Agenda of Papakura Local Board

1 Welcome

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Papakura Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 16 September 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

That an apology from Chairperson WF McEntee for leave of absence, be received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Papakura Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Papakura Art Gallery and Hawkins Theatre

Purpose

1. To allow Peter Hunt from the Hawkins Theatre and Helen Jansen from the Papakura Arts Gallery to present to the Board.

Recommendation/s

That the Papakura Local Board thank Peter Hunt from the Hawkins Theatre and Helen Jansen from the Papakura Arts Gallery for their presentation to the board.

8.2 Ronnie Johnstone - Greenstar Energy Solutions

Purpose

1. To allow Ronnie Johnstone from Greenstar Energy Solutions to present to the Board.

Recommendation/s

That the Papakura Local Board thank Ronnie Johnstone from Greenstone Energy Solutions for his presentation to the board.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Papakura Local Board

21 October 2015

Parks Capital Works Progamme

File No.: CP2015/21284

Purpose

1. To agree the capital work projects discussed at a workshop on Wednesday 7 October, 2015.

Executive Summary

2. At a workshop on Wednesday 7 October, 2015 Parks tabled the following projects with the local board:

· Karaka coastal erosion – Implementation of stage two erosion mitigation works

· Massey Park - athletics track renewal

· Opaheke Park – changing rooms design

3. Karaka Coastal Erosion

4. An engineer’s report on coastal erosion at the Hingaia Peninsular recommended a two-stage mitigation strategy. Stage-one was carried out in 2014 and the local board support the implementation of stage-two which comprises formation of a rock-wall to mitigate wave-action against the cliff face. There is $260k capex available for stage-two works.

5. The Hingaia Peninsula was developed for residential sub-division in 2006. A twenty metre-wide esplanade reserve, approximately 800m long was created. The developer constructed a pathway in close proximity to the cliff edge before the esplanade was vested in council.

6. Erosion has affected a highly visible section of cliff edge approximately 200 metres long adjacent to the Hingaia sub-division. Engineers recommended a two-stage erosion mitigation strategy.

7. Stage-one work completed in 2014 comprised a re-graded cliff-face and coastal planting to decrease the risk of cliff failure. Stage-two work will comprise rock-wall formation along the coastal edge to mitigate tidal impact against the cliff face.

8. Massey Park Athletics Track Renewal

9. The athletics track at Massey Park is due for renewal ($600K FY17 renewals). It is recommended that the track is renewed to meet IAAF Class 2 specifications to provide for large-scale events. This will meet with local board and Massey Park User Group expectations.

10. Opaheke Park Changing Rooms

11. The Papakura local board has developed the Opaheke sports park to provide for population growth. Currently, the sports park has a fit for purpose sports platform but there are no changing rooms or lighting to realise the full potential of the development.

12. Local board approval is sought to develop designs for a two-team changing room that provides capacity for the building to be extended to meet the demands of future population growth.

13. Changing rooms are estimated to cost between $600k- $800k. There is $171,450 capex available for delivery of the project and further funding will need to be identified.

14.

Recommendation/s

That the Papakura Local Board approves:

a) the development of stage-two coastal erosion mitigation works for Hingaia Peninsula

b) the renewal of Massey Park athletics track to IAAF Class 2 specifications

c) the development of detailed designs for two-team changing rooms at Opaheke park

Comments

15. At a workshop on Wednesday 7 October, 2015 Parks tabled the following projects with the local board:

· Karaka coastal erosion – Implementation of stage two erosion mitigation works

· Massey Park - athletics track renewal

· Opaheke Park – changing rooms design

16. Karaka Coastal Erosion

17. The Hingaia Peninsula was developed for residential sub-division in 2006. A twenty metre-wide esplanade reserve, extending along approximately 800m of coastline in a westerly direction from the southern motorway, was created at the time the subdivision was developed. The esplanade was vested in Auckland Council as parks reserve space and managed by the Local and Sports Parks unit.

18. The twenty metre wide esplanade reserve stretches from the toe of the cliff to the edge of the residential development area. The cliff edges are typically 5-14 metres high across the length of the 800 metre esplanade reserve space.

19. Prior to the reserve being vested in council, the developer constructed a 2.5 metre wide concrete pathway, seating areas and a mowing strip in close proximity to the cliff edge.

20. The reserve at this location is a valued public asset providing access to a coastal pathway extending in a westerly direction around the coastline.

21. Since then, erosion has affected a highly visible section of cliff edge approximately 200 metres long adjacent to the Hingaia sub-division. Engineers were engaged in 2011 to provide an assessment of the erosion.

22. Engineer’s advised that the cliff is approximately 5 metres high and comprises soft sedimentary material susceptible to weathering when exposed. The base of the cliff is exposed to wave and tidal action undermining the toe of the cliff and creating a steep slope resulting in cliff failure.

23. A two-stage resource consent was approved and erosion mitigation works was conducted in 2014. Work comprised a re-graded cliff-face to reduce the steepness of the slope and decrease the risk of cliff failure and slips. Coastal plants were introduced to the cliff face to prevent erosion from soil-weathering and further decrease the risk of cliff failure.

24. Erosion from wave action continues to destabilise the toe of the cliff following completion of stage one mitigation works. Areas of localised slumping have occurred outside of the worked area.

25. At the workshop on the 7 October, the local board agreed stage-two mitigation works for the Karaka coastal erosion project. Stage-two works involves rock-wall formation along the coastal edge to mitigate tidal impact against the cliff face.

26. Stage-two works are estimated to cost $260k to design and construct a sea wall east of the access ramp. This estimate includes recently slumped areas west of the access ramp.

27. It is recommended that sea wall designs are developed and subsequent approvals are delegated to the Parks Portfolio Holder.

28. Massey Park Athletics Track Renewal

29. The athletics track at Massey Park is due for renewal ($600K FY17 renewals funding available). The local board expressed a desire for a full track renewal over repairing worn areas of track. The board also supports the Massey Park User Group’s request for the renewed track to meet IAAF Class 2 specifications to provide for large-scale events.

30. The track renewal must take place during dry weather. Further consultation regarding the timing of the track renewal will take place with the Massey Park User Group to decrease the impact on athletics track users.

31. A communications plan will be developed to inform the stakeholders and the local community of timeframes for the track renewal.

32. Local board approval is sought for the renewal of the athletics track to take place in spring 2016 (financial year 2017).

33. Opaheke Park Changing Rooms

34. The Papakura local board has invested in the development of Opaheke sports park on land acquired by the previous Papakura council. Work included; earthworks, drainage installation, landscaping and the formation of sports platforms and a carpark.

35. The local board aims to develop the park to meet the demands of population growth with the nearby Bellfield subdivision special housing area (SHA) in close proximity. Currently the reserve is fit for use in terms of the playing surface, but there are no changing rooms to service training or competition games.

36. The development of a changing room is the first step to realize the potential of the park. A two-team changing room and installation of training lights is seen as a critical first steps to activating the use of the park and meeting the future needs of the Bellfield subdivision (SHA).

37. Local board approval is sought to develop designs for a two-team changing room that provides capacity for the building to be extended to meet the demands of future population growth.

38. Changing rooms are estimated to cost between $600k- $800k. There is $171,450 capex available for delivery of the project and further funding will need to be identified.

Consideration

Local Board Views and Implications

39. A workshop on Wednesday 7 October, 2015 Parks tabled the following projects with the local board:

· Karaka coastal erosion – Implementation of stage two remediation works

· Massey Park - athletics track renewal

· Opaheke Park – changing rooms designs

40. The board support the progression of the above projects pending further detail and liaison with stakeholders.

Māori Impact Statement

41. The projects outlined above benefits Maori and the wider community through continued access to sport and recreation opportunities. The following iwi groups may have an interest in these projects: Ngāi Tai ki Tāmaki, Ngāti Tamaoho, Ngāti Te Ata Waiohua, Te Akitai Waiohua, Ngāti Paoa, Ngāti Whanaunga, Ngāti Maru, Ngāti Tamaterā, Waikato.

Implementation

42. Detailed designs will be discussed with the local board prior to implementation of the projects outlined above.

Attachments

There are no attachments for this report.

Signatories

Authors

Steve Owens - Parks Advisor

Greg Lowe - Team Leader – Local and Sports Parks South

Authorisers

Mark Bowater - Manager Local and Sports Parks

Nina Siers - Relationship Manager

Papakura Local Board

21 October 2015

Landowner Approval: Southern Corridor Improvement - Ferguson Reserve

File No.: CP2015/21410

Purpose

1. To seek the Papakura Local Board’s views on divesting a portion of Ferguson Reserve for motorway purposes.

2. To seek landowner approval for temporary occupation and works in Ferguson Reserve associated with the New Zealand Transport Authority Southern Corridor Improvements Project.

Executive Summary

3. The New Zealand Transport Authority (NZTA) has submitted a Notice of Requirement (NOR) to increase their existing designation to accommodate the Southern Corridor Improvements Project (SCI) which includes the widening of State Highway 1. The NOR application has been through the hearings process and it is anticipated that the issue of the consent is imminent.

4. The NOR includes a proposal to divest approximately 762m² of Ferguson Reserve (2R Great South Road) and use an area of the reserve for storage and access purposes for the duration of the works (approximately 12 months). Refer to Attachments A and B.

5. The area to be divested is narrow, inaccessible to the public, steep and vegetated predominantly with weed species. Staff consider that it has little recreational value now and in the future.

6. The area to be used for temporary storage and access is not accessible to the public and upon completion of the works will be re-vegetated by NZTA. Other mitigation works include re-vegetation of the stream margin and upgrade of part of the existing walkway including lighting and vegetation removal to improve sightlines (in line with CPTED principles).

7. Overall, it is considered that the proposed divestment and temporary use of Ferguson Reserve can be managed and mitigated. The mitigation works will be beneficial for the local community by improving the amenity of the reserve and making the walkway safer to use.

Recommendation/s

That the Papakura Local Board:

a) Support the divestment of approximately 762m² of Ferguson Reserve (being 742m² from Pt Section 11 BLK XIV Otahuhu SD and 20m² from Pt Section 26 BLK XIV Otahuhu SD) and sale to New Zealand Transport Agency for motorway improvements by transfer pursuant to Sections 50 and 52 of the Public Works Act 1981.

b) Request that compensation from the land disposal be redirected back to the Local Board for investment in open space in the area, and specifically for improvements to Ferguson Reserve by New Zealand Transport Agency (beyond mitigation offered) at the time of the works if appropriate.

c) Endorse landowner approval for temporary storage occupation by New Zealand Transport Agency and their contractors for a 12 month period and works within Ferguson Reserve (including re-establishment of the pathway and potential lighting, vegetation removal, re-vegetation, and retaining walls – still to be negotiated) for the purposes of constructing the motorway upgrades (within the designated areas) subject to:

i) Detailed design of walkways and landscaping plans to be approved by the Manager Local and Sports Parks – South; and

ii) Conditions to be provided by the Manager Local and Sports Parks – South to manage the construction effects and reinstatement of the reserves.

Comments

8. The NZTA has applied via a NOR to increase their existing designation to accommodate the Southern Corridor Improvements Project (SCI). This involves widening State Highway 1 and constructing a shared path from the Takanini Interchange to Pescera Point/Hingaia in Papakura.

9. Detailed design plans for the motorway are currently being developed and the design and construct contract has been awarded. NZTA has provided an Urban Design and Landscaping Framework (UDLF) document with their NOR to inform the detailed design phase. This sets out the key principles, outcomes, objectives and proposed methodologies for detailed design. A schedule of works will be provided detailing the timeframes when Ferguson Reserve will be closed.

10. The NOR includes a proposal to divest an area of Ferguson Reserve and use an area of the reserve for storage purposes for the duration of the works. Attachment A shows the areas affected by the proposed designation on Ferguson Reserve.

11. Temporary designation requirements under the NoR also affect parkland within other areas of the Papakura Local Board. This report deals only with the works within Ferguson Reserve as this area is required by the applicant for works this year.

Ferguson Reserve Divestment

12. Ferguson Reserve contains vegetated areas, a stream and a sealed walkway. A large portion of the reserve is inaccessible to the public as it is bordered by the stream, the motorway and a railway line. It is envisaged that this status will remain. The main functions of Ferguson Reserve are to provide a connection between Ferguson Street and Trimdon Street (community members use the connection from/to the Te Mahia Train Station and other key nodes) and visual amenity value in the residential area. There is limited useable land that can be developed for recreational use.

13. NZTA are proposing to acquire approximately 762m2 of Ferguson Reserve to accommodate the additional motorway lanes (refer Attachment A). The land to be divested is a narrow strip adjacent to the motorway that is currently vegetated (the majority being weed species), steeply sloping and is inaccessible to the public. Staff consider the land to have little recreation value.

14. A valuation for the land has not been undertaken. It is recommended that a value be agreed between the Council and NZTA and that a request be made that the funds be directed back into local park improvements in the area.

Temporary use and works within Ferguson Reserve

15. The works proposed within Ferguson Reserve are outlined below (refer Attachment A and B).

Proposed works

Proposed mitigation

· Temporary access to and occupation of approximately 7,675m² of Ferguson Reserve for storage purposes for a period of 12 months.

· Vegetation clearance of the storage area.

· Temporary construction access from the motorway or from access track under the motorway bridge.

· Significant steepening of the reserve embankment adjoining the motorway to support the additional traffic lanes.

· Construction of a retaining wall along the reserve boundary approximately 3m – 3.5m high and 40m long. This is required to support the new off ramp.

· Periodic closure of the walkway during the works period.

· Construction of a new stormwater outfall

· Replanting of the reserve/storage area and riparian area. Planting to be a mix of native, low maintenance species and riparian species to enhance the stream’s ecology.

· Landscaping clearance around the reserve walkway to improve sightlines and visibility (CPTED).

· Lighting of the reserve walkway, which is supported by Auckland Transport.

· Construction of a 2.0m high noise wall along the northern bank adjacent to the motorway to mitigate excessive noise from the motorway upgrades.

· Retaining walls are to be either landscaped or ‘etched’ to improve their visual aesthetics.

· Construction of a timber pedestrian boardwalk across the new stormwater outfall

16. The area of Ferguson Reserve immediately adjacent to the motorway is currently unmaintained and inaccessible to the public as it is bordered by the stream, motorway and railway. The existing walkway is perceived to be secluded and unsafe. The proposal to clean-up and re-plant is considered beneficial to the overall visual amenity of the reserve, will enhance the stream ecosystem and improve sightlines for pedestrians using the walkway.

17. Closure of the walkway at intermittent stages of the works period may be necessary. As part of the conditions of landowner approval, NZTA will be required to inform residents of park closure and install appropriate information and pedestrian diversion signage.

18. Overall, Parks staff consider that the temporary and permanent impacts of the proposals are manageable and can be mitigated. It is requested that authority be delegated to the Manager Local and Sports Parks - South to review and approve the detailed plans and provide landowner conditions to manage construction and remediation works.

Consideration

Local Board Views and Implications

19. NZTA has had a number of project engagement sessions with both the Manurewa and Papakura Local Boards in early 2015.

20. NZTA have advised that no particular issues were raised regarding the works proposed in Ferguson Reserve and that both local boards supported NZTA’s offer (as mitigation) to re-landscape and improve the walkway within Ferguson Reserve and recognised its improvement as a key benefit for the local community.

Māori Impact Statement

21. The project has been extensively discussed with Mana Whenua and iwi groups. In particular, iwi have had input into the stream protection methodologies, proposed planting, and the design of the Pescara Point pedestrian bridge (in the Papakura Local Board area). There are also Maori art pieces and motifs envisaged at various locations as part of the upgrade works.

22. On the advice of Council, the NZTA contacted the following iwi groups:

· Ngati Tamaoho

· Ngai Tai Ki Tamaki

· Ngati Maru

· Te Kawerau a Maki

· Ngati Te Ata Waiohua

· Ngati Paoa

· Te Akitai Waiohua

· Ngati Tamatera

· Ngati Whanaunga

· Tainui-Waikato

23. Of those groups contacted, Ngati Tamatera, Tainui-Waikato, Te Kawerau a Maki and Ngati Maru subsequently advised NZTA that they did not have an interest in the project or deferred their interest.

24. Of the groups that engaged, Ngati Tamaoho, Ngai Tai Ki Tamaki, Te Akitai Waiohua, and Ngati Te Ata Waiohua, provided Cultural Impact Assessments (CIA).

25. An initial hui was held on 14 July 2014, and was attended by Ngati Tamaoho, Ngai Tai Ki Tamaki, Te Akitai Waiohua, and Ngati Te Ata Waiohua. A site visit was scheduled on 23 July 2014, which the above groups attended, excluding Ngati Te Ata Waiohua.

26. As Ngati Paoa were unable to attend this inception hui and site visit, they were met with initially on 16 July 2014

27. Subsequently hui were conducted on 22 August, 12 September, 3 October, and 17 October.

28. Post-lodgement engagement with iwi continued with a hui on 4th February 2015.

Consultation Outcomes

29. A number of matters were raised by Iwi at hui or through the provision of CIA, much of which will be addressed via conditions of consent. In relation to Ferguson Reserve these matters were around planting and stream protection and it was agreed that local sustainably sourced native plants for landscaping be incorporated in addition to Te Aranga design principles.

30. The outcomes of consultation with Iwi have also led to the establishment of the Integrated Iwi Group hui (IIG) to cover wider issues on an ongoing basis and as a forum to address matters related to the entire Southern Corridor Improvement project throughout the course of its development and delivery.

Implementation

31. The NZTA have applied for a NOR, which went through the hearings process in late May 2015. At the conclusion of this hearing, the commissioner(s) provided a final recommendation for the requiring authority. This process protects the space subject to the designation alteration however, NZTA still require landowner approval where located within parks and reserves.

32. The NZTA and council Parks staff have not been able to find any formal agreements on file regarding the walkways connecting under the motorway at David Avenue, Manurewa and at Ferguson Reserve. It is recommended that council staff seek to legalise those walkways through NZTA land as part of this project.

33. Works are expected to start in December 2015 on the first stage of the project, being the southbound upgrade from the Orams Road Bridge.

Attachments

No.	Title	Page
a View	Designation and occupation areas	21
b View	Proposed improvements	23

Signatories

Authors

Jayesh Parekh - Parks and Open Space Specialist

Authorisers

Mark Bowater - Manager Local and Sports Parks

Nina Siers - Relationship Manager

Papakura Local Board

21 October 2015

Youth Initiatives Work Programme 2015/2016

File No.: CP2015/21515

Purpose

1. This report presents the Youth Initiatives work programme 2015/2016 to the Papakura Local Board for approval.

2. This work programme is funded by the Papakura Local Board, Locally Driven Initiatives (LDI) budgets for Youth Initiatives and appears as a line item in the Community Development, Arts and Culture (CDAC) 2015/2016 Papakura Local Board work programme.

Executive Summary

3. At its 17 June 2015 business meeting, the Papakura Local Board approved the CDAC 2015/2016 Papakura Local Board work programme, dependent on defining outcomes, timelines and milestones, noting that the Community Development and Safety component is dependent upon the outcome of the Empowered Communities Approach.

4. The Youth Initiatives work programme 2015/2016 has been developed with the local board youth portfolio team, through a local board workshop and in conjunction with the Papakura Youth Council, in response to the approved budget line ‘Implement youth initiatives’. It builds on community and youth development activity undertaken in the previous financial year.

5. This report presents the Youth Initiatives work programme 2015/2016 to the Papakura Local Board for approval (Attachment A).

Recommendation/s

That the Papakura Local Board:

a) approve the Youth Initiatives work programme 2015/2016.

b) delegate financial authority and authority to approve the work programme project scope to the youth portfolio team.

c) note that council staff will report quarterly to the local board at workshops on progress with the work programme project scope and budget.

d) note that council staff will advise the local board by way of memo, of any changes to the Youth Initiatives work programme 2015/2016.

Consideration

Local board Views and Implications

1. The work programme has been developed with the local board youth portfolio team. It has been presented to a local board workshop for input and discussion. The local board has indicated its support for the proposed work programme, with financial delegation and project scope to sit with the youth portfolio team. The local board has asked that the work programme include the completion of a youth scoping exercise that identifies the range of youth and community groups and organisations working with young people and the types of activities young people are engaged and/or interested in.

2. The work programme is a key investment as reflected in Papakura Local Board Plan directives to ensure young people ‘get a great start in life, contribute, prosper and thrive’.

Māori Impact Statement

3. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. The CDAC work programme aims to improve well-being among Māori living in the local board area. The focus of the CDAC work programme is to support Māori targeted initiatives.

4. Papakura has the highest percentage of Māori across all local board areas (28%), and the highest percentage of Māori youth aged 15-24 (35%). The actual population of Māori youth in this age group is just over 2000. In addition there are over 4300 Māori children and young people aged 0-14 (42% of this age group).

5. Opportunities to support community led delivery by locally based Māori groups and organisations engaging directly with Māori youth will be part of this work programme. Māori youth are involved in many youth and whānau related activities; such as through membership of various groups, engagement in local programmes and initiatives, through education, skill and training based activities, leadership development, whānau activity, and through being connected to a diverse span of networks.

Implementation

6. The Community Development and Safety Unit was disestablished on 30 September 2015. On 1 October 2015, the Community Empowerment Unit was established. As part of the transition, key work programme items such as this one, will be incorporated into the business of the new unit.

Attachments

No.	Title	Page
a View	PLB Attachment_Youth Initiatives Work Programme 2015/16_21 October 2015	29

Signatories

Authors

Sarah McGhee - Community Development Programme Manager SCI

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Nina Siers - Relationship Manager

Papakura Local Board

21 October 2015

Attachment A

Youth Initiatives work programme 2015/2016

Youth initiatives

Purpose: To support the young people of Papakura to contribute, prosper and thrive

· Youth providers are supported to grow and develop capacity

· Young people are supported to develop emerging and relevant initiatives and projects

Item	Outcomes	Allocation
	Youth providers are supported to grow and develop capacity
1	Youth services provider development programme · Local youth service providers have increased capacity to respond effectively to the aspirations of Papakura young people · More youth providers are equipped to engage with young people, building a strengthened youth sector in Papakura	$10,000
2	Annual youth provider summit · Annual youth provider summit is planned and implemented · Summit provides best practice and knowledge sharing opportunities among youth providers · Youth provider capability is enhanced	$4,000
Item	Outcomes	Allocation
	Young people are supported to develop emerging and relevant initiatives and projects
3	Youth-led events · Young people have increased skills to deliver events · Young people are more connected to youth development opportunities and activity across Papakura	$6,000
4	Emerging community youth-led initiatives · Development and delivery by, and/or with young people of emerging community and youth – led initiatives and projects is enabled · Young people are self- determined, with a clear understanding of how to access support to achieve their aspirations	$18,000
5	Youth scoping exercise · Identification of the range of youth and community groups and organisations working with young people and the types of activities young people are engaged and/or interested in · Identification of potential future opportunities	$5,000
	Total	$43,000

Youth Activities

Purpose: To support the young people of Papakura to contribute, prosper and thrive

· Support the Papakura Youth Council to meet its activities and initiatives

· Papakura Youth Council’s activities and initiatives support the achievement of Papakura Local Board outcomes

Item	Outcomes	Allocation
	Papakura Youth Council activities
1	Two Inclusive Youth Forums · Young people are engaged in a civic youth participation opportunity · The Papakura Local Board has access to relevant and current youth topics, issues, concerns, suggestions and feedback · Papakura young people have a mechanism to have voice on issues that are important to the Papakura Local Board	$6,000
2	Youth Week (21-29 May 2016) · Young people are actively engaged and have ownership of Youth Week 2016 · Youth Week 2016 is visible in Papakura · One or more activities are delivered during Youth Week 2016 aligned to the national theme: ‘Giving Back is Giving Forward’	$7,000
3	Monthly meetings and travel expenses · Participation at Papakura Youth Council meetings and associated activities is supported and identified barriers are removed Youth voice · Papakura Youth Council leadership abilities and skills are developed through preparing and presenting submissions and providing input on policies, programmes and bylaws that affect young people - including those from Auckland Council Youth Council representative attendance at Papakura Local Board meetings (2015/2016) · Papakura Local Board and Papakura Youth Council members are well connected	$10,000
4	Aspiring Leaders National Conference (2016) · Leadership skills are developed · Connections are made with youth leaders from other areas · Best practice and models are shared and received	$4,000
5	Communications · Youth related media and communications avenues are strengthened to engage more young people across Papakura e.g. - Facebook - Websites - Social media options - Print - Sound · Youth opportunities and successes are captured and promoted across the Papakura Local Board area	$5,000
	Total	$32,000

Papakura Local Board

21 October 2015

Hearing Panel Decision Report on Review of Alcohol Bans in the Papakura Local Board Area 2015

File No.: CP2015/21518

Purpose

1. To decide which existing alcohol bans are to be retained after 31 October 2015.

Executive Summary

2. The Papakura Local Board has undertaken to review its existing local alcohol bans in its local board area using a public engagement process.

3. The purpose of the review is to identify which existing local alcohol bans meet the new higher statutory threshold to enable them to be retained. Alcohol bans that do not meet the new threshold will lapse on 31 October 2015.

4. The local board appointed a hearing panel to receive, hear and deliberate on submissions and other relevant information and recommend changes to the local board.

5. The key recommendations of the panel are that:

· 19 alcohol bans meet the new higher statutory threshold and should be retained

· 101 alcohol bans do not meet the new threshold and should be allowed to lapse

6. A full copy of the deliberations and decisions (including any amendments to areas and times) are contained in Attachment B.

7. The hearing panel also notes that the local board has the delegated authority to consider evidence to make a new alcohol ban.

8. The decision required of the local board is whether to approve the recommendations of the hearing panel.

9. Following the decision, staff will update the register of local alcohol bans to commence on 31 October 2015 and update signage.

Recommendation/s

That the Papakura Local Board:

a) Makes the alcohol bans recommended to be retained by the Hearings Panel (with any amendments) as contained in Agenda Attachments B and C pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015.

b) Allows the alcohol bans recommended to lapse as contained in Agenda Attachment B to lapse on 31 October 2015.

c) Confirms that the decisions in recommendations (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014.

d) Requests the Manager of Local and Sports Parks to record any evidence of alcohol- related crime or disorder in parks and reserves observed by the staff in the course of their work, in particular at Bottletop Bay Esplanades, Chrisarda Access way, Chrisarda Reserve, Conifer Grove Esplanade Reserve, Conifer Grove Reserve, Drury Esplanade Reserves, Drury Sports Complex, Herkts Bush, Mansell Field, Old Wairoa Reserve, Smiths Reserve and Te Koiwi Park, to assist with any future consideration of alcohol bans in those areas.

e) Authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to Agenda Attachments B and C to correct any identified errors or typographical edits.

Comments

10. Alcohol bans are an accepted and effective way of helping to reduce alcohol-related harm. They reduce the amount of alcohol consumed in public places. This helps to reduce harm including levels of intoxication, noise, litter, harm and disorder.

11. Alcohol bans prohibit the consumption of alcohol in public places and are enforced by the New Zealand Police using powers of search, seizure, and arrest. Penalties include an infringement fee of $250.

12. Recent changes to legislation require a review of existing alcohol bans against a new, higher threshold. This means that alcohol bans can only be retained in areas displaying high levels of alcohol-related crime or disorder.

13. Alcohol bans are made under the Auckland Council Alcohol Control Bylaw 2014, and local boards have the delegated responsibility to review existing local alcohol bans in their local board areas by 31 October 2015. This does not include a review of existing alcohol bans in areas of regional significance, which is the responsibility of the Regulatory and Bylaws Committee, nor consideration of new alcohol bans, which will be subject to a separate process (commencing after 31 October 2015).

Proposal

14. The Papakura Local Board, at its business meeting on 20 May 2015, adopted for public engagement (resolution number PPK/2015/70) a proposal to:

· retain nine existing alcohol bans

· lapse 121 existing alcohol bans unless sufficient evidence is provided through the public submission process.

15. The public engagement period opened on 19 June and closed 17 July 2015.

16. The proposed changes were notified as follows:

· a public notice in the New Zealand Herald

· on the Auckland Council website

· in the June local editions of Our Auckland

· through a specially tailored notice and submission forms delivered to neighbours of parks of concern

· Facebook and Neighbourly posts over the consultation period, including a paid post in the last week of the consultation period

· two press releases from the board

· a stakeholders meeting, including Maori Wardens and Crimewatch

· in an e-bulletin to local board stakeholders and to the board’s community database

· local board members shared information with community groups.

17. All supporting documents were made available on council’s website and through local libraries and service centres.

18. A total of 13 submitters gave evidence for 16 alcohol ban areas. Thirty-four submitters gave general feedback not specific to an alcohol ban area.

Hearing and Deliberations Process

19. The Papakura Local Board appointed a hearing panel of Member Purdy (as chair) and the five remaining Board Members to receive, hear and deliberate on submissions and other relevant information and to make recommendations to the local board (resolution number PPK/2015/70).

20. A total of five submitters indicated they wished to be heard. The hearing panel heard from three submitters on 18 August 2015 and held deliberations on all written and oral submissions on 26 August 2015.

21. Copies of all submissions received were made publicly available.

22. In conducting hearings and making decisions, the hearings panel considered a range of the statutory and bylaw requirements, summarised in Attachment A. The most important requirements outlined in the bylaw are:

· evidence that the alcohol ban area has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area

· that the alcohol ban is appropriate and proportionate in the light of the evidence and can be justified as a reasonable limitation on people's rights and freedoms

· consideration of community-focused solutions as an alternative to or to complement an alcohol ban

· consideration of the views of owners, occupiers, or persons that council has reason to believe are representative of the interests of owners or occupiers, of premises within the area to which the alcohol ban will apply

· consideration of using one of the following times for consistency:

§ 24 hours, 7 days a week (at all times alcohol ban);

§ 7pm to 7am daily (evening alcohol ban)

§ 10pm to 7am daylight saving and 7pm to 7am outside daylight saving (night time alcohol ban)

§ 7pm on the day before to 7am on the day after any weekend, public holiday or Christmas/New Year holiday period (weekend and holiday alcohol ban).

Comments

23. The decisions of the hearing panel (including any amendments to areas and times), and a summary of the evidence considered, are contained in Attachment B. Maps are provided in Attachment C.

24. The key recommendations of the panel are that:

· 19 alcohol bans meet the new higher statutory threshold and should be retained

· 101 alcohol bans do not meet the new threshold and should be allowed to lapse

25. As part of its decisions, the panel:

· subsumed 15 existing alcohol ban areas into five new, larger alcohol ban areas.

· retained 14 existing alcohol ban areas, some of which have minor geographic or operative time amendments to ensure the ban areas and times are proportionate and appropriate in light of the crime or disorder.

· noted concern that the levels of alcohol-related crime or disorder in or around Bottletop Bay Esplanades, Chrisarda Access way, Chrisarda Reserve, Conifer Grove Esplanade Reserve, Conifer Grove Reserve, Drury Esplanade Reserves, Drury Sports Complex, Herkts Bush, Mansell Field, Old Wairoa Reserve, Smiths Reserve and Te Koiwi Park did not allow for the retention of the alcohol ban.

· noted that the local board has the delegated authority to consider evidence to make new alcohol bans.

26. The decision required of the local board is whether to approve the recommendations of the hearing panel.

Consideration

Local Board Views and Implications

27. Since the commencement of the review in November 2014 the local board at workshops has been presented with the statutory decision making requirements, review process options, and pre-public engagement process evidence to assist the local board in making decisions on which current alcohol bans will be retained after 31 October 2015.

Māori Impact Statement

28. Managing alcohol related harm associated with people consuming alcohol in public places increases opportunities for health and wellbeing, which is consistent with the outcomes of the Māori Plan for Tāmaki Makaurau.

29. Feedback received from mana whenua representatives at a hui held in March 2015 supported alcohol bans in principle, further supported non-regulatory approaches should be considered to help reduce alcohol-related harm.

Implementation

30. Any decision on current alcohol bans to be retained or lapsed will require an update to the register of local alcohol bans and to signage. The updating of signage will be coordinated through the Integrated Bylaw Review and Implementation programme.

Attachments

No.	Title	Page
a View	PLB Attachment_Decision-making Requirements	37
b View	PLB Attachments_Deliberation Table_21 October 2015	39
c View	PLB Attachment_Maps of Alcohol Ban Areas Retained	49

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Nina Siers - Relationship Manager

Papakura Local Board

21 October 2015

AC new logo_horz_cmyk

PAPAKURA LOCAL BOARD

ACHIEVEMENTS REGISTER 2013-2016 ELECTORAL TERM

Date	ACHIEVEMENT
7 November 2013	Inaugural Meeting - Election of Chair, Bill McEntee and - Deputy Chair, Michael Turner
8 November 2013	Fireworks Spectacular
9 November 2013	Spring Clean
19 November 2013	Citizenship Ceremony
28 November 2013	Appointment of Board Members to Outside Organisations
28 November 2013	Appointment of Portfolio Allocations, Urban Design Champion, Business Improvement District (BID) Executive Committee and Resource Consent Public Notifications.
30 November 2013	Supported the Papakura Santa Parade
11 December 2013	Board agrees to release of Draft Annual Plan 2014/2015 including the draft Papakura Local Board Agreement 2014/2015 for public consultation
13 December 2013	Supported the Papakura Carols in the Park
29 January 2014	Appointment of Board Youth Portfolio Lead to the Papakura Youth Connections Steering Group
29 January 2014	Formal establishment of the Pukekiwiriki Paa Joint Management Committee
29 January 2014	Position Paper on Draft Psychoactive Substances approved
29 January 2014	Approved position statement to the Auckland Council submission on the proposed Auckland Unitary Plan
11 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Papakura Library
15 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Smiths Avenue and Papakura Library
18 February 2014	Papakura Local Board Public Engagement – Local Board Plan – Takanini Stores
27 February 2014	Papakura Local Board Public Engagement – Workshop – Local Board Chambers
1 March 2014	Movies in the Park
2 March 2014	PIPs Canoe Day
8 March 2014	Southern Regional Hui – Local Board Plans
8 March 2014	Rosehill Family Fun Day
18 March 2014	Citizenship Ceremony
19 March 2014	Papakura Local Board Psychoactive Substances Regulations Submission feedback to form part of the Governing Body Submission to the Ministry of Health
19 March 2014	Papakura Local Board Objection to Liquor Licence Application – Harpreet Kaur Limited
29 March 2014	Papakura East Neighbourhood Policing Team Day
30 March 2014	Takaanini Reserve Neighbourhood Event
5 April 2014	Joint Papakura and Manurewa Elderly and Disability Engagement Session in collaboration with Counties Manukau DHB
16 April 2014	Approved the Papakura Local Economic Development Plan and Commerce and Industry Programme
25 April 2014	Attended ANZAC Day Services at Papakura and Drury
29 April 2014	Advocacy presentation to the Governing Body
	Council Controlled Organisations feedback submitted
	Funding Policy Review feedback submitted
30 April 2014	Inaugural Meeting Pukekiwiriki Paa Joint Management Committee
21 May 2014	Community Group Funding of $80,364.00 awarded in funding Round 2 of the 2013/14 financial year
23 May 2014	Members attended Liquor Licencing Hearing - BottleO
29 May 2014	Dawn blessing of Takaanini Reserve and Ihaka Takaanini Plinths
	Advocacy from the Board on the Takanini Interchange and motorway upgrade
	Advocacy from the Board on Psychoactive substances leading to the temporary withdrawal from the market.
18 June 2014	Approved the Papakura Local Board Community Development, Arts and Culture Work Programme 2014/2015
18 June 2014	Adopted the local content for the Annual Plan 2014/2015 including the Papakura Local Board Agreement 2014/2015
18 June 2014	Approved the Draft Local Board Plan 2014 for consultation
18 June 2014	Support for a joint scoping study with Southern Local Boards for the establishment of community recycling centres in the south.
18 June 2014	Approval of $15,000 funding to establish an annual Papakura Sports Awards
26 June 2014	Papakura Careers Expo
1 July 2014	Local Alcohol Policy Information Event - Stall
	Active promotion of Auckland Transport Parking Strategy consultation
	Active promotion of Long Term Plan youth engagement ‘My Vote Rule’
5 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
8 July 2014	Rosehill Residents Group – Consultation on Local Board Plan
8 July 2014	Conifer Grove Residents Association - Consultation on Local Board Plan
9 July 2014	Papakura Draft Local Board Plan Engagement Drop-in Session – Papakura Library
July 2014	Stakeholder engagement event of the Arts and Culture Strategic Action Plan
16 July 2014	A total of $6,000 awarded under the Local Event Support Fund
16 July 2014	Feedback provided on the draft Local Alcohol Policy, Local Board role in alcohol licensing applications and Allocation of decision making review
16 July 2014	A grant of $7,800 awarded from the 2014/2015 discretionary operational budget towards the provision of a WW1 centennial commemorative panel at Papakura Museum and external signage for the museum and library.
July/August 2014	SCP on draft local board plan - board members held three drop in sessions at Papakura library and have been attending meetings of residents groups and other organisations in order to encourage submissions.
20 August 2014	Approved funding of $8,500 for Manukau Harbour Forum Action Plan and Work Programme in 2014/2015
20 August 2014	Annual Report 2014/2014 – Chairs Foreword and Achievements approved
20 August 2014	Additional $5,000 grant approved towards Papakura Fireworks Spectacular 2014
20 August 2014	Feedback made on Draft Local Approved Products Policy
21 August 2014	Papakura Volunteer Awards
27 August 2014	Papakura Local Board Plan Hearing
17 September 2014	Establishment of a local alcohol ban review panel to make review of alcohol bans in the local board area
17 September 2014	Approval of additional funding of $20,472 to Papakura and Districts Historical Society Incorporated to extend the Papakura Museum’s opening hours, effective 1 September 2014
17 September 2014	Deliberations on the submissions received to the Papakura Draft Local Board Plan
25 September 2014	Hosted the Local Board Urban Design Champions Quarterly Meeting, focused on design opportunities in Papakura Metropolitan centre
15 October 2014	Adoption of the Papakura Local Board Plan 2014
15 October 2014	Options approved for the future governance and management of community facilities on Smiths Reserve
15 October 2014	Community Group Funding applications approved totalling $15,102
15 October 2014	Funding of $7,000 agreed towards a 2015 Papakura Careers Expo
15 October 2014	Adoption of principles to guide decisions on requests for lease of public open space for early childhood education provision
15 October 2014	Feedback agreed on the Significance and Engagement Policy
15 October 2014	Feedback agreed on the Draft Arts and Culture Strategic Action Plan
15 October 2014	Presentation to the Governing Body on key messages for Papakura in Long Term Plan prioritisation and policies
	Formation of Community Garden in Hingaia
1 & 8 November 2014	Drop-in sessions for Locally Approved Products Policy
14 November 2014	Papakura Fireworks Display
15 November 2014	Inaugural Papakura Market Day
18 November 2014	Papakura Citizenship Ceremony
19 November 2014	Allocation of $29,457 to a targeted biodiversity and private landowner engagement programme in Papakura in Papakura in YR 15.
	Feedback provided on the Community Facilities Network Plan
	Feedback provided on the Locally Approved Products Policy
	Feedback provided on transport priorities for the LTP/RLTP 2015-2025
5 December 2014	Christmas morning tea for key stakeholders
6 December 2014	Papakura Santa Parade
12 December 2014	Papakura Carols in the Park
24 January 2015	Movies and Music in the Park
31 January 2015	Smiths Avenue Community Day
6/7 February 2015	Waitangi Weekend League Nines Tournament - Massey Park
7 February 2015	LTP Pop Up Session - Library
11 February 2015	LTP Pop Up Session - Library
14 February 2015	A NZ Touch Tournament
18 February 2015	Allocation of local board discretionary operational and capital budgets to the following projects: Opex - $15k to urban planning project stage 1 Opex - $20k to Papakura Stream clean up and replanting Opex - $50k to town gateway improvements Opex - $150k for parks projects Capex - $68k for parks projects Capex - $8k for library and museum signage $2.6k to deal with condensation issues at art gallery window
28 February 2015	28 February – LTP pop up session at Drury
9 March 2015	Papakura Have Your Say Events – LTP – 3 sessions held; 1-3 pm; 3 – 5 pm; 5 – 7 pm
10 March 2015	Presented submission to Auckland Transport regarding the Regional Land Transport Plan “Have Your Say” Event.
18 March 2015	Awarded the contract for the management and operation of Massey Park Pool and Papakura Leisure Centre to Community Leisure Management (CLM) for a period of five plus three years from 1 July 2015.
19 March	Citizenship Ceremony
22 March 2015	PIPs Canoe Day – part funded by the Papakura Local Board
23 March 2015	Signing of Youth Employment Pledge by Veolia; held at Bruce Pulman Park over breakfast. Mayor Brown in attendance
31 March 2015	RSA Prizegiving WW1 Event
15 April 2015	Adopted a further $5,000 Discretionary Operational Funding towards completion of Stage 1 of the urban planning project
15 April 2015	Approved $20,000 for the Student Digital Flag Art Competition
25 April 2015	ANZAC Civic Service Papakura ANZAC Day Service Drury
29 April 2015	Papakura Local Board Long Term Plan discussions with Budget Committee
20 May 2015	Approval of installation of wheel stops on Wood Street, $9,000 from Transport Capital Fund
20 May 2015	Agreement to process to detailed design sate for key projects along Railway Street, West, Averill Street and outside library on Great South Road, to be funded from Transport Capital Fund
20 May 2015	Landowner approval granted for a stormwater wetland on Brylee Reserve, Conifer Grove.
20 May 2015	Adoption of Proposal for Review of Alcohol Bans in Papakura, for public submissions commencing 19 June 2015
20 May 2015	Allocation of $11,889 to the Manukau Harbour Forum for continuation of its work programme in 2015/2016
20 May 2015	Formal response made on the Empowered Communities approach proposals
20 May 2015	Discretionary grants approved for Maori Wardens $20,000), Crimewatch Patrols ($20,000), Counties Manukau Sport ($10,000), Papakura Lions ($15,000) and Papakura Rotary ($15,000)
21 May 2015	Blessing of Military Gallery
25 May 2015	Ceremony dedicated to families for Papakura Children’s Cemetery
27 May 2015	Citizenship Ceremony - Pukekohe
28 May 2015	Official opening of the Military Room at Papakura Museum
17 June 2015	Community funding granted totalling $90,340
17 June 2015	Approved CDAC Work Programme
17 June 2015	Approved Community Arts and organisation funding agreements · Papakura Brass Band - $12,000 · Papakura Pipe Ban - $10,000 · Papakura Museum - $108,701
17 June 2015	Approved $7,000 to Papakura Senior Citizens Club towards rates.
17 June 2015	Approved Local Board Agreement 2015/2016
20 June 2015	Matariki Dawn Ceremony – Pukekiwiriki Paa
25 June 2015	Careers Expo – growth in event
27 June 2015	Papakura Children’s Forest Planting
1 July 2015	Smiths Ave – options for reactivating community use of buildings and reserve. Officers investigating multipurpose use of hall from venue for hire to mixed lease / licence and venue for hire with options for joining toilets and hall. Board sounding out community support for voluntary work to bring Awhi house up to standard for leasing and community use. Watching brief item.
July 2015	Mana Whenua relationships meetings – scheduling for a series of relationships building meetings with each Mana Whenua group for Papakura has begun. Watching brief item.
15 July 2015	Allocated $120,000 from its YR 2015/16 town centre safety budget for Community Development and Safety Staff to manage Armourguard Security Services in Papakura town centre and railway station carparks.
	Adopted Massey Park Pool and Papakura Service Centre Business Plan for 2015/16
	Resolved to seek avenues of potential funding for a possible future development of Massey Park outdoor swimming pool
	Approved the dates for the Review of Alcohol Bans 2015 for 18 and 21 August 2015. Deliberations to be held on 26 August 2015
	Supported the Notice of Motion from the Manurewa Local Board supporting the retention of Mt Smart Stadium as the home of the Warriors Rugby League Club
	Approved a grant of $47,000 to Counties Manukau Sport to support the following: - “Have a go” day - Sports Forum - Coaches Club training - Volunteer Recognition Awards - Papakura Schools Programme
	Confirmation of appointments, terms of reference and delegations to the Manukau Harbour Forum
8 August 2015	- Celebrated 25 years of Hawkins Theatre - Papakura Art Gallery – Southside Youth Show
18 August 2015	Papakura Local Board Alcohol Ban Review Hearing
19 August 2015	- Agreed to the Board’s 2015/2016 environmental response fund budget of $25,000 be used to support ecological restoration (weed control) at Dominion Reserve. - Agreed to $10,000 from its 2015/2016 environmental response fund budget to be used to support riparian restoration projects as part of the Wai Care Programme. - Papakura Museum Funding – approved $6,829 additional funding from the Local Driven Initiatives Community Response Fund to ensure opening hours and curatorial support are equal to 2015/2015 levels of service. - Approved the following road names: i. Residential Subdivision by The Grove Land Company Limited/Equinox Capital Limited at 61 Grove Road, Takanini, as Bellbird Street, Warbler Crescent, Saddleback Crescent and Stitchbird Crescent. ii. Residential Subdivision by Equinox Capital Limited/Takanini Industrial Limited at 55 Takanini School Road, Takanini as Nancy Wake Street, Tribute Loop and Divide Loop. - Approved local event funding of $7,500 - Board provided feedback on the Future Urban Land Supply Strategy. - Board provided feedback on the Auckland Regional Amenities Funding Act (ARAFA) Funding Model Review – Local Board Input. - Approval of the Chair’s message, list of local achievements and list of capital projects in the Auckland Council Annual Report 2014/2015 - Allocation of $300 towards a civic component for the Hawkins Theatre 25 year celebrations
20 August 2015	Papakura Volunteer Awards
26 August 2015	Papakura Local Board Alcohol Ban Review Deliberations
31 August 2015	Attended Powhiri at New Zealand Rugby League Secondary Schools Tournament
3 September 2015	Attendance at Mill/Redoubt Road Hearing
3 September 2015	NZRL Secondary Schools Tournament Awards
12 September 2015	Papakura Whanau Day
13 September 2015	Papakura Sports Awards
20 September 2015	Crimewatch Patrol – Member Training Day
23 September 2015	Meeting Re: Joint Initiative with Lions, Rotary, RSA – Memorial Wall
10 October 2015	Highland Dancing Competition 40^th Jubilee Celebration
12 October 2015	International Older Persons Event

Papakura Local Board

21 October 2015

For Information: Reports referred to the Papakura Local Board

File No.: CP2015/21514

Purpose

1. Providing an opportunity for the Board to receive reports and resolutions that have been referred from Governing Body Committee meetings or forums or other local boards for the information.

2. The information listed below has been received and circulated to members from the following local board meetings.

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum or Local Board
1.	Notice of Motion - Call for Public Consultation on Trans Pacific Partnership Agreement (TPPA)	11.1	9 September 2015	Kaipatiki Local Board
2.	Notice of Motion - Call for Public Consultation on Trans Pacific Partnership Agreement (TPPA)	11.1	15 September 2015	Devonport-Takapuna Local Board
3.	Notice of Motion – Catherine Farmer – Call for public consultation on the Trans-Pacific Partnership Agreement (TPPA)	11.1	16 September 2015	Whau Local Board
4.	Notice of Motion - Call for Public Consultation on Trans Pacific Partnership Agreement (TPPA)	11.1	24 September 2015	Waiheke Local Board

Recommendation/s

That the Papakura Local Board

a) note the information from the following local board meetings:

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum or Local Board
1.	Notice of Motion - Call for Public Consultation on Trans Pacific Partnership Agreement (TPPA)	11.1	9 September 2015	Kaipatiki Local Board
2.	Notice of Motion - Call for Public Consultation on Trans Pacific Partnership Agreement (TPPA)	11.1	15 September 2015	Devonport-Takapuna Local Board
3.	Notice of Motion – Catherine Farmer – Call for public consultation on the Trans-Pacific Partnership Agreement (TPPA)	11.1	16 September 2015	Whau Local Board
4.	Notice of Motion - Call for Public Consultation on Trans Pacific Partnership Agreement (TPPA)	11.1	24 September 2015	Waiheke Local Board

Attachments

There are no attachments for this report.

Signatories

Authors	Trish Wayper - Local Board Democracy Advisor
Authorisers	Nina Siers - Relationship Manager

Papakura Local Board

21 October 2015

WORKSHOP NOTES

What: Papakura Local Board Workshop

Where: Council Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura

When: 10.00 am Wednesday, 30 September 2015

Present: Bill McEntee, Michael Turner, Stuart Britnell, Brent Catchpole, Graham Purdy, Katrina Winn (until 12.32 pm).

Staff: Karen Gadomski, Nina Siers and Trish Wayper

Item

1. Civil Defence

Staff: Craig Bosson, Shiree Pihama

Purpose: To give the board an overview of the Auckland Civil Defence and Emergency Management (CDEM) Group Plan.

Powerpoint presentation was made (see Attachment f1A)

Community Response Planning:

Working Well - Conifer Grove Community Response Plan – this was in relation to the community developing a plan prompted by the specific issue of only one way into and out of Conifer Grove, but has now expanded into a more comprehensive CRP.

Papakura Response Plan:

- Staff not confident at this time that Papakura has a robust response plan.

- Craig Bosson is interim chair for Manurewa - this does not work well as if there is an emergency he would be part of the action team in the CBD. Chairs need to be volunteers from the community

Issues and Challenges in building community resilience

- Low levels of resilience

- Maintaining preparedness

- Awareness into action

- Risk perception and communication

- Diverse communities

- Previous attitudes

The following feedback was given by the board:

Had you heard of a Community Response Plan before today?

- Only by the portfolio members

If so, do you know if you have a plan in your community?

- Majority of members answered “no”.

What do you think are the most frequently occurring hazards Aucklanders face across the region?

- Storm and flooding

- Industrial fires

- Chemical spills

- Infrastructure failure

- Tsunami

- Power shut down

How can we better communicate these hazards and risks to our communities?

- Development of the Papakura Local Board Hazard Plan in financial year 2016/17, which will be kept at Council service centres, libraries, CAB etc.

- Civil Defence APP

- Advertising and stories in the local media

- Board’s E-Newsletter and Facebook page

- Promotion at public meetings and neighbourhood days

- Raise awareness with service and sports clubs

- Use and develop further technology

Do you think your local community is ready for a significant emergency?

Absolutely not except for Conifer Grove and Drury.

What do you think people would do well?

- Conifer Grove and Drury would be well co-ordinated

- Depended on the seriousness and length of the event and aftermath.

- Communities would do well short term.

What do you think people might struggle with?

- Infrastructure failure including significant power outage.

What would a ‘disaster ready’ community look like to you?

- Evacuation centre signs in place

- Service and sports clubs involved and kept up to date. These could also provide leadership and use their networks

- Community that is well connected and has a sense of community.

If you were going to develop a plan for your community before, during and after an emergency, what would that look like?

- Greater awareness of plans.

- Use of service and sports clubs

- Large companies encouraged to be involved

- Communication the key

Do you have any ideas on how we might do this?

- Facebook

- Twitter

- Phone APPs

- Commercial radio

- Alert on phone and computer

- Series of alerts sent

Any further ideas on how both Council and Aucklanders can be better prepared for emergencies and disasters?

- Communication and education

Action:

Feedback from the workshop to be included in the presentation to committee on 16 November for consideration.

Develop process for Local Boards to feed into draft Group Plan.

Use networks to motivate Aucklanders to make formal submissions during formal consultation.

2. Social Media Update

Staff: Aroha Webster, Tash Marsden and Chris Baldock

Purpose: To give the board an update on social media and to receive any feedback the board has.

Powerpoint presentation was made (Attachment 2A)

The media staff outlined to the board the opportunities and challenges of social media including facebook. The advice given was mainly concerning facebook as this was being viewed more by the public. Neighbourly was also covered and is useful as it is locally focused. Staff advised that the launch of the Our Auckland News Channel is on Thursday, 1 October 2015.

3. Landowner Request Approvals

Staff: Sarah Hodder, Colin Hopkins, Mark Iszard and Rajinesh Kumar

Attendees: Peter Cross, Stephen James and Andrew Wilkinson (Summerset)

Anthony Smith and Liz Thompson (KARLA)

Purpose: Summerset and KARLA groups to make presentations to the board and answer questions.

To present to the Board the landowner approval request from KARLA and Summerset, to lay the stormwater pipe through the esplanade reserve.

The Chair, Bill McEntee declared an interest in Summerset Karaka and left the meeting.

Powerpoint presentations were made by Summerset and KARLA, Hingaia 1B (See Attachment 3A and 3B).

An overview was given by both parties and attendees answered questions from the board.

The representatives from Summerset and KARLA, Hingaia 1B left the meeting.

A powerpoint presentation was made by Colin Hopkins outlining the Hingaia Special Housing Area. Three plan variations were underway using HASHAA process; being Reynolds, KARLA and Hayfield Way. Summerset retirement villages were seeking a Mixed Housing Urban/Mixed Housing Suburban zoning for their land. Council has three roles; being regulator, asset owner and landowner. Hearings are due to be held at the end of November 2015. The staff recommendation is that the Papakura Local Board grant landowner approval.

Action:

Formal report to be made to Papakura Local Board meeting for consideration.

4. Discussion on Proposed Name Change for Local Board Members

Staff: Nina Siers

Purpose: To give the board the opportunity to discuss the proposal to change of name of Local Board Members to Local Councillors.

Board feedback was being sought on whether members supported a conversation being held on a proposed name change for Local Board Members to Local Councillors and Governing Body members to Regional Councillors.

Papakura Local Board Members unanimously supported a name change to ‘regional and local councillors so are keen for the discussion to be progressed within the organisation.

- Confusion amongst the public as to the role of local board members

- Perception that local board members are at a lower level in the ‘hierachy’ and are a continuation of the old community boards (which had no allocated powers or delegations). Worth a discussion to see if it might help define the roles, lead to greater understanding and bring people back to the LGA shared governance intent.

Action:

Nina to provide board feedback to Karen Lyons

The meeting concluded at 12.55 pm

Chairperson	Bill McEntee
Deputy Chairperson	Michael Turner
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn