Agenda of Upper Harbour Local Board

I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Tuesday, 27 October 2015

7.00pm

Upper Harbour Local Board Office
30 Kell Drive
Albany

Upper Harbour Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Lisa Whyte
Deputy Chairperson	Brian Neeson, JP
Members	Callum Blair
	John McLean
	Margaret Miles, JP
	Christine Rankin-MacIntyre

(Quorum 3 members)

Jo Jolley

Democracy Advisor

21 October 2015

Contact Telephone: (09) 414 2684

Email: jo.jolley@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
1	Governance	· Board Leadership · Board-to-Council Relationships · Board-to-Board Relationships · Civic Duties · Advocacy (local, regional, and central government) · Relationships with Maoridom · Relationships with government departments and agencies · Relationship with Property CCO · Relationship with Auckland Waterfront Development · Advocacy with Governing Body (Local Board Plan; Local Board Agreements) · Unitary Plan · Local area plan	Brian Neeson Lisa Whyte
2	Regulatory & Bylaws / Civil Defence Emergency Management .	· Resource consents · Heritage · Liquor · Gambling · Swimming pools fencing · Trees · Bylaws · Relationships with the Civil Defence Emergency Management Group · Community preparedness, disaster response, relief, and recovery	Callum Blair John McLean Christine Rankin-MacIntyre Margaret Miles (Resource Consents only)
3	Events / Arts and Culture	· Community celebration · Community identity · Neighbourhood gatherings and renewal · Event compliance · Relationship with ATEED · Relationship with Regional Facilities CCOs · Tourism · Artistic and cultural service levels · Promoting all aspects of artistic endeavour · Development of public art strategy and policy	Margaret Miles
4	Community and social well-being / Local Facilities	· Community development · Neighbourhood relationships · Funding for neighbourhood projects · Community safety (excl. town centres) · Graffiti removal · Community advocacy · Relationships with Youth · Leisure centres · Community houses · Halls · Community hubs · Arts facilities · Community Partnerships · Asset Management	Callum Blair Margaret Miles

	Portfolio Activity	Responsibilities	Board Lead/s and Alternate
5	Libraries	· Stewardship of libraries · Mobile library	Christine Rankin-MacIntyre Lisa Whyte
6	Sports parks and recreation (active) / Parks, Reserves and playgrounds (passive)	· Stewardship of sports parks · Stewardship of recreation facilities · Relationship with sports clubs · Neighbourhood parks and reserves (incl. esplanade reserves and the coastline) · Design and maintenance · Plantings, playgrounds, bollards, and walkways · Skateparks · Track Network development	Margaret Miles Lisa Whyte
7	Town Centres	· Town centre renewal · Design and maintenance · Community safety within town centres · Business Improvement Districts liaison · Urban design · Built Heritage	Margaret Miles Brian Neeson
8	Transport / Regional Transport and CBD development	· Local transport projects and public transport (incl. roading, footpaths, cycleways) · Liaison on regional Transport matters · Second harbour crossing · Bridge walk cycleway · Inner City Rail Link · Waterfront development · CBD master plan	John McLean Margaret Miles
9	Natural Environment .	· Restoration of wetlands, streams, and waterways · Local priorities in relation to regional environmental management · Costal management including mangrove encroachment and erosion mitigation · Relationships with Watercare · Waste minimisation strategy · Bio security	John McLean Callum Blair Lisa Whyte (waste minimisation only)
10	Economic Development / Financial oversight	· Key relationship with Business Development Manager in Auckland Tourism Events and Economic Development team · Establish and promote local opportunities for increased tourism and economic development · Budgets · Project expenditure · Monitor GB strategy and Finance · Service Levels · Local funding policy	Lisa Whyte Margaret Miles

Upper Harbour Local Board

27 October 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 7

2 Apologies 7

3 Declaration of Interest 7

4 Confirmation of Minutes 7

5 Leave of Absence 7

6 Acknowledgements 7

7 Petitions 7

8 Deputations 8

8.1 Kaipataki Project - Engine Testing Bay, Hobsonville Point 8

9 Public Forum 8

10 Extraordinary Business 8

11 Notices of Motion 9

12 Meeting Minutes Upper Harbour Local Board, Tuesday 13 October 2015 11

13 Governing Body Members' Update 19

14 Proposed Road Name Approval Report for Marmande Property Investments Ltd at 125 Gills Road, Albany 21

15 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 27

16 Community-led placemaking resource 31

17 Upper Harbour Local Board Discretionary Funds Status for the 2015/2016 financial year 55

18 Summary of Actions and Reports Requested - Upper Harbour Local Board - October 2015 57

19 Record of the Upper Harbour Local Board Portfolio Briefings held in September and October 2015 61

20 Record of the Upper Harbour Local Board Workshops held on Tuesday, 15 September and Tuesday, 6 October 2015 73

21 Holding Report for decisions relating to the Albany Community Hub 79

22 Holding Report for decisions relating to the Albany Stadium Pool 81

23 Board Members' Reports 83

24 Consideration of Extraordinary Items

PUBLIC EXCLUDED

25 Procedural Motion to Exclude the Public 85

15 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

a. 48 Brigham Young Drive, Albany 85

b. 10 Cutter Place, Greenhithe 85

c. 16 Mountain Beech Rise, Albany 85

d. 505 Dairy Flat Highway, Lucas Heights 86

e. 4 Te Hoe Grove, Pinehill 86

1 Welcome

2 Apologies

An apology from Member JG McLean has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Upper Harbour Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 13 October 2015, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Kaipataki Project - Engine Testing Bay, Hobsonville Point

Purpose

1. The purpose of this report is for the board to receive a deputation from Anna Halliwell of the Kaipataki Project.

Executive Summary

2. Anna Halliwell of the Kaipataki Project will be in attendance to discuss with the Upper Harbour Local Board their views for the Engine Testing Bay at Hobsonville Point.

Recommendation

That the Upper Harbour Local Board:

a) enter discussion with Anna Halliwell of the Kaipataki Project and thank her for her attendance at the meeting.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of three minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

27 October 2015

Proposed Road Name Approval Report for Marmande Property Investments Ltd at 125 Gills Road, Albany

File No.: CP2015/21044

Purpose

1. The purpose of this report is to seek approval from the Upper Harbour Local Board for road names for the five new private roads constructed within the Unit Title Development (118 units) on the corner of Gills Road and Silver Moon Road.

Executive summary

2. The consent holder has submitted three names for each of the roads to be named with a preference for each.

3. The consent holder has chosen the theme of New Zealand native trees for this development.

4. Appropriate consultation has been undertaken with both mana whenua and New Zealand Post.

5. Auckland Council has road naming guidelines that set out the requirements and criteria of council for proposed road names. These requirements and criteria have been applied to ensure consistency of road naming for the Auckland Council. It should be noted that these criteria do not support duplication of names in the Auckland Council area for safety reasons, as emergency services could be misdirected to the wrong address.

6. Following an assessment against the road naming criteria it is considered that all the proposed road names meet the road naming guideline criteria and are therefore now referred to the Upper Harbour Local Board for their consideration and a final determination.

Recommendation

That the Upper Harbour Local Board:

a) pursuant to section 319(1)(j) of the Local Government Act 1974, consider for approval the following road names Makamaka Lane, Hutu Lane, Akeake Lane, Kanona Way and Twiggy Way for use within the 118 unit development at 125 Gills Road, noting that these names all meet the road naming criteria, and that all costs associated with the provision and installation of appropriate signage is to be borne by Marmande Property Investments Ltd.

Comments

7. The consent holder considers that the names with the theme of native trees are appropriate to the locality and accord to the guidelines in respect of the heritage and flora of the area.

8. The consent holder has consulted with all 12 iwi as identified in council’s Upper Harbour Local Board Area consultation list and has received responses from three iwi. All responses received support the proposed names.

9. The consent holder has also consulted with New Zealand Post, who confirmed that all of the proposed names are acceptable and should not provide any addressing or safety concerns.

Decision making

10. Auckland Council, by way of the Long-term Plan (2012-2022), allocated the responsibility for the naming and re-naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to local boards.

Assessment

11. The road names suggested by the consent holder have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines as listed in the table below:

Proposed new road name

Meaning

Road naming criteria

Road 1

Makamaka Lane (preferred)

Toropapa Lane

Hupiro Lane

NZ native tree

Meets criteria (native flora, Maori)

Road 2

Hutu Lane (preferred)

Matagouri Lane

Mangrove Lane

NZ native tree

Meets criteria (native flora, Maori)

Road 3

Akeake Lane (preferred)

Mamangi Lane

Leatherwood Lane

NZ native tree

Meets criteria (native flora, Maori)

Road 4

Kanona Way (preferred)

Mikimiki Way

NZ native tree

Meets criteria (native flora, Maori)

Road 5

Twiggy Way (preferred)

Korokio Way

NZ native tree

Meets criteria (native flora, Maori)

12. All of the proposed road names are deemed to meet council’s road naming guidelines.

Consideration

Significance of decision

13. The decision sought from the Upper Harbour Local Board for this report does not trigger any significant policy, and is not considered to have any immediate impact on the wider community.

Maori impact statement

14. The decision sought from the Upper Harbour Local Board on this report is linked to the Auckland Plan outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Consultation

15. It is considered that the consent holder has undertaken appropriate consultation with specific parties as detailed above.

Financial and resourcing implications

16. The cost of processing the application for the approval of the new road names and the installation of signage is borne by the consent holder.

Legal and legislative implications

17. The decision sought from Upper Harbour Local Board for this report is not considered to have any legal or legislative implications.

Implementation

18. The Subdivision Consenting Team (Northern) will ensure that appropriate road name signage will be installed by Marmande Investment Ltd.

Attachments

No.	Title	Page
a View	Road Naming plan for Marmande Property Investments at 125 Gills Road, Albany	25

Signatories

Authors

Trevor Cullen – Team Leader Subdivisions, Northern Resource Consents

Authorisers

Ian Smallburn – General Manager Resource Consents

Eric Perry – Relationship Manager

Upper Harbour Local Board

27 October 2015

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2015/21025

Purpose

1. This report seeks a decision on the following application/s for special exemption from several of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive summary

2. Applications for an exemption for swimming or spa pools have been received from the owners of:

· 48 Brigham Young Drive, Albany.

· 10 Cutter Place, Greenhithe.

· 16 Mountain Beech Rise, Albany.

· 505 Dairy Flat Highway, Lucas Heights.

· 4 Te Hoe Grove, Pinehill.

3. The applications do not comply with the Act. Pool inspectors have inspected the properties and consulted with the applicants. Full assessment reports are attached to this report.

4. The local board must now resolve to grant, grant subject to conditions or decline the exemptions sought.

Recommendations

That the Upper Harbour Local Board determine each application, by way of resolution, to:

a) grant the application for special exemption as sought, or

b) grant the application subject to conditions, or

c) decline the application for special exemption sought.

Comments

Background

5. Auckland Council pool inspectors have inspected each property for which an application for special exemption from the Act has been received. In each case, the swimming pool fencing does not comply with the Act. The details of the non-compliance are specified in the attachments to this report.

6. The council’s pool inspectors have consulted with the applicants in each case. The applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act, and they have chosen to seek a special exemption from those requirements.

Legislative implications

7. Compliance with the Act is a mandatory requirement for all pool owners unless exemptions are granted by the local board.

8. The Act requires pool owners to fence their pool, or all or some of the immediate pool area including the pool itself. Specific detail on this is contained in the schedule to the Act. If a pool does not have a complying fence it is an offence under the Act, unless exempt.

9. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if the local board is “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

10. The definition of the immediate pool area, which is “the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool”, is a key consideration for granting an exemption.

11. Where a building forms part of the pool fence and there are doors opening into the pool area, the local board may grant an exemption from compliance with clauses 8 and 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of six years.

12. When granting a special exemption, the local board may impose reasonable conditions relating to the property or the pool or reflecting other relevant circumstances. These may include:

a) Making the exemption personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption; or

b) Granting the exemption for a fixed term irrespective of changes of ownership.

13. Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would, however, dictate that this action should not be taken without informing the pool owner and giving them the opportunity to be heard.

Consideration

Local board views and implications

14. Local boards have delegated authority to approve exemptions to the Fencing of Swimming Pools Act. Before making an exemption, the local board must consider:

· the particular characteristics of the property and the pool;

· any other relevant circumstances; and

· conditions it may be necessary to impose.

15. The local board must also be satisfied that the exemption would not significantly increase the danger to young children.

16. The local board may resolve to grant, grant subject to conditions, or decline the application for special exemption.

17. If the application is declined the applicant will be required to fence the pool in accordance with the Act.

Maori impact statement

18. There are no particular impacts on Maori that are different from those of other pool owners.

Implementation

19. The decision must be made by resolution.

Attachments

No.	Title	Page
a View	48 Brigham Young Drive, Albany (Under Separate Cover) – Confidential
b View	10 Cutter Place, Greenhithe (Under Separate Cover) – Confidential
c View	16 Mountain Beech Rise, Albany (Under Separate Cover) – Confidential
d View	505 Dairy Flat Highway, Lucas Heights (Under Separate Cover) – Confidential
e View	4 Te Hoe Grove, Pinehill (Under Separate Cover) – Confidential

Signatories

Authors

Phillip Curtis – Senior Swimming Pool Specialist

Authorisers

Wolfgang Nethe – Team Leader, Compliance & Enforcement

Eric Perry – Relationship Manager

Upper Harbour Local Board

27 October 2015

Community-led placemaking resource

File No.: CP2015/21880

Purpose

1. To present all local boards with the recently developed resource on community-led placemaking.

Executive summary

2. The Communities Shaping their Places – A Good Practice Resource 2015, a resource on community-led placemaking, is now available to the council and the wider public.

3. This resource was commissioned by the Local Board Community-led Placemaking Champions Group.

Recommendation

That the Upper Harbour Local Board :

a) receive the Communities Shaping their Places – A Good Practice Resource 2015.

Comments

4. The Local Boards Community-Led Placemaking Champions Group is a group of local board chairpersons and local board members who have been meeting regularly since the beginning of 2014. Members of the group are Bill McEntee, Brenda Steele, Catherine Farmer, David Collings, Desley Simpson, Julia Parfitt, Julie Fairey, Lindsay Waugh, Lydia Sosene, Peter Haynes (Chairperson), Pippa Coom, Simeon Brown, Steve Tollestrup, Vanessa Neeson and Brenda Bailey.

5. The key purpose of this group is to champion, develop best practice examples, and promote community-led placemaking through the work of the local boards and throughout the wider council.

6. This work has been progressed through three related work streams:

· Workstream 1 – Spread Good Ideas on Community-led Placemaking;

· Workstream 2 – Council Enablers and Barriers to Community-led Placemaking; and

· Workstream 3 – Innovative Community-led Placemaking in Auckland.

7. The Communities Shaping their Places – A Good Practice Resource 2015 introduces some fun, practical ways that Auckland Council can support community-led placemaking and is an output of Workstream 1.

8. This resource describes community-led placemaking in plain language, contains some great ideas and examples and highlights other useful resources and information.

9. The Communities Shaping their Places – A Good Practice Resource 2015 is available on the council website and in hard copy through the libraries.

Local board views

10. The Communities Shaping their Places – A Good Practice Resource 2015 is available to local boards and communities for their consideration and dissemination.

Māori impact statement

11. The Communities Shaping their Places – A Good Practice Resource 2015 is a resource for iwi, and can be considered and applied to projects that benefit Maori and their community interests.

Implementation

12. Local boards can determine the appropriate way to implement and apply this resource.

Attachments

No.	Title	Page
a View	Communities Shaping their Places - A Good Practice Resource - 2015	33

Signatories

Authors	Sue Dodds – Senior Community Development Project Leader
Authorisers	Eric Perry – Relationship Manager

Upper Harbour Local Board

27 October 2015

Upper Harbour Local Board Discretionary Funds Status for the 2015/2016 financial year

File No.: CP2015/22005

Purpose

1. This report provides an update to the Upper Harbour Local Board on the availability of discretionary funding for the 2015/2016 financial year. It also provides a running total of the balances of the board’s various discretionary funds.

Executive summary

2. The Upper Harbour Local Board has a number of discretionary funds available in the 2015/2016 financial year. The current balances of the board’s discretionary funds are as follows:

Fund	Total available in 2015/16 ($)	Amount spent ($)	Balance remaining ($)
Local Discretionary Community Grants	114,000.00	23,949.00	90,051.00
Local Events Contestable Fund	77,000.00	54,200.00	22,800.00
Regional Grants allocated to LDI	114,000.00	0.00	114,000.00
Community Response Fund	50,000.00	15,000.00	35,000.00
Parks, Sports and Recreation Response Fund	103,000.00	0.00	103,000.00
Environment Response Fund	35,000.00	0.00	35,000.00
Planning and Economic Development Response Fund	35,000.00	6,382.50	28,617.50

3. In the board meeting on 22 September 2015, resolution UH/2015/148 resolved to provide $3,949 from the Quick Response Grants based on the table below out of the Local Discretionary Community Grants budget line.

Organisation/ individual name	Funding towards	Amount requested	Application granted/ declined	Amount granted
Connor Wallace (Individual)	Funding towards three traps for pest control	$578	Granted	$578
The Royal New Zealand Plunket Society Waitemata Area Incorporated	Funding towards resource booklets for families in Upper Harbour for a period of 12 months	$609	Granted	$609
Richard Wongsarot (Individual)	Funding towards native plants to restore flora and fauna	$1,000	Granted	$1,000
Simon Woodward (Individual)	Funding towards restoration materials	$1,762	Granted	$1,762

4. In the board meeting on 13 October 2015, resolution UH/2015/158 resolved to allocate $5,000 from the Community Response Fund for the expressions of interest process for the lead tenant for the Albany Community Hub.

Recommendation

That the Upper Harbour Local Board:

a) receive the Status of the Upper Harbour Local Board Discretionary Funds for the 2015/2016 financial year report.

Attachments

There are no attachments for this report.

Signatories

Authors	Jerome Cameron – Graduate Advisor
Authorisers	Eric Perry – Relationship Manager

Upper Harbour Local Board

27 October 2015

Summary of Actions and Reports Requested - Upper Harbour Local Board - October 2015

File No.: CP2015/22002

Purpose

1. The purpose of this report is to update the Upper Harbour Local Board on the status of actions and requested reports arising out of local board business meetings.

Executive summary

2. The attached schedule provides a list of the actions and reports requested arising out of the Upper Harbour Local Board business meetings and workshops, and their current status.

3. The completed actions listed will be removed from the list once the board is satisfied that the matter has been resolved.

Recommendation

That the Upper Harbour Local Board:

a) receive the Summary of Actions and Reports Requested – Upper Harbour Local Board – October 2015 report.

Attachments

No.	Title	Page
a View	Summary of Actions and Reports Requested – October 2015	59

Signatories

Authors	Karen Marais – Local Board Services
Authorisers	Eric Perry – Relationship Manager

Upper Harbour Local Board

27 October 2015

Record of the Upper Harbour Local Board Portfolio Briefings held in September and October 2015

File No.: CP2015/22006

Purpose

1. The purpose of this report is to record the Upper Harbour Local Board Portfolio Briefings which have occurred during the previous month.

Executive summary

2. The Upper Harbour Local Board held the following Portfolio Briefings in the months of September and October:

· Events – Thursday 10 September 2015

· Parks – Thursday, 17 September 2015

· Arts – Tuesday, 22 September 2015

· Community Development, Arts and Culture (CDAC) – Tuesday, 22 September 2015

· Parks – Thursday, 15 October 2015.

3. Attached for the board member’s information is a summary of each of the briefings listed above.

Recommendation

That the Upper Harbour Local Board:

a) receive the record of the portfolio briefings held in September and October 2015.

Attachments

No.	Title	Page
a View	Events portfolio summary	63
b View	Parks portfolio summary September	65
c View	Arts portfolio summary	67
d View	CDAC portfolio summary	69
e View	Parks portfolio summary October	71

Signatories

Authors	Karen Marais – Local Board Services
Authorisers	Eric Perry – Relationship Manager

Upper Harbour Local Board

27 October 2015

Record of the Upper Harbour Local Board Workshops held on Tuesday, 15 September and Tuesday, 6 October 2015

File No.: CP2015/09882

Executive summary

The Upper Harbour Local Board workshops held on Tuesday, 15 September and Tuesday, 6 October 2015. Copies of the workshop records are attached.

Recommendation

That the Upper Harbour Local Board:

a) receive the record of the Upper Harbour Local Board workshops held on Tuesday, 15 September and Tuesday, 6 October 2015.

Attachments

No.	Title	Page
a View	20150615 Upper Harbour Local Board, 15 September 2015 Workshop Minutes	75
b View	20151006 Upper Harbour Local Board, 6 October 2015 Workshop Minutes	77

Signatories

Authors	Jo Jolley – Democracy Advisor
Authorisers	Eric Perry – Relationship Manager

Upper Harbour Local Board

27 October 2015

Holding Report for decisions relating to the Albany Community Hub

File No.: CP2015/22003

Purpose

1. This holding report serves to provide the Upper Harbour Local Board with the facility to make decisions relating to the Albany Community Hub’s design, fit out and construction as and when required.

Executive summary

2. The Albany Community Hub is a project approved for construction in the 2015/2016 and 2016/2017 financial year as part of the Long Term Plan 2015-2025. As such detailed design, internal fit out and construction decisions will be required by the Upper Harbour Local Board on an ongoing basis until the project is complete.

3. This holding report serves to provide the Upper Harbour Local Board with the ability to make those decisions as and when required.

Recommendation

That the Upper Harbour Local Board:

a) receive the holding report for decisions relating to the Albany Community Hub.

Attachments

There are no attachments for this report.

Signatories

Authors	Karen Marais – Local Board Services
Authorisers	Eric Perry – Relationship Manager

Upper Harbour Local Board

27 October 2015

Holding Report for decisions relating to the Albany Stadium Pool

File No.: CP2015/22004

Purpose

1. This holding report serves to provide the Upper Harbour Local Board with the facility to make decisions relating to the Albany Stadium Pool’s fit out and construction as and when required.

Executive summary

2. The Albany Stadium Pool is a project approved for construction in the 2015/2016 and 2016/2017 financial year as part of the Long Term Plan 2015-2025. As such internal fit out and construction decisions will be required by the Upper Harbour Local Board on an ongoing basis until the project is complete.

3. This holding report serves to provide the Upper Harbour Local Board with the ability to make those decisions as and when required.

Recommendation

That the Upper Harbour Local Board:

a) receive the holding report for decisions relating to the Albany Stadium Pool.

Attachments

There are no attachments for this report.

Signatories

Authors	Karen Marais – Local Board Services
Authorisers	Eric Perry – Relationship Manager

Upper Harbour Local Board

27 October 2015

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Upper Harbour Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

15 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 – Attachment a – 48 Brigham Young Drive, Albany

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

15 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 – Attachment b – 10 Cutter Place, Greenhithe

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

15 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 – Attachment c – 16 Mountain Beech Rise, Albany

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

15 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 – Attachment d – 505 Dairy Flat Highway, Lucas Heights

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

15 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 – Attachment e – 4 Te Hoe Grove, Pinehill

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

Authors	Jo Jolley – Business Coordinator
Authorisers	Eric Perry – Relationship Manager