Minutes of Waitematā Local Board

Waitematā Local Board

13 October 2015

1 Welcome

2 Apologies

Resolution number WTM/2015/149

MOVED by Member CP Dempsey, seconded by Member GJ Moyle:

That an apology from Member RAH Thomas for absence be accepted.

CARRIED

3 Declaration of Interest

Deputy Chairperson Pippa Coom declared an interest in the application submitted by the Grey Lynn Farmers’ Market and took no part in the discussion and decision regarding this application.

Member Deborah Yates declared an interest in the application submitted by the Foundation for Peace Studies Aotearoa – New Zealand Inc. (The Peace Foundation – trading name) and took no part in the discussion and decision regarding this application.

Member Vernon Tava declared an interest in the application submitted by the Foundation for Peace Studies Aotearoa – New Zealand Inc. (The Peace Foundation – trading name) and took no part in the discussion and decision regarding this application.

4 Confirmation of Minutes

Resolution number WTM/2015/150

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the ordinary minutes of its meeting, held on Tuesday, 8 September 2015 be accepted, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Public Forum - Penelope Carroll (Massey University), Claire Stewart (Ministry of Social Development) and Children from Central Schools - Freyberg Square Upgrade
	A children’s audit of the Freyberg Square upgrade was undertaken led by Penelope Carroll and Claire Stewart. The children, aged 7 – 13 (from central schools) gave a brief presentation on their feedback and design ideas for the upgrade.
	Resolution number WTM/2015/151 MOVED by Member DA Yates, seconded by Deputy Chairperson PJ Coom: That Penelope Carroll, Claire Stewart, Jennifer Chhouk, Scarlett Ledgrove, Dustin Ledgrove, Angeline Siah, Elizabeth Siah and Julian Spendley, be thanked for their presentation and attendance. CARRIED
	A copy of the presentation has been placed on the official minutes and can be viewed on the Auckland Council website.

	Attachments a Waitemata Local Board 13 October 2015 - Freyberg Square Upgrade Feedback from Central School Children

9.2	Paul Baragwanath (Curator), Graham Burgess and Lorraine Wilson (Friends of St David’s Trust) St David's Memorial Church Community: Civic Centre
	Paul Baragwanath, Graham Burgess and Lorraine Wilson spoke to the Board requesting support for the following: · Scheduling of St David’s scheduling as an Historic Place; and · The vision for St David’s to serve as a community facility, with the potential for a public-private partnership.
	Resolution number WTM/2015/152 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: a) That Paul Baragwanath, Graham Burgess and Lorraine Wilson from Friends of St David’s Trust be thanked for their presentation and attendance. b) That the Waitemata Local Board supports in principal the scheduling of St David’s Memorial Church and requests the Heritage department to investigate the feasibility of this and to report back to the Board at the December 2015 business meeting. c) That the Waitemata Local Board requests Council officers responsible for community facilities, review the proposal for St David’s and report back on options for Council support. CARRIED
	A copy of the presentation and tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.

	Attachments a Waitemata Local Board 13 October 2015 - Friends of St David's Powerpoint b Friends of St David's Document

9.3	Public Forum – AD Schierning and Richard Orjis (Artists) Hauora Garden Community Garden Presentation
	AD Schierning and Richard Orjis gave a presentation to the Board on the following: · The concept of the garden, outlining the key ideas that underpin it as an artwork; · A series of images that outline how the garden has progressed and outlining where we are up to, showing the outcomes of these ideas; and · A proposal for stage two, with drawings and a forecasted budget for seating.
	Resolution number WTM/2015/153 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: That AD Schierning and Richard Orjis be thanked for their presentation and attendance. CARRIED
	A copy of the presentation and tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.

	Attachments a Waitemata Local Board 13 October 2015 - Hauora Garden Powerpoint b Waitemata Local Board 13 October 2015 - Hauora Garden Tabled Document

Secretarial Note: The Chairperson with the consent of the meeting accorded precedence to Item 17 at this time.

9.5	Public Forum - Paul Wacker and children (Grey Lynn Pump Track Society) and Victoria Barton (Sport Auckland)
	Paul Wacker spoke to the Board on the proposed Grey Lynn Pump Track regarding the following: · An update to the board on recent progress around this project; · An official request for 'In principle' support from the board; and · To request consideration for partial funding by the board.
	Resolution number WTM/2015/154 MOVED by Chairperson S Chambers, seconded by Member GJ Moyle: That Paul Wacker, the children and Victoria Barton be thanked for their presentation and attendance. CARRIED
	A copy of the tabled documents has been placed on the official minutes and can be viewed on the Auckland Council website.
	Attachments a Waitemata Local Board 13 October 2015 - Grey Lynn Pump Track Society

Secretarial Note: The order of business resumed at Item 9.4 – Public Forum – Anna Rodda and Leanna Moore, The Grey Lynn Surrey Crescent Shops Working Group.

9.4	Public Forum - Anne Rodda and Leanna Moore, The Grey Lynn Surrey Crescent Shops Working Group
	Anne Rodda and Leanna Moore gave a presentation to the Board requesting support for the following: · For vehicle drivers to slow down through their area; · A comprehensive and coordinated view of the current situation and future opportunity; and · A staged and strategic plan that works for Local Government and the community it affects.
	Resolution number WTM/2015/155 MOVED by Member CP Dempsey, seconded by Deputy Chairperson PJ Coom: That Anne Rodda and Leanna Moore be thanked for their presentation and attendance. CARRIED
	A copy of the presentation and tabled document has been placed on the official minutes and can be viewed on the Auckland Council website.

	Attachments a Waitemata Local Board 13 October 2015 - Surrey Crescent Shops Powerpoint b Waitemata Local Board 13 October 2015 - Surrey Crescent Shops Tabled Document

Item 9.5 was dealt with after Item 9.3.

9.6

Public Forum Brian McClure (Landowner) - Street Parking in Grey Lynn

Brian McClure spoke to the Board regarding the situation of street parking for the residents and businesses in the Grey Lynn area and suggested that an introduction of P10 parking in the area could address these issues and restrict working commuters parking for long periods of time.

Resolution number WTM/2015/156

MOVED by Deputy Chairperson PJ Coom, seconded by Member VI Tava:

That Brian McClure be thanked for his presentation and attendance.

CARRIED

9.7

Public Forum - Charlotte Fisher and Erwin Van-Asbeck (Herne Bay Residents) - Stormwater, Sewage and Litter

Charlotte and Earl Fisher spoke to the Board on the stormwater, sewage and litter issues they experience in the Waitemata area and also brought samples to show the members.

Resolution number WTM/2015/157

MOVED by Member DA Yates, seconded by Member CP Dempsey:

That Charlotte Fisher and Erwin Van-Asbeck be thanked for their presentation and attendance.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's Report

Resolution number WTM/2015/158

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the verbal update from the Waitematā and Gulf Ward Councillor, Mike Lee, be received.

b) That Councillor Mike Lee be thanked for his attendance and presentation.

CARRIED

Auckland Transport Update - October 2015

Resolution number WTM/2015/159

MOVED by Deputy Chairperson PJ Coom, seconded by Member CP Dempsey:

a) That the Auckland Transport Update – October 2015 report and tabled maps on Ponsonby Road Pedestrian Improvements, be received.

b) That the Waitematā Local Board:

i) Approves the revised scope and additional total budget of $243,000 ($114,000 for Mackelvie St and $128,900 for the Ponsonby Road raised entry treatments) from the Local Board Transport Capital Fund for the Ponsonby Road Improvements Project (taking the total project budget to $703,000) to include Mackelvie Street and Ponsonby Road raised entry treatments.

ii) Approves the revised scope from the existing project budget of the Newmarket Laneways Streetscape Improvements Project for concept design development to include York Street and Kent Street.

iii) Notes that both projects are to be the subject of detailed design and community and stakeholder engagement and input before final approval to proceed.

iv) That Priscilla Steel, Elected Member Relationship Manager, be thanked for her attendance.

CARRIED

Proposed Pump Track in Grey Lynn Park

Resolution number WTM/2015/160

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

a) That the Proposed Pump Track in Grey Lynn Park report be received.

b) That the Waitematā Local Board:

i) Congratulates the initiators of the project and Grey Lynn Pump Track Inc. as a worthy example of a community-led project.

ii) Supports the proposal of a sealed-surface pump track.

iii) Gives in principle landowner consent for the use of Grey Lynn Park at the proposed site subject to specific project concept plan approval delegated to the Parks Portfolio holders Vernon Tava and Shale Chambers following affected party and any appropriate further key stakeholder engagement and consultation, and officers recommended appropriate park use conditions.

iv) Refers the proposal to Council’s Community Led Small Build programme team for consideration through the streamlined community project application process with available resource and building consent assistance, and for officers to provide all necessary assistance in the interim to assist with the project’s success.

v) Grants $30,000 funding from the Waitematā Local Board’s Capex Fund towards the Grey Lynn Park Pump Track, subject to proof of full funding being secured, the project being confirmed to proceed and a signed funding agreement in place.

vi) Wish to Grey Lynn Pump Track Inc. a speedy and successful funding effort to secure the remaining funds to see the project to a successful conclusion.

c) That Shamila Unka, Sports and Recreation Advisor and Mark Miller, Manager Local and Sports Parks Central, be thanked for their attendance.

CARRIED

Western Springs Native Bush Restoration Project

MOVED by Member VI Tava, seconded by Member GJ Moyle:

a) That the Western Springs Native Bush Restoration Project report be received.

b) That the Waitematā Local Board:

i) Approves the Western Springs Native Bush Restoration Project and the recommended work programme for pine management, to commence 3^rd quarter of the financial year 2016 following community engagement.

ii) Delegates approval of the project consultation plan to the Parks Portfolio holders Member Vernon Tava and Board Chair Shale Chambers in consultation with the Waitematā Parks Advisor.

c) That Mark Miller, Manager - Local and Sports Parks Central, be thanked for his attendance.

MOVED by Member DA Yates, seconded by Deputy Chairperson PJ Coom:

Member Deborah Yates moved an amendment to the recommendation by way of addition to b) as follows:

Requests Council officers to investigate the possibility of using chemical/herbicide/pesticide free methods in the bush area and to work with the Natural Environment Portfolio holders and report back to the Board.

A division was called for, voting on which was as follows:

For

Chairperson S Chambers

Deputy Chairperson PJ Coom

Member CP Dempsey

Member DA Yates

Against

Member GJ Moyle

Member VI Tava

Abstained

The amendment was declared carried by 4 votes to 2.

carried

The Chairperson put the substantive motion as amended.

Resolution number WTM/2015/161

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That the Western Springs Native Bush Restoration Project report be received.

b) That the Waitematā Local Board:

i) Approves the Western Springs Native Bush Restoration Project and the recommended work programme for pine management, to commence 3^rd quarter financial year 2016 following community engagement.

ii) Delegates approval of the project consultation plan to the Parks Portfolio holders Member Vernon Tava and Board Chair Shale Chambers in consultation with the Waitematā Parks Advisor.

iii) Requests Council officers to investigate the possibility of using chemical/herbicide/pesticide free methods in the bush area and to work with the Natural Environment Portfolio holders and report back to the Board.

c) That Mark Miller, Manager - Local and Sports Parks Central, be thanked for his attendance.

CARRIED

Adjournment of Meeting

Resolution number WTM/2015/162

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Waitemata Local Board agree to adjourn the meeting until 8.50 pm.

CARRIED

8.45 pm The meeting adjourned.

8.50 pm The meeting reconvened.

Renewal of lease to the Scout Association of New Zealand (Hawke Sea Scouts) 55 West End Road Herne Bay

Resolution number WTM/2015/163

MOVED by Member GJ Moyle, seconded by Chairperson S Chambers:

a) That the Renewal of Lease to the Scout Association of New Zealand (Hawke Sea Scouts) 55 West End Road Herne Bay report be received.

b) That the Waitematā Local Board:

i) Approves the final renewal of the lease to the Scout Association of New Zealand for the site of the Hawke Sea Scouts at 55 West End Road for the period commencing 1 September 2013 for the term of 5 years expiring on 31 August 2018.

ii) Approves the terms and conditions in the deed of renewal to be on the same terms and conditions expressed in the deed of lease to the Scout Association of New Zealand dated 30 October 2003.

iii) Delegates to the Sport & Recreation Portfolio holders members Greg Moyle and Rob Thomas authority to approve a community outcomes plan should the Scouts provide one.

iv) Delegates the decision on scheduling the classification of the land described as Section 1 SO 69238 as local purpose (esplanade) reserve prior to the consideration of a new lease at the site to the Parks Portfolio holders Vernon Tava and Shale Chambers following advice from Parks officers.

v) That Ron Johnson, Community Lease Advisor, be thanked for his attendance.

CARRIED

Waitemata Local Board Community Facilities Capex Renewal Programme 2015/2016

Resolution number WTM/2015/164

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:

a) That the Waitematā Local Board Community Facilities Capex Renewal Programme 2015/2016 report be received.

b) That the Waitematā Local Board:

i) Approves the 2015/2016 Waitematā Local Board Community Development Arts and Culture Capex Renewal Programme and the following projects:

· Basement Theatre toilet reconfiguration;

· 313 Queen Street remedial work;

· Grey Lynn Community Centre Roof; and

· Lease condition survey response.

ii) Delegates the Board Chair, and the respective Portfolio holders (Arts, Culture & Events for the arts facility leases and Community for the community leases) the responsibility to approve any minor changes to the project scopes and budgets, in the event that there are is a variation to identified costs for the renewals programme.

c) That Terrena Griffiths CAPEX/Project Manager, be thanked for her attendance.

CARRIED

Precedence of Business

Resolution number WTM/2015/165

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Waitemata Local Board agree that Item 29: Procedural Motion to Exclude the Public and Item C1: Special Housing Areas: Tranche 8 be accorded precedence at this time.

CARRIED

29 Procedural Motion to Exclude the Public

Resolution number WTM/2015/166

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

That the Waitematā Local Board:

a) Exclude the public from the following part(s) of the proceedings of this meeting.

b) The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Special Housing Areas: Tranche 8

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

9.18 pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

9.55 pm The public were re-admitted.

restatement

It was resolved while the public was excluded:

Special Housing Areas: Tranche 8

That the Special Housing Areas: Tranche 8 report, attachments and associated resolutions remain public excluded until the reasons for confidentiality no longer exists.

Secretarial Note: The order of business resumed at Item 18: Herne Bay Ponsonby Rackets Club Inc. – Request to Restructure Community Loan.

Herne Bay Ponsonby Rackets Club Inc. - Request to Restructure Community Loan

Resolution number WTM/2015/171

MOVED by Member GJ Moyle, seconded by Chairperson S Chambers:

a) That the Herne Bay Ponsonby Rackets Club Inc. – Request to Restructure Community Loan report be received.

b) That the Waitematā Local Board supports the request from the Herne Bay Ponsonby Rackets Club Inc. for Auckland Council to restructure the existing community loan of $565,000 over a 25 year term at an interest rate of 4.5% pa, and otherwise on the standard terms and conditions Council enters into these arrangements with community organisations.

CARRIED

Re-establishment of the Central Facility Partnerships Committee

Resolution number WTM/2015/172

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

a) That the Re-establishment of the Central Facility Partnerships Committee report be received.

b) That the Waitematā Local Board:

i) Supports the re-establishment of the Central Facility Partnerships Committee to provide governance and monitoring of the existing projects to their completion.

ii) Agrees to the Terms of Reference for the re-established Central Facility Partnerships Committee attached as Appendix 1 to this report and recommends them to the re-established Central Facility Partnerships Committee for final approval.

iii) Requests the Governing Body to provide such delegated authority as is required for the committee to fulfil its governance functions.

iv) Requests advice from the Sport and Recreation Partnerships’ Manager as to:

· which approved Central Facility Partnerships feasibility studies will support the priorities in all relevant facility based network plans, and

· when the draft Sports Facilities Network Plan will be reported to the Parks, Sport and Recreation Committee.

v) Subjects to support from the five isthmus boards, at a minimum, requests Local Board Services’ staff to set up an initial committee meeting to appoint a chair and deputy and approve the revised Terms of Reference.

vi) Re-appoints Board chair Shale Chambers as the Board’s representative on the Committee, with support for him to re-stand as Committee Chair, with member Greg Moyle as his alternate member of the Committee.

CARRIED

Recommendations from the Waitemata Local Board Grants Committee 23 September 2015 and Reconvened on 29 September 2015

Resolution number WTM/2015/173

MOVED by Deputy Chairperson PJ Coom, seconded by Member DA Yates:

That the Waitematā Local Board:

a) That the Recommendations from the Waitematā Local Board Grants Committee 23 September and Reconvened on 29 September 2015 report be received.

b) That the Waitematā Local Board agrees to grant the following Local Grants Round One 2015/16 applications as listed in Table One.

Table One: Waitematā Local Board Local Grants Round One Applications Granted

Organisation	Focus	Project Title	Amount Requested	Amount Granted	Comments/ Reason
Margaret Lewis	Arts	The street loves nana' meets diverse Central Business District (CBD) communities	$6,020.00	$2930	Towards workshop facilitation and project management for ‘The street loves nana’
The People of Auckland Community Trust	Community	Towards staff, equipment and venue costs for Woven - a band for the homeless	$3,100.00	$2600	Towards ‘Woven – a band for homeless’
Circability Trust	Community	Towards technical, advertising and staff costs for the “Circability Show: Circus Fiesta”	$7,500.00	$2648.00	Towards the promotion of the Circus Fiesta
Heritage Roses Auckland	Community	Towards the replacement of irrigation system	$4,489.75	$4489.75	Towards the replacement of the irrigation system
Grey Lynn Community Centre	Events	Towards event production costs for “Jam On Toast”	$3,406.50	$3000.00	Towards event production of Jam on Toast (Graphic Design, Gazebos Kwik, Printing Flyers, Children’s Entertainer
The Foundation for Peace Studies Aotearoa-New Zealand Inc. (The Peace Foundation - trading name)	Community	Towards merchandise, promotion, travel, printing costs and other contingencies for the White Ribbon Campaign	$7,056.10	$3874.10	Towards (materials and merchandise, St John First Aid Officer, Flyer printing copies, ) Subject to quotes
TAPAC The Auckland Performing Arts Centre (TAPAC) at Western Springs Inc.	Arts	Towards the project costs for TAPAC Lights Out Project	$7,500.00	$4000	Towards Writer Fee and Director/Producer Fee for the TAPAC Lights Out Project
New Zealand Fashion Museum	Arts	Towards the project management, research and writing costs for Auckland city fashion walking tour	$5,000.00	$1500	Towards writers’ fees
Grey Lynn Farmers' Market	Community	Towards venue hire, learning materials, outreach and promotion for the workshops	$2,980.00	$1480	Towards venue hire, workshop and materials
Nga Rangatahi Toa Creative Arts Initiative	Arts	Towards hiring teacher artists for “Art ACTion Tuatahi 2016”	$7,500.00	$1500	Towards artists fees for “Art ACTion Tuatahi 2016”
Total				$28,021.85

c) That the Waitematā Local Board declines the following Local Grants Round One 2015/16 applications as listed in Table Two.

Table Two: Waitematā Local Board Local Grants Round One Applications Declined

Organisation	Focus	Project Title	Amount Requested	Amount Granted	Comments/Reason
The Open Toy Box Inc	Community	Towards the hall hire to operate the open toy box toy library	$6,000.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
Auckland City Mission	Community	Towards operational costs for the Auckland City Mission Crisis Care and Community Service	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications
Stuttering Treatment and Research Trust	Community	Towards rental for the Stuttering Treatment and Research Trust premises	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
Falling Apple Charitable Trust	Community	Towards the villa rental costs	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
The Auckland Children's Christmas Parade Trust	Events	Farmers Santa Parade	$7000.00	$0	Decline due to insufficient funds to support a regional project
Fun and Games Toy Library Inc	Community	Towards rental costs for the Fun and Games Toy Library	$5,040.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
The Auckland Film Society Inc.	Arts	Towards the annual venue hire for the Auckland Film Society 2016 season	$6,000.00	$0	Decline due to insufficient funds to support lower priority applications
Hurun Trust	Community	Towards the office rental costs	$16,777.00	$0	Decline due to insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitemata Local Board area
Safer Homes In New Zealand Everyday	Community	Towards programme costs for the KIDshine Service - supporting children traumatised from witnessing violence in the home	$4,000.00	$0	Decline due to insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitematā Local Board area
OUTLine New Zealand Incorporated	Community	Towards volunteer and on-going support costs	$5,069.00		Decline due to insufficient funds to support lower priority applications
Grow New Zealand	Community	Towards the operational expenses	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitematā Local Board area
Citizens Advice Bureau Auckland City (CABAC) Inc.	Community	Towards the replacement of office furniture	$6,785.00	$0	Decline due to insufficient funds to support lower priority applications
Life Education Trust South East Auckland trading as Life Education Ponsonby, Eden, Roskill	Community	Life Education - learning with Harold Production costs.	$5500.00	$0	Decline due to insufficient funds to support a regional project
Splice (legal name, Methodist Mission Northern)	Events	Towards costs to hold ‘City Boil Ups’	$5,580.00	$0	Decline due to insufficient funds to support ongoing programme
Pixel Palace Limited	Arts	The Artists Dinner 4.0	$7500.00	$0	Decline due to insufficient funds to support lower priority applications
Autism New Zealand Incorporated - Auckland Branch	Community	Towards Autism New Zealand Incorporated Auckland branch operating costs	$1,416.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
Body Positive Incorporated	Community	Towards catering and facilitation costs	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications
The Basement Theatre	Arts	Towards half the cost of brochure design and the full cost of distribution in the Waitemata and Orakei areas. The Waitemata and Orakei Local Board investment would be used alongside print sponsorship from Soar Printing	$4778.00	$0	Decline due to insufficient funds to support lower priority applications
NZ Trio Foundation	Arts	Towards the production and marketing costs for “New Zealand Trio 2016 loft” series	$7,500.00	$0	Decline due to insufficient funds to support a regional organisation
Auckland City Mission	Community	Towards the rates for the Hobson Street premises	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications (may be eligible for the Waitematā Accommodation Support Fund)
Auckland Asthma Society Inc.	Community	Printing asthma educational brochures to distribute to the community free of charge	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitematā Local Board area
Chinese New Settlers Services Trust	Community	Towards coaching and rental costs for Little Kungfu Master - Parnell	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications
Pixel Palace Limited	Arts	Art Ache – Elam the 90's	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications
Artspace (Aotearoa) Trust	Arts	Towards costs for the Learning, Unlearning and Re-learning Centre (part of the Artspace Redevelopment Project)	$7,500.00	$0	Decline due to insufficient funds to support lower priority applications
Mind over Manner Limited	Community	Towards programme costs to deliver two workshops at TAPAC	$ 5,833.54	$0	Decline due to insufficient funds to support lower priority applications
Japanese Society of Auckland Inc.	Events	Japan Day 2016	$4,000.00	$0	Decline and refer for consideration of $4000.00 from the Local Events Development fund
First in the World Tours Ltd	Community	Community heritage tours	$8,000.00	$0	Decline due to insufficient funds to support lower priority applications
Takapuna Bowling Club	Sport and Recreation	Towards the lake booking, St Johns services, port-a-loos, sound system, security, judges tower, boat, fuel, marketing and staffing costs to run the Rowing Regatta	$1,275.00	$0	Decline due to insufficient funds to support lower priority applications
Massive Company Trust	Arts	Towards publicity and digital marketing costs for the production “The Wholehearted”	$3000.00	$0	Decline due to insufficient funds to support lower priority applications
Auckland District Council of Social Services	Community	Planning to run forums, workshops and seminars on community and social issues.	$4,656.00	$0	Decline due to insufficient funds to support lower priority applications Activities primarily benefit communities outside the Waitematā Local Board area

CARRIED

Waitematā Local Board Submission on the Proposed Stormwater Network Discharge Consent

Resolution number WTM/2015/174

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Waitematā Local Board receives the Waitematā Local Board Feedback on the Proposed Stormwater Network Discharge Consent.

CARRIED

Waitematā Local Board Submission on Auckland Transport’s Draft Berm Planting Guidelines

Resolution number WTM/2015/175

MOVED by Chairperson S Chambers, seconded by Member GJ Moyle:

That the Waitematā Local Board receives the Waitematā Local Board Submission on Auckland Transport’s Draft Berm Planting Guidelines.

CARRIED

10.05 pm Member Greg Moyle left the meeting.

Chairperson's Report

Resolution number WTM/2015/176

MOVED by Chairperson S Chambers, seconded by Member DA Yates:

a) That the Chair’s Report be received.

b) That a working party be established with delegations to work with local board services staff to make submissions on behalf of the Board to formally input into the BID review process, such working party to comprise Board Chair Shale Chambers, Vernon Tava and Pippa Coom.

CARRIED

Deputy Chairperson's Report

Resolution number WTM/2015/177

MOVED by Chairperson S Chambers, seconded by Member VI Tava:

That the Deputy Chairperson’s Report be received.

CARRIED

Board Members' Reports

Resolution number WTM/2015/178

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

a) That Board Member Vernon Tava’s written report be received.

b) That Board Members Christopher Dempsey and Deborah Yates’ verbal reports be received.

CARRIED

Waitemata Local Board Workshop Notes

Resolution number WTM/2015/179

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the workshop proceeding notes for the meetings held on 1, 10, 15, 22 and 29 of September 2015.

CARRIED

Reports Requested/Pending

Resolution number WTM/2015/180

MOVED by Chairperson S Chambers, seconded by Deputy Chairperson PJ Coom:

That the Reports Requested/Pending report be received.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

10.19 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:............................................................................

CHAIRPERSON:...........................................................

Chairperson	Shale Chambers
Deputy Chairperson	Pippa Coom
Members	Christopher Dempsey
	Greg Moyle (until 10.05 pm, Item 23)
	Vernon Tava
	Deborah Yates