Waiheke Local Board

 

Open Minutes

 

 

 

Minutes of a meeting of the Waiheke Local Board held in the Waiheke Local Board Office, 10 Belgium Street, Ostend, Waiheke Island on Thursday, 22 October 2015 at 5.15pm.

 

present

 

Deputy Chairperson

Beatle Treadwell

 

 

 

Members

Becs Ballard

 

 

 

 

Shirin Brown

 

 

 

 

APOLOGIES

 

Chairperson

Paul Walden

For absence

 

Member

John Meeuwsen

For absence

 

 

ALSO PRESENT

 

Councillor

Mike Lee

Until 6:18pm

Item 13

 

 

 

 

 

 

 

 

 


Waiheke Local Board

22 October 2015

 

 

 

1          Welcome

 

Member SD Brown led the meeting in prayer.

 

2          Apologies

 

Resolution number WHK/2015/151

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         accept the apology from Chairperson PA Walden and Member JP Meeuwsen for absence.

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number WHK/2015/152

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 24 September 2015, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

 

 

 

 

 

 

 

 

 

9          Public Forum

 

9.1

Delyth Morgan-Coghlan, Chair - Waiheke Community Pool Society

 

Delyth Morgan-Coghlan was in attendance to speak to the board regarding the APR report. 

 

Resolution number WHK/2015/153

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)        receives the tabled document, attach it to the minutes and forwards to officers to be included in future reporting.

b)        thanks Delyth Morgan-Coghlan for her attendance and presentation.

CARRIED

 

Attachments

a     Notes re. APR report August 2015 waiheke pool and rec centre

b     Waiheke Indoor Community Pool Business Case - Draft 3 -  7 October 2015

c    Waiheke Indoor Pool Business Plan - Draft 3 - 7 October 2015  

 

 

9.2

Tanya Batt - Once Upon An Island Trust

 

Tanya Batt was in attendance to speak to the board about the Once Upon An Island Trust and their community commitments for 2016

 

Resolution number WHK/2015/154

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         thanks Tanya Batt for her attendance and presentation.

CARRIED

 

 

9.3

Anne Kilgour and Gordon Cuthbert - Alison Park Concept Plan

 

Anne Kilgour and Gordon Cuthbert were in attendance to speak to the board about the future of Alison Park and the building within it. 

 

Resolution number WHK/2015/155

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)        thanks Anne Kilgour and Gordon Cuthbert for their attendance and presentation.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

 

12

Councillor's Update

 

Resolution number WHK/2015/156

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board

a)   receives the verbal update from the Waitemata and Gulf Ward Councillor, Mike Lee.

CARRIED

 

 

13

Alison Park concept plan and future use of building

 

Resolution number WHK/2015/157

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      endorses the draft Alison Park Concept Plan, as shown in Attachment A, and requests this be publically notified to seek the community’s feedback on this.

b)      request staff from Community Development, Arts and Culture call for Expressions of Interest to lease the former Oneroa Bowling Club building on Alison Park to a community group or groups that would then make the building available through a booking system to wider community use.

c)      request Community Development, Arts and Culture staff assess all applications to the Expressions of Interest to lease the former Oneroa Bowling Club building at the end of the advertising period and report back to the local board with a recommendation for a suitable tenant.

d)      supports the notification of a minor variation or review to the Alison Park Management Plan in accordance with section 41(9) of the Reserves Act 1977 to remove reference to the Oneroa Bowling Club and to state the building will be leased to a community group or groups that would then make the building available through a booking system to wider community use.

e)      resolves that in accordance with of section 41(5A) and 41(9) of the Reserves Act that the public notification of the intention to undertake a minor review of the management plan was effectively covered by the initial round of consultation on the community’s views on the future of the building.

f)       supports the public notification of a reclassification of approximately 330m2 of Alison Park, being the footprint of the former bowling club building, from recreation reserve to local purpose (community buildings) reserve in accordance with section 24 of the Reserves Act 1977.

g)      allocate $30,970 from the board’s FY16 locally driven initiatives budget (Reserve Management Plan) to progress and complete this Alison Park project.

h)      that the chair be delegated final approval on the final consultation material including submission form and revised Alison park reserve management plan updates. 

i)       thanks Annette Campion and Gary Wilton for their attendance. 

CARRIED

 

 

Secretarial Note: Councillor Lee left the meeting at 6:18pm. 

 

 

14

Funding agreement for ecological restoration in Rangihoua Onetangi Sports Park, Te Whau Esplanade Reserve, Te Matuku Esplanade Reserve and Church Bay Esplanade Reserve at Matiatia.

 

Resolution number WHK/2015/158

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      allocate funding of $150,000 from the board’s FY16 locally driven initiatives           budget to be paid to the Waiheke Resources Trust to deliver ecological           restoration work focusing on Rangihoua Onetangi Sports Park, Te Whau           Esplanade Reserve, Te Matuku Esplanade Reserve and Church Bay           Esplanade Reserve at Matiatia. 

b)      delegates authority to the Chair and Member Brown to agree the final details of           the partnership agreement with Waiheke Resources Trust. 

c)      thanks Gary Wilton for his attendance and Julian Watts and Gary Wilton for           their input. 

CARRIED

 

 

15

Auckland Transport Report - October 2015

 

Resolution number WHK/2015/159

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      receives the Auckland Transport LBTCF Report – October 2015 and the tabled documents. 

b)      approves the allocation of funding from the Local Board Transport capital Fund for the following projects to proceed to construction:

i.    a further $57,000 to the Donald Bruce Road (East Side) project to bring the total to $88,000 for construction

ii.   $17,000 to the Ostend Road – East Bridal Path, O’Brien Rd to 87 Ostend Rd, for construction

iii.  $30,000 to Ocean View Rd/Mako St footpath for construction

iv.  $4,000 to Wheel Stops on Sea View Rd for construction

v.   $16,000 to Surfdale Rd/Tetley Rd cycle lanes for construction

c)      approves the allocation of funding from the Local Board transport capital fund for the following feasibility studies:

i.     up to $40,000 for a feasibility study for Causeway Road - Donald Bruce Rd to Shelly Beach Rd

ii.    up to $40,000 for a feasibility study for Miami Ave, Surfdale.        

d)         thanks Ivan Trethowen for his attendance.          

CARRIED

 

Attachments

a     Donald Bruce Section A Part 1

b     Donald Bruce Section A Part 2

c    Ocean View Rd _Mako to Track

d    Ostend Rd East Bridal Path Part 1

e     Ostend Rd East Bridal Path Part 2

f     Sea View Rd Plan

g    Surfdale Rd Plan 1

 

 

16

Essentially Waiheke budget re-allocation

 

Resolution number WHK/2015/160

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         reallocates $30,000 from the locally driven initiatives swimming pool budget to             increase the existing Essentially Waiheke budget to a total of $50,000. 

b)         thanks Julian Watts for his attendance. 

CARRIED

 

 

17

Re-establishment of the Central Facility Partnerships Committee

 

Resolution number WHK/2015/161

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)         supports the re-establishment of the Central Facility Partnerships Committee to provide governance and monitoring of the existing projects to their completion.

b)         agrees to the Terms of Reference for the re-established Central Facility Partnerships Committee attached as Appendix 1 to this report and recommends them to the re-established Central Facility Partnerships Committee for final approval.

c)         requests the Governing Body to provide such delegated authority as is required for the committee to fulfil its governance functions.

d)         requests advice from the Sport and Recreation Partnerships’ Manager as to:

·   which approved Central Facility Partnerships feasibility studies will support the priorities in all relevant facility based network plans, and

·   when the draft Sports Facilities Network Plan will be reported to the Parks, Sport and Recreation Committee.

e)         subject to support from the five isthmus boards, at a minimum, requests Local Board Services’ staff to set up an initial committee meeting to appoint a chair and deputy and approve the revised Terms of Reference.

f)          delegate to the Chair and Deputy chair to appoint representation for the Central Facility Partnerships Committee.  

CARRIED

 

 

 

 

 

 

 

 

18

Amendment to the meeting schedule

 

Resolution number WHK/2015/162

MOVED by Deputy Chairperson BM Treadwell, seconded by Member SD Brown:  

That the Waiheke Local Board:

a)      amends the schedule of meetings that was adopted by the board on 5 December 2013, resolution number WHK/2013/366, as follows:

i.    12 November 2015 meeting now takes place on 5 November 2015

ii.   26 November 2015 meeting now takes place on 19 November 2015

iii.  17 December 2015 meeting now takes place on 10 December 2015

b)         delegates to the Chair and Deputy Chair to finalise the start time of the             meetings. 

CARRIED

 

 

19

Oil and Gas Exploration Block Offer 2016 - Submission

 

Resolution number WHK/2015/163

MOVED by Deputy Chairperson BM Treadwell, seconded by Member SD Brown:  

That the Waiheke Local Board:

a)      approves the Waiheke Local Board submission on Block Offer 2016 for oil and           gas exploration permits (Attachment C).

b)      requests that the Governing Body oppose any further offshore oil and gas           exploration (and production) off the North Island, New Zealand. 

c)      requests that the submission be forwarded to the appropriate staff for inclusion with the Auckland Council submission to the Ministry of Business, Innovation and Employment.

d)      notes in addition their concerns at the ability to cope with any spills at the depth proposed without major impacts on the environment and includes those concerns within the submission. 

CARRIED

 

 

20

List of resource consents

 

Resolution number WHK/2015/164

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board:

a)      receives the list of resource consents lodged during 31 August 2015 to 9 October 2015 related to Waiheke Island.

CARRIED

 

 

 

 

 

 

 

 

21

Reports requested/pending

 

Resolution number WHK/2015/165

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board

a)      receives the reports requested/pending report.

CARRIED

 

 

22

Chairperson's Report

 

Resolution number WHK/2015/166

MOVED by Deputy Chairperson BM Treadwell, seconded by Member RE Ballard:  

That the Waiheke Local Board

a)      receives the Chairperson’s report.

b)      requests that the Chair and Member Ballard progress conversations with           Waiheke High School and the Recreation Centre Trust with the view to           addressing the priorities identified through the APR report and report back    to           the board. 

CARRIED

  

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

7:29 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................