I hereby give notice that an ordinary meeting of the Youth Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 19
October 2015
Kai from
5.00pm, meeting from 6.00pm
Level 2,
Reception Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Youth Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Flora Apulu
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Deputy Chairperson
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Alex Johnston
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Members
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Janice Auva'a
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Mosa Mafile'o
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Lit Wei Chin
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Ben Moimoi
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Savannah Cox
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Caroline Paepae
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Loniana Fifita
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Lesina Ponifasio
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Danielle Goh
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Micah Stininato
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Matthew Greive
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Marek Townley
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Georgina Halstead
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Mackenzie Valgre
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Antony Kapeli-Sua
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Sam Yoon
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Maggy Liu
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Aileen Zhou
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Liaison Councillor
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Linda Cooper, JP
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(Quorum 9 members)
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Elaine Stephenson
Democracy Advisor
12 October 2015
Contact Telephone: (09) 890 8117
Email: elaine.stephenson@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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The purposes of the Youth Advisory Panel will be as follows:
·
Identify and communicate to the Council the
interests and preferences of the youth of Auckland in relation to:
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the content of the strategies, policies, plans, and bylaws of the
Council, especially the economic development strategy; and
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any matter that the Panel considers to be of particular interest
or concern to the youth of Auckland.
·
Advise the Mayor and the Council’s governing
body and local boards, of the Council processes and mechanisms for engagement
with the youth in Auckland; and
·
Engage with Local Boards on youth issues.
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Youth Advisory
Panel
19 October
2015
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of Interest 5
3 Confirmation of Minutes 5
4 Extraordinary
Business 5
5 Panel Membership - Orākei 7
6 Youth Advisory Panel - Work Programme Update 9
7 Empowered Communities Approach and Local Youth Voices 15
8 Working Party and Sub-committee Updates 17
9 Update from Youth Advisory Panel Members 19
10 Consideration of Extraordinary
Items
At the close of
the agenda no apologies had been received.
2 Declaration of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation of Minutes
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That the Youth Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 14 September 2015, as a true and
correct record.
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4 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time
when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be
delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item
is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general
business of the local authority; and
(ii) the presiding member explains at the beginning of the
meeting, at a time when it is open to the public, that the item will be
discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in
respect of that item except to refer that item to a subsequent meeting of the
local authority for further discussion.”
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Youth Advisory
Panel
19 October
2015
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Panel
Membership - Orākei
File No.: CP2015/18037
Purpose
1. To note the
co-option of Matthew Greive as the Youth Advisory Panel representative for
Orākei.
Executive
Summary
2. In July of
2015, Member Tesree Appanna resigned as the Orākei Youth Advisory Panel
representative due to relocating to Australia. To fill this vacancy Matthew
Greive has been co-opted as the local representative on the Youth Advisory
Panel.
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Recommendation/s
That the Youth Advisory Panel:
a) note the
co-option of Matthew Greive as the representative for Orākei until June
2016.
b) note that a
copy of this report has been forwarded to the Mayor.
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Comments
3. The Terms of
Reference section 9 “Replacement of panel member”, states “If a vacancy arises
the following option will be considered to fill the vacancy:
a) The selection
process used to appoint the member will be used again to fill the vacancy
b) a successful
applicant from the initial appointment process may be approached
c) or a co-option
may occur. However if there is less than 12 months until the panel may be
re-elected, the vacancy may remain”.
4. Matthew was the
sole candidate from the Orākei Youth Board to be nominated as a co-opted
representative. Matthew has been consistently engaged and has shown sincere
and effective commitment to the Orākei Youth Board and their initiatives.
5. Matthew’s
dedication to youth development in the local board area has been pivotal in the
work to establish the Orākei Youth Board hub based at Orākei
Community Centre and further to acquire over 250 youth submissions in response
to the Mayor’s 10 year Budget proposal 2015.
6. Matthew’s
candidacy for the role of Youth Advisory Panel representative for Orakei has
been supported by the Auckland Council Community Development team who have
worked with all Orākei Youth Board members to enable them to connect with
the broad range of youth groups and youth development organisations in the
Orākei Local Board area.
7. Matthew’s
candidacy is well supported by the members of the Orākei Youth Board.
Consideration
Local
Board views and implications
8. The Orākei
Local Board, including the Youth Development portfolio holder, is in full
support of this co-option.
Māori
impact statement
9. Rangatahi are
of great importance in the Orākei Local Board area. There is a strong
relationship between the Orākei Youth Board and Ngati Whatua o Orākei
Youth. Future youth development plans for the Orakei community continue to
incorporate input, participation and collaboration between both parties.
Implementation
10. None.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Victoria Valdez - Team Administrator
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Authorisers
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Sarah McGhee - Community Development Programme Manager
South
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Youth Advisory
Panel
19 October
2015
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Youth Advisory Panel - Work Programme Update
File No.: CP2015/21381
Purpose
1. To approve the Youth Advisory
Panel’s work programme for 2015/2016.
Executive
Summary
2. The most recent
version of the work programme is attached to this report.
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Recommendation
That the Youth Advisory Panel:
a) approve the Youth Advisory
Panel work programme for the 2015/2016 year.
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Attachments
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No.
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Title
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Page
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aView
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Youth Advisory Panel Work Programme
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11
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Signatories
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Authors
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Jaimee Maha - Democracy Advisor
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Authorisers
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Mara Bebich – Lead Officer
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Youth Advisory
Panel
19 October
2015
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Youth Advisory
Panel
19 October
2015
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Youth Advisory
Panel
19 October
2015
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Youth Advisory
Panel
19 October
2015
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Empowered Communities Approach and Local Youth Voices
File No.: CP2015/21428
Purpose
1. To receive an
update from the Empowered Communities Approach working party regarding the
Empowered Communities Approach and local youth voices forum.
Executive
Summary
2. These updates
are provided by members to share feedback from the forum on local youth voices
in the new Community Empowerment Unit. The forum is an opportunity for all the
youth voice groups to meet to hear more about the impact of, and opportunities
provided by council’s change in focus and changed structure. Representatives
of all local youth voice groups are invited to the forum prior to this meeting
so that they can get an understanding of the new approach and consider the
impact on their groups.
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Recommendation
That the Youth Advisory Panel:
a) note the updates from the
Empowered Communities Approach working party on the empowered local youth
voice forum.
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Sarah Finlay - Strategic Advisor Youth
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Authorisers
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Mara Bebich – Lead Officer
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Youth Advisory
Panel
19 October
2015
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Working Party and Sub-committee Updates
File No.: CP2015/21482
Purpose
1. To provide the
Youth Advisory Panel working parties and the communications sub-committee an
opportunity to update the panel on actions.
Executive
Summary
2. To provide
updates on the actions and progress of the following working parties and the
Communications sub-committee:
· Communications sub-committee – Members M Townley, M Liu and D Goh
· Youth Awards 2015 Working Party – Chairperson Flora Apulu, Members T
Kapeli-Sua, A Johnson, M Valgre, M Liu, A Zhou, M Stininato and J Auva’a
· Auckland is My Playground Steering Group – Members M Stininato
· Empowered Communities Approach Working Party – Chairperson F Apulu,
Deputy Chairperson M Mafileo, Members J Auva’a, L Chin, B Moimoi, M Townley, M
Valgre
· Mayors Youth Traction Plan and Youth Connections Liaison – Members S
Yoon
· Community Summit Working Party – Chairperson F Apulu, Deputy
Chairperson A Johnston, Member A Sua, Member M Mafileo, and Member M Townley
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Recommendations
That the Youth Advisory Panel:
a) thank the
working party and sub-committee leads for their updates.
b) forward
sub-committee and working party updates for the attention of respective local
youth voice mechanisms.
c) appoint new
members to working parties.
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Attachments
There are no attachments for
this report.
Signatories
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Authors
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Sarah Finlay - Strategic Advisor Youth
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Authorisers
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Mara Bebich – Lead Officer
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Youth Advisory
Panel
19 October
2015
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Update from Youth Advisory Panel Members
File No.: CP2015/21416
Purpose
1. To provide an
opportunity for Youth Advisory Panel members to update the meeting on local
actions and issues.
Executive
Summary
2. These updates
are provided by members to share local information and highlight any matters of
concern to the youth of Auckland. This information can be taken by members back
to their respective local youth voice mechanisms as appropriate.
3. At the time the
agenda was compiled, update requests had been received from:
· Ben Moimoi – Albert-Eden
· Alex Johnston – Waitematā
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Recommendation
That the Youth Advisory Panel:
a) note the updates from the panel
members.
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Attachments
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No.
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Title
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Page
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aView
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Waitemata Youth Collective Member Update
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21
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Signatories
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Authors
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Sarah Finlay - Strategic Advisor Youth
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Authorisers
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Mara Bebich – Lead Officer
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Youth Advisory
Panel
19 October
2015
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