Hibiscus and Bays Local Board
OPEN MINUTES
|
Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay on Wednesday, 18 November 2015 at 4.30pm.
Chairperson |
Julia Parfitt, JP |
|
|
|
Deputy Chairperson |
Greg Sayers |
|
|
|
Members |
David Cooper |
|
|
|
|
Janet Fitzgerald, JP |
|
|
|
|
Gaye Harding-Kirikiri |
|
|
|
|
Gary Holmes |
|
|
|
|
Lovisa Rasmussen |
|
|
|
|
Lisa Whyte |
|
|
|
ALSO PRESENT
Councillor |
Wayne Walker (from 6.35pm) |
|
|
Hibiscus and Bays Local Board 18 November 2015 |
|
1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number HB/2015/166 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 October 2015, including the confidential section, as a true and correct record.
|
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
|
|
Mr Evan Williams CEO of Williams Land Limited and Simon Matthews, Project Manager were in attendance to update the local board on the Weiti Development. A copy of the tabled plans and presentation documents have been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
|
Resolution number HB/2015/167 MOVED by Chairperson JG Parfitt, seconded by Member LM Whyte: That the Hibiscus and Bays Local Board: a) thank Mr Williams and Mr Matthews for their presentation.
|
|
a Tabled documentation |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
13 |
Hibiscus and Bays Local Board Quick Response Grants: Round Two, 2015/2016 |
|||||||||||||||||||||||||||||||||||||||||||||
|
Kim Hammond, Community Grants Advisor was in attendance for this item |
|||||||||||||||||||||||||||||||||||||||||||||
|
Resolution number HB/2015/168 MOVED by Member J Fitzgerald, seconded by Chairperson JG Parfitt: That the Hibiscus and Bays Local Board: a) agree to fund, part-fund or decline each application in this round Table One: Hibiscus and Bays Local Board Quick Response, Round Two, Grants Applications
b) request that those organisations who make a second application be advised that after a second successful application they cannot apply for another grant within the same financial year.
|
14 |
Transfer of community grant to Leigh Tennis Club Incorporated |
|
Kim Hammond, Community Grants Advisor was in attendance for this item. |
|
Resolution number HB/2015/169 MOVED by Member J Fitzgerald, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) approve $15,000 allocated to the Leigh and Districts Ex-services and Community Club by the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee in 2014/2015 to be transferred to the Leigh Tennis Club Incorporated to commence the upgrade works on the Tennis Courts at Leigh Domain Recreation Reserve within the 2015/2016 financial year. b) note the Rodney Local Board has confirmed the transfer of the community grant to the Leigh Tennis Club. |
16 |
|
|
Austin Fox, Planner North/ West, Peter Vari, Team Leader Planning North/ West and Warren Maclennan, Manager Planning North/West were in attendance for this item. |
|
Resolution number HB/2015/170 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) adopt the final Silverdale Centre Plan. b) request the retention of the land at 36 Hibiscus Coast Highway in accordance with key move 3.1 of the Silverdale Centre Plan. |
17 |
Auckland Transport Update to Hibiscus and Bays Local Board, November 2015 |
|
Noelene Buckland, Elected Member Relationship Manager, was in attendance for this item. |
|
Resolution number HB/2015/171 MOVED by Chairperson JG Parfitt, seconded by Member DR Cooper: That the Hibiscus and Bays Local Board: a) Resolve to proceed with the design of a 2.5m to 3m wide concrete shared path over the section of Orewa Recreation Reserve and Orewa Domain from the south end of the beach from Orewa Bridge to the south end of the Orewa Reserve carpark, based on the rough order of cost of $520,000 provided (Project 445) and following the site inspection on 17 November 2015.
|
12 |
Auckland Council's Performance Report for the Hibiscus and Bays Local Board for the three months ending 30 September 2015 |
|
Jane Koch, Lead Financial Advisor was in attendance to speak to this report. |
|
Resolution number HB/2015/172 MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) receive the Auckland Council’s Performance Report for the Hibiscus and Bays Local Board for the period ending 30 September 2015. |
15 |
|
|
Resolution number HB/2015/173 MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) provides the following views on potential Annual Plan 2016/2017 regional issues for the governing body to consider: i. Maori Freehold Land Rates - retain the status quo ii. Rural rates – a greater differential for farms over 50ha is not supported iii. Uniform Annual General Charge (UAGC) – increasing the UAGC to $650 is supported iv. a. Interim Transport Levy (ITL) composition – support business paying a greater share to better reflect the use of the network improvements that are being funded with the levy b. request that council works towards targeting those businesses that use transport infrastructure more heavily as part of an interim solution. b) agrees the following key advocacy issues for the Annual Plan 2016/2017: i. Request funding to address coastal asset degradation, including implementation of the Orewa Beach Esplanade Enhancement Plan (OBEEP), in particular urgent works in zones 3, 3A and 4, Kohu Street to Marine View, Orewa. ii. Request equitable Asset Based Service (ABS) operational funding is provided for arts centres, community centres and youth centres. iii. Seek acknowledgement of the role that private/community owned assets, such as Hibiscus Coast Youth Centre and Centrestage Theatre, play in contributing to the overall network of facilities in the Community Facilities Network Plan. iv. Request operational funding and resourcing to implement actions and give effect to the Community Facilities Network Plan, to undertake needs assessments, feasibility studies and business cases, and realise capital project delivery. v. Request resources and support for local planning and transformation projects, such as town centre development, is addressed particularly in circumstances where local boards have funded town centre plans. vi. Request that Penlink is delivered earlier than 2025-2035 to alleviate development issues and ease significant congestion at pinch points affecting residents and businesses on both the Whangaparaoa Peninsula and at Silverdale. This project will also provide a ‘lifeline’ route when emergency situations cause traffic disruption or road closures along Whangaparaoa Road. Residents raise ongoing concerns about feeling disconnected due to inadequate access for education, employment and business and Penlink would address many of these significant matters. vii. Request that the realignment of the East Coast/Lonely Track/Glenvar Roads intersection is undertaken at the same time as building Glenvar Ridge Road, to address safety concerns. viii. Support the development of more localised development contribution catchments to mitigate the effects as development occurs. ix. Advocate that development contributions more accurately reflect the cost of reserve land acquisition in the local board area and the actual cost of development. |
18 |
|
|
Resolution number HB/2015/174 MOVED by Member GR Holmes, seconded by Member LC Rasmussen: That the Hibiscus and Bays Local Board: a) approve, pursuant to section 319(1)(j) of the Local Government Act the following new road names Highgate Parkway, Andrew Jack Road, Watkinson Road, Colin Chester Drive, John Robey Road and Felling Street and Toia Lane for the jointly owned access lot for the Highgate Business Park subdivision at 217 Wainui Road, Silverdale, Council reference R62751.
|
24 |
|
|
Resolution number HB/2015/175 MOVED by Member GR Holmes, seconded by Member DR Cooper: That the Hibiscus and Bays Local Board: a) fund the shortfall of $16,996.81 to complete stages one and two of the Sherwood Reserve playground upgrade project from the 2015/2016 (SLIPS) fund b) fund the tower feature of $79,000 for stage three of the Sherwood Reserve playground upgrade project from the remaining 2015/2016 (SLIPS) fund of $16,884.19 and allocate a further $62,115.81 from the local board LDI Capex fund, totalling $79,000 c) delegate to the Chairperson and the Deputy Chairperson of the Facilities and Reserves Committee authority to make any further minor decisions in relation to the Sherwood Reserve playground upgrade project within the approved budget.
|
Dinner adjournment 6.30pm – 6.45pm
8 Deputations continued
8.2 |
|
|
Lorraine Sampson from the Silverdale Business Association was in attendance to address the local board about signage and pedestrian safety in Silverdale. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
|
Resolution number HB/2015/176 MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) thank Mrs Sampson for her presentation.
|
|
a Tabled documentation |
8.3 |
|
|
Mr Reynolds was in attendance to address the local board on the chemical spraying of street weeds. A copy of the tabled documents has been placed on the file copy of the minutes and can be viewed on the Auckland Council website. |
|
Resolution number HB/2015/177 MOVED by Chairperson JG Parfitt, seconded by Deputy Chairperson AG Sayers: That the Hibiscus and Bays Local Board: a) thank Mr Reynolds for his presentation.
|
|
a Tabled documentation |
9 Public Forum
There was no public forum.
19 |
|
|
Councillor Wayne Walker was in attendance to address the local board on chemical spraying, development contributions and his upcoming trip to Paris for the climate change conference. |
|
Resolution number HB/2015/178 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) thank Councillor Walker for his update to the Hibiscus and Bays Local Board.
|
21 |
|
|
Resolution number HB/2015/179 MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald: That the Hibiscus and Bays Local Board: a) endorse the record of the workshop meetings held on 11 September, 7 and 14 October 2015.
|
22 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number HB/2015/180 MOVED by Chairperson JG Parfitt, seconded by Member GR Holmes: That the Hibiscus and Bays Local Board: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that David Clelland, Manager Growth and Infrastructure Strategy, be permitted to remain for Confidential Item C1: Special Housing Areas Tranche 9 after the public has been excluded, because of their knowledge of the item being discussed, which will help the Hibiscus and Bays Local Board in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Special Housing Areas: Tranche 9
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
|
7.45pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
8.22pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
|
|
b) confirm that there be no restatement of this confidential report, attachments or resolutions. |
8.22 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Hibiscus and Bays Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................