Agenda of Puketāpapa Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Puketāpapa Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 24 September 2015, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Puketāpapa Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Paul Won

Purpose

Paul Won, volunteer community advocate of Cancer Society Auckland, would like to speak to the current tobacco controls and its impact on the community.

Recommendations

That the Puketāpapa Local Board thank Paul Won for his presentation and attendance.

9.2 Public Forum - Peter Muys

Purpose

Peter Muys, local resident, would like to speak to the proposed Auckland Transport Bus Routes more specifically Route Crosstown 9.

Recommendations

That the Puketāpapa Local Board thank Peter Muys for his presentation and attendance.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Puketāpapa Local Board

29 October 2015

Auckland Transport Report for October 2015

File No.: CP2015/20339

Purpose

1. The purpose of the report is to respond to Local Board requests on transport-related matters and to provide information to Elected Members about Auckland Transport (AT) activities in the Local Board area since the last report.

Monthly Overview

2. The Transport Portfolio Lead briefing on transport matters in the Puketāpapa area was held on 22 September 2015. Items discussed were:

· The new network consultation

· Safety projects in the Puketāpapa Local Board area

3. Auckland Transport attended a meeting on 1 October to discuss the transport capital projects in the vicinity of Fearon Park.

4. A workshop was held on the impacts of double decker bus services on some routes in the Puketāpapa area on 7 October.

5. Auckland Transport attended a Transport Forum on 13 October 2015, hosted by Puketāpapa Local Board. At that meeting, brief presentations on the New Network, Cycling, School Travel programmes and Travel Demand were given by Auckland Transport.

Recommendation/s

That the Puketāpapa Local Board:

a) receives the Auckland Transport October 2015 report.

b) Instructs Auckland Transport to construct Stage1A of the pathway through Fearon Park, to a width of 2.5 metres, noting that the pathway can be extended further into the Harold Long Reserve once the stormwater works are completed and budget allows;

Instructs Auckland Transport to construct Stage1A of the pathway through Fearon Park to a width of 3 metres, noting that this is likely to use the full project allocation of $190,000.

Consultation Report

6. Consultations forwarded to the Local Board for comment in the last reporting period, details are in Attachment A.

Local Board Transport Capital Projects

7. The Puketāpapa Local Board has access to the Local Board Transport Capital Fund (LBTCF) for the construction of transport related projects in its area. This fund is administered by Auckland Transport. Each year, Local Board’s transport capital fund allocation is $379,117, and this amount can be accumulated within each electoral term.

8. As the electoral term extends beyond the financial year, it is also possible to anticipate the allocation from the first year of the new electoral term. As project planning for the selected projects proceeds, it will become clearer if this is necessary. Some projects, such as cycling projects, can take some time to plan and deliver and may need two electoral cycles to plan, consult and construct.

9. Local Board Capital Projects approved:

Parau Street /Duke Street

Resolutions:

Nov 2014: Agree to fund the Parau Street/Duke Street safety project to $25,000.

Updates:

Project Completed

Duncumbe Street Greenway

Resolutions:

Nov 2014: Confirms the project “Duncumbe Street Greenway” proceed to detailed design with the basic cycleway as described to a budget of $170,000.

Updates:

Project Manager appointed and investigation has begun. The project manager will discuss progress with TPL in May 2015.

May 2015

The concept designs are being prepared for internal discussion within AT. Once this is completed, the project manager will discuss this with the transport portfolio lead, it is expected this will be most useful at the June catch-up.

June 2015

The project manager will meet the transport portfolio lead at the June catch-up to discuss progress.

July 2015

The scheme assessment for the Duncumbe Street greenway is making good progress and the proposed treatments for the sections were discussed at the monthly catch up with the Transport Portfolio lead. Once the scheme assessment is completed (expected to be July) the project will proceed to public consultation, and dependent on feedback, detailed design.

August 2015

The scheme assessment for the Duncumbe Street greenway will be complete by mid-August. A parking survey has also been commissioned, and with the parking survey report expected to be complete by late-August. External consultation documents are currently being prepared, and are expected to go out early September.

This will be discussed with the portfolio holder at the August catchup.

September 2015

Following the completion of the scheme assessment report, a detailed discussion on proposed treatments on various parts of the Duncumbe Street Greenway was held at the monthly catch-up meeting.

Public consultation on the routes and the proposed treatments is due in September/October.

October 2015

Consultation is due to go out in mid-October along with the Duke Street speed calming project. The results of the consultation will be discussed with the transport portfolio lead and depending on the results of the consultation, both projects will be delivered together early next year.

Fearon Park Pathway

Resolutions:

Nov 2014: Agree to add the widening of the path through Fearon Park to the Duncumbe Street greenway proposal to a budget of $190,000.

Updates:

AT have appointed a project manager. He is in discussions with AC Parks to coordinate the upgrade of the park and the construction of the shared path.

May 2015 - Auckland Council is undertaking the redevelopment of the park and the design of the cycleway is part of that work. The cycle path is not expected to be completed until stormwater works in the park are completed.

October 2015

Discussions on this have taken place with Auckland Council Parks centering around the timing of the project and the path width. Due to stormwater works scheduled to take place in Harold Long Reserve in 2016, it is recommended that the Fearon Park pathway goes ahead as soon as practicable instead of waiting for the completion of the stormwater works. That would mean that Stage 1A of the pathway from Fearon Avenue, (shown as Stage 1A, Attachment B) through Fearon Park could be constructed independently from the area due to be impacted by the stormwater work. If Stage 1A was constructed to a 2.5 metre width, a saving of approximately $40,000 would made. If Stage 1A was constructed to a 3 metre width, this stage would need all the $190,000 funding allocated to the project. The remaining part of the path could then only be finished if further budget was committed to the project.

Lynfield Reserve Shared Path

Resolutions:

Nov 2014: Agree to the installation of a shared path for the Lynfield Reserve to a maximum of $30,000.

May 2015 – This has now been completed.

Keith Hay Park Lighting Project

Resolutions:

Dec 2014: Agree to fund the Keith Hay Park Lighting Project ROC $330,000 subject to availability of funds within the 2014/15 financial year with priority given to the northern section (ROC $189,000) if full funds are not available.

April 2015:

b) Agree that Auckland Transport work with Auckland Council to deliver the Keith Hay lighting project within a fiscal envelope of $330,000 (from the Board’s Transport Capital Fund) after a site visit with Board members and Parks advisor to confirm the project scope.

c) agree that if the tender process indicates savings on the allocated $330,000, that this money be spent on the Richardson Road carpark design.

May 2015: b) confirm the Keith Hay Park lighting project proceed and that the scope of the project be limited to the northern section of the park to Noton Road at this stage and that any savings in this work be allocated to detailed design from the Noton Road carpark through to Richardson Road.

September 2015

b) instruct Auckland Transport to deliver the Keith Hay Park lighting project within the $330,000 budget and authorises Auckland Transport to reduce the scope of the project, if necessary, to fit within this parameter.

Updates:

Auckland Transport is currently engaging a consultant to complete the electrical design, utility liaison and consenting for the work. One this is completed a Firm Estimate of Cost will be brought back to the Board for consideration and approval.

March 2015

The firm estimate of costs is expected to be known at the end of March and will come back to the Local Board in April for final approval to move to construction, if it falls within the LB’s allocation. Auckland Council and Auckland Transport can then work through who is best to deliver the project and in what timeframe.

April 2015

The firm estimate of costs from the consultant has been calculated now that the lighting design is complete. The firm estimate of costs for both sections from the South Western Motorway to Noton Road (excluding the pathway by the kindergarten to Richardson Road) is close to the $330k mark. This includes 45 lights. To complete the pathway and light it through from Noton Road to Richardson Road would require additional funding as path widening needs to occur by the kindergarten as well as a realignment of the car park. Therefore to keep the costs for the lighting project within the 330k allocation suggested by the Local Board, it is recommended to light through only to Noton Road. Final costs will only be known once the project is tendered. If the tender indicates savings on the estimate, AT requests an indication from the Local Board if the saving can be spent on the carpark design.

May 2015

A site visit with Local Board members Holm and Wood has been arranged with appropriate officers.

June 2015

Auckland Transport notes the May resolution and is working with the designer to complete the detailed design and consent application. Following receipt of the consent the work will be procured through an Auckland Council Parks contract with work expected to commence late spring/early summer when ground conditions are best suited for this type of work.

July 2015

The consent application process is still being worked through with Auckland Council.

August 2015

The consent has not yet been lodged. AT is awaiting advice on realignment of the path in the vicinity of the cricket club and the contract template from Auckland Council.

September 2015

The methodology for the project has been the subject of discussion with Auckland Council arborists. Originally the arborist was suggesting that hydrovacing would be the most appropriate method for laying the cables. However after discussions and a site visit, approval has been given to go ahead using trenching for the majority of the path with hydrovac being employed through a small section where two trees are very close to the path, on the condition that an arborist supervises the work. The new estimate for costs for this project shows that the latest cost schedule that includes the extra work and the hydrovacing has added extra costs to the project. At the time of writing, Auckland Transport was verifying these extra costs and it is expected that a resolution will be needed at the September meeting to extend the approved budget amount.

October 2015

Auckland Transport notes the September resolution of the Puketāpapa Local Board and continues to work with Auckland Council to obtain the necessary consents for the project.

Ernie Pinches to Wesley Community Centre cycleway

Resolutions:

Oct 2014: Move forward to discussions with the local community on the broad concept of the Sandringham Road Extension to Wesley Community Centre cycle link to gauge community support through its engagement advisor.

Oct 2014: Allocate $25,000 from the Transport Capital Fund for investigation of the Sandringham Road cycleway from Ernie Pinches Drive across SH20 to the Wesley Community Centre and War Memorial Park following successful consultation on the draft concept.

Feb 2015: Reconfirm Resolution CP2014/24495 that $25,000 from the TCF be released for investigation of the Sandringham Rd Extn cycle link from Ernie Pinches Drive across SH 20 to the Wesley Community Centre and War Memorial Park following successful consultation on the draft concept.

July 2015: Allocate up to $140,000 from the Local Board’s Transport Capital Fund for the scheme assessment and detailed design of the Ernie Pinches to Wesley Community Centre cycleway in the understanding that Auckland Transport will come back to the Local Board to discuss the recommended option and its estimated cost for the cycleway, before detailed design commences.

Updates:

AT and the LB’s engagement advisor took the concept out to the community in December 2014/January 2015.

Consultation was completed in January 2015. Community support for the project was noted.

April 2015

A project brief is being prepared and from there a project manager will be appointed.

May 2015

The project brief has been completed and a project manager has been appointed. Further updates to the LB are expected in the next month or two.

June 2015

A feasibility study is now underway to look at options for this route which will also provide information on costings. A report back to the Local Board on this is expected in mid-July.

August 2015

The Local Board were briefed on the feasibility study at a workshop in July. Several different options are possible with various costings. The project team will now take the Local Board’s feedback and proceed to a scheme assessment report which is expected to produce a recommended treatment.

September 2015

The scheme assessment report is still in progress.

October 2015

A November workshop has been booked with the Local Board to discuss recommended treatments and their costs.

Keith Hay Park Carpark Realignment, Richardson Rd

Resolutions:

July 2015:

Request a Rough Order of Costs for the estimated costs for realignment of the cyclepath in the Keith Hay Park carpark (Richardson Road entrance), subsequent realignment of the car parking area, widening of the path past the kindergarten, lighting improvement and associated works and allocate up to $30,000 from the Local Board Transport Capital Fund towards the design of this improvement.

Updates

August 2015

This is still in progress.

October 2015

Discussions are being held with Auckland Council Parks with a view to the design process for the carpark passing to Parks to action.

Seating Project

Resolution:

April 2015: Request the Puketāpapa Local Board Engagement Advisor to undertake consultation with community groups including retired people and families with preschool children on where seating might best be provided in the Local Board greenways areas with a view to providing Auckland Transport with a programme for seat installation under the Transport Capital Fund with timings to be confirmed.

Updates:

September 2015

The initial consultation on a possible seating programme is now being scoped.

Mt Roskill Safe Routes Scheme

10. Auckland Transport are still in the process of obtaining resource consents from Auckland Council for the work. This has been complicated by part of the route passing over some land which may contain contaminants and the resulting investigation.

11. Once consents are obtained, Auckland Transport expects to contract the project out for construction and for work to start in the New Year.

Proposed New Network Public Transport Network for Central Auckland

12. Over the next few years Auckland Transport is moving to a simpler and more integrated public transport network for Auckland. This will deliver a New Network of buses, trains and ferries that will change the way people travel – including the need for some passengers to transfer at key interchanges. In return, the New Network will allow more passengers to simply ‘turn up and go’ rather than plan trips around a timetable. It will offer flexible travel options over large parts of the city, making public transport more useful for a range of travel purposes.

13. Although the New Network describes the new way in which buses, trains, and ferries will work together – AT is currently consulting only on proposed changes to bus services across Auckland. The consultation for the central and eastern areas started on 1 October 2015.

14. Consultation packages have been sent to all Local Boards in the central and eastern areas and Auckland Transport will attend various events during the consultation period to answer questions and promote feedback from Aucklanders on the new network.

Auckland Transport News

Public Transport Figures

15. Auckland's annual public transport usage has exceeded 80 million trips for the first time.

16. The August 2015 figures released by Auckland Transport show people are flocking to use the new electric trains with annual rail patronage up 22.7 percent to 14.4 million.

17. It was the first period when the Western, Southern, Eastern and Onehunga lines were all using the electric trains. In August total rail patronage grew by more than 20 percent compared to August the previous year and the Western line, the last to get the electric trains, saw a 12.9 percent leap.

18. The August figures showed more than 90 percent of all services arrived at their destination within five minutes of the scheduled time.

Spring Cycling Campaign

19. The seasonal spring cycling campaign launched in the week of 20 September. It promotes cycle training courses and events being held throughout the Auckland region from October through to early December. These are targeted at people of all ages and abilities who are interested in trying cycling or want to build their confidence levels. The three key areas for this year’s spring programme are:

· Cycle Skills Training for Adults: Aimed at less confident occasional riders who want to improve their skills, confidence and knowledge of safe cycling practices. Courses are free and include beginner bike sessions, an introduction to cycling on the road, and bike care and maintenance.

· Cycling’s the Go for Families: These events focus on engaging families by providing opportunities to get on a bike in a fun and safe environment. Events include Learn2Ride, Halloween Rides, Cyclocross and Bike the Bridge.

· Out and About by Bike – Community Events: Events include art week tours which aim to normalise cycling as a transport choice by encouraging people to see and experience the city by bike.

20. These courses and events contribute to achieving AT’s objective of increasing the uptake of cycling across the Auckland region and positioning cycling as an activity open to everyone. Find out more information and register for courses by visiting the AT website (www.AT.govt.nz/cyclingsthego).

Auckland Rail Contract Tender Postponed

21. The procurement for Auckland’s commuter rail operations is being placed on hold. In April, Auckland Transport short-listed three companies, Transdev Auckland, KiwiRail and Serco NZ, to tender to operate rail passenger services from July 2016.

22. The decision to postpone the release of the request for tender is due to a number of contributing factors including :

· The Auckland Transport Alignment Project between Auckland Council and the Government has commenced and it will consider strategic transport opportunities, which is likely to include rail services and infrastructure.

· In the next few months the City Rail Link infrastructure project enabling works will also commence

· Recent transition to full electric train services recently and the need to achieve a stable period of rail stability and reliability performance prior to release of the request for tender

23. With these strategic considerations in mind, it has been decided to wait for any outputs that may impact the scope of future rail services delivery.

Issues Raised through/ by Board Members

Location or Name of Issue	Description	AT Response
Albrecht Avenue	A resident have complained of vibrations from buses travelling in the street.	An engineer from AT has been out and inspected the road in the vicinity of the complainants home and observed the buses travelling over the speed control devices. His inspection of the road and bus movements suggests that the road has not lost shape and there is no disturbance in the road that would lead to the level of vibration that would cause structural cracking in adjoining homes. At this stage, AT doesn’t intend to take this any further.
159 Hillsborough Road	An observation that the footpath in this location has not been reinstated properly.	The footpath has now been now been reinstated.
Cape Horn Road	A request from a resident for broken yellow lines at the intersection with Hillsborough Road. At the moment, cars parking close to the intersection narrow the road.	AT’s engineer has revisited the site at the request of the transport lead and reviewed the original decision not to extend parking restrictions at this site. AT’s reassessment has concluded that the parked vehicles are not considered a safety concern as there is adequate forward visibility for passing motorists to see each other in opposing directions and the parked vehicles encourage lower vehicle speeds and greater care when driving. Parking restrictions are only implemented where a significant safety or accessibility issue has been identified.
Prentice Place	A request for footpath repairs.	As this is a private road, responsibility for the repairs lies with the owner of the road rather than with Auckland Transport.

Attachments

No.	Title	Page
a View	Consultations on Roading & Parking Changes, October 2015	69
b View	Fearon Park Pathway	71

Signatories

Authors	Lorna Stewart, Elected Member Relationship Manager, Auckland Transport
Authorisers	Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Puketāpapa Local Board

29 October 2015

Approval of granting a new lease to the Winstone Park Tennis Club Incorporated, Harold Long Reserve Mt Roskill.`

File No.: CP2015/21582

Purpose

1. This report is to seek Puketāpapa Local Board’s approval to the surrender of the current lease to the Winstone Park Tennis Club Incorporated (the Club), and to approve the granting of a new lease to the Club.

Executive Summary

2. As part of the redevelopment of Harold Long Reserve and Fearon Park, the area leased to the Club is to be reduced to encompass only the courts and clubroom. This adjustment in area, has been agreed with Council staff and the Club, and is to facilitate redevelopment of the Reserve.

3. The lease to the Club is now provided for in the existing park management plan.

4. This report recommends that the Local Board approve the surrender of the current lease and granting of a new lease to the Winstone Park Tennis Club as described in this report.

Recommendation/s

That the Puketāpapa Local Board:

a) approves the surrender of the Winstone Park Tennis Club Incorporated lease dated 18 July 2006.

b) approves a community lease to Winstone Park Tennis Club Incorporated for part of Harold Long Reserve, 13B Akarana Avenue Mt Roskill on the following terms and conditions:

i) Term – 10 years commencing 1 December 2015 with one 10-year right of renewal;

ii) Rent - $1.00 plus GST per annum, if requested;

iii) Noting that the land is held by the Crown and may be required for treaty redress purposes in future years;

iv) A community outcomes plan be negotiated with Winstone Park Tennis Club Incorporated and approved by the Local Board Portfolio Holder and attached as a schedule to the lease document;

c) notes that all other terms and conditions are in accordance with the attached Auckland Council’s Community Occupancy Guidelines 2012.

Comments

5. As part of the redevelopment of Harold Long Reserve and the adjacent Fearon Park, the lease area for the Winstone Park Tennis Club is proposed to be altered so that it encompasses the courts and clubrooms only. Because this is a significant change to the lease conditions, it is proposed that the current lease be surrendered and replaced with a new lease of the smaller area.

6. The current lease commenced 8 September 2005, for an initial term of 5 years. There are two rights of renewal of 5 years each, with a final expiry of 7 September 2020. The current lease area is shown outlined in red on Attachment A. The lease area included the area of former bowling greens and bowling club buildings which have been demolished. This area will become open space and carpark area in the redevelopment. The current rental paid by the Club is $500 per annum. If a new lease is granted, rental in terms of Auckland Council’s Community Occupancy Guidelines 2012 (Attachment B) is $1 per annum, so there will be a small adjustment to the Boards income.

7. The proposed new lease area is shown outlined in yellow on Attachment A.

8. The Club occupies part of Part Lot 113 DP 16446 comprising 1.6188 hectares. Part Lot 113 is held by the Crown through Department of Conservation, and classified as a recreation reserve and vested in the Auckland Council in trust, for recreation purposes and subject to the provisions of the Reserves Act 1977.

9. There is an existing reserve management plan that has recently been amended to accommodate the Club, by providing for “organised sports clubs”. As the land is Crown land, a new lease will need to include a treaty clause, identifying that the land concerned is held by the Crown and may be required for treaty purposes in future years.

10. Authority to grant the lease is contained in section 54 of the Reserves Act 1977. As the Club and its activities are contemplated by the reserve management plan no further notification of the intent to lease is required.

11. The Club is well established and owns the building and other improvements on the site. Established in 1936 the Club was located at Winstone Park at the foot of Mt Roskill and relocated to Harold Long Reserve in 2005 to make way for the SH 20 extension. The new clubrooms were opened in 2012.

12. A new lease will be in terms of the Auckland Council’s Community Occupancy Guidelines 2012 (Attachment B). This provides for a rental of $1 per annum, and because the club owns the on site improvements, a lease term of 10 years with a right or renewal of 10 years is recommended. A community outcomes plan will also be negotiated with the Club for the Board’s approval.

13. The change in lease area is in accordance with the park concept plan and has been agreed with Council staff and the Club.

14. This report recommends that the Board approve the surrender and granting of a new community lease to the Winstone Park Tennis Club as described in this report.

Consideration

Local Board views and implications

15. This report and the implications have been discussed with the portfolio holders. The current rental paid by the Club is $500 per annum. If a new lease is granted, rental in terms of the Auckland Council Community Occupancy Guidelines 2012 is $1 per annum, so there will be a small adjustment to the Boards income.

Māori impact statement

16. It will be noted in the lease that the land is Crown owned and may be subject to Treaty redress in the future. Membership to the Club is open to all Aucklanders.

Implementation

17. There are no implementation issues.

Attachments

No.	Title	Page
a View	Site Plan	77
b View	Auckland Council Community Occupancy Guidelines 2012	79

Signatories

Authors

Ron Johnson - Community Lease Advisor

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

29 October 2015

Adoption and Implementation of the Puketāpapa Local Economic Development Action Plan

File No.: CP2015/21829

Purpose

1. To seek adoption of the Puketāpapa Local Economic Development (ED) Action Plan and to seek approval of 2015/2016 Puketāpapa Economic Development (ED) Programme

Executive Summary

2. The report outlines further amendments made to the local ED Action Plan since the local board workshop on 15^th July and 2^nd Oct 2015. These changes reflect further feedback received from the board.

3. The local ED Action Plan has been developed following consultation with a range of key stakeholders. Stakeholders have identified a number of challenges and opportunities within the Puketāpapa economy and these have helped shape the actions within the plan.

4. The local ED Action Plan provides a three year ED programme. 2015/2016 Puketāpapa ED programme is drawn from recommended actions from the local economic plan. Some of the projects can be proceed if the board allocates funding.

5. The board is now being asked to adopt the Puketāpapa Local ED Action Plan and 2015/16 Puketāpapa ED programme.

Recommendation/s

That the Puketāpapa Local Board:

a) adopts the Puketāpapa Local Economic Development Action Plan (Attachment A)

b) approves 2015/2016 Puketāpapa Economic Development programme (Attachment B).

Comments

Background

6. The Puketāpapa Local Board Plan 2015 stated that the board would develop a local ED Action Plan for the area. The plan is to support a strong local economy.

7. The Puketāpapa Local ED Action Plan supports the Auckland Plan, Auckland’s Economic Development Strategy (EDS) and the economic outcomes of the Puketāpapa Local Board Plan. It is structured into sections that align with the five priorities and cross cutting themes of the Auckland Economic Development Strategy, that are to:

· grow a business friendly and well-functioning city

· develop an innovation hub of the Asia-Pacific rim

· be internationally connected and export driven

· enhance investment in people to grow skills and a local workforce

· develop a creative, vibrant international city.

8. The plan will provide a framework that guides local actions in Puketāpapa for the next three to five years. It provides a mechanism for the local board to engage with individuals and organisations delivering economic development initiatives and also the wider Puketāpapa business community.

9. The plan contains a set of priority actions for inclusion in future local board agreements and the next long term plan. The Action Plan forms the basis of the annual local economic development work programme and will be reviewed annually to agree priorities for the forthcoming financial year.

Local economic development – the role of local boards

10. Local boards have an important role to play in local economic development and provide useful input to regional economic development initiatives, where appropriate. The prime role of local boards in economic development is to consider unique local conditions and determine how best to respond to local needs and opportunities.

11. Development of a local economic development action plan provides a mechanism to identify local economic development issues and opportunities and identify and action initiatives in response. It also captures relevant regional initiatives and how they relate to specific local circumstances.

12. The board cannot deliver the Puketāpapa Local ED Action Plan alone and will need to partner with key stakeholders from both the public and private sectors, to ensure effective delivery.

Consultation and feedback

13. Consultation has been undertaken with the following key stakeholders: Auckland Council (Community Development Arts and Culture, Local Board Services, Planning Central, City Transformation and Community, Policy & Planning, Unitary Plan), ATEED, Stoddard Road Business Association, Mt Roskill Business & Community Association, Project P.E.T.E.R group, BNZ Mt Roskill, Muster Seed project steering group, and Mt Roskill Police.

14. Feedback has been sought from the local board in the workshop on 15^th July and subsequent meeting with the Chair person on 2^nd Oct. The following minor amendments to the version seen by the local board at the 15^th July 2015 workshop have been made:

Action Plan (Appendix 1):

Added ‘Undertake town centre making Mount Roskill Village, to fit in with the major transport project anticipated for Dominion Road’ in action 2ction point

Deleted action 4 ‘Facilitate the expansion of Rosebank Business Association into Puketapapa’

Amended action 3 ‘Facilitate and support establishment of at least one local business association as a strong and effective incorporated society’

Added a new action point (action 12) ‘Encourage the adoption of the Living Wage by local businesses and Auckland Council, both with direct employees and contractors’

Amended action 14 to ‘Work with migrant support service providers to assist migrants to gain skills and employment’

Consideration

Local board views and implications

15. The Puketāpapa Local Board Economic Development portfolio holders have been kept up to date with and involved in the development of the local ED Action Plan. A previous draft was presented to a local board workshop on 15^th July 2015 and feedback from the workshop has been incorporated.

Maori impact statement

16. Relevant Mana Whenua were contacted during the development of the plan. Staff are not aware of any Māori owned businesses and Māori cultural tourism opportunities in the local board area.

Implementation

17. The Local ED Action Plan will form the basis for the local economic development work programme for the local board. The work programme includes suggested priority on-going and new projects for years 1 – 3 (2015/2016 – 2018/2019). The suggested year 1 projects will form part of the draft work programme for 2015/16 (subject to local board approval).

Attachments

No.	Title	Page
a View	Puketāpapa Local Economic Action Plan	101
b View	2015/2016 Puketāpapa Economic Development Programme	117

Signatories

Authors

Luo Lei - Local Economic Development Advisor, Auckland Tourism, Events and Economic Development

Authorisers

Paul H. Robinson - BEM Local Economic Growth Manager, Auckland Tourism, Events and Economic Development

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

29 October 2015

Re-establishment of the Central Facility Partnerships Committee

File No.: CP2015/21002

Purpose

1. This report has been prepared to support a case for the re-establishment of the Central Facility Partnerships Committee to ensure robust governance and monitoring of the existing projects. A new committee will also provide a vehicle for joint advocacy in relation to community facilities.

Executive Summary

2. With the establishment of the LDI Capex Fund, the Central Facility Partnerships Fund was terminated and the business of the Central Facility Partnerships Committee ceased.

3. A workshop of the previous committee representatives from the constituent local boards was held in August 2015 and the participants agreed that the Central Facility Partnerships Fund had fulfilled a very useful role in the past by leveraging relatively small financial contributions from council into substantial sums for community projects.

4. Participants agreed that the committee should be re-established to provide governance over existing projects and to provide a platform for joint advocacy in relation to community facilities.

5. Participants felt that the level of LDI capex funding was insufficient to enable individual boards to contribute to a joint Central Facility Partnerships Fund.

Recommendations

That the Puketāpapa Local Board:

a) supports the re-establishment of the Central Facility Partnerships Committee to provide governance and monitoring of the existing projects to their completion.

b) agrees to the Terms of Reference for the re-established Central Facility Partnerships Committee attached as Appendix 1 to this report and recommends them to the re-established Central Facility Partnerships Committee for final approval.

c) requests the Governing Body to provide such delegated authority as is required for the committee to fulfil its governance functions.

d) requests advice from the Sport and Recreation Partnerships’ Manager as to:

· which approved Central Facility Partnerships feasibility studies will support the priorities in all relevant facility based network plans, and

· when the draft Sports Facilities Network Plan will be reported to the Parks, Sport and Recreation Committee.

e) subject to support from the five isthmus boards, at a minimum, requests Local Board Services’ staff to set up an initial committee meeting to appoint a chair and deputy and approve the revised Terms of Reference.

f) appoints <insert name> as a representative and <insert name> as the alternative representative to the Central Facility Partnerships Committee.

Comments

Background

6. The Central Facility Partnerships Committee was established after the formation of Auckland Council to manage the Central Facility Partnerships Fund. This fund assisted with the development of accessible multi-use community facilities across multiple local board areas in the Auckland isthmus and Gulf islands.

7. The Central Facility Partnerships Committee included a member from each of the following central local boards:

· Albert-Eden;

· Great Barrier;

· Maungakiekie-Tamaki;

· Orakei;

· Puketapapa;

· Waiheke; and

· Waitematā.

8. The Committee operated under guidelines which favoured proposals with an emphasis on maximum use of facilities and high levels of community participation. This arrangement allowed community groups to leverage funds from other funding organizations to provide for the maximum value for each dollar of contribution from council.

9. Since the establishment of Auckland Council in 2010, the Central Facility Partnerships Committee completed three successful funding rounds (2012/13, 2013/14 and 2014/15) resulting in approved funding contributions towards 32 projects - made up of 21 capital projects and 11 feasibility studies.

10. In round figures, since 2010, The Central Facility Partnerships Committee allocated $10 million which was leveraged to provide community projects with a total value of $45 million. This community-led approach is consistent with the empowered communities’ philosophy currently being promoted by the council.

11. A summary of the funding allocations made by the committee and the status of the projects and feasibility studies is included in Appendix 2.

12. With the establishment of the $10million LDI Capex Fund for FY 16, the Central Facility Partnerships Fund ceased.

13. At the time the committee ended, thirteen of the approved projects had been completed while a further 19 remain active.

Central Facilities Partnership Committee workshop

14. On 3 August 2015, members of the previous Central Facility Partnerships Committee held a workshop chaired by Waitemata Local Board and previous Committee chair, Shale Chambers. The purpose of the workshop was:

· To receive a status update on the Central Facility Partnerships Funds’ work programme including potential future projects in the ‘pipeline’;

· To test whether central boards would be interested in contributing to an ongoing Central Facility Partnerships Fund using a portion of their LDI capex budgets;

· To explore the need or otherwise for re-establishing the committee; and

· To explore the need and usefulness of future joint advocacy around the Central Facility Partnerships Fund and other community facility matters.

15. All central boards were represented at the workshop. The collective view of the central boards was as follows:

· The success of the fund is evidenced by the ratio of Auckland Council’s contribution (approx. $10M) to the total value of the projects (approx. $45M). This alone warrants advocacy around re-establishing the fund in the future.

· Every effort needs to be made to ensure existing projects succeed

· If for some reason a project is unable to progress, and committed funds are to be returned, then the central boards should be able to reallocate those funds in line with Central Facility Partnerships Fund’ priorities

· The level of funding for each board through the LDI capex fund will be insufficient to enable individual boards to contribute to a joint Central Facility Partnerships Fund

· Given the fact that there are still around 19 live projects, the Central Facility Partnerships Committee needs to continue to ensure robust governance over those projects.

16. A re-established committee would provide a good vehicle for developing joint advocacy around community partnership issues and opportunities. A first opportunity for such advocacy will emerge when the draft Sports Facility Network Plan is reported to the Parks Sport and Recreation Committee.

17. In this regard, workshop participants indicated that they wanted to understand which approved feasibility studies will support priorities in the various facility network plans. The draft Sports Facility Network plan will need to be developed before this information is provided. (See paragraphs 20-21 below).

18. With the exception of the Waiheke and Great Barrier, all central boards saw themselves participating in a re-established committee. Since this time, the chairs of the Waiheke and Great Barrier Local Boards have indicated that they may wish to reconsider this position.

Finance advice

19. Advice has been sought from the local boards’ Financial Advisory Services team, with regards the outcomes of the central boards’ August workshop. Of particular importance they have advised that:

· If the Central Facility Partnerships Committee is re-established with a monitoring and governance role over existing initiatives, then a delegated financial authority will be required. The reason a financial delegation will be required is that, in the event of the committee making a decision to reduce a project’s scope, it would, in effect, be making a financial decision. The finance team also affirmed the importance of re-establishing this governance role.

· If any of the existing commitments fail to crystalize due to the third party not meeting the criteria specified by the committee, then the commitment lapses. And, given that the commitments are not funded by “cash” there are no funds to return to the central boards. Rather, the Council’s liability will simply reduce.

· The opportunity for the contributing boards to “pool” a portion of the LDI Capex and thereby create grant funding for Central Facility Partnerships in the future, will remain an option.

Sports Facilities Network Plan Development

20. Auckland Council is leading, on behalf of the sport and recreation sector, the development of a Sport Facilities Network Plan. This plan will bring together the various sport code facility plans and demand/supply analysis to provide a region-wide picture of sport facility needs to support continued growth in participation and delivery of sport competitions at all levels.

21. The plan will provide a prioritised action plan of sport facility developments including upgrades to existing facilities, new facilities and rationalisation. The availability of funding will be paramount to implementation, particularly as the majority of actions will be led by the sector, rather than council.

22. The timeline for developing the Sports Facilities Network Plan is not as yet confirmed.

23. The development of this plan, together with the Facilities Network Plan, provides an opportunity for a re-established Community Facility Partnerships Committee to work at a sub-regional level in an attempt to agree and advocate for sub-regional facility priorities.

Consideration

Local Board views and implications

24. The central local boards met in August 2015 and agreed that it was important to re-establish the Central Facility Partnerships Committee to govern and monitor approved initiatives and to provide a vehicle for sub-regional level advocacy.

25. Great Barrier and Waiheke are yet to decide if they wish to participate.

Māori impact statement

26. The Central Facility Partnerships scheme is a general programme that is accessible to a wide range of groups including Māori.

Implementation

Advocacy

27. The financial advice received signals the need for the central boards to advocate to the Governing Body for the necessary financial delegations to enable the newly established committee to undertake its governance responsibilities.

28. In addition, given the current financial context, members might also want to consider advocating, through the re-established committee, for the following changes:

· To seek approval to re-invest funds, up to the value of current commitments, in the event of a current commitment failing to crystalise;

· In the longer term, to re-establish the Central Facility Partnerships Fund.

29. These potential advocacy positions could be explored further at the inaugural meeting of the newly established committee.

Terms of reference

30. New Terms of Reference are required to reflect the changes in decision-making and functions of the committee. Draft Terms of Reference are attached as Appendix 1.

31. Key matters to consider in the revised Terms of Reference are that:

· the primary function of the committee will be one of governance over existing approved projects and feasibility studies;

· the governance role will include the ability to change the scope of a project providing this does not commit additional funds from the Facility Partnerships budget;

· the committee may choose to develop and articulate joint advocacy positions and programmes including any related to sub-regional facility priorities;

· there will no longer be any funding allocation decisions to be made;

· individual boards would be free to allocate their LDI capex funds to support an existing Central Facility Partnerships project if they wished to; and

· the committee needs to continue in existence until all projects are complete or the current electoral term ends (whichever comes first). If projects go beyond this electoral term, the committee will cease and need to be re-established in the new term.

32. Once the central boards have considered this report and, providing they continue to support the re-establishment of the committee, then an initial committee meeting will need to be called to approve the terms of reference and appoint a chair and deputy.

Attachments

No.	Title	Page
a View	Central Facility Partnerships Committee Terms of Reference	125
b View	Summary of funding allocations and status of the projects and feasibility studies	127