Minutes of Howick Local Board

Howick Local Board

16 November 2015

1 Welcome

The Chair opened the meeting and welcomed everyone.

2 Apologies

Resolution number HW/2015/150

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:

That the Howick Local Board:

a) accepts the apology from Member S Udy for lateness.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number HW/2015/151

MOVED by Chairperson DA Collings, seconded by Member JR Donald:

That the Howick Local Board:

a) confirms the ordinary minutes of its meeting, held on Monday, 12 October 2015, as a true and correct record.

b) confirms the ordinary minutes of the Local Board Plan Hearings – Howick Local Board held on 28^th August 2014 as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

The Chair referred to the loss of Bill Mudgway, former Pakuranga Community Board member and long-time resident in Pakuranga.

A minute’s silence was observed at the start of the meeting for the sad events over the weekend in Paris.

7 Petitions

7.1	Roundabout at Pah Road and Shelley Beach Parade, Cockle Bay
	The Petition was tabled at the meeting. A hard copy will be filed with the Minutes and a copy will also be available on the Auckland Council website.
	Resolution number HW/2015/152 MOVED by Chairperson DA Collings, seconded by Member JR Donald: That the Howick Local Board: a) Receives the Petition presented on behalf of Cockle Bay Residents. CARRIED
	Attachments a Petition from Cockle Bay Residents

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Chair's Report

There was no Chair’s report.

Secretarial note: Member S Udy arrived at the meeting.

Councillor's Update

Resolution number HW/2015/153

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) Receives the verbal report from Cr Quax and Cr Stewart.

CARRIED

Auckland Transport Update – November 2015

Resolution number HW/2015/154

MOVED by Member SA Udy, seconded by Member G Boles:

That the Howick Local Board:

a) receives the report entitled ‘Auckland Transport Update – November 2015’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South);

b) approves an increased allocation towards the #009 Half Moon Bay walkway and amenity improvements project from the Local Board Transport Capital Fund, to a total of $450,000;

c) approves an increased allocation towards the #155 Burswood Business Area enhancement project from the Local Board Transport Capital Fund to allow completion of the project, to a total of $307,770.

CARRIED

Auckland Transport Quarterly Update to Local Boards

Resolution number HW/2015/155

MOVED by Chairperson DA Collings, seconded by Member RD Wichman:

That the Howick Local Board:

a) Receives the Auckland Transport Quarterly Update to Local Boards.

CARRIED

New Road Name Approval for the residential subdivision by Equinox Capital Ltd at 109 Adamson Road, Flat Bush.

Resolution number HW/2015/156

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974:

a) approves the road names for extensions to roads 3, 5 and 6, being road 3 is an extensions of Joseph Street and should be named “Joseph Street”, road 5 is an extension of Fernly Rise and should be named “Fernly Rise” and road 6 is an extension of Manawatere Way and should be named “Manawatere Way”;

b) approves the road name “ Panakenake Way”, proposed by the Applicant, for the new road created by way of subdivision at 109 Adamson Road, Flat Bush, while noting that “Lomandra Way” and “Te Tuhi Way”, also meet the road naming criteria.

CARRIED

17	New Road Name Approval for the residential subdivision by Arwen Place Projects Ltd at 208 Whitford Road, Northpark
	MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White: That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974: a) approves, the road name ‘Romona Close’, proposed by the Applicant, for the new road created by way of subdivision at 208 Whitford Road, Northpark while noting that ‘Amory Close’ and ‘’ Awakirihi Close”, also meet the road naming criteria.
	MOVED by Member JR Spiller, seconded by Member JR Donald: Moved an amendment to the original recommendation as follows: That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974: a) approves the road name Awakirihi Close for the new road created by way of subdivision at 208 Whitford Road, Northpark The amendment was put and declared CARRIED.
	Resolution number HW/2015/157 MOVED by Member JR Spiller, seconded by Member JR Donald: The Chairperson put the substantive motion: That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974: a) approves the road name Awakirihi Close for the new road created by way of subdivision at 208 Whitford Road, Northpark. The substantive motion was declared CARRIED

New Road Name Approval for the residential subdivision by Ivan Frisken Estates Ltd at 221 – 227 Murphys Road, Flat Bush

Resolution number HW/2015/158

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board, pursuant to section 319(1)(j) of the Local Government Act 1974:

a) approves the road names ‘Timmer Road’ (Roads 7 and 11), ‘Horsefields Drive’ (Road 2) and ‘Frisken Road’ (Roads 6 and 10), proposed by the Applicant, for the new roads created by way of subdivision at 221 – 227 Murphys Road, Flat Bush, while noting that ‘Riding School Road’ and ‘Pony Club Road’, also meet the road naming criteria.

CARRIED

New Road Name Approval for the residential subdivision by City Life Developments Ltd at 4 Cascades Road, Pakuranga Heights

Resolution number HW/2015/159

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board pursuant to section 319(1)(j) of the Local Government Act 1974:

a) approves the road name ‘Ruhanui Lane’, proposed by the Applicant, for the new road created by way of subdivision at 4 Cascades Road, Pakuranga Heights while noting that ‘Takaro Lane’ and ‘Edgepark Lane’, also meet the road naming criteria.

CARRIED

Howick Local Board Local Grants, Round One and Quick Response, Round Two, 2015/2016

Resolution number HW/2015/160

MOVED by Chairperson DA Collings, seconded by Member JR Donald:

That the Howick Local Board:

a) considers the applications listed in Table One and agrees to fund, part-fund or decline each application in this round.

Table One: Howick Local Board Round One Local Grant Applications

Organisation Name	Focus	Project	Total Requested	Amount Agreed or declined
Communicare CMA (AK) Inc	Community	Towards rental for Communicare prorgammes	$3,198.00	$0 (decline does not meet criteria
Riverina School	Sport and recreation	Towards swimming pool costs	$3, 515.00	$2,200 (tag to utilities)
LifeKidz Trust	Community	Towards costs for summer holidays programme	$10,000.00	$5,000
Lions Club of Howick	Events	Howick in the Park	$21,123.20	$21,123.20
Howick Pakuranga Chess Club	Community	Annual Latvian Chess Tournament	$2, 655.00	$2,000
Pohutukawa Coast Bike Club	Sport and recreation	Maraetai Forest Trail Restoration project	$15,000.00	$0 (decline but refer to portfolio)
LifeGrowth Community Trust	Community	Christmas in Burswood	$2,567.00	$1,900
British & European Car Show Committee	Events	British and European Car Show	$6,546.00	$4,500 (tag to infrastructure)
Chinese New Settlers Services Trust	Arts and culture	Towards Little Kungfu Master programme	$8,000.00	$0 (decline - criteria)
Howick Gymnastic Club Incorporated	Sport and recreation	Towards rental costs for the Howick Gymnastics Club	$5,000.00	$2,000
Life Education Trust South East Auckland trading as Life Education Counties Manukau	Community	Towards Life Education programme	$12,500.00	$12,500
Ormiston Community Vision	Community	Christmas in the courtyard	$6,000.00	$3,000 (tag to venue, sound, lighting)
Royal New Zealand Coastguard Boating Education Limited	Sport and recreation	Towards Safe Boating programme	$1,841.40	$500
Lions Club of Howick Charitable Trust	Events	Howick Lions Water Safety programme	$2,500.00	$1,400
Howick Schools Waterwise Society Incorporated	Sport and recreation	Howick schools Waterwise programme	$4,732.25	$1,375
Citizens Advice Bureau Pakuranga Eastern Manukau	Community	Towards office equipment	$4,000.00	$4,000
Rotary Club of Pakuranga Inc	Community	Community Carnival Day	$7,500.00	$5,000
Wairoa River Landcare Group	Environment	Equipment costs for nursery to deliver school programmes	$16, 250.00	$0 (decline as minimal benefit to LB area)
Macleans Primary School	Sport and recreation	Towards costs for school swimming pool	$2,400.00	$2,000
Cockle Bay Tennis Club	Sport and recreation	Towards resurfacing of tennis courts	$20,000.00	$0 (decline – budget identified shows applicants is able to fund the project)
The Howick and Districts Historical Society Inc.	Historic Heritage	Puhinui Homestead foundation repair	$8,000.00	$8,000
Stedfast Advisory Services Limited	Community	Towards costs for production of a financial planning guide.	$2,682.72	$0 (decline does not fit criteria)
Dance Therapy NZ	Community	Towards costs for the STARS Pakuranga Dance Movement Therapy workshops	$4,973.00	$2,000
St Marks Catholic Church and St Marks Catholic Primary School	Events	Towards the building of a multi-purpose space	$240,000.00	$0 (does not comply with funding criteria)
Sporting Edge Trust	Community	Towards the community care and protection project programme	$10,150.00	$0 (come to a portfolio)
People First New Zealand Inc.	Community	Towards the costs of the People First group expenses.	$1,589.50	$0
SeniorNet Eastern Bays Inc.	Community	Towards rental costs for the SeniorNet programmes	$147.00	$0
Autism New Zealand Incorporated – Auckland Branch	Community	Towards operating costs for Autism New Zealand.	$2,000.00	$0
Urban EcoLiving Charitable Trust	Environment	Towards Tread Lightly Caravan programme costs	$3858.50	$0
Counselling Services Centre	Community	Supply and installation of a heat pump	$2,206.66	$0
Mind over Manner Limited	Community	Towards the programme costs for workshops	$5,864.40	$0
Children’s Autism Foundation	Community	Towards programme costs for the Children’s Autism Foundation	$2,229.15	$2,000
	Total Requested		$416,608.78	$74,998.20

That the Howick Local Board:

b) considers the applications listed in Table Two and agree to fund, part-fund or decline each application in this round.

Table Two: Howick Local Board Quick Response Round Two Grant Applications

Organisation Name	Focus	Project	Total Requested	Amount agreed or declined
Youth Advance Trust Board	Events	Carols in the Park	$750.00	$500
The Howick Tennis Club Inc	Sport and recreation	Towards the coaching programme	$1,221.00	$0
Botany Downs School	Community	Towards the school swimming pool costs	$1,400.00	$1,400
Howick Village Business Assn.	Events	Midnight Madness	$2,000.00	$0
Howick Village Christmas Lights Charitable Trust	Arts and culture	Howick Village Christmas Lights	$364.00	$0
	Total Requested		$5,735.00	$1,900

CARRIED

MOVED by Member JR Spiller, seconded by Member JR Donald:

a) moved an amendment to the original recommendation as follows:

Organisation Name

Focus

Project

Total Requested

Amount Agreed or declined

British & European Car Show Committee

Events

British and European Car Show

$6,546.00

$4500 (tag to infrastructure)

The amendment was put and declared CARRIED.

A division was called for, voting on which was as follows:

For

Member KL Bungard

Chairperson DA Collings

Member JR Donald

Member JR Spiller

Member SA Udy

Member RD Wichman

Against

Member G Boles

Member L Schwaner

Deputy Chairperson AJ White

Abstained

The motion was declared carried by 6 votes to 3.

Resolution number HW/2015/161

MOVED by Member JR Donald, seconded by Member JR Spiller:

The Chairperson put the substantive motion:

c) That the Howick Local Board agrees to fund, as follows:

British & European Car Show Committee

Events

British and European Car Show

$6,546.00

$4500 (tag to infrastructure)

The substantive motion was declared

CARRIED

2015/2016 Lease Workplan - Expedited Renewal Process and Review of Ongoing Lease Management

Resolution number HW/2015/162

MOVED by Member L Schwaner, seconded by Member G Boles:

That the Howick Local Board:

a) Approves the renewal of leases to the community organisations shown on Attachment A on the existing terms and conditions. Those community organisations being:

· Howick Range Trust Incorporated, Howick Domain ,90R Wellington Street, Howick

· Southside Streeters Incorporated, 563R Pakuranga Road, Howick

· Tamaki Playcentres Association Incorporated (Bucklands Beach), 50 The Parade, Bucklands Beach

· Tamaki Playcentres Association Incorporated (Pakuranga Rahihi), 6R Glenside Avenue, Pakuranga

b) Notes that community outcome plans are not required or provided with these lease renewals.

CARRIED

Adoption of Howick 2015/16 Economic Development Programme

Resolution number HW/2015/163

MOVED by Member RD Wichman, seconded by Member SA Udy:

That the Howick Local Board:

a) approves 2015/2016 Howick economic development programme as in Attachment A to the report.

CARRIED

Performance Report for the Howick Local Board for the quarter ending September 2015

Resolution number HW/2015/164

MOVED by Chairperson DA Collings, seconded by Member SA Udy:

That the Howick Local Board:

a) Receives the Performance Report for the Howick Local Board for the financial quarter ended September 2015.

CARRIED

Libraries Work Programme 2015 -2016

Resolution number HW/2015/165

MOVED by Member L Schwaner, seconded by Chairperson DA Collings:

That the Howick Local Board:

a) Approves the 2015/2016 Libraries work programme (Attachment A).

CARRIED

Flat Bush Aquatic/Leisure Centre Location

Resolution number HW/2015/166

MOVED by Deputy Chairperson AJ White, seconded by Member L Schwaner:

That the Howick Local Board:

a) Approves the location of the Flat Bush aquatic/leisure centre site as Ormiston Road between Pencaitland Drive and Park Edge Road in Ormiston Town Centre.

CARRIED

Landowner approval for culvert removal and sediment pond within Salford Park

Resolution number HW/2015/167

MOVED by Chairperson DA Collings, seconded by Member SA Udy:

That the Howick Local Board:

a) Grants landowner approval for the removal of a temporary culvert and the construction of a temporary sediment retention pond (as shown on the Woods Drawing No. 60244-03-EW-121 Rev 2 – Parks Edit, titled Rowan Block-Stage 3 Overall Erosion and Sediment Control Plan: Southern Works, dated August 2015) subject to conditions to be provided by the Manager Local and Sports Parks – South to manage the construction effects and reinstatement of the park.

CARRIED

27	Annual Plan 2016/2017
	A replacement Attachment A was tabled at the meeting. A copy will be filed with a hard copy of the Minutes and will be available on the Auckland Council website.
	Resolution number HW/2015/168 MOVED by Chairperson DA Collings, seconded by Member SA Udy: That the Howick Local Board: a) provides the following feedback on regional policies (that is, the UAGC, ITL, Māori land rates and rural rates) for the Governing Body to consider: · The Howick Local Board advocates for an increase the UAGC that better levels out the rates burden for Howick residents b) agrees the following key advocacy issues: · The Howick Local Board advocates for budget in the LTP for the aquatic facility (at Ormiston Town Centre, Flat Bush) to be brought forward from FY2021 to FY2018 so that design concept work can begin and allow for public consultation; and that the budget is staged over three years from FY2018 · The Howick Local Board advocates for the continued development of the multi-use community facility and library at Flat Bush · The Howick Local Board advocates to Auckland Transport for the continued development of the Pakuranga – Reeves Road Flyover · The Howick Local Board advocates to Auckland Transport to urgently prioritise the development of the Half Moon Bay area as a transport hub and increase ferry services · The Howick Local Board advocates to Auckland Transport to prioritise public transport projects and address traffic congestion issues including East/West connections and SMART projects with a focus on the linkages in and out of the Howick area · The Howick Local Board advocates for development contributions collected to be used in the respective local board area · The Howick Local Board supports the establishment of a hazardous waste and recycling facility for the Howick are at the south west end of the Greenmount Landfill · The Howick Local Board advocates for the development of a consistent regional funding approach in response to managing coastal erosion and beach replenishment · The Howick Local Board advocates for the Pakuranga Town Centre Masterplan to be aligned with the AMETI project and used as best practice for development in the area · The Howick Local Board supports investment in infrastructure in existing and new areas of growth · The Howick Local Board advocates for the retention of existing heritage protection zones (which are part of the PAUP as a density overlay) and height restrictions with the Howick Village area · The Howick Local Board supports the identification of privet as a controlled pest species to enable council enforcement · The Howick Local Board advocates for more efficient and cost effective delivery of services and supports the local procurement of services wherever possible · The Howick Local Board does not support the proposed level of differential for the business rate · The Howick Local Board advocates to Auckland Transport for the continued development of the Pakuranga – Reeves Road Flyover · The Howick Local Board advocates to Auckland Transport to urgently prioritise the development of the Half Moon Bay area as a transport hub and increase ferry services · The Howick Local Board advocates to Auckland Transport to prioritise public transport projects and address traffic congestion issues including East/West connections and SMART projects with a focus on the linkages in and out of the Howick area. CARRIED
	Attachments a Replacement Attachment A

Reports Requested and Issues Raised 2013 -2016

Resolution number HW/2015/169

MOVED by Member G Boles, seconded by Member L Schwaner:

That the Howick Local Board:

a) Receives the Reports Requested and Issues Raised 2013 – 2016 schedule.

CARRIED

Workshop Notes

Resolution number HW/2015/170

MOVED by Deputy Chairperson AJ White, seconded by Member KL Bungard:

That the Howick Local Board:

a) Receives the workshop notes for workshops held on 8^th, 15^th, 22^nd and 29^th October 2015.

CARRIED

30 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

31 Procedural motion to exclude the public

Resolution number HW/2015/171

MOVED by Chairperson DA Collings, seconded by Member L Schwaner:

That the Howick Local Board:

a) excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for open space - Flat Bush

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report refers to the acqusition of land for open space purposes..

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report refers to the acqusition of land for open space purposes..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

C2 Acquisition of open space land - Flat Bush

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

7.36pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

7.59pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

Acquisition of land for open space - Flat Bush

Resolution number HW/2015/172

MOVED by Chairperson DA Collings, seconded by Deputy Chairperson AJ White:

That the Howick Local Board:

a) confirms that there be no restatement of this confidential report, attachments or resolutions for the acquisition of 2.1 hectares of land in Flat Bush.

CARRIED

Acquisition of open space land - Flat Bush

Resolution number HW/2015/173

MOVED by Member JR Spiller, seconded by Member RD Wichman:

That the Howick Local Board:

a) confirms that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in the Flat Bush Stage 3 Special Housing Area until settlement of all the purchases, and only then is the resolution to be restated.

CARRIED

8.00 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Howick Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	David Collings
Deputy Chairperson	Adele White
Members	Garry Boles
	Katrina Bungard
	Jim Donald
	Lucy Schwaner
	John Spiller
	Steve Udy	For lateness	From 6.23pm
	Bob Wichman

Cr Dick Quax		Orakei Board Member Mark Thomas
Cr Sharon Stewart
Cr Bill Cashmore