Devonport-Takapuna Local Board
OPEN MINUTES
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Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 17 November 2015 at 6.00pm.
Chairperson |
Joseph Bergin |
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Deputy Chairperson |
Dr Grant Gillon |
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Members |
Mike Cohen, QSM, JP |
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Jan O'Connor |
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Allison Roe, MBE |
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ABSENT
Member |
Dianne Hale |
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ALSO PRESENT
Councillor |
George Wood |
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Orakei Local Board Member |
Mark Thomas |
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I
Devonport-Takapuna Local Board 17 November 2015 |
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1 Welcome
The Chairperson opened the meeting and welcomed the board members and the members of the public.
2 Apologies
Resolution number DT/2015/218 MOVED by Chairperson J Bergin, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) accept the apology from Member DP Hale for absence. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number DT/2015/219 MOVED by Chairperson J Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 20 October 2015, including the confidential section, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
6.1 |
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Devonport-Takapuna Local Board wishes to express its sorrow for the loss of life in the terrorist attacks in Paris on Friday 13 November 2015 and extends it condolences to the French community on behalf of the people of Devonport-Takapuna. |
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Resolution number DT/2015/220 MOVED by Deputy Chairperson G Gillon, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: a) asks the Chairperson to write a letter of condolence to the French Embassy on behalf of the board. |
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
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Norma Bott, Peter Carter and Murray Hill were in attendance to address the local board in regards to item 13 of the agenda – Wairau Estuary Sediment Management. |
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Resolution number DT/2015/221 MOVED by Chairperson J Bergin, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) receive the public presentation from Norma Bott, Peter Carter and Murray Hill and thank them for their attendance. |
9.2 |
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Warwick Gair was in attendance to address the local board in regards to item 13 of the agenda – Wairau Estuary Sediment Management. |
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Resolution number DT/2015/222 MOVED by Chairperson J Bergin, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) receive the public presentation from Warwick Gair and thank him for his attendance. |
9.3 |
Auburn Reserve Parking Permits - Claire Wadey, Takapuna Playcentre |
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Claire Wadey representing the Takapuna Playcentre was in attendance to address the local board in regards to Auburn Reserve parking permits. |
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Resolution number DT/2015/223 MOVED by Chairperson J Bergin, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a) receive the public presentation from Claire Wadey and thank her for her attendance. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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Kim Hammond, Community Grants Advisor was in attendance to speak to this item. |
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Resolution number DT/2015/224 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) allocates funds to the Devonport-Takapuna Local Grants, Round One, 2015/16 applications, as follows:
b) allocates funds to the Devonport-Takapuna Local Grants, Round One, 2015/16 multi-board applications, as follows:
c) requests officers to advise the unsuccessful candidates that as per the Devonport-Takapuna Local Board’s Local Grants Programme 2015/16, the following are the main reasons for declining applications, as they are considered lower priorities for eligibility: i) wages and salaries for ongoing administration ii) catering iii) commercial events or events that promote a brand or company iv) events that raise money for third party fundraising v) retrospective costs, unless this is necessary as a condition of the grant, or the local board is satisfied that there are mitigating circumstances vi) groups which have failed to meet accountability obligations from previous Council grants will not be funded except in exceptional circumstance, and/or by stipulating that completing accountability is a condition of grant payment vii) events which clearly benefit the region rather than just the local area, and which can, therefore, apply for regional or central government grants viii) groups and/or activities taking place outside the local board area, unless the applicant can clearly demonstrate the benefit to local board members. d) notes that $3,220 remain for the future grants rounds, so the board resolve to allocate further $30,000 from ‘regional grants transferred to LDI’ budget line to ‘local discretionary community grants’ budget line, for the remaining 2015/16 financial year. e) delegates responsibility to the Community Grants Advisor that for future Devonport-Takapuna Local Board funding rounds she engage with applicants and provide advice if the applications are not aligned with the priorities listed in the board’s funding policy, and allow them the opportunity to reconsider their applications if necessary. |
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Andrew Chin, Asset Management Team Manager and Guia Nonoy, Relationship Advisor, Infrastructure and Environmental Services were in attendance to speak to this item. |
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Resolution number DT/2015/225 MOVED by Chairperson J Bergin, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) endorse the stormfilter and dissipation project as its preferred option to address the issues with stormwater outfalls at Takapuna Beach. b) requests that Infrastructure and Environmental Services department works with the Parks department to achieve the best possible aesthetic and environmental outcomes from the preferred stormfilter and dissipation project, and report to the local board accordingly. c) continue its advocacy to the governing body for funding to further address issues with the Takapuna Beach outfalls through the Annual Plan 2016/2017 process. d) note the advice that in the event of a stormfilter being constructed, this will require allocation of ongoing operational expenditure of $30,000 per annum and expects this to be covered from the regional asset based services budget.
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Andrew Chin, Asset Management Team Manager and Guia Nonoy, Relationship Advisor, Infrastructure and Environmental Services were in attendance to speak to this item. |
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Resolution number DT/2015/226 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) note the key findings of the Wairau Estuary Sediment Management Options report included in Attachment A to the agenda report. b) note that the following actions to manage the quality of stormwater traveling into the Wairau Estuary are occurring, and report back to the board: i. operation of several stormwater treatment quality devices, such as the Trias and Link ponds. ii. recommissioning the Croftfield Lane wetland, which will treat approximately one-third of stormwater entering the estuary. iii. commissioning a new trash rack to replace the broken one downstream of the bridge on East Coast and Kitchener Road. iv. carrying out high level Contaminant Load Modelling to better understand the sources of contaminants (including sediment) entering the Wairau Estuary. c) notes that the Milford Centre Plan seeks to achieve over time a healthy and attractive Wairau Estuary which will : · enhance the ecology, storm water quality and biodiversity of Wairau Estuary, which will help strengthen local character, amenity and general wellbeing. · promote the estuary as a local and visitor destination and walking route, and promote stronger connections with the town centre, Milford Marina and Milford Beach. d) advises that the condition of the creek is a public concern therefore the board supports in principle setting up a community response group to work with the board and the Infrastructure and Environmental Services department, on an ongoing basis, to monitor and review the condition of the Wairau Creek and to find and implement solutions that comply with the Milford Centre Plan in improving and rehabilitating the natural environment. e) notes with concern that the stormwater service levels do not currently measure or relate to the aesthetic and the amenity values of our water bodies and coastal areas and will become an advocacy area for the annual plan and the future long term plan process. f) request that officers forward the ‘Wairau Estuary Sediment Management’ report to the Kaipatiki Local Board, as the Wairau Creek catchment begins in the Kaipatiki Local Board area. |
Secretarial Note: Item 16 was taken prior to Item 15.
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Guia Nonoy, Relationship Advisor, Infrastructure and Environmental Services was in attendance to speak to this item. |
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Resolution number DT/2015/227 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) allocates $20,000 towards projects that will provide clear outcomes for the North-West Wildlink assistance programme. b) allocates $30,000 towards neighbourhood projects in public areas abutting the Wairau Estuary and catchment. c) asks officers to come back to the board at the earliest opportunity, after dialogue with the community, to identify specific projects that will meet the Local Board Plan objectives and have clear and measurable outcomes for these areas. |
16 |
Request for Feedback on Auckland Stormwater Infrastructure Network Discharge Consent Application |
Secretarial Note: Item 16 was taken prior to item 15. |
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Andrew Chin, Asset Management Team Manager and Guia Nonoy, Relationship Advisor, Infrastructure and Environmental Services were in attendance to speak to this item. |
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Resolution number DT/2015/228 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) ask officers to note the board’s priorities identified in the feedback provided for the Waitemata and Hibiscus Coast and East Coast Bays stormwater Infrastructure Network Discharge feedback. b) urge officers to include measures that will modify stormwater discharge in the stormwater infrastructure network discharge consent process to improve the recreational amenity of Auckland’s beaches. c) request a measurement of the aesthetic and the amenity values of our water bodies and coastal areas be included in the levels of service. d) request that resolution b) and c) be forwarded to all local boards and the governing body members. |
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New community lease to Belmont Park Racquets Club Incorporated, Bayswater Avenue, Bayswater |
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Maureen Buchanan, Community Lease Advisor was in attendance to speak to this item. |
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Secretarial Note: Member Cohen declared an interest and did not take part in the discussion or voting on this item. |
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Resolution number DT/2015/229 MOVED by Deputy Chairperson G Gillon, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: a) approve a new community lease to The Belmont Park Racquets Club Incorporated for Lot 1 DP 32312 (refer to Attachment A in the agenda report), subject to the following: i) Term – 10 years commencing 1 April 2016 with two 10-year rights of renewal; ii) Rent - $1.00 plus GST per annum if requested; iii) The Belmont Park Racquets Club Incorporated Community Outcomes Plan as approved be attached to the lease document (refer to Attachment B in the agenda report). b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. c) asks officers that an appropriate Smoke Free Areas provision is incorporated into the Lease for Belmont Park Racquets Club Incorporated, Bayswater Avenue, Bayswater. |
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New community lease to Milford Cruising Club Incorporated, Milford Reserve, Craig Road, Milford |
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Maureen Buchanan, Community Lease Advisor was in attendance to speak to this item. |
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Resolution number DT/2015/230 MOVED by Deputy Chairperson G Gillon, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) approve a new community lease to The Milford Cruising Club Incorporated for Pt Lot 1 DP 163726 (as indicated in Attachment A to the agenda report), subject to the following: i) Term – 10 years commencing 1 June 2016 with two 10-year rights of renewal; ii) Rent - $1.00 plus GST per annum if requested; iii) The Milford Cruising Club Incorporated Community Outcomes Plan as approved be attached to the lease document (as indicated in Attachment C to the agenda report). b) approve all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012. c) grants landowner consent to the Milford Cruising Club Incorporated to extend the existing clubrooms on the site, subject to the following: i) the club obtaining all necessary funding to secure the necessary consents and complete the works as shown on plans prepared by R.F Coughlan & Associates numbered 3884 (1-3) dated September 2015, and that no work will begin on site until all funding required to complete the development has been raised; ii) the club securing and adhering to the terms and conditions of any consents required to undertake the proposed development on the site; and iii) the club contacting Auckland Council Parks Staff prior to beginning the project and adhering to any conditions advised regarding entry to the site, the management of the public reserve during the construction period, and any appropriate remediation of the land post construction. d) asks officers that an appropriate Smoke Free Areas provision is incorporated into the Lease for Milford Cruising Club Incorporated, Milford Reserve, Craig Road, Milford. |
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2015/16 Lease workplan – expedited renewal process and review of ongoing lease management |
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Maureen Buchanan, Community Lease Advisor was in attendance to speak to this item. |
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Resolution number DT/2015/231 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport Takapuna Local Board: a) approve the renewal of lease to the community organisations shown in Attachment A to the agenda report on the existing terms and conditions, with those community organisations being: i. Glenfield Rugby League & Football & Associated Sports Club Incorporated ii. Scout Association of New Zealand – Sunnynook Scouts iii. IHC New Zealand Inc. b) note that community outcomes plans are not required or provided with the lease renewals as indicated in resolution a). |
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Auckland Transport Quarterly Update to Local Boards for the Quarter 1 July to 30 September 2015 |
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Resolution number DT/2015/232 MOVED by Chairperson J Bergin, seconded by Member JRK O'Connor: That the Devonport-Takapuna Local Board: a) receive the Auckland Transport Quarterly Update to Local Boards. |
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Auckland Transport Update November 2015 for the Devonport Takapuna Local Board |
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Resolution number DT/2015/233 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the Auckland Transport November 2015 Issues Update to the Devonport Takapuna Local Board. b) request Auckland Transport liaise with community and sporting groups from the local board area to assist them with establishing transport plans including cycling, walking and public transport. c) request Auckland Transport and the Parks Department report back to the board on options available for parking enforcement on Auburn Reserve, including provision for parking permits for lease holders. |
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Resolution number DT/2015/234 MOVED by Deputy Chairperson G Gillon, seconded by Chairperson J Bergin: That the Devonport-Takapuna Local Board: a) receive the Performance Report for the financial quarter ended September 2015. |
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Resolution number DT/2015/235 MOVED by Chairperson J Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) Provides the following feedback on the regional issues for the Governing Body to consider: i. Uniform Annual General Charge (UAGC): - the board believes that the most equitable positon would be for the UAGC to be set at the highest possible level ($980). ii. Interim Transport Levy (ITL): - the board notes that this was an added topic very late in the Long-term Plan process, and subsequently has not provided any tangible benefit for the Devonport-Takapuna area, as both projects that the board has advocated for are not going to be funded via this levy. - the board is concerned that no progress seems to have been made on advancing discussions with central government for alternative user pays based funding mechanisms for transport projects in the Auckland region. - the board supports an increase in the share of the interim transport levy met by businesses from 14.7 per cent to 32.7 percent for 2016/2017 and 32.3 percent for 2017/2018, based on the ability of businesses to deduct the interim transport levy from their expenses for tax purposes. iii. Māori land rates: - the board is generally supportive of council’s current rates postponement and remission policy with regards to Maori freehold land, and in particular the exclusion of any land not in Māori ownership, commercially leased, returned for commercial redress or not held in accordance with tikanga Māori values. - the board does not support remission or postponement of rates collected from general land owned by Maori (such as settlement land or land converted from Maori freehold land under the Maori Affairs Act 1967) that has similar characteristics to Maori freehold land, and where the council considers it ‘just and equitable’ to do so. iv. Rural rating policy: - the board supports the officers recommendations outlined in the 28 October Finance and Performance Committee report to consult on the proposal to change the total rates take from large farm/lifestyle blocks (50 hectares or more) to 60% of the urban residential general rate, and to change the total rates take from small farm/lifestyle blocks (less than 6 hectares) to 83% of the urban residential general rate to fund the decrease in rates take from large rural properties. b) agrees the following key advocacy issues: i. build Bayswater Ferry Terminal; and ii. progress traffic congestion solutions to Lake Road and Esmonde Road. c) agrees to hold an informal ‘Have your say’ consultation event on the Annual Plan 2016/2017 on Tuesday, 8 March from 4.00 to 7.00pm at the Council Chamber, Level 3, Takapuna, noting that this session will follow a similar format to usual Community Forum meetings. |
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Document entitled ‘Devonport-Takapuna Local Board submission: Panuku Development Auckland Priority Development Location selection’ was tabled at the meeting. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/236 MOVED by Chairperson J Bergin, seconded by Member AP Roe: That the Devonport-Takapuna Local Board: a) receive the report. b) ratify the submission to Panuku Development Auckland regarding Auckland priority development location selections. c) note that the board intends to set up a community reference group for Takapuna’s development which could be used as part of the engagement process for Panuku, as well as a reference group for the development of the Takapuna Strategic Priority Area. |
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a Devonport-Takapuna Local Board submission: Panuku Development Auckland Priority Development Location selection |
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Resolution number DT/2015/237 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: b) thank Cr George Wood for his update to the Devonport-Takapuna Local Board on the activities of the governing body. |
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Member Cohen’s tabled his Member’s report and an email from the Milford Cruising Club dated 17 November 2015 regarding boat parking at Milford Reserve. A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
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Resolution number DT/2015/238 MOVED by Chairperson J Bergin, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) receive Member Hale’s written report. |
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Resolution number DT/2015/239 MOVED by Member M Cohen, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: b) receive Member Cohen’s tabled report on Parks and Reserves Portfolio and Community Development, Arts and Resilience Portfolio. c) request that the Parks Department progress a temporary permit system for designated and identified high performance yachts in the area that extend north, further out onto the reserve than the building line of the Milford Cruising Club. d) request that the above permits are granted with strict appropriate conditions and a narrow criteria of eligibility confirmed with the Parks portfolio holders and the Chairperson. e) request that council officers report back, initially to a board briefing, possible innovative responses to reduce the poisoning and vandalism of treasured trees on our Reserves and Beaches. |
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a Board Members' report - Member Mike Cohen b Email from Milford Cruising Club dated 17 November 2015 |
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Record of Briefing/Community Forum - 27 October and 1 November 2015 |
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Resolution number DT/2015/240 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the records of the briefing and community forum held on 27 October and 1 November 2015. |
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Summary of Actions and Reports Requested/Pending - November 2015 |
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Resolution number DT/2015/241 MOVED by Chairperson J Bergin, seconded by Deputy Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) receive the summary of actions and reports requested/pending – November 2015 report. |
30 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
8.50 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................