Papakura Local Board

OPEN MINUTES

Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 21 October 2015 at 4.30pm.

present

Chairperson	Michael Turner
Deputy Chairperson
Members	Stuart Britnell
	Brent Catchpole
	Graham Purdy
	Katrina Winn

ABSENT

Chairperson	Bill McEntee	For leave of absence
Councillor	Bill Cashmore	Absence

ALSO PRESENT

Councillors	Calum Penrose	(until 6.30 pm)
	Sir John Walker	(until 6.10 pm)

IN ATTENDANCE

Deputation	Peter Hunt	Hawkins Theatre
Deputation	Helen Jansen	Papakura Art Gallery
Deputation	Rob Hansell	Greenstar Energy Solutions
Public Forum	Tuilippe Hunt	Tongan Community
Public Forum	Elizabeth Thompson	Friends of Margans Bush

Papakura Local Board 21 October 2015

1 Welcome

Board Member Britnell  led the meeting in prayer.

2          Apologies

Resolution number PPK/2015/165

MOVED by Member SR Britnell, seconded by Member BS Catchpole:

That the Papakura Local Board accept the apology from Councillor Cashmore for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number PPK/2015/166

MOVED by Member SR Britnell, seconded by Member KJ Winn:

That the Papakura Local Board:

a) confirm the minutes of the review of alcohol ban hearing, held on Tuesday, 18 August 2015, as a true and correct record.

CARRIED

Resolution number PPK/2015/167

MOVED by Member KJ Winn, seconded by Member DG Purdy:

That the Papakura Local Board:

b) confirm the ordinary minutes of its meeting, held on Wednesday, 16 September 2015, including the confidential section, as a true and correct record.

CARRIED

5          Leave of Absence

Resolution number PPK/2015/168

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board grant Leave of Absence for Chairperson WF McEntee.

CARRIED

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

8.1	Papakura Art Gallery and Hawkins Theatre
	Resolution number PPK/2015/169 MOVED by Member BS Catchpole, seconded by Member KJ Winn: That the Papakura Local Board thank Peter Hunt from the Hawkins Theatre and Helen Jansen from the Papakura Arts Gallery for their presentation to the board. CARRIED
	Attachments a     PLB Attachment_Hawkins Theatre_21 October 2015 b     PLB Attachment_Papakura Art Gallery_21 October 2015

8.2	Rob Hansell - Greenstar Energy Solutions
	Resolution number PPK/2015/170 MOVED by Member KJ Winn, seconded by Member SR Britnell: That the Papakura Local Board thank Rob Hansell from Greenstone Energy Solutions for his presentation to the board. CARRIED

9 Public Forum

9.1	Public Forum - Tuilippe Hunt - Tongan Community
	Resolution number PPK/2015/171 MOVED by Deputy Chairperson MV Turner, seconded by Member BS Catchpole: That the Papakura Local Board thank Tuilippe Hunt from the Tongan Community for her presentation to the Board. CARRIED

9.2	Public Forum - Elizabeth Thompson - Margan's Bush
	Resolution number PPK/2015/172 MOVED by Member BS Catchpole, seconded by Member KJ Winn: That the Papakura Local Board thank Elizabeth Thompson for her presentation to the Board. CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12

Councillors' Update

Resolution number PPK/2015/173 MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy: That the Papakura Local Board receive the verbal report from Councillor Calum Penrose regarding: - Annual Plan Process - Long Term Plan - Parks Department - Empowered Communities - Meeting with MP Paula Bennett - Accountability of Elected Members - TPPA Debate - Building Consents - Bylaws - Drury South Development - Special Housing Areas - Alcohol Signage Bylaw CARRIED

13

Parks Capital Works Programme

Resolution number PPK/2015/174 MOVED by Member DG Purdy, seconded by Member SR Britnell: That the Papakura Local Board approves: a)      The development of stage-two coastal erosion mitigation works for Hingaia Peninsula b)      The renewal of Massey Park athletics track to IAAF Class 2 specifications c)      The development of concept designs for changing rooms and club rooms, which include accessible public toilets, at Opaheke park d)      The allocation of $30,000 from the Board’s Locally Delivered Initiatives Funding – Parks Improvement Projects 2015/2016, for the concept designs for changing rooms and club rooms, which include accessible public toilets, at Opaheke park CARRIED

14

Landowner Approval: Southern Corridor Improvement – Ferguson Reserve

Resolution number PPK/2015/175 MOVED by Member DG Purdy, seconded by Member SR Britnell: That the Papakura Local Board: a)      Support the divestment of approximately 762m^2 of Ferguson Reserve (being 742m^2 from Pt Section 11 BLK XIV Otahuhu SD and 20m^2 from Pt Section 26 BLK XIV Otahuhu SD) and sale to New Zealand Transport Agency for motorway improvements by transfer pursuant to Sections 50 and 52 of the Public Works Act 1981. b)      Request that compensation from the land disposal be redirected back to the Local Board for investment in open space in the area, and specifically for improvements to Ferguson Reserve by New Zealand Transport Agency (beyond mitigation offered) at the time of the works if appropriate. c)      Endorse landowner approval for temporary storage occupation by New Zealand Transport Agency and their contractors for a 12 month period and works within Ferguson Reserve (including re-establishment of the pathway and potential lighting, vegetation removal, re-vegetation, and retaining walls – still to be negotiated) for the purposes of constructing the motorway upgrades (within the designated areas) subject to: i)       Detailed design of walkways and landscaping plans to be approved by the Manager Local and Sports Parks – South; and ii)      Conditions to be provided by the Manager Local and Sports Parks – South to manage the construction effects and reinstatement of the reserves. CARRIED

15

Youth Initiatives Work Programme 2015/2016

Resolution number PPK/2015/176 MOVED by Member KJ Winn, seconded by Member SR Britnell: That the Papakura Local Board: a)      Approve the Youth Initiatives work programme 2015/2016. b)      Delegate financial authority and authority to approve the work programme project scope to the youth portfolio team. c)      Note that council staff will report quarterly to the local board at workshops on progress with the work programme project scope and budget. d)      Note that council staff will advise the local board by way of memo, of any changes to the Youth Initiatives work programme 2015/2016. CARRIED

16	Hearing Panel Decision Report on Review of Alcohol Bans in the Papakura Local Board Area 2015
	Resolution number PPK/2015/177 MOVED by Member DG Purdy, seconded by Member SR Britnell: That the Papakura Local Board: a)      Makes the alcohol bans recommended to be retained by the Hearings Panel (with any amendments) as contained in Agenda Attachments B and C pursuant to the Auckland Council Alcohol Control Bylaw 2014, with a commencement date of 31 October 2015. b)      Allows the alcohol bans recommended to lapse as contained in Agenda Attachment B to lapse on 31 October 2015. c)      Confirms that the decisions in recommendations (a) and (b) are in accordance with relevant requirements of the Local Government Act 2002 and Auckland Council Alcohol Control Bylaw 2014. d)      Requests the Manager of Local and Sports Parks to record any evidence of alcohol- related crime or disorder in parks and reserves observed by the staff in the course of their work, in particular at Bottletop Bay Esplanades, Chrisarda Access way, Chrisarda Reserve, Conifer Grove Esplanade Reserve, Conifer Grove Reserve, Drury Esplanade Reserves, Drury Sports Complex, Herkts Bush, Mansell Field, Old Wairoa Reserve, Smiths Reserve and Te Koiwi Park, to assist with any future consideration of alcohol bans in those areas. e)      Authorises the Manager Social Policy and Bylaws to make any minor edits or amendments to Agenda Attachments B and C to correct any identified errors or typographical edits. f)       Requests that staff ensure that Marybeth Reserve in its entirety is retained as an alcohol ban area and that the map is replaced to reflect this position g)      Requests that staff ensure that the alcohol ban area referred to as the Children’s Forest include a reference to Margans Bush CARRIED
	Secretarial Note:       For further clarification of Papakura Local Alcohol Bans please refer to Minutes of the Papakura Local Board Hearing held on the 18 August 2015.

17	Changes Required to Triennial Meeting Schedule for Papakura Local Board December 2015 Business Meeting
	Resolution number PPK/2015/178 MOVED by Member KJ Winn, seconded by Member BS Catchpole: That the Papakura Local Board reschedules its December 2015 business meeting from Wednesday, 16 December 2015 to  Wednesday, 9 December 2015. CARRIED

18	Papakura Local Board Achievements Register 2013-2016 Electoral Term
	Resolution number PPK/2015/179 MOVED by Member KJ Winn, seconded by Member SR Britnell: That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received. CARRIED

19

For Information: Reports referred to the Papakura Local Board

Resolution number PPK/2015/180

MOVED by Member DG Purdy, seconded by Member SR Britnell:

That the Papakura Local Board note the information from the following local board meetings:

No.	Report Title	Item no.	Meeting Date	Governing Body Committee or Forum or Local Board
1.	Notice of Motion - Call for Public Consultation on Trans Pacific Partnership Agreement (TPPA)	11.1	9 September 2015	Kaipatiki Local Board
2.	Notice of Motion - Call for Public Consultation on Trans Pacific Partnership Agreement (TPPA)	11.1	15 September 2015	Devonport-Takapuna Local Board
3.	Notice of Motion – Catherine Farmer – Call for public consultation on the Trans-Pacific Partnership Agreement (TPPA)	11.1	16 September 2015	Whau Local Board
4.	Notice of Motion - Call for Public Consultation on Trans Pacific Partnership Agreement (TPPA)	11.1	24 September 2015	Waiheke Local Board

CARRIED

20	Papakura Local Board Workshop Notes
	Resolution number PPK/2015/181 MOVED by Member SR Britnell, seconded by Member BS Catchpole: That the Papakura Local Board receive the workshop notes for the 9 September and 30 September 2015. CARRIED

21        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

22        Procedural motion to exclude the public

Resolution number PPK/2015/182

MOVED by Member BS Catchpole, seconded by Member KJ Winn:

That the Papakura Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Acquisition of Open Space Land - Hingaia

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report identifies land the council seeks to acquire for open space purposes.. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report identifies land the council seeks to acquire for open space purposes.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2       Acquisition of Open Space Land - Takanini

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. In particular, the report identifies land the council seeks to acquire for open space purposes.. s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, the report identifies land the council seeks to acquire for open space purposes.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C3       Grant of an Easement

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. In particular, the report contains information which is commercially sensitive to the applicant.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

6.30 pm           The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

6.48 pm           The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Acquisition of Open Space Land - Hingaia
	Resolution number PPK/2015/183 MOVED by Member SR Britnell, seconded by Member KJ Winn: a)      confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Hingaia Special Housing Area until settlement of the purchases, and only then is the resolution to be restated. CARRIED

C2	Acquisition of Open Space Land - Takanini
	Resolution number PPK/2015/184 MOVED by Member SR Britnell, seconded by Member KJ Winn: Confirm that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in the Takanini Special Housing Area until settlement of the purchases, and only then is the resolution to be restated. CARRIED

C3

Grant of an Easement

Resolution number PPK/2015/185 MOVED by Member SR Britnell, seconded by Member KJ Winn: a)         That the Papakura Local Board withdraw the item entitled “Grant of an Easement” as requested by Parks , Sports and Recreation staff as further information needs consideration and will mean changes to the recommendations as proposed.  b)         That the Papakura Local Board confirm that there be no restatement of this confidential report or attachments Item C3 Grant of an Easement until such time as the applicant has lodged their request with Auckland Council’s Regulatory Staff. CARRIED

6.55 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................