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Hibiscus and
Bays Local Board
18 November
2015
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Sherwood
Reserve Playground Upgrade
File No.: CP2015/24412
Purpose
1. This report
seeks approval from the Hibiscus and Bays Local Board to allocate the remaining
capital funds from the 2015/2016 budgets for the Sherwood Reserve Playground
upgrade for completion in this financial year.
Executive Summary
2. Funds are
sought for the completion of stages one, two and three of the Sherwood Reserve
playground upgrade project from the remaining uncommitted Small Local
Improvement Projects (SLIPS) capital fund of $33,881 and the Local Board
Locally Driven Initiatives (LDI) capital budget fund of $585,717 for 2015/2016
financial year.
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Recommendation/s
That the Hibiscus and Bays
Local Board:
a) fund the
shortfall of $16,996.81 to complete stages one and two of the Sherwood
Reserve playground upgrade project from the 2015/2016 (SLIPS) fund
b) fund the
tower feature of $79,000 for stage three of the Sherwood Reserve playground
upgrade project from the remaining 2015/2016 (SLIPS) fund of $16,884.19 and
allocate a further $62,115.81 from the local board LDI Capex fund, totalling
$79,000
c) delegate to
the Chairperson and the Deputy Chairperson of the Facilities and Reserves
Committee authority to make any further minor decisions in relation to the
Sherwood Reserve playground upgrade project within the approved budget.
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Comments
Sherwood Park Playground Upgrade
3. The Hibiscus
and Bays Local Board approved at its 17 September 2014 business meeting,
(resolution number HB/2014/185), the allocation of $150,000 from the Hibiscus
and Bays Local Board (SLIPS and discretionary) capital funds for the delivery
of the Sherwood Reserve playground upgrade project. The Hibiscus and Bays Local
Board received funding from the Coastguard from the operation of the Browns Bay
market. The local board allocated $26,000 of the funding to the Sherwood
Reserve playground upgrade. A final concept design was approved by the local
board on the 15 April 2015, (resolution number HB/2015/40), and a further
$83,508 was allocated from the SLIPS budget (2014/2015).
4. The Sherwood Reserve Concept Plan was workshopped with the
Facilities and Reserves Committee on 21 November 2014. Information was
provided to enable a discussion on this project and to confirm the concept plan
and next steps. Patrick Corfe Landscape was appointed by the local board
and was funded $10,000 from the 2013/2014 “Local Discretionary Fund” to prepare
a landscape concept plan for the Sherwood Reserve.
Update
5. The
Sherwood Reserve Working Party agreed to fund stages one and two (which are
identified below) and stage three would be funded once the local board LDI
capital fund was confirmed. The stages for the Sherwood Park Playground
upgrade project include:
· Stage 1 – earthworks, drainage, paths, existing play equipment
locations, furniture
· Stage 2 – Floor as Lava feature
· Stage 3 – Tower feature.
6. This
report seeks additional funding of $16,996.81 to complete stages one and two of
the Sherwood Park playground upgrade project.
7. Parks
identified a number of reasons as to why the approved the budget was not
sufficient to complete stages one and two. The reasons are:
· Insufficient details and specifications resulted in contract
variations for the earthworks portion
· Insufficient detail and specification resulted in the need to
supervise play element construction by qualified playground inspector at
additional cost
· Engineers estimate was inadequate at $ 252,178.00
· Current estimate of $ 276,504.81 (excluding renewals of $50,680
portion) is now proposed.
8. Stage
three includes a tower feature. Funding has not been allocated to this feature
to date. Funding of $79,000 is required to install the tower feature following
completion of the earthworks in stages one and two. It is recommended that the
local board install the tower feature at this time to complete the Sherwood
Reserve playground upgrade project and save potential increased funding if left
until a later date. The total project costs for the tower feature (stage
three) include:
· Rope climbing tower, including installation - $70,000.00
· Earthworks done as part of stage one:
o Safety surface - $7,000.00
o Path extension 10m - $2,000.00
· Estimated total - $79,000.00
Funding Update
9. It
is proposed to fund the completion of stages one and two ($16,884.19) from the
local board’s unallocated SLIPS budget of 2015/2016. Funding is required from
the local board’s LDI capex fund to fund the tower feature (stage three)
$62,115.81. The allocation of $62,115.81 for the tower feature from the LDI
Capital budget of $585,717 would leave a balance of $523,601.19 for the local
board to allocate.
The following table highlights the funding
allocations:
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Project Scope
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SLIPS Funding $
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LDI Capex Fund $
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Total Project
Costs:
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Total Uncommitted Budgets:
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$33,881.00
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$585,717.00
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Completion of (Stages One and Two)
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$16,996.81
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$16,996.81
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Tower Feature (Stage Three)
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$16,884.19
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$62,115.81
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$79,000.00
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Budgets:
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$33,881.00
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$523,601.19
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$95,996.81
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Consideration
Local
Board views and implications
10. The Hibiscus
and Bays Local Board has prioritised the Sherwood Reserve Playground upgrade
for completion. The decision sought by the local board is in accordance with
this priority.
Māori impact statement
11. Iwi will be
advised of any projects that may have significance to them and will be
consulted with accordingly.
Attachments
There are no attachments for
this report.
Signatories
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Authors
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Leigh Radovan - Local Board Democracy Advisor
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Authorisers
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Lesley Jenkins - Relationship Manager
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