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Tenders and
Procurement Committee
21 October
2015
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Update on Pipeline and Supplier Relationship Management, 2015
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Cr JG Walker entered the meeting at 9.35 am.
Cr WD Walker entered the
meeting at 9.36 am.
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Resolution number TEN/2015/46
MOVED
by Chairperson D Quax, seconded by Deputy Chairperson DA Krum:
That the Tenders and
Procurement Committee:
a)
receive Cristina Lavender’s update on the Pipeline and Supply
Relationship Management topics
b)
request staff to provide the Tenders and Procurement Committee
with case examples of supplier relationship management of Downer Group.
CARRIED
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10 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number TEN/2015/47
MOVED by Chairperson D Quax, seconded by Cr CE
Brewer:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Extension
to terms of contracts for refuse collection services
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
information relating to the procurement of waste collection services..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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9.56am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
9.56am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Extension to terms of contracts for refuse collection services
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Resolution number TEN/2015/48
MOVED
by Chairperson D Quax, seconded by Deputy Chairperson DA Krum:
That the Tenders and
Procurement Committee:
c) confirm that
there be no restatement of the confidential report, attachments or
resolutions, with the exclusion of the following information:
i) for when the
total spending of vendors exceeds $100,000 Auckland Council will publish the
following details on their website; supplier identification, supplier name
and total spend on the Auckland Council website.
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9.56 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
