in 2015/2016 as detailed below:

i) Madills Reserve Stream restoration - $25,000

ii) Hobson Bay catchment care project - $25,000

b) requesta that any significant changes to project delivery be brought back to the Orākei Local Board for approval.

Comments

Background

7. The Orākei Local Board has identified an overall aspiration in their Local Board Plan 2014-2017 for ‘Pollution-free, beautiful, and ecologically healthy natural areas and waterways that people value, want to get up close to, and help protect.’ In particular, they noted that ‘the water quality of our streams, estuaries, bays (e.g. Hobson Bay and the Tāmaki River) and beaches is extremely important.’

8. They also identified a key initiative to ‘look for opportunities to work with and support local residents' groups, schools, and iwi to identify, design and implement ecological projects.’

9. To give effect to these aspirations the local board committed $50,000 to ecological projects in their Locally Driven Initiatives (LDI) budget for 2015/2016.

10. To develop an ecological projects work programme staff met with the board’s environmental portfolio holder, Deputy Chair Davis, on 23 July, 17 August and 3 September 2015 and attended a workshop with the full board on 10 September 2015.

11. Based on the board’s direction at these meetings, a proposed work programme has been developed consisting of two projects. These are a stream restoration project focused on Madills Reserve Stream and a stream care project focused on targeted sites in the Hobson Bay catchment. Each project is described in more detail below.

Project One: Madills Reserve Stream Restoration

12. An outline of the scope of the proposed project is provided in Table Two below.

Table Two: Summary of proposed Madills Reserve Stream Restoration project

Project Description	Weed control and community planting to restore the riparian margins of the Madills Reserve stream
Project Objective	This project aims to support stream improvement, water quality and biodiversity outcomes in the local board area
Deliverables	· Contractor site preparation – weed control · Purchase of eco-sourced native plants · Coordination of community planting days
Potential project partners	Neighbouring schools, residents and community groups,
Costs	Approximately $25,000 (based on costings in the Madills Farm Reserve Stream Restoration Plan)

13. This project scope draws on the Madills Reserve Masterplan which was prepared for Orākei Local Board as part of the Eastern Parks Masterplan. This identified an opportunity to enhance the stream on the eastern boundary of the reserve. To give effect to this a detailed Madills Farm Reserve Stream Restoration Plan was completed by Te Ngahere in June 2015 (see attachment A).

Rationale for project

14. Madills Reserve Stream is proposed as the site for a stream restoration project because, although Madills Reserve itself is not classified as a Significant Ecological Area, it is within close proximity to significant areas upstream. Restoring this stretch of stream will create additional habitat and connectivity for both fauna and flora in the area.

15. Council is also investing heavily in Madills Reserve at a regional level, with a major project to improve waste water management having just been completed at the site. Another project focused on reducing flooding in the area through increasing stormwater capacity downstream of the reserve will start construction within the next few months.

16. Madills Reserve Stream is also regularly tested by council through the State of the Environment testing. The stream is one of three main testing sites (the others are Remuera Stream and Glendowie Stream) which overall have relatively low freshwater quality - the board area received an E grading on this criteria in council’s State of the Environment report in 2014.

17. Restoration planting in the riparian and wetland areas of the stream will restore biodiversity, enhance connectivity, and improve ecological functioning including flood and water quality control. Restoration of the area is also an opportunity to engage the local community as there are several areas in the reserve suitable for volunteer planting and maintenance.

Budget and duration of the project

18. The stream restoration plan developed by Te Ngahere for Madills Reserve Stream includes a five year work programme. The board funded the first year of this programme, which consisted primarily of weed control, in 2014/2015.

19. In the second year, the restoration plan report indicates that a budget of $22,240 is needed for this project in 2015/2016. The recommended budget allocation of $25,000 to this project allows a small contingency margin to cover price changes since the plan was written. It will also cover possible additional costs that may be involved through promoting and supervising community involvement rather than having all the planting undertaken by contractors.

20. This project will be most successful in achieving desired outcomes if funding is maintained over the following three financial years, as per the stream restoration plan.

Community engagement

21. With regards to community engagement, it is noted that Kohimarama School have recently become involved in Wai Care (a community stream monitoring and care programme) and may start monitoring of the Madills Farm Reserve Stream. They may also be interested in participating in riparian planting in winter 2016.

22. Other schools in the area, such as Saint Ignatius and Saint Thomas School, and other community groups will also be approached to see if they are interested in participating.

Project Two: Hobson Bay Catchment Care Project

23. An outline of the scope of the proposed project is provided in Table Three below.

Table Three: Summary of proposed Hobson Bay catchment care project

Project Description	Restoration of the riparian margins of streams which flow into Hobson Bay (for example the Remuera stream)
Project Objective	This project aims to support stream improvement, water quality and biodiversity outcomes in the Hobson Bay catchment.
Deliverables	· More detailed planning for projects identified in the Remuera Stream and Hobson Bay Watercourse Management Plans – $5,000 · Practical implementation - $20,000 o Contractor site preparation – weed control o Purchase of eco-sourced native plants o Coordination of community planting days.
Potential project partners	Wai Care programme, neighbouring schools, residents and community groups,
Costs	Approximately $25,000 (year 1)

24. It is proposed that staff will deliver stream or bay care projects at targeted sites within the Hobson Bay catchment. These could be primarily focused on the Remuera Stream or on a number of other streams that feed into the bay.

Rationale for project

25. The Orākei Local Board identifies the Hobson Bay catchment as a priority in their Hobson Bay Action Plan. This states that the ‘aquatic and marine values [of the bay] have not been well maintained and the water quality is not at an adequate standard for recreational use.’ The plan also notes that the board will ‘Advocate and work in a coordinated manner with other projects and initiatives to manage upstream impacts in the wider stormwater catchment at the source to reduce adverse effects on the Hobson Bay environment.’

26. The Remuera Stream also runs through three reserves which have significant ecological value and are priorities for the board, namely Waiata Reserve, Lingarth Reserve and Martyn Wilson Fields and into Hobson Bay.

27. The stream also has a number of aspects which make it of value for an ecological project. These include an area of potential inanga spawning habitat at the upper margin of the stream mouth which has potential to be improved significantly through planting of sedges and grasses and a barrier to fish passage dispersal which could possibly be remediated. A survey of the stream also found that in some areas the community is already engaged in weeding and re-planting around the stream on private property.

28. Through investing in this area, there is potential for the board to improve the habitat and biodiversity of streams in the Hobson Bay catchment and act as a catalyst for community engagement in cleaning up local waterways.

Defining the scope and location of a stream care project

29. Catchment Watercourse Management Plans for both the Remuera Stream and the broader Hobson Bay catchment have been undertaken by council’s regional stormwater planning team.

30. These reports identify riparian restoration opportunities that would contribute towards the water quality outcomes of the Hobson Bay Action Plan and improve stream habitat and biodiversity values.

31. These might include projects such as:

· Creation and facilitation of a community initiative in the catchment for ongoing management and advocacy, engaging local volunteers in stream care group.

· Weed management alongside stream banks, this could include a combination of control through professional contractors (e.g., for application of herbicides) and manual control using volunteers from neighbouring residents and community groups.

· Initiatives to improve riparian cover and quality along the banks of streams, for example, through engaging community groups and schools in planting.

· Erosion mitigation and bank stabilisation, particularly below stormwater infrastructure

· Remediation of fish passage barriers.

· Stream mouth management - specifically enhancement of potential inanga spawning vegetation and ongoing management.

32. Further investigation would be needed in order to undertake more detailed planning for achievable projects with tangible benefits within the Hobson Bay catchment.

33. To identify sites and specific projects and associated costings, it is recommended that up to $5,000 of the $25,000 budget be used to undertake this planning work and prepare a scoping report.

34. This scoping report would identify priority sites for a stream care project – for example, the board might choose to focus their investment on the Remuera Stream or they might target other areas within the Hobson Bay catchment. The target location will be confirmed through further discussions with the environmental portfolio holder and board once the scoping report has been completed.

35. The remaining $20,000 of the budget would be used to deliver a practical riparian enhancement project as outlined above. Key deliverables might include purchase of native plants, weed control and organising community planting days.

Duration of project

36. While it is recognised that board budgets are allocated on an annual basis, ideally this project would be supported for a minimum of three years by the Orākei Local Board.

37. This is because any riparian planting would require some site-preparation and minimum two years of post-planting maintenance. Furthermore, it takes some time to foster and build community interest to the point where stream care groups become self-sustaining.

Support for environmental education initiatives

38. There are a number of schools in the board area that are engaged in council’s environmental education programmes such as Enviroschools, Waste Wise and Wai Care.

39. In the past the Orākei Local Board has funded a specialised grant scheme for Enviroschools in the board area. Given the recent change in Auckland Council’s community funding policy, meaning that each board now has its own Local Grants Programme with a number of quick response grant rounds, it is proposed that instead local schools which are engaged in Enviroschools, WasteWise or Wai Care be encouraged to apply to the general Orākei Local Grant fund.

40. Supporting schools’ environmental projects through the board’s general grant fund will mean that the board can be more flexible and responsive to school demand. In contrast, if the board creates a separate grant scheme specifically for schools involved in Enviroschools there is a risk that this could be over or under-subscribed.

41. Finally, it is also noted that the Orākei Local Board will continue to provide support to environmental education initiatives through other non-financial means. For example, board members regularly attend celebrations with local Enviroschools to present them with ‘Green-Gold, Silver or Bronze’ signs to recognise their efforts and achievements.

Consideration

Local Board views and implications

42. This report seeks approval from the Orākei Local Board for the allocation of budgets for the 2015/2016 financial year to be delivered by the I&ES department.

43. The work programme described in this report was developed based on direction given by board members at portfolio meetings on 23 July, 17 August and 3 September and a workshop with the full board on 10 September. It also delivers on the local board’s aspiration for the environment, as expressed in their Local Board Plan and detailed above.

Māori impact statement

44. This report provides information for anticipated environmental programmes; it is recognised that environmental management, water quality and land management has integral links with the mauri of the environments and concepts of kaitiakitanga.

45. Some of the identified activities are of interest to Māori and, where appropriate, provisions for mana whenua participation, contribution, and consultation will be incorporated.

Implementation

46. Implementation of projects will be regularly reported to the Orākei Local Board in the quarterly performance update reports from I&ES. A more detailed report on project outcomes will be presented to the local board at the end of the financial year.

Attachments

No.	Title	Page
a View	Madills Farm Stream Restoration Plan June 2015	13

Signatories

Authors

Lucy Hawcroft - Senior Relationship Advisor

Liz Ross – Environmental Programmes Advisor

Matthew Foster - Relationship Advisor

Authorisers

John Dragicevich - Manager Infrastructure and Environmental Services

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

01 October 2015

Orākei Local Event Contestable Fund Round Zero 2015 - 2016

File No.: CP2015/19922

Purpose

1. The purpose of this report is to present applications received for round zero of the Local Event Contestable Fund 2015-2016 for the Orākei Local Board. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Orākei Local Board has set a total community funding budget of $113,000 with $14,000 of this total budget allocated to events. These applications will be funded from this budget.

3. Eight applications were received requesting a total of $38,350. Staff recommendations are included in this report (Attachment A).

Recommendation/s

That the Orākei Local Board:

a) considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Organisation Name	Project	Total Requested	Eligible/Ineligible
St Chads Anglican Church	Community Christmas Celebration	$3,000.00	Eligible
FutureDreams Swimming Ltd	The Kohi Summer Swim Series	$2,500.00	Eligible
Onboard Skate Incorporated	Summer Board Series, 2015/16	$1,850.00	Eligible
Red Sky Productions Limited	Stroke and Stride Series	$16,000.00	Eligible
City Surf Series	City Surf Series	$8,500.00	Eligible
Auckland Highland Games Inc	The Auckland Highland Games and Gathering	$3,500.00	Eligible
“BSG Events”	Keith Hay Park Kids Obstacle Duathlon	$2,000.00	Eligible
New Zealand Women Limited	Elvis in the Gardens	$1,000.00	Eligible
Total		$38,350.00

Comments

1. An interim event round was run in April 2015 to capture summer and Christmas events that did not align with the dates of the new grant rounds in the Orākei Local Board grant programme.

2. The Orākei Local Board has set a total community funding budget of $113,000 with $14,000 of this total budget allocated to events. These applications will be funded from this budget.

3. Eight applications were received requesting a total of $38,350. Staff recommendations are included in this report (Attachment A).

Consideration

Local Board views and implications

4. Local boards are responsible for the decision-making and allocation of local board community grants. The Orākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

5. The decisions sought within this report fall within the local board delegations.

6. The decisions sought do not invoke the Auckland Council Significance Policy.

Māori impact statement

7. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

8. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

9. Following the Orākei Local Board allocating funding, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Attachment A Funding Summary	45

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

01 October 2015

Orākei Local Board Quick Response Round One 2015 - 2016

File No.: CP2015/19990

Purpose

1. The purpose of this report is to present applications received for round one of the Orākei Local Board Quick Response Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Orākei Local Board has set a total community funding budget of $113,000 for the 2015/2016 financial year (including $14,000 towards community events).

3. Six applications were received in this round, with a total requested of $15,768.47.

Recommendation/s

That the Orākei Local Board:

a) considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Orākei Local Board Round One Quick Response Applications

Organisation Name	Project	Total Requested	Eligible/Ineligible
Orākei Community Association	Funding towards costs associated with holding a farmers market at the Orākei Community Centre.	$3000.00	Eligible
Orākei Community Patrol Group	Funding towards tools and equipment for the Community Patrol.	$2932.47	Eligible
Christian Care Network Trust	Funding towards administration costs for the food bank.	$996.00	Ineligible due to applicant applying for operational costs which is an exclusion under the Orākei Local Board grant programme.
Pakuranga Inter-Church Charitable Trust	Part-funding towards costs associated with community workshops and counselling services.	$3000.00	Ineligible due to unclear benefit to Orākei residents as applicant is based in Howick Local Board.
Anthroposophical Society of NZ - Auckland Branch	Part-funding towards rates costs.	$3000.00	Ineligible due to applicant applying for operational costs which is an exclusion under the Orākei Local Board grant programme.
St Chads Anglican Church Meadowbank	Funding towards Facilitators wages, training and programme resources.	$2840.00	Ineligible due to unable to provide quotes and applicant applying for operational costs which is an exclusion under the Orākei Local Board grant programme.
	Total	$15,768.47

Comments

1. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Orākei Local Board adopted its grants programme on 7 May 2015.

2. The local board grants programme sets out:

· local board priorities.

· lower priorities for funding.

· exclusions.

· grant types, the number of grant rounds and when these will open and close.

· any additional accountability requirements.

3. The Orākei Local Board will operate four quick response rounds for this financial year. The first quick response round closed on 3 August 2015.

4. The new community grant programmes have been extensively advertised through the new council grants webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

5. For the 2015/2016 financial year, the Orākei Local Board set a total community grants budget of $113,000 for the 2015/2016 financial year (including $14,000 towards community events). It is recommended that the board consider allocating a maximum of $13,000 in this grant round.

6. Six applications were received for this quick response round, requesting a total of $15,768.47.

Consideration

Local Board views and implications

7. Local boards are responsible for the decision-making and allocation of local board community grants. The Orākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

8. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

9. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

10. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

11. Following the Orākei Local Board allocating funding for round one quick response, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Orākei Local Board Community Grants Programme	85
b View	Application summary and assessment	89

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

01 October 2015

Meadowbank, St Heliers Church and Community (including Glendowie Hall), and Community of St Luke community centres funding agreements and Licence's to Occupy and Manage

File No.: CP2015/19967

Purpose

1. This report seeks Orākei Local Board approval to delegate the decision making authority to its community development portfolio holders to:

· Approve the 2015/2016 funding agreements for the Meadowbank Community Centre Incorporated (MCCI), the St Heliers Church and Community Centre (including Glendowie Hall) and the Community of St Luke Community Centre (St Luke CC).

· Grant a Licence to Occupy and Manage to the MCCI for the Meadowbank Community Centre, 29-31 St Johns Road, Meadowbank and to the St Heliers Church and Community Centre (St Heliers CC) for the Glendowie Hall, 83 Crossfield Road, Glendowie.

Executive Summary

2. As a result of amalgamation, community centres and houses that were operated by community committees had their legacy agreements extended, most for several years. As an initial step, council staff developed a more appropriate funding agreement, with an attached licence to occupy and manage that provided more coherency and consistency as well as aligning to delivering on local board outcomes. Currently these agreements and licences are granted on an annual basis.

3. Council staff have started discussions on the centre’s work programmes with local board portfolio holders however, at the time of writing this report these documents are yet to be finalised. Therefore this report recommends delegating the approval of the 2015/2016 funding agreements for MCCI, St Heliers CC and St Lukes CC along with the granting of a new Licence to Occupy and Manage (LTMO) to MCCI and St Heliers CC for Glendowie Hall for one year commencing 1 July 2015 to the Board’s community development portfolio holders. A LTMO is not required for the St Heliers CC building or the St Lukes CC building as these are not council owned assets. Delegation will ensure payment can be made to these community organisations directly upon completion of both parties signing the finalised documentation.

4. In the future the local board could consider offering a range of options for the term of the agreement and/or licence and this would be dependent on a number of factors. For example, new organisations or those still developing their governance structure should remain on a one year term. More experienced organisations could transition to a two or three-year term and major organisations with proven performance, especially those requiring long-term tenure for external funding, could be granted five or more years. Staff will commence discussions with local board portfolio holders within the next few months.

Recommendation/s

That the Orākei Local Board:

a) delegates decision making authority to its community development portfolio holders to approve the 2015/2016 funding agreements for Meadowbank Community Centre Incorporated, St Heliers Church and Community Centre and the Community of St Luke Community Centre.

b) delegates decision making authority to its community development portfolio holders to approve the granting of the Licence’s to Occupy and Manage to the Meadowbank Community Centre Incorporated for the Meadowbank Community Centre at 29 St Johns Rd, Meadowbank and to the St Heliers Church and Community Centre for the Glendowie Hall, 83 Crossfield Road, Glendowie, subject to the following terms and conditions:

i) Term –1 year commencing on 1 July 2015;

ii) Rent - $1.00 plus GST per annum if requested.

Comments

5. The MCCI has occupied the council owned site on St Johns Rd since 1984. It currently operates the Meadowbank Community Centre from this location. The MCCI has approximately 61,102 visitors through its doors per annum, and caters to all ages. There is one manager who works 40 hours per week. MCCI is made up of a President, Vice-President, Secretary, Financial Adviser and five committee members.

6. St Heliers CC has approximately 110,000 visitors per annum attend activities. They have operated the Glendowie Hall on behalf of council since 2012. The Glendowie Hall has had approximately 60,000 visitors through its doors per annum, and caters to all ages. There is one manager and a number of St Heliers CC staff that support the activities and the operations of the community centre spaces.

7. The St Luke CC has operated since 1978 and has approximately 70,500 visitors through its doors per annum with activities that cater to all ages. There is one manager who works 26 hours per week. St Luke CC is made up of a Chairperson, Secretary, Treasurer and four committee members.

8. MCCI, St Heliers CC and St Luke CC deliver community programmes and activities to meet local needs and local board outcomes. Their 2015/2016 work programmes are outlined in schedule one of their funding agreement. Schedule two of the funding agreement outlines the reporting requirements.

9. The financial accounts provided by the all three organisations indicate that the funds held are sufficient to meet their liabilities and are being managed appropriately.

10. The organisations have the necessary insurance cover, including public liability insurance, in place.

11. The three community centres require funding agreements and a LTMO to be granted in order to formalise their occupancy and their funding. This includes MCCI for the Meadowbank Community Centre at 29 St Johns Rd, Meadowbank, Lot 1 DP 166537 for a term of 1 year commencing on 1 July 2015 at a rental of $1.00 plus GST, and the St Heliers Church and Community Centre for the Glendowie Hall on 83 Crossfield Rd, Glendowie, Lot 214 DP 43378. The licence outlines Auckland Council, MCCI’s and St Heliers CC for Glendowie Hall’s building maintenance responsibilities.

12. In the near future the local board could consider offering a range of options for the term of the agreement and/or licence and this would be dependent on a number of factors. For example, new organisations or those still developing their governance structure should remain on a one year term. More experienced organisations could transition to a three-year term and major organisations with proven performance, especially those requiring long-term tenure for external funding, could be granted five or more years.

13. Multi-year agreements would not change any of the other conditions in the existing funding agreements or licences. Adjustments for inflation could be included in each agreement and licence that has a term of two or more years.

14. Staff will commence discussions with local board portfolio holders within the next few months on options for multi-year agreements.

15. The report has sought input from all relevant council departments.

Consideration

Local Board views and implications

16. Council staff have started discussions on the work programmes with local board portfolio

holders however, these documents are yet to be finalised. Staff will present the finalised

funding agreement document to portfolio holders for approval.

17. The recommendations within this report fall within the local board’s allocated authority

relating to local, recreation, sport and community facilities

Māori impact statement

18. All community centres in the Orākei local board area endeavour to improve the well-being

among Maori within the work programmes they deliver. Council staff continue to work

with the centres to ensure support and development of programmes and activities that

directly improve well-being and outcomes for Maori.

Implementation

Attachments

There are no attachments for this report.

Signatories

Author

Jennifer McKay – Facility Manager (Maungakiekie-Tamaki)

Authorisers

Graham Bodman – Manager – Community Development, Arts and Culture

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

01 October 2015

Hearing Panel Decision Report on Review of Alcohol Bans in the Orākei Local Board Area 2015

File No.: CP2015/19977

Purpose

1. To decide which existing alcohol bans are to be retained after 31 October 2015.

Executive Summary

2. The Orākei Local Board has undertaken to review its existing local alcohol bans in its local board area using a public engagement process.

3. The purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the new threshold will lapse on 31 October 2015.

4. The local board appointed a hearing panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the local board.

5. The key recommendations of the panel are that:

· 147 alcohol bans meet the new higher statutory threshold and should be retained

· two alcohol bans do not meet the new threshold and should be allowed to lapse.

A full copy of the deliberations and decisions (including any amendments to areas and times) are contained in Attachment B and maps are contained in Attachment C.

6. The hearing panel also:

· recommends that new alcohol bans should be considered for pedestrian access areas near the local board boundary across State Highway 1

· notes that the local board has the delegated authority to consider a new alcohol ban at any time

· notes that the local board has the delegated authority to consider new evidence to re-make a lapsed alcohol ban at any time.

7. The decision required of the local board is whether to approve the recommendations of the hearing panel.

8. Following the decision, staff will update the register of local alcohol bans to commence on 31 October 2015 and update signage.

Recommendation/s

That the Orākei Local Board:

a) makes the alcohol bans recommended to be retained (with any amendments) as contained in Attachment B and C pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

b) allows the alcohol bans recommended to lapse as contained in Attachment B to lapse on 31 October 2015.

c) confirms that the decisions in (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d) requests the Manager of Local and Sports Parks to record any evidence of alcohol- related crime or disorder in parks and reserves observed by the staff in the course of their work, in particular the pedestrian access across State Highway 1 at Greenlane and Remuera, to assist with any future consideration of alcohol bans in this area.

e) authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to Attachment B and C to correct any identified errors or typographical edits.

Comments

9. Alcohol bans are an accepted and effective way of helping to reduce alcohol-related harm. They reduce the amount of alcohol consumed in public places. This helps to reduce harm including levels of intoxication, noise, litter, harm and disorder.

10. Recent changes to legislation to require a review of existing alcohol bans against the new higher threshold is intended to ensure that alcohol bans are only retained in areas of high alcohol-related crime or disorder.

11. Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

12. Local boards have the delegated responsibility to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans which will be subject to a separate process to commence after 31 October 2015.

Proposal

13. The Orākei Local Board, at its business meeting on the 7 May 2015 (resolution number (OR/2015/36), adopted for public engagement a proposal to:

· retain 21 existing alcohol bans.

· lapse 127 existing alcohol bans unless sufficient evidence is provided through the public submission process.

14. The public engagement period opened on 19 June and closed 17 July 2015.

15. The proposed changes were notified as follows:

· a public notice in the New Zealand Herald.

· on the Auckland Council website.

· in the July local editions of Our Auckland.

16. Additional communication and engagement activities were undertaken as follows:

· paid advertisement in the East and Bays Courier.

· through social media, including Facebook and Neighbourly.

· email to local board stakeholders.

17. All supporting documents were made available on council’s website and through local libraries and service centres.

18. A total of 25 submitters gave evidence for 18 alcohol ban areas. Thirty-six submitters gave general feedback not specific to an alcohol ban area.

Hearing and Deliberations Process

19. The Orākei Local Board appointed a hearing panel including member Churton (as chair), and members Davis, Parkinson, and Thomas to receive, hear and deliberate on submissions and other relevant information and make recommendations to the local board (resolution number OR/2015/36).

20. A total of 10 submitters indicated they wished to be heard. The hearing panel heard from five submitters on 18 August 2015 and held deliberations on all written and oral submissions on 18 August 2015.

21. Copies of all submissions received were made available.

22. In conducting hearings and making decisions, the hearing panel considered a range of the statutory and bylaw requirements, summarised in Attachment A. The most important requirements outlined in the bylaw are:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration of using one of the following times for consistency:

§ 24 hours, 7 days a week (at all times alcohol ban);

§ 7pm to 7am daily (evening alcohol ban)

§ 10pm to 7am daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban)

§ 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

Comments

23. The decisions of the hearing panel (including any amendments to areas and times) and summary of the evidence considered are contained in Attachment B and maps are provided in Attachment C.

24. The key recommendations of the panel are that:

· 147 alcohol bans meet the new higher statutory threshold and should be retained

· two alcohol bans do not meet the new threshold and should be allowed to lapse.

25. As part of its decisions, the panel:

· retained 140 areas that did not require geographical amendments however, in some instances times were amended to ensure the operative times are proportionate and appropriate in light of the alcohol-related crime or disorder.

· extended the existing geographical areas of the Michael Joseph Savage Memorial alcohol ban area to include the adjoining reserves along Tamaki Drive (there is sufficient evidence of alcohol-related crime or disorder to support the extended areas).

· subsumed three alcohol ban areas into two newly defined alcohol ban areas:

o subsumed the Orākei Basin East and West alcohol bans into a new Orākei Basin Reserve 10pm to 7am daylight saving and 7pm to 7am outside daylight saving alcohol ban alcohol ban.

o subsumed Selwyn Reserve into a new 10pm to 7am daylight saving and 7pm to 7am outside daylight saving alcohol ban for the Mission Bay Town Centre.

· split the Crossfield Reserve alcohol ban into two new alcohol ban areas:

o 24 hour, 7 days a week alcohol ban to cover the community facilities, playgrounds, skate park, car park and access areas of the Glendowie Community Centre.

o 10pm to 7am daylight saving and 7pm to 7am outside daylight saving alcohol ban to cover the remainder of the reserve (including the sports fields).

· split the Michaels Avenue Reserve alcohol ban into two new alcohol ban areas:

o a 24 hour, 7 days a week alcohol ban over the cricket pitches, nets and car parking areas and;

o 10pm to 7am daylight saving and 7pm to 7am outside daylight saving alcohol ban over the remainder of the reserve.

26. The hearing panel recommends a new alcohol ban area should be investigated for the pedestrian access areas near the local board boundary across State Highway 1 at Remuera.

27. The decision required of the local board is whether to approve the recommendations of the hearing panel.

Consideration

Local Board views and implications

28. Since the commencement of the review in November 2014 the local board at workshops has been presented with the statutory decision making requirements, review process options, and pre-public engagement process evidence to assist the local board in making decisions on which current alcohol bans will be retained after 31 October 2015.

Māori impact statement

29. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

30. Feedback from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, and believe that non-regulatory approaches should be considered to help reduce alcohol-related harm.

Implementation

31. Any decision on current alcohol bans to be retained or lapsed will require an update to the register of local alcohol bans and to signage. The updating of signage will be coordinated through the Integrated Bylaw Review and Implementation programme.

Attachments

No.	Title	Page
a View	Decision-making requirements (Under Separate Cover)
b View	Deliberation table (Under Separate Cover)
c View	Maps of alcohol ban areas retained (Under Separate Cover)

Signatories

Author	Troy Churton, Chair Orākei Local Board Hearing Panel for the review of alcohol bans 2015 on behalf of the hearing panel members.
Authoriser	Adam Milina - Relationship Manager – Albert-Eden & Orākei Local Boards

Orākei Local Board

01 October 2015

Auckland Transport Update: October 2015

File No.: CP2015/00903

Purpose

1. The purpose of this report is to update the Board on a range of transport related issues in Orākei area during September 2015.

Recommendation/s

That the Orākei Local Board:

a) receives the October 2015 report from Auckland Transport.

Monthly Overview

Orākei Local Board Transport Capital Fund

2. The Process for Discretionary Fund Projects

Currently the Orākei Local Board has allocated the entire allocated fund up to June 2016. There is still $311,000 remaining in the budget allocation for the 16/17 financial year.

Below is an update on the funding allocated to projects in parks:

3. Liston Park Greenways Path

The intention of this project is to allow safe off road access for walking and cycling from Ellerslie to Abbotts Way. The design of this project is currently being progressed through Iwi consultation with construction expected to begin in the summer of 2015/2016.

4. Churchill Park – Kinsale Ave Street Lighting

This project is to provide lighting on Kinsale Avenue to enable improved visibility up to Churchill Park School. The project is in consent process; the tender has been posted and is expected to be awarded by the end of October 2015 with a construction start of January 2016 to coincide with school holidays.

5. Glendowie Park Footpath Widening

This project intends to replace the current footpath with a wider shared path through Glendowie Park. This project is currently in detailed design and it is expected to have this phase completed by November 2015.

Other project updates:

6. Mission Bay Streetscape Upgrade

The Board has allocated $190,000 total contribution to the design and construction of wider streetscape improvements in Mission Bay, from Patterson Avenue to the driveway beside Barfoot and Thompson Real Estate. This project also has funding allocated from Auckland Transport, with the residual contribution of funding coming from the three land owners that share that section of road. Unfortunately at the time of writing this report, the external parties have not been able to agree on the terms of the contract and amount of money they will each pay. This agreement is integral to the project proceeding and if agreement is not reached by the beginning of October 2015, it is unlikely the project will be able to be delivered in this financial year. The consequence of this is that funding may not be available in the next financial year.

7. Quay Street Cycle Route Improvements

This project proposes to improve cycling facilities along Quay Street by providing a separate on road cycle lane. Feedback will open on the 2nd October 2015 and close on 30 October 2015. Auckland Transport will be not be seeking feedback as to whether cycling facilities should be improved along Quay Street, as the decision to improve facilities has already been made by Auckland Transport. We will be seeking feedback on what form the improved cycling facilities will take.

8. Parking on St Johns Road – Meadowbank

Auckland Transport came to the Orākei Local Board in August 2015 to seek resolution on the Board’s preferred parking scheme for parking on St Johns Road, outside the retail area in Meadowbank. Auckland Transport’s stipulation was that there was full agreement however there have been further complaints following the resolution implementing a mixture of P15 and P120 parking outside the Meadowbank Shops on St Johns Road (option one).

As stated in previous reports, this area does not meet the 85% parking utilisation threshold for Auckland Transport to implement changes to the current parking scheme. Auckland Transport proposes that the current parking scheme remains and that a new parking survey be completed in nine months time, with a report to the Orākei Local Board following the data collection in approximately mid 2016. If the 85% occupancy threshold is still not met, it will require unanimous agreement from the businesses on any scheme that is consulted on following the parking survey in 2016.

9. Stonefields Feeder Bus

Auckland Transport is aware that the feeder bus from Stonefields to Glen Innes has been in service for 6 months now and that there has been very slow uptake of this service. Auckland Transport proposes to work with the Stonefields Residents Association and local businesses in Stonefields to promote this service to the local community. The journey planning team has proposed running the following activities in November 2015 to actively promote the 632 feeder bus service and also the 635 service to Downtown:

· 1 x Saturday expo at the café courtyard in Stonefields

· 1 x Sunday expo at the café courtyard in Stonefields

· Updated bus flyer with timetable.

It is also possible to deliver a Personalised Journey Plan programme for the area however would require the support of the Stonefields Residents Association which at the time of reporting been unable to secure a mutually agreeable time. This may mean we begin the journey planners following the Christmas period.

Auckland Transport has collected data for the bus patronage, so will be able to measure any change.

Attachments

There are no attachments for this report.

Signatories

Author

Melanie Dale, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Chairperson	Desley Simpson, JP
Deputy Chairperson	Kit Parkinson
Members	Colin Davis, JP
	Kate Cooke
	Ken Baguley
	Mark Thomas
	Troy Churton

No.	Title	Page
a View	Board Member Churton - October 2015	163
b View	Board Member Davis - October 2015	173
c View	Board Member Thomas - October 2015	177
d View	Board Member Cooke - October 2015	179

Author	Anthony Lewis - Local Board Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards