Hibiscus and Bays Local Board






Minutes of a meeting of the Hibiscus and Bays Local Board held in the Local Board Office, 2 Glen Road, Browns Bay on Wednesday, 25 November 2015 at 9.30am.





Julia Parfitt, JP




Deputy Chairperson






David Cooper (until 11.35am)





Janet Fitzgerald, JP





Gaye Harding-Kirikiri





Gary Holmes (until 10.30am)





Lisa Whyte








Lovisa Rasmussen




Greg Sayers













Hibiscus and Bays Local Board

25 November 2015




1          Welcome


The Chairperson opened the meeting and welcomed those in attendance.


2          Apologies


Resolution number HB/2015/181

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)         accept the apology from members Greg Sayers and Lovisa Rasmussen,  for absence.



Meeting adjournment 9.34am – 11.30am


3          Declaration of Interest


There were no declarations of interest.



4          Confirmation of Minutes


There were no minutes to confirm



5          Leave of Absence


There were no leaves of absence.


6          Acknowledgements


There were no acknowledgements.


7          Petitions


There were no petitions.


8          Deputations


There were no deputations.


9          Public Forum


There was no public forum.


10        Extraordinary Business


There was no extraordinary business.


11        Notices of Motion


There were no notices of motion.




Landowner approval and new community lease to the Orewa Surf Life Saving Club Incorporated for redevelopment of the Orewa Surf Life Saving Facilities, Orewa Reserve, Orewa


Council officers in attendance were Matt Ward, Team Leader, Parks and Open Space Specialist, Maureen Buchanan, Community Lease Advisor, Karen Walby, Community Lease Advisor, Katrina Wilson, Senior Solicitor and Phyllis Andrews, Property Lease Advisor.

Orewa Surf Club representatives in attendance were, John Chapman, Terry Creagh, Zane Taylor and Mark Mitchell and Kate Madson, Paua Planning


The matter of temporary accommodation for the Orewa Surf Life Saving Club while the construction works are happening was raised.


Ms Wilson advised as follows:

That the Orewa Surf Life Saving Club Incorporated (“the Club”) will require and requests an area in the Orewa Reserve (yet to be agreed between Parks, Sports and Recreation and the Club) in order to provide the Club’s surf life saving services during the demolition of its present premises and construction of its new premises.  The duration of the Club’s occupation is estimated to be  twelve (12) months.  As the Orewa Reserve is a classified recreation reserve under the Reserves Act 1977 (“the Act”), any grant of a licence to occupy for such time period  requires the consent of the landowner, iwi consultation, and public notification in accordance with the Act.  The local board has indicated that in principle it supports the Club’s application for a licence to occupy.


Resolution number HB/2015/182

MOVED by Chairperson JG Parfitt, seconded by Member J Fitzgerald:  

That the Hibiscus and Bays Local Board:

a)      Grant landowner approval in principle, to the development of the new premises for the Orewa Surf Life Saving Club Incorporated on Part Allotment 319 Waiwera Parish as shown on the plans prepared by Walker Community Architects Ltd titled Scheme: 40A (SK07 Rev. D; SK08 to SK14 Rev. A). 

b)      Approves the draft landscape concept plan (Attachment B) prepared by the Parks, Sport and Recreation Department with minor amendments to be negotiated between council and the Orewa Surf Life Saving Club Incorporated.

c)      Notes the indicative landowner approval conditions that will be incorporated into the agreement to lease (Attachment F) as amended with last sentence in s) removed.

d)      Agrees that public notification of the proposed lease is not required under s.54(2) of the Reserves Act 1977.

e)      Requests that council staff report back to the local board at its first available business meeting in 2016 seeking a decision on the terms and conditions of the agreement to lease, lease for the site of the clubrooms and watchtower and licences to support the Orewa Surf Life Saving Club Incorporated’s community and commercial activities.





13        Consideration of Extraordinary Items


There was no consideration of extraordinary items.  






11.45 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.