Agenda of Extraordinary Meeting of the Albert-Eden Local Board

I hereby give notice that an extraordinary meeting of the Albert-Eden Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 18 November 2015

1.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

Albert-Eden Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Helga Arlington
	Lee Corrick
	Graeme Easte
	Rachel Langton
	Margi Watson
	Tim Woolfield

(Quorum 4 members)

Michael Mendoza

Democracy Advisor

11 November 2015

Contact Telephone: (09) 623 6090

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Albert-Eden Local Board

18 November 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Leave of Absence 5

5 Acknowledgements 5

6 Petitions 5

7 Deputations 5

8 Public Forum 5

9 Extraordinary Business 5

10 Notices of Motion 6

11 Annual Plan 2016/2017 7

12 Consideration of Extraordinary Items

PUBLIC EXCLUDED

13 Procedural Motion to Exclude the Public 59

C1 Albert-Eden Local Board Adaptive Reuse of Sandringham and Kingsland toilets 59

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

5 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

6 Petitions

At the close of the agenda no requests to present petitions had been received.

7 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

8 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

9 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

10 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Albert-Eden Local Board

18 November 2015

Annual Plan 2016/2017

File No.: CP2015/23911

Purpose

1. This report requests that the Albert-Eden Local Board:

a) provides formal feedback on regional issues:

i. the Uniform Annual General Charge (UAGC)

ii. the Interim Transport Levy (ITL)

iii. Māori land rates

iv. a review of rural rates

b) agrees key advocacy issues

c) recommends any local targeted rate proposals

d) recommends any Business Improvement District (BID) targeted rates.

Executive Summary

2. Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan. Instead, the council will be producing a consultation document which will cover:

a) any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

b) content relating to local board agreements.

3. Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4. This report seeks input from local boards on a range of annual plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals. These will be considered by the Governing Body prior to finalising consultation topics.

5. Local board views on these matters will also be considered in discussions between the local boards and the Governing Body on 27 and 30 November, prior to the Mayoral Proposal.

Recommendation/s

That the Albert-Eden Local Board:

a) provides any views it may have on regional issues (that is, the UAGC, ITL, Māori land rates and rural rates) for the Governing Body to consider.

b) agrees key advocacy issues.

c) recommends local targeted rate proposals (if any) for consultation.

d) recommends BID targeted rates (if any) for consultation.

Comments

Regional issues

6. At its meeting on 28 October, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates. It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017.

7. A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found here:

http://infocouncil.aucklandcouncil.govt.nz/Open/2015/10/FIN_20151028_AGN_6098_AT.PDF

8. Briefing sessions were held for local board members at the beginning of November. At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.

Advocacy issues

9. The Local Board may also wish to agree any advocacy priorities for discussion with the Governing Body.

Local targeted rate and BID targeted rate proposals

10. Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.

Consideration

Local Board views and implications

11. Local Board feedback is being sought in this report.

12. Local Boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

13. The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

14. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15. Feedback from the local boards will be summarised and provided in full to:

· inform the Mayoral Proposal process,

· the Governing Body for consideration at its meeting on 17 December on consultation topics for the Annual Plan 2016/2017.

16. The Governing Body will adopt Annual Plan consultation material in early February 2016.

Attachments

No.	Title	Page
a View	Summary of Regional Issues	11
b View	Finance and Performance Committee Report	17

Signatories

Author

Kate Marsh - Financial Planning Manager – Local Boards

Authorisers

Matthew Walker - General Manager Financial Strategy and Planning

Karen Lyons - Manager Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

18 November 2015

Albert-Eden Local Board

18 November 2015

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

That the Albert-Eden Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Albert-Eden Local Board Adaptive Reuse of Sandringham and Kingsland toilets

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains information on a commercial lease with a private sector firm where a public discussion of the lease terms may compromise the council’s ability to negotiate terms to its advantage..

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.