I hereby give notice that an extraordinary meeting of the Great Barrier Local Board will be held on:




Meeting Room:



Wednesday, 25 November 2015


Great Barrier Local Board office
81 Hector Sanderson Road
Great Barrier Island


Great Barrier Local Board









Izzy Fordham


Deputy Chairperson

Susan Daly



Jeff Cleave



Judy Gilbert



Christina Spence



(Quorum 3 members)




Jacqueline Fyers

Democracy/Engagement Advisor


16 November 2015


Contact Telephone: (09) 301 0101

Email: jacqueline.fyers@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz






Great Barrier Local Board

25 November 2015




1          Welcome                                                                                                                        5

2          Apologies                                                                                                                      5

3          Declaration of Interest                                                                              5

4          Leave of Absence                                                                                                         5

5          Acknowledgements                                                                                   5

6          Petitions                                                                                                     5

7          Deputations                                                                                                5

8          Public Forum                                                                                                                5

9          Extraordinary Business                                                                            5

10        Notices of Motion                                                                                      6

11        Annual Plan 2016/2017                                                                              7  

12        Consideration of Extraordinary Items 



1          Welcome


Chairperson IM Fordham will welcome everyone in attendance. Member JC Cleave will lead a karakia.


2          Apologies


At the close of the agenda no apologies had been received.


3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Leave of Absence


At the close of the agenda no requests for leave of absence had been received.


5          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


6          Petitions


At the close of the agenda no requests to present petitions had been received.


7          Deputations


Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


At the close of the agenda no requests for deputations had been received.


8          Public Forum


A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.


At the close of the agenda no requests for public forum had been received.


9          Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


10        Notices of Motion


At the close of the agenda no requests for notices of motion had been received.


Great Barrier Local Board

25 November 2015



Annual Plan 2016/2017


File No.: CP2015/23931






1.      This report requests that the Great Barrier Local Board:

a)   provides formal feedback on regional issues:

i.          the Uniform Annual General Charge (UAGC)

ii.         the Interim Transport Levy (ITL)

iii.         Māori land rates

iv.        a review of rural rates

b)   agrees key advocacy issues

c)   recommends any local targeted rate proposals

d)   recommends any Business Improvement District (BID) targeted rates.

Executive Summary

2.      Legislation governing the Annual Plan process has changed, and there is no longer the requirement to produce a draft Annual Plan.  Instead,  the council will be producing a consultation document which will cover:

a)   any significant or material changes proposed to the Long-term Plan 2015-2025 (LTP)

b)   content relating to local board agreements.

3.      Consultation on the Annual Plan 2016/2017 will take place in February and March of 2016.

4.      This report seeks input from local boards on a range of annual plan related matters including feedback on regional financial policy issues and advocacy issues, and recommendations as to any local targeted rate or BID targeted rate proposals.  These will be considered by the Governing Body prior to finalising consultation topics.

5.      Local board views on these matters will also be considered in discussions between the local boards and the Governing Body on 27 and 30 November, prior to the Mayoral Proposal.



That the Great Barrier Local Board:

a)      provides any views it may have on regional issues (that is, the UAGC, ITL, Māori land rates and rural rates) for the Governing Body to consider.

b)      agrees key advocacy issues.

c)      recommends local targeted rate proposals (if any) for consultation.

d)      recommends BID targeted rates (if any) for consultation.




Regional issues

6.      At its meeting on 28 October, the Finance and Performance Committee considered information and analysis on potentially changing the UAGC, ITL, Māori land rates and rural rates.  It resolved to recommend that the council should consult on all of these issues, as part of the process for developing the Annual Plan 2016/2017. 

7.      A summary of these issues and the Finance and Performance Committee recommendations is provided in Attachment A. The detailed reports, setting out the information and analysis provided to the Finance and Performance Committee, can be found here:


8.      Briefing sessions were held for local board members at the beginning of November.  At these briefings local board members were provided with the detailed reports, and information on the implications of changing the UAGC, ITL, Māori land rates and rural rates.

Advocacy issues

9.      The Local Board may also wish to agree any advocacy priorities for discussion with the Governing Body.

Local targeted rate and BID targeted rate proposals

10.    Any new local targeted rates and/or BIDs must be consulted on before they can be implemented. Local boards are required to agree any new proposals for consultation.


Local Board views and implications

11.    Local Board feedback is being sought in this report. 

12.    Local Boards will also have further opportunities to provide information and views as council continues through the annual plan process.

Māori impact statement

13.    The detailed reports provided to the Finance and Performance Committee have information and analysis on the impacts on Māori regarding proposed financial policies.

14.    Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual plan are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.


15.    Feedback from the local boards will be summarised and provided in full to:

·    inform the Mayoral Proposal process,

·    the Governing Body for consideration at its meeting on 17 December on consultation topics for the Annual Plan 2016/2017.

16.    The Governing Body will adopt Annual Plan consultation material in early February 2016.







Summary of Regional Issues



Finance and Performance Committee Report





Kate Marsh, Financial Planning Manager – Local Boards


Matthew Walker, GM Financial Strategy and Planning

Karen Lyons, Manager Local Board Services


Great Barrier Local Board

25 November 2015



Great Barrier Local Board

25 November 2015