Unitary Plan Committee

OPEN MINUTES

Minutes of a meeting of the Unitary Plan Committee held in the Level 26, 135 Albert Street, Auckland on Wednesday, 21 October 2015 at 1.33pm.

present

Chairperson	Cr Alf Filipaina
Deputy Chairperson	Deputy Mayor Penny Hulse	Until 3.59 pm, item C2.
Members	Cr Anae Arthur Anae
	Mayor Len Brown	Until 2.54 pm, item C1.
	Cr Dr Cathy Casey	From 1.38 pm, item 5.
	Cr Chris Darby
	Cr Denise Krum	Until 3.50 pm, item C1.
	Member Liane Ngamane
	Member Josie Smith	Until 3.58 pm, item C2.
	Cr Wayne Walker
	Cr Penny Webster

ALSO PRESENT

Cr Cameron Brewer	Until 2.43 pm, item C1.
Cr Bill Cashmore
Cr Linda Cooper	Until 3.54 pm, item C2.
Cr Christine Fletcher	Until 3.42 pm, item C1.
Cr Mike Lee	Until 3.54 pm, item C2.
Cr Calum Penrose	Until 3.19 pm, item C1.
Cr Dick Quax	Until 3.25 pm, item C1.
Cr Sharon Stewart	Until 3.25 pm, item C1.
Cr John Watson	From 1.37 pm, item 5 until 3.15 pm, item C1.
Cr George Wood

IN ATTENDANCE

Julia Parfitt	Hibiscus and Bays Local Board Chair
Andy Baker	Franklin Local Board Chair
Desley Simpson	Orakei Local Board Chair
Carrol Elliott	Mangere-Otahuhu Local Board Deputy Chair
Mark Thomas	Orakei Local Board member
Shale Chambers	Waitemata Local Board Chair
Vernon Tava	Waitemata Local Board Member
Peter Haynes	Albert-Eden Local Board
Brenda Steele	Rodney Local Board Chair
Simon Randall	Maungakiekie-Tamaki Local Board Chair
Julie Fairey	Puketapapa Local Board Chair

Unitary Plan Committee 21 October 2015

1          Apologies

Resolution number UNI/2015/178

MOVED by Chairperson AM Filipaina, seconded by Cr MP Webster:

That the Unitary Plan Committee:

a) accept the apologies from Deputy Chairperson PA Hulse and Cr DA Krum for lateness and Mayor Len Brown and Cr DA Krum for early departure.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number UNI/2015/179

MOVED by Chairperson AM Filipaina, seconded by Cr MP Webster:

That the Unitary Plan Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 7 October 2015, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

Cr J Watson entered the meeting at 1.37 pm.

Cr CM Casey entered the meeting at 1.38 pm.

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9          Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10       Procedural motion to exclude the public

Resolution number UNI/2015/180

MOVED by Chairperson AM Filipaina, seconded by Cr MP Webster:

That the Unitary Plan Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

b)      agree that Deborah Rowe, Michelle Hewitt and Lisa Mein, external consultants be permitted to remain for Confidential Item C1 : Proposed Auckland Unitary plan – Council Position for Mediation and Hearings – Pre-1944 Overlay and Historic Character Overlay Maps after the public has been excluded, because of their knowledge of Pre-1944 Overlay and Historic Character Overlay Maps which will help the Unitary Plan Committee in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Proposed Auckland Unitary Plan - Council Position for Mediation and Hearings - Pre-1944 Overlay and Historic Character Overlay Maps

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege. In particular, the report contains.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2       Proposed Auckland Unitary Plan submissions - Council position for mediation and hearings - Rural Ubran Boundary - Okura/Long Bay update

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege. In particular, the report contains legal privilege..	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C3       Proposed Auckland Unitary Plan - Council position on Helicopter Flights associated with Pukekohe Park Raceway

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege. In particular, the report contains legal advice..	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C4       Proposed Auckland Unitary Plan - Council position for Mediation and Hearings: Major Recreation Facilities Zone (Maps)

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege.  .	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

The meeting adjourned at 1.40 pm and reconvened at 1.59 pm on Level 28, Room 20.

1.59 pm           The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

4.16 pm           The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1

Proposed Auckland Unitary Plan - Council Position for Mediation and Hearings - Pre-1944 Overlay and Historic Character Overlay Maps

Resolution number UNI/2015/185 MOVED by Chairperson AM Filipaina, seconded by Cr MP Webster: Restatements j)        note that the report and attachments regarding ‘Proposed Auckland Unitary Plan - Council Position for Mediation and Hearings - Pre-1944 Overlay and Historic Character Overlay Maps’, will remain confidential until the conclusion of the Proposed Auckland Unitary Plan hearings. k)      note that committee decisions will be made publicly available concurrently with the submission of the council’s evidence to the Independent Hearings Panel in respect of the Pre-1944 Overlay and Historic Character Overlay Maps.

C2

Proposed Auckland Unitary Plan submissions - Council position for mediation and hearings - Rural Ubran Boundary - Okura/Long Bay update

Resolution number UNI/2015/186 MOVED by Cr C Darby, seconded by Cr WD Walker: Restatements b)      note that the report and attachments regarding ‘Proposed Auckland Unitary Plan submissions – Council position for mediation and hearings – Rural Urban Boundary - Okura/Long Bay update’, will remain confidential until the conclusion of the Proposed Auckland Unitary Plan hearings. c)      note that committee decisions will be made publicly available concurrently with the submission of the council’s evidence to the Independent Hearings Panel in respect of the Rural Urban Boundary.

C3	Proposed Auckland Unitary Plan - Council position on Helicopter Flights associated with Pukekohe Park Raceway
	This item was deferred.

C4

Proposed Auckland Unitary Plan - Council position for Mediation and Hearings: Major Recreation Facilities Zone (Maps)

Resolution number UNI/2015/187 MOVED by Chairperson AM Filipaina, seconded by Cr MP Webster: Restatements a) notes that the report and attachments regarding Proposed Auckland Unitary Plan – Council Position for Mediation and Hearings: Major Recreation Facilities Zone (Maps) will remain confidential until the conclusion of the Proposed Auckland Unitary Plan hearings. b) notes that the committee decisions will be made publicly available concurrently with the submission of the council’s evidence to the Independent Hearings Panel in respect of the Topic 080 – Rezoning and Precincts (General).

4.16 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Unitary Plan Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................