Albert-Eden Local Board Grants Committee

OPEN MINUTES

Minutes of a meeting of the Albert-Eden Local Board Grants Committee  held in the Albert Eden Local Board Office, 135 Dominion Road, Mt Eden on Wednesday, 25 November 2015 at 2.08pm.

present

Deputy Chairperson	Lee Corrick
Members	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield	Departed the meeting at 2.33pm following item 12.

ABSENT

Chairperson	Glenda Fryer
Members	Helga Arlington
	Peter Haynes

Albert-Eden Local Board Grants Committee 25 November 2015

1 Welcome

2          Apologies

Resolution number AEG/2015/22

MOVED by Member TH Woolfield, seconded by Member MJ Watson:

That the Albert-Eden Local Board Grants Committee:

a) accepts the apologies from Chairperson Fryer and Members Arlington and Haynes for absence.

CARRIED

3          Declaration of Interest

There were no declarations of interest.

4          Confirmation of Minutes

Resolution number AEG/2015/23

MOVED by Member MJ Watson, seconded by Member GD Easte:

That the Albert-Eden Local Board Grants Committee:

a) confirms the minutes of its ordinary meeting, held on Wednesday, 14 October 2015, as a true and correct record.

CARRIED

5          Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12

Albert-Eden Local Board: Local Grants Round One 2015-2016

Danielle Hibson, Community Grants Advisor, was in attendance to speak to this report.

A document was tabled in support of this item.

A copy of the tabled document will be kept on file and made available on the Auckland Council website.

Resolution number AEG/2015/24

MOVED by Member MJ Watson, seconded by Member TH Woolfield:

That the Albert-Eden Local Board:

a)      receives the Albert-Eden Local Board: Local Grants Round One 2015-2016 report.

b)      approves the following applications for funding from Round One of the 2015-2016 Albert-Eden Local Board Local Grants:

Applicant	Project Title	Amount Requested	Amount Allocated	Notes
Mount Albert Presbyterian Church	Kitchen upgrade	$5,000	$2,500	Towards project costs.
Auckland Down Syndrome Association	Annual Buddy Walk and Funfair	$9,400	$2,000	Towards posts/flyers and entertainment costs. The grant is dependent on the Maunga Authority approving the event.
Ian David Sutcliffe	Roof Replacement	$10,000	$4,000	Towards project costs, noting the applicant doesn’t yet have resource consent. Grant is dependent on the permits being granted. The Committee requests a photo of the house to be posted on the Albert-Eden Local Board’s Facebook page.
Roseline Klein	Maungawhau - Weeding and planting below Clive road on Auckland Grammar school ground	$5,429	$1,000	Towards the purchase of native plants.
St Albans Church	Replacing kitchen	$7,825	$2,500	Towards project costs.
Japanese Society of Auckland Incorporated	Japan Day 2016	$2,000	$500	Towards the venue cost.
Auckland District Council of Social Services	Planning to run forums, workshops and seminars on community and social issues	$729,64	$500	Towards venue hire costs.
Citizen’s Advice Bureaux Auckland City	Waiting room maintenance	$4,677.04	$2,964	Towards the purchase of office and waiting room chairs.
TOTAL		$49,654	$15,964

c) declines the following applications for funding from Round One of the 2015-2016 Albert-Eden Local Board Local Grants:

Applicant	Project Description	Amount Requested	Reason for decline
Kay Wooff	Roof Replacement, Whare Tane,Trevor Lloyd House	$10,000	Decline due to applicant being ineligible as per the community grant policy criteria.
Communicare CMA (AK) Inc	Mt Eden Friendship Centre & Head Office Mt Eden	$1,456	Decline due to insufficient funds to support lower priority applications. (may be eligible for the Albert-Eden Accommodation Support Fund).
Auckland University Hockey Club	Access to hockey turfs for training and trials	$15,000	Decline due to insufficient funds to support lower priority applications. (may be eligible for the Albert-Eden Accommodation Support Fund)
National Squash Centre Charitable Trust	Security Camera Installation	$4,600	Decline due to insufficient funds to support lower priority applications.
Mt Eden Hockey Club	Field Hockey practice	$10,000	Decline due to insufficient funds to support lower priority applications. (may be eligible for the Albert-Eden Accommodation Support Fund).
Elizabeth Knox Home & Hospital (EKHH)	Knox Volunteer Communication Course	$7,002	Declined noting that the applicant has already received funding from the Board.
Mt Albert Ramblers Softball Club	Support for club administrator	$5,000	Decline due to insufficient funds to support lower priority applications.
The Parenting Place	Provision of parenting courses specifically developed for high needs, at-risk parents and caregivers.	$4,677	Decline due to insufficient funds to support lower priority applications.
Monty's Pictures	Soft Light	$8,000	Decline due to insufficient funds to support lower priority applications.
Elizabeth Knox Home & Hospital (EKHH)	Gardens of Knowledge	$8,000	Decline due to insufficient funds to support lower priority applications and the applicant has already received funding from the Board this financial year.
Dance Therapy NZ	STARS Mt Albert Dance Movement Therapy Workshops	$5,829	Declined noting that the applicant has received funding from other central local boards.
The Auckland Children's Christmas Parade Trust	Farmers Santa Parade	$4,000	Declined noting that the event is already supported by a Council-Controlled Organisation (CCO).
Fun and Games Toy Library Incorporated	Fun and Games Toy Library	$582	Decline due to insufficient funds to support lower priority applications.
Safer Homes In New Zealand Everyday	KIDshine Service - supporting children traumatised from witnessing violence in the home	$5,040	Decline due to insufficient funds to support lower priority applications.
Autism New Zealand Incorporated - Auckland Branch	Autism New Zealand Incorporated Auckland Branch Operating Costs	$4,000	Decline due to insufficient funds to support lower priority applications.
Hurun Trust	Empowering Migrant and Refugee Families	$16,777	Decline due to insufficient funds to support lower priority applications.
Massive Company Trust	The Wholehearted - Massive Company's premium production for 2016	$10,000	Decline due to insufficient funds to support lower priority applications.
The Big Idea | Te Aria Nui Charitable Trust	Accommodation Subsidy: The Big Idea Charitable Trust	$691.25	Decline due to insufficient funds to support lower priority applications.
MUSCULAR DYSTROPHY ASSOCIATION OF NEW ZEALAND (MDA)	Information and Advisory Support Services for people with Muscular Dystrophy - Auckland	$5,000	Decline due to insufficient funds to support lower priority applications.
PHAB Association Auckland Limited	PHAB Youth and Young Adult groups	$4,000	Decline due to insufficient funds to support lower priority applications.
Aphasia New Zealand (AphasiaNZ) Charitable Trust	AphasiaNZ: Support Services for People with and Affected by Aphasia	$768	Decline due to insufficient funds to support lower priority applications.
African Film Festival New Zealand Trust	African Film Festival New Zealand (AFFNZ)	$2,500	Decline due to insufficient funds to support lower priority applications.
RainbowYOUTH	Workshops Imitative	$4,000	Decline due to insufficient funds to support lower priority applications.
Children's Autism Foundation	Community support programmes, to support families who have children affected by autism and their communities	$7,551.17	Declined noting that the workshops will be held outside the local board area.
T & M Stazyk Partnership / CUE Haven	CUE Haven Restoration Project	$36,508	Declined noting that the event will be held outside the local board area.
The Parenting Place - Attitude Youth Division	Youth development and mental health programmes for Auckland region schools 2015/16	$3,600	Decline due to insufficient funds to support lower priority applications.
Roopa Aur Aap Charitable Trust	Jaagriti (Awakening) Project	$2,000	Decline due to insufficient funds to support lower priority applications.
People First New Zealand Incorporated	People First local groups: Central, West, South, North Shore, Pukekohe	$2,949	Declined noting that there is minimal benefit to the local board area.
Artspace (Aotearoa) Trust t/a ARTSPACE NZ	Artspace renovation	$6,000	Decline due to applicant being ineligible as per the community grant policy criteria and insufficient funds to support lower priority applications.
Life Education Trust South East Auckland trading as Life Education Ponsonby, Eden, Roskill	Life Education - learning with Harold	$10,000	Declined noting the committee requests officers to work with the applicant on a project targeted to low decile schools within the local board area.
TOTAL		$195,530

d) thanks Danielle Hibson, Community Grants Advisor, for her attendance.

CARRIED

Attachments

a     Citizen's Advice Bureaux Auckland City (CABAC) Incorporated - Application

Secretarial Note: Member Woolfield departed the meeting at 2.33pm.

13

Albert-Eden Local Board: Quick Response Round Three 2015 -2016

Danielle Hibson, Community Grants Advisor, was in attendance to speak to this report.

Resolution number AEG/2015/25

MOVED by Deputy Chairperson LA Corrick, seconded by Member MJ Watson:

That the Albert-Eden Local Board:

a)      receives the Albert-Eden Local Board: Quick Response Round Three 2015-2016 report.

b)      approves the following applications for funding from Round Three of the 2015-2016 Albert-Eden Local Board Community Grants Fund:

Applicant	Project Description	Amount Requested	Amount Allocated	Notes
Springleigh Neighbours	Springleigh Neighbours	$560.00	$200.00	Towards the costs to hold a Springleigh neighbours gathering.
Company of Seniors	To assist in the establishment of a new dance group "Company of Seniors"	$1,000.00	$750.00	Towards the cost of costumes, hall rental, music costs and choreography fees for the establishment of a new dance group "Company of Seniors".
Julia Plank	Volunteer for Elder Care	$735.00	$235.00	Towards resource (guidebook) costs.
Mt Albert Residents Association Incorporated (MARA)	New MARA Laptop	$1,500.00	$1,250.00	Towards software and laptop costs.
Youthline Auckland Charitable Trust	Volunteer Recognition Event	$2,000.00	$500.00	Towards “Volunteer Recognition” event delivery costs.
Action Education Incorporated	Spoken Word Poetry Workshops	$4,000.00	$2,000	Towards costs for delivery of 10 workshops held in lower decile local board area schools.
CAP (Christians Against Poverty)	Client Freephone for Albert-Eden residents	$1,340.00	$500.00	Towards project costs.
Rebecca Ann Hobbs	Ngā puia o Tāmaki Makaurau (The volcano's of Auckland)	$1,000.00	$1,000.00	Towards project costs.
Mt Albert Community Club Incorporated	Mt Albert Community Club Exhibition	$900	$900	Towards project costs. The Committee encourages the applicant to hold the exhibition in a venue located in the Albert-Eden Local Board area.
TOTAL		$16,125	$7,335

c) declines the following applications for funding from Round Three of the 2015-2016 Albert-Eden Local Board Community Grants Fund:

Applicant	Project/Description	Amount Requested	Reason for decline
Bhartiya Samaj Charitable Trust	Elders Support Programme	$750	Decline due to applicant being ineligible as per the community grant policy criteria and insufficient funds to support lower priority applications.
Touch Compass Dance Trust	Encompass youth	$2,220	Decline due to insufficient funds to support lower priority applications. The committee requests the Community Grants Advisor to liaise with the applicant and suggest applying to the Accommodation Support Fund.
Africa on My Sleeve & Julz Glover Photography	I AM	$2,370	Decline due to insufficient funds to support lower priority applications.
Football Club Khukuri Incorporated	New Zealand Inter-Nepalese Football Tournament	$3,000	Declined noting that the activities mostly benefit communities outside the local board area.
Hard To Watch Films	Lost Connection	$1,000	Decline due to insufficient funds to support lower priority applications.
Royal New Zealand Coastguard Boating Education	Safe Boating - Mount Albert	$1,692	Decline due to insufficient funds to support lower priority applications.
The Music Association of Auckland	Cultural Exchange Concert 2016	$450	Declined noting that the event will be held outside the local board area.
Impact Action Group Trust	Career Nite @ GLCC	$800	Declined noting that the event has already occurred.
Kay Wooff	Replacement of rotten soffit and fascia to Whare Tane -Trevor Lloyd House	$3,132	Declined noting that the applicant has also applied to the Albert-Eden Local Board Community Grants Fund.
Rasheed Memorial Dawah Trust	Lower Meola Restoration Project	$2,730	Declined noting that the application forms part of a wider project that needs to be discussed in further detail by the Board.
The Boys Hut Trust	Hall Hire - Triathlon - Horse Riding	$3,990	Decline due to limited benefit to the local board area and insufficient funds to support lower priority applications.
TOTAL		$22,134

d) notes that the community gardens grant will be held during the next Albert-Eden Local Board Quick Response Round 4  from 1 February to 1 March 2016.

e) thanks Danielle Hibson, Community Grants Advisor, for her attendance.

CARRIED

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.54 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board Grants Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................