Civil Defence and Emergency Management Group Committee

OPEN MINUTES

Minutes of a meeting of the Civil Defence and Emergency Management Group Committee held in Rooms 1 & 2, Level 26, 135 Albert Street, Auckland CBD,  on Tuesday, 17 November 2015 at 10.00am.

present

Chairperson	Sharon Stewart, QSM
Deputy Chairperson	Bill Cashmore
Members	Cr Denise Krum	From 11.07, Item 11
	Cr Calum Penrose
	Cr Sir John Walker, KNZM, CBE	From 11.10, Item 11
	Member Karen Wilson
	Cr George Wood, CNZM	From 10.06am, Item 5.1

ABSENT

Cr Alf Filipaina

Deputy Mayor Penny Hulse

Member David Taipari

IN ATTENDANCE

John Cavanagh, Ministry of Social Development

Ross Henry, New Zealand Police

Erin Taylor, Executive Assistant to the Director of Civil Defence and Emergency Management

John Titmus, Regional Controller Northern, Ministry of Civil Defence and Emergency Management

Mike Ward, Royal New Zealand Air Force

Stefan Weir, Private Secretary to the Minister of Civil Defence and Emergency Management

Civil Defence and Emergency Management Group Committee 17 November 2015

1          Apologies

Resolution number CIV/2015/35

MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson W Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) accept the apologies from Cr AM Filipaina, Deputy Mayor PA Hulse and Member DE Taipari for absence.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number CIV/2015/36

MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson W Cashmore:

That the Civil Defence and Emergency Management Group Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 25 August 2015, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Public Input - Tom Morton, Executive Director CHIP-In Foundation and Craig Horrocks - The tsunami public research day at Orewa
	Cr GS Wood entered the meeting at 10.06 am.
	A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number CIV/2015/37 MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson W Cashmore: That the Civil Defence and Emergency Management Group Committee: a) receive the presentation by Tom Morton and Craig Horrocks regarding the tsunami public research day at Orewa. CARRIED
	Attachments a     17 November 2016 - Civil Defence and Emergency Management Group Committee - Item 5.1 Public Input - The tsunami public research day at Orewa PowerPoint presentation

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Auckland Civil Defence and Emergency Management Group Plan Update
	Note:   Clauses b) and c) were incorporated with the agreement of the meeting.
	Resolution number CIV/2015/38 MOVED by Cr GS Wood, seconded by Chairperson SL Stewart: That the Civil Defence and Emergency Management Group Committee: a)      receive the Auckland Civil Defence and Emergency Management Group Plan Update report. b)      request that in order to expedite greater engagement with local communities to improve individual responsibility for preparedness, community resilience responsibilities and maximising opportunities with partners, a report be presented as to how the 21 local boards can take a lead role in their local areas. c)      agree that all local boards be invited to participate in the determination of their roles and how they can provide leadership in their areas both pre and during an emergency. CARRIED

10	Chile Tsunami Research Deployment and Auckland Tsunami Work Programme
	Resolution number CIV/2015/39 MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson W Cashmore: That the Civil Defence and Emergency Management Group Committee: a)      approve the Auckland Tsunami work programme. CARRIED
	Attachments a     17 November 2015 - Civil Defence and Emergency Management Group Committee - Item 10 - Chile Tsunami Research Deployment and Auckland Tsunami Work Programme PowerPoint presentation

11	Auckland Civil Defence and Emergency Management (CDEM) Work Programme Update
	Cr DA Krum entered  the meeting at 11.07 am. Cr JG Walker entered the meeting at 11.10 am.
	Resolution number CIV/2015/40 MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson W Cashmore: That the Civil Defence and Emergency Management Group Committee: a)      receive Auckland Civil Defence and Emergency Management team’s work programme update report. CARRIED

12	Items for Information
	Cr GS Wood left the meeting at 11.42 am.
	Resolution number CIV/2015/41 MOVED by Chairperson SL Stewart, seconded by Deputy Chairperson W Cashmore: That the Civil Defence and Emergency Management Group Committee: a)      receive the items for information report and thank contributing staff. CARRIED

13        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

11.48 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Civil Defence and Emergency Management Group Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................