Orākei Local Board

OPEN MINUTES

Minutes of a meeting of the Orākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 1 October 2015 at 3.30pm.

present

Chairperson	Desley Simpson, JP
Deputy Chairperson	Kit Parkinson
Members	Kate Cooke
	Ken Baguley

ABSENT

Members	Colin Davis, JP
	Mark Thomas
	Troy Churton

Orākei Local Board 01 October 2015

1 Welcome

2          Apologies

Resolution number OR/2015/122

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:

That the Orākei Local Board accepts the apologies from Member Churton, Member Davis and Member Thomas for non-attendance.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number OR/2015/123

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:

That the minutes of the Orākei Local Board ordinary meeting, held on Thursday, 3 September 2015, be confirmed as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Deputy Chairperson Acknowledgements

Resolution number OR/2015/124 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: a) That the Orākei Local Board acknowledges and thanks Member Davis for his outstanding service as the  Orākei Local Board Deputy Chairperson for the period 1 October 2014 to 30 September 2015. b) That the Orākei Local Board notes that Member Parkinson assumes the Orākei Local Board Deputy Chairperson position from 1 October 2015 through to the end of the triennium. CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Akarana Marine Sports Charitable Trust
	Documents were tabled in support of this item. A copy of the tabled documents will be kept on file and made available on the Auckland Council website.
	Resolution number OR/2015/125 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board: a) thanks Andrew Brookland, Akarana Marine Sports Charitable Trust General Manager, for his Deputation presentation. b) notes that council facility partnership funding of $1 million towards the Akarana Marine Sports Charitable Trust project is secure until 30 June 2016. c) notes that the Orākei Local Board Landing subcommittee still needs to be briefed by Parks, Sports and Recreation on boat storage and fee structure for The Landing. CARRIED
	Attachments a     Akarana Marine Sports Charitable Trust: Report to Orākei Local Board October 2015

9 Public Forum

9.1	St Johns Road Retail Area Parking
	Resolution number OR/2015/126 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board: a)      thanks Linda Jones for her Public Forum presentation. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Secretarial Note:       Item 17 was heard at this point.

12	Ecological Projects Work Programme for 2015/2016
	Liz Ross, Environmental Programmes Advisor was in attendance to speak to this report.
	Resolution number OR/2015/127 MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson: That the Orākei Local Board: a) approves the allocation of budgets for ecological projects to be delivered by the Infrastructure and Environmental Services department in 2015/2016 as detailed below: i)      Madills Reserve Stream restoration - $25,000; ii)     Hobson Bay catchment care project - $25,000. b) notes that the Madills Reserve stream restoration project will progress the outcomes of the Crossfields Reserve, Glover Park and Madills Farm Reserve Master Plan. c) notes that the Hobson Bay catchment care project will progress the outcomes of the Hobson Bay Action Plan. d) requests that any significant changes to the Ecological Projects Work Programme for 2015/2016 be brought back to the Orākei Local Board for approval following consultation with the Environment and Heritage and Parks portfolio holders. e) notes that the Orākei Local Board prefers to support, where possible, local nurseries Ngāti Whātua Orākei Ōkahu Rākau Nursery. CARRIED

13

Orākei Local Event Contestable Fund Round Zero 2015 - 2016

Danielle Hibson, Community Grants Advisor was in attendance to speak to this report.

Resolution number OR/2015/128

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:

That the Orākei Local Board:

a) receives the report.

b) approves the funding amounts for specific projects as listed in the following table:

Organisation Name	Project	Amount Requested	Allocated
St Chads Anglican Church (on behalf of Meadowbank St Johns Residents Association, Meadowbank Community Centre and other local churches)	Community Christmas Celebration	$3,000	$2,500
FutureDreams Swimming Ltd	The Kohi Summer Swim Series	$2,500	$1,000
Red Sky Productions Limited	Stroke and Stride Series	$16,000	$2,000
City Surf Series	City Surf Series	$8,500	$1,000
Total			$6,500

c) requires all successful funding applicants to acknowledge Orākei Local Board support for their organisation at the event or project including the Orākei Local Board logo on marketing material.

d) requests that if funding relates to an event, an invitation needs to be extended to all Orākei Local Board members to attend.

e) declines the Orākei Local Event Contestable Fund Round Zero 2015 - 2016 applications as listed in the following table, noting these applications were either ineligible as they didn’t meet funding criteria and/or for activities well outside the Orākei Local Board area:

Organisation Name	Project	Total Requested
Auckland Highland Games Inc	The Auckland Highland Games and Gathering	$3,500
“BSG Events”	Keith Hay Park Kids Obstacle Duathlon	$2,000
New Zealand Women Limited	Elvis in the Gardens	$1,000
Onboard Skate Incorporated	Summer Board Series, 2015/16	$1,850

f) notes that there is $7,500 remaining in the Local Event Contestable Fund 2015/2016 for the Orākei Local Board.

CARRIED

14

Orākei Local Board Quick Response Round One 2015 - 2016

Danielle Hibson, Community Grants Advisor was in attendance to speak to this report.

Resolution number OR/2015/129

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:

That the Orākei Local Board:

a) receives the report.

b) approves the funding amounts for specific projects as listed in the following table:

Organisation Name	Project	Amount Requested	Allocated
Orākei Community Association	Funding towards costs associated with holding a farmers market at the Orākei Community Centre	$3000	$3,000
Orākei Community Patrol Group	Funding towards tools and equipment for the Community Patrol	$2932.47	$2,900
	Total		$5,900

c) requires all successful funding applicants to acknowledge Orākei Local Board support for their organisation and the event or project including the Orākei Local Board logo on marketing material.

d) requests that if funding relates to an event, an invitation needs to be extended to all Orākei Local Board members to attend.

e) declines the Orākei Local Board Quick Response Round One 2015 – 2016 applications as listed in the following table, noting these applications were either  ineligible as they didn’t meet funding criteria and/or were for activities well outside the Orākei Local Board area:

Organisation Name	Project	Total Requested
Christian Care Network Trust	Funding towards administration costs for the food bank	$996
Pakuranga Inter-Church Charitable Trust	Part-funding towards costs associated with community workshops and counselling services	$3000
Anthroposophical Society of NZ - Auckland Branch	Part-funding towards rates costs	$3000
St Chads Anglican Church Meadowbank	Funding towards Facilitators wages, training and  programme resources	$2840

f) notes that there is $93,100 remaining in the Local Contestable Grants Fund 2015/2016 for the  Orākei Local Board.

CARRIED

15

Meadowbank, St Heliers Church and Community (including Glendowie Hall), and Community of St Luke community centres funding agreements and Licence's to Occupy and Manage

Resolution number OR/2015/130 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board: a) approves the 2015/2016 funding agreement for Meadowbank Community Centre House Incorporated ($49,885) towards operation and activation of the Meadowbank Community Centre. b) approves the granting of the Licences to Occupy and Manage to the Meadowbank Community Centre House Incorporated for the Meadowbank Community Centre at 29 St Johns Rd, Meadowbank, and for Tahapa Hall at 22 Tahapa Crescent, Meadowbank subject to the following terms and conditions: i)       Term – 1 year commencing on 1 July 2015; ii)      Rent – $1.00 plus GST per annum if requested. c) approves the 2015/2016 funding agreement for St Lukes Presbyterian Church ($21,880) towards operation and activation of the Community of St Lukes Community Centre. d) approves the 2015/2016 funding agreement for St Heliers Community Support Trust ($66,474) towards operation and activation of St Heliers Community Centre and Glendowie Hall. e) approves the granting of the Licences to Occupy and Manage to the St Heliers and Community Support Trust  for the Glendowie Hall, 83 Crossfield Road, Glendowie, subject to the following terms and conditions: i)       Term –1 year commencing on 1 July 2015; ii)      Rent – $1.00 plus GST per annum if requested. CARRIED

16	Hearing Panel Decision Report on Review of Alcohol Bans in the Orākei Local Board Area 2015
	Kylie Hill, Community Development, Arts and Culture Business Advisor was in attendance to speak to this report.
	Resolution number OR/2015/131 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board: a)      makes the alcohol bans recommended to be retained as contained in Attachments B and C pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015. b)      allows the alcohol bans recommended to lapse as contained in Attachment B, to lapse on 31 October 2015. c)      confirms that the resolutions in (a) and (b) above are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014. d)      requests the Manager of Local and Sports Parks to record any evidence of alcohol- related crime or disorder in parks and reserves observed by the staff in the course of their work, in particular the pedestrian access across State Highway 1 at Greenlane and Remuera, to assist with any future consideration of alcohol bans in this area. e)      authorises the Manager Social Policy and Bylaws in consultation with the Chair of the Orākei Local Board’s Hearing Panel, to make any minor edits or amendments to Attachment B and C to correct any identified errors or typographical edits. CARRIED

17

Auckland Transport Update: October 2015

Resolution number OR/2015/132 MOVED by Member KH Baguley, seconded by Member K Parkinson: That the Orākei Local Board: a) receives the October 2015 report from Auckland Transport. b) notes that the current parking restrictions in the retail area for St Johns Road, Meadowbank will remain in place unless the retailers and St Chads Church and Community Centre present a united and agreed option to Auckland Transport though the Orākei Local Board’s Transport Portfolio holder who will then need to reconsult to ensure 100 per cent agreement before any changes can be made. c) requests that Auckland Transport review the location and appropriateness of parking signage between 1 and 38 St Johns Road, Meadowbank in consultation with the local retailers. d) notes the Orākei Local Board’s opposition to the proposed Quay Street cycle route works as presented by Auckland Transport staff at the Orākei Local Board’s workshop  on 23 September 2015 as it showed the removal of an eastbound vehicle lane. e) requests that Auckland Transport confirms design cost and consenting issues relative to the repositioning of the path around Martyn Wilson Field in Shore Road, Remuera. CARRIED

18	Orākei Basin Advisory Group Update
	Resolution number OR/2015/133 MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson: That the minutes from the Orākei Basin Advisory Group (OBAG) meeting of 11 August 2015 be received. CARRIED

19	Chairperson's Report
	Resolution number OR/2015/134 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Orākei Local Board: a) receives the Chairperson’s October report. b) notes that little or no consultation occurred with residents and ratepayers regarding the closure of the Auckland Museum’s Auckland 1866 exhibition. c) notes that over 5,000 people have signed a petition asking that the Auckland Museum retain the Auckland 1866 exhibition and that the Board requests confirmation from the Auckland Museum as to what response will be given to those who signed the petition. d) notes that based on that feedback, requests that the Auckland Museum look for potential sites to relocate the Auckland 1866 exhibition. e) requests information from the Auckland Museum as to whether the Auckland 1866 exhibition was offered to any other museums and reasons for or against. f) requests information from the Auckland Museum whether a public-private partnership was considered to retain the exhibition in Auckland.  g) requests information from the Auckland Museum as to expected timeframes for storage of the exhibition and definite plans for it to be reinstated in some form. h) requests confirmation from the Auckland Museum that there are no plans for removal of any other  European history exhibitions European period clothing exhibit. i) requests information from the Auckland Museum as to why Auckland 1866 exhibition was closed on September 28, 2015 and  could not have remained open over the school holiday period. j) requests a report on what actions have been undertaken by the council to ensure that Auckland Citizens Advice Bureaux (ACABx) is funded, noting the resolution by the Social and Community Development Forum on 28 May 2013 that requested officers to work with ACABx to secure funding from third parties. k) requests an urgent update within two weeks from Property and Community Leasing that the Remuera Citizen Advice Bureau and Remuera Plunket site will meet health and safety requirements while the construction of  four story apartments is in process behind the Remuera Citizen Advice Bureau and Remuera Plunket site. l) requests an urgent update regarding potential temporary relocation sites for the Remuera Citizens Advice Bureau and Remuera Plunket while the adjacent property construction works is underway. m) requests an urgent update with the Resource Consenting team regarding approval for construction behind the Remuera Citizen Advice Bureau and Remuera Plunket site. n) adopts the tabled Be.Accessible action plan, noting that pages 144 to 147 of the Orākei Local Board October 2015 agenda are not intended to be part of plan. CARRIED
	Attachments a     Accessibility Action Plan for Orakei Local Board July 2015

20	Board Member Reports
	Resolution number OR/2015/135 MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson: That the Orākei Local Board: a) receives the Board Member reports. b) receives Member Baguley’s tabled report. c) includes in its 2016-2017 Local Board Agreement list of advocacy areas to the Governing Body, that operational revenue derived from local activities and initiatives at The Landing, Okahu Bay is retained for future capital infrastructure investment. d) allocates no more than $500 from its 2015/2016 Civic Events Budget towards an official opening event for the Orākei Basin Access Road renewal project. CARRIED
	Attachments a     Board Member Baguley - October 2015

21	Resolutions Pending Action
	Resolution number OR/2015/136 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the Orākei Local Board resolutions pending action report be received. CARRIED

22	Local Board Workshop Record of Proceedings
	Resolution number OR/2015/137 MOVED by Chairperson DEC Simpson, seconded by Member KH Baguley: That the record of proceedings for the Orākei Local Board workshops held on 27 August 2015 and 10 September 2015 be noted. CARRIED

23	Orākei Local Board Achievements Register
	Resolution number OR/2015/138 MOVED by Chairperson DEC Simpson, seconded by Member K Parkinson: That the Orākei Local Board updated achievements register be noted. CARRIED

24        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

25

 Procedural motion to exclude the public

Resolution number OR/2015/139

MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke:

That the Orākei Local Board:

a) excludes the public from the following part(s) of the proceedings of this meeting.

b) agrees that relevant staff supporting the Orākei Local Board be permitted to remain for Confidential Item after the public has been excluded, because of their knowledge which will help the Orākei Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Special Housing Areas: Tranche 8

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released.. s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied. In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

5.05pm            The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

5.16pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Special Housing Areas: Tranche 8
	Resolution number OR/2015/140 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the report and attachments remain public excluded until the reasons for confidentiality no longer exists. CARRIED

In closing of the meeting, the Chair thanks all officers for their attendance and input in support of the above agenda items.

5.16 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Orākei Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................