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Whau Local
Board
21 October
2015
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1 Welcome
The meeting
opened with a karakia led by board member Simon Matafai.
2 Apologies
3 Declaration of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
Members
declared conflict of interests as below.
Register:
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Board Member
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Organisation /
Position
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Catherine Farmer
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·
Avondale-Waterview Historical Society – Committee
Member
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Blockhouse Bay Historical Society – Member
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Portage Licensing Trust – Trustee
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Blockhouse Bay Bowls - Patron
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Susan Zhu
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·
Chinese Oral History Foundation – Committee member
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Auckland Regional Migrant Resource Centre (ARMS) – Board
member
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Derek Battersby
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Whau Coastal Walkway Environmental Trust –Trustee
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New Lynn Tennis Club – Patron
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West Lynn Gardens – Patron
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Tag Out Trust – Chairman
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Ami Chand
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Kelston Community Trust – Trustee
· Portage Licensing Trust – Deputy Chair
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Rupa Aur Aap Trust – Trustee
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Kelston Community Hub – Chair
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Community Organisation Grants Scheme (COGS) Waitakere
City Local Distribution Committee– Committee Member
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Duncan Macdonald
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Avondale Business Association – Chairman
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Avondale Community Society – Chairman
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Avondale RSA – Committee Member
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Historical Society - Member
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Avondale Jockey Club – Member
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Ruby
Manukia-Schaumkel
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Wesley College - Trustee
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Kelston Girls College – Trustee
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Simon Matafai
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Pacific Events and Entertainment Trust - Trustee
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WAS Collective Trust - Trustee
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Williams Creative Trust - Trustee
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Majesty Productions Trust - Trustee
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Nexfit Trust - Trustee
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Aspire Community Trust - Trustee
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4 Confirmation of Minutes
5 Leave of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions/Ward Councillor’s Update
There were no
petitions.
Whau local board received update from Councillor Ross Clow on
matters being addressed by Governing Body including the transport levy and
areas of priority for Panuku Development Auckland.
8 Deputations
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8.1
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Deputation - Zeal Event Box
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Resolution number WH/2015/154
MOVED
by Chairperson CM Farmer, seconded by Member SPT Matafai:
That the Whau Local
Board:
a) Receives
the deputation from Zeal and thank them for their presentation.
b)Requests
staff to report back to the board outlining the scope of the project,
specifically board areas that the truck will be operational in and funding
options for the project.
c)
CARRIED
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Secretarial
note: Tabled document has been placed on file and can be viewed on
the Auckland Council website.
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Attachments
a Powerpoint presentation from
Zeal Henderson
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9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Whau Local Board Chairperson - Catherine Farmer's report
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Resolution number WH/2015/155
MOVED
by Chairperson CM Farmer, seconded by Deputy Chairperson S Zhu:
That the
Whau Local Board:
a) Requests
that the resource consent applications to remove 11 scheduled Monterey Pines
in Blockhouse Bay R/TRC/2015/211 and 5 scheduled Pecan trees in Avondale
R/JSL/2015/3377/1 be publicly notified.
b) Notes
the pending application to remove two scheduled pohutukawa trees.
c) Requests
that this resolution be forwarded to the Auckland Council Hearings Committee,
Ian Smallburn General Manager Resource Consents and any independent planning
commissioner making a notification determination for these applications.
CARRIED
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14
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Auckland Transport Update report
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Resolution number WH/2015/157
MOVED
by Deputy Chairperson s Zhu, seconded by Member SPT Matafai:
That the
Whau Local Board:
a) Receives
the Auckland Transport Update report.
b) Notes with concern the risk to the project delivery timeframes for
the Western Line Cycleway given that $2 million was invested by the Whau
local board and that October 2016 was the identified delivery timeframe.
c) CARRIED
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22
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Auckland Transport Local Board Capital Fund
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Resolution number WH/2015/159
MOVED by Deputy Chairperson S Zhu, seconded by Member SPT Matafai:
That the Whau Local Board:
a) Notes Auckland Transport’s advice that the McWhirter to Busby
Footbridge meets the criteria for funding from the Local Board Transport
Capital Fund.
b) Approves $71,016 to commence investigations, preliminary design
and detailed cost estimates for the McWhirter to Busby Footbridge project,
and request that the results of this work be brought back to the Whau Local
Board for allocation of construction stage funds.
c) Delegates to Transport portfolio lead Deputy Chair Susan Zhu and
Parks portfolio lead Chair Catherine Farmer authority to approve variation to
the final preliminary design allocation should it be required.
d) Notes that Auckland Council’s parks operations team will be
managing the project.
CARRIED
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Attachments
a Tabled
Auckland Transport local board capital fund report
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15
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New Road Name approval for a Private Road created by a Subdivison
by New Zealand Housing Foundation at 1 Trent Street, Avondale
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Resolution number WH/2015/152
MOVED
by Chairperson CM Farmer, seconded by Member SPT Matafai:
That the
Whau Local Board:
a) Approves, pursuant to section 319(1)(j) of the Local
Government Act 1974, the road name ‘Whakawhiti Loop’
proposed by the applicant for the new private road created by way of
subdivision at 1 Trent Street, Avondale.
CARRIED
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Secretarial
note: This motion was carried by 3 for the motion, 1 against and 1
abstain.
Board
member McDonald voted against this this motion and requested that his vote be
recorded.
Board member Susan Zhu
abstained from voting.
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16
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Whau Local Grants Report - Round one
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This item was withdrawn.
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17
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Community Development Work Programme 2015/2016
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Resolution number WH/2015/153
MOVED
by Member R Manukia-Schaumkel, seconded by Deputy Chairperson s Zhu:
That the Whau Local
Board:
a) Approves
the 2015/2016 community development work programme (Attachment A) and budget
allocation from the board’s locally delivered initiatives (LDI) budgets as
outlined in the following table:
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LDI Budget
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Amount
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Neighbourhood Development
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$113,000
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Kelston Neighbourhood Planning
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$20,000
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Avondale Neighbourhood Planning
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$10,000
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New Lynn Neighbourhood Planning
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$10,000
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New Lynn Town Centre Activation
(including New Lynn Night Market)
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$28,000
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Avondale Town Centre
Transformation
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$10,000
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Youth Development
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$8,000
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Ethnic Community Voices –
Waitakere Ethnic Board Shared Work Plan
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$15,000
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Pacific Development – West
Auckland Pacific Forum
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$12,000
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Issue-based Specific focus
Programmes
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$115,000
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Community Waitakere Shared Work
Programme
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$50,000
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Rental Housing Quality Project –
West
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$25,000
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Kai Across the Whau
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$15,000
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Youth Connections
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$21,000
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Youth Council
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$4,000
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Total
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$228,000
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b)
Approves the detailed Youth Connections work programme (Attachment B).
c)
Approves the detailed Community Waitakere Work Programme work programme
(Attachment C) noting the funding allocation of $70,000.00 comprises of:
i) $50,000.00
from the budget line identified for Community Waitakere Shared Work Programme
ii) $20,000.00
from the neighbourhood development budget line identified for Kelston Neighbourhood Planning
d) Delegates to the respective portfolio holder(s) lead Ruby
Manukia-Schaumkel and alternate Susan Zhu within the budget parameters
allocated the authority to approve responsive changes to the work programmes
as required, and to approve final initiative scopes.
e) Requests a report back on tangible youth employment outcomes
(youth in jobs) by April 2016.
CARRIED
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18
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Whau Local Board Events Partnership Fund 2015/2016
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Resolution number WH/2015/154
MOVED
by Member SPT Matafai, seconded by Deputy Chairperson S Zhu:
That the
Whau Local Board:
a) Confirm
funding allocations for 2015/2016 Local Event Partnership Fund as follows,
with the
following amendments:
i. Whau
the People Arts Festival $34,000
ii. Whau
Chinese New Year Festival $34,000
iii. Whau
Pacific Festival $34,000
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Local Event Partnership Fund 2015/2016
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Local Event Organiser Delivery
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Whau the People Arts Festival
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34,000
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Whau Chinese New Year 2016
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34,000
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Festival of Cultures
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4,500
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Whau Pacific Festival
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34,000
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$106,500
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Auckland Council Events Unit
Delivery
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Youth With Disabilities Disco
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3,500
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Movies In Parks
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17,000
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$20,500
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Total
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$127,000
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b) Adopt standard local event partnership funding
processes for local event organisers including the following steps:
· submission of
an event delivery project plan, containing information outlined in Attachment
A, at least two months prior to event date for events receiving funding of
$10,000 or more
· provision of a
project update to a local board events portfolio meeting for events receiving
funding of $20,000 or more
· staged
payments for events receiving funding of $20,000 or more with 75% paid on
completion of a funding agreement and 25% following submission of a project
plan and presentation to an events portfolio meeting.
c) Reallocates the funds set aside for the ASEAN ($5000) to the
contestable grants funds.
CARRIED
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19
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Renewal of community lease to Titirangi Tennis and Squash Rackets
Club Incorporated, 1/1 Ava Avenue, Titirangi
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Resolution number WH/2015/155
MOVED
by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:
That the
Whau Local Board:
a) Approves
the renewal of the community lease to Titirangi Tennis and Squash Rackets
Club Incorporated for Golf Road Domain, 1/1 Ava Avenue, Titirangi on the
following terms and conditions:
i) Term:
10 years commencing 1 December 2015;
ii) Rent:
$633 plus GST per annum;
b) All other terms and conditions as contained in the existing Deed
of Lease dated 1 December 2005 excluding this right of renewal.
CARRIED
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20
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Avondale and New Lynn Community Centre 2015/16 work programme
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Resolution number WH/2015/156
MOVED
by Member R Manukia-Schaumkel, seconded by Member SPT Matafai:
That the
Whau Local Board:
a) Approve the 2015/2016 work programme for the New Lynn and Avondale
community centres
b) Requests that staff have an increased focus in delivering stronger
support and engagement with the Maori & Pacific communities in the New
Lynn and Avondale community centres and include this aspect in regular
reporting
c) Endorse an Empowered Communities approach to programme delivery
and request staff to work in partnership with local community organisations
that represent a broad range of programmes and activities required in the
Avondale and New Lynn community centres.
CARRIED
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23 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.50 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
