I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:
Date: Time: Meeting Room: Venue:
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Wednesday, 25 November 2015 6.00pm Kaipātiki
Local Board Office |
Kaipātiki Local Board Community Forum
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Kay McIntyre, QSM |
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Deputy Chairperson |
Ann Hartley, JP |
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Members |
Dr Grant Gillon |
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John Gillon |
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Danielle Grant |
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Richard Hills |
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Lorene Pigg |
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Lindsay Waugh |
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(Quorum 4 members)
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Blair Doherty Kaipatiki Local Board Democracy Advisor
18 November 2015
Contact Telephone: (09) 484 8856 Email: Blair.Doherty@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Kaipātiki Local Board area
Kaipātiki Local Board
Members
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Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz
Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – associate |
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Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz
Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Regulatory, bylaws and compliance – lead · Parks, reserves and playgrounds (passive) – associate Planning, policy and governance – associate |
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Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz
Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – associate
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Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz
Portfolios: · Natural environment – lead · Libraries – associate |
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John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz
Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – associate |
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Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz
Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – associate · Transport and infrastructure – associate |
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Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz
Portfolios: · Civil defence and emergency management – lead · Finance – associate · Sport, recreation services and parks (active) – associate · Regulatory, bylaws and compliance – associate |
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Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz
Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – associate · Economic development – associate |
Kaipātiki Local Board Community Forum
The Kaipātiki Local Board holds two meetings a month – a business meeting for Council staff to present reports and a Community Forum meeting to enable greater community input.
The Kaipātiki Local Board’s Community Forum meetings are held on the fourth Wednesday of every month at 6:00 pm. These meetings enable the community to engage with the board via deputations, public forum, petitions, and reports from community and volunteer groups, with speakers allowed more time than is possible at ordinary business meetings. Community Forum will operate as a normal business meeting, with agendas and minutes published and resolutions passed.
Different ways to present to the Kaipātiki Local Board:
To present at a Kaipātiki Local Board Community Forum meeting:
You can keep up to date with Kaipātiki news and events on the Kaipātiki Local Board Facebook page: https://www.facebook.com/kaipatiki
For further information about the board, go to the Kaipātiki Local Board page on the Auckland Council website:
Kaipātiki Local Board Community Forum 25 November 2015 |
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1 Welcome 9
2 Apologies 9
3 Declaration of Interest 9
4 Confirmation of Minutes 9
5 Leave of Absence 9
6 Acknowledgements 9
7 Petitions 10
8 Deputations 10
8.1 Northart 10
8.2 Uruamo Maranga Ake 10
8.3 Raeburn House 11
8.4 Monarch Park Place-Making Project 11
8.5 North Shore Archery Club 12
9 Public Forum 12
10 Extraordinary Business 12
11 Notices of Motion 13
12 Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015 15
13 Kaipātiki Community Facilities Trust – Youth Projects October Quarterly Report 23
14 Kaipātiki Community Facilities Trust Quarterly Report October 2015 Jobs4Youth Project and Youth Projects 31
15 Kaipātiki Community Facilities Trust Quarterly Report October 2015 Events, Programmes, Community Resources 47
16 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:
i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and
ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.
4 Confirmation of Minutes
That the Kaipātiki Local Board: a) confirm the ordinary minutes of its Community Forum meeting, held on Wednesday, 23 September 2015 as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
Purpose 1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Northart Society. Executive Summary 2. Wendy Harsant of the Northart Society will be in attendance to address the Kaipātiki Local Board regarding the Society’s Annual Report and Quarter One summary.
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Recommendation/s That the Kaipātiki Local Board: a) receive the deputation from Wendy Harsant of the Northart Society. b) thank Wendy Harsant and the Northart Society for their attendance and presentation.
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Purpose 1. The purpose of this deputation is to address the Kaipātiki Local Board to present the vision for a local marae in Beach Haven. Executive Summary 2. Francis Waaka and Murray Painting of Uruamo Maranga Ake will be in attendance to address the Kaipātiki Local Board regarding their vision for a local marae in Beach Haven.
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Recommendation/s That the Kaipātiki Local Board: a) receive the deputation from Francis Waaka and Murray Painting of Uruamo Maranga Ake. b) thank Francis Waaka, Murray Painting and Uruamo Maranga Ake for their attendance and presentation.
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Purpose 1. The purpose of this deputation is to address the Kaipātiki Local Board regarding Raeburn House. Executive Summary 2. Carol Ryan of Raeburn House will be in attendance to address the Kaipātiki Local Board to provide an update from Raeburn House regarding community development.
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Recommendation/s That the Kaipātiki Local Board: a) receive the deputation from Carol Ryan of Raeburn House. b) thank Carol Ryan and Raeburn House for their attendance and presentation.
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Purpose 1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Monarch Park Place-Making Project. Executive Summary 2. Kylie Johnston and Naomi Craymer of the Monarch Park Place-Making Project will be in attendance to provide an update to the Kaipātiki Local Board regarding the project.
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Recommendation/s That the Kaipātiki Local Board: a) receive the deputation from Kylie Johnston and Naomi Craymer of the Monarch Park Place-Making Project. b) thank Kylie Johnston, Naomi Craymer and the Monarch Park Place-Making Project for their attendance and presentation.
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Purpose 1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the North Shore Archery Club. Executive Summary 2. Dennis Mroczkowski of the North Shore Archery Club will be in attendance to discuss plans for the replacement of the existing clubrooms.
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Recommendation/s That the Kaipātiki Local Board: a) receive the deputation from Dennis Mroczkowski of the North Shore Archery Club. b) thank Dennis Mroczkowski and the North Shore Archery Club for their attendance and presentation.
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9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had been received.
Kaipātiki Local Board Community Forum 25 November 2015 |
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Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015
File No.: CP2015/24624
Purpose
1. The open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015, are attached for the information of the board only.
Executive Summary
2. The open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015, are appended as Attachment A.
That the Kaipātiki Local Board Community Forum: a) note that the open unconfirmed minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015, are attached as Item 12 of the agenda for the information of the board only. |
No. |
Title |
Page |
aView |
Open unconfirmed minutes - Kaipātiki Local Board Community Forum, Wednesday, 23 September 2015 |
15 |
Signatories
Authors |
Blair Doherty - Kaipatiki Local Board Democracy Advisor |
Authorisers |
Eric Perry - Relationship Manager |
Kaipātiki Local Board Community Forum 25 November 2015 |
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Kaipātiki Community Facilities Trust – Youth Projects October Quarterly Report
File No.: CP2015/24626
Purpose
1. The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipatiki Youth Projects team, that are aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.
Executive Summary
2. The attached report provides members with an oversight of the work achieved and completed by the Kaipatiki Youth Projects team to for the quarter ending October 2015.
3. The report contains updates from
· Youth Advisory Panel Member Kaipātiki;
· Chairperson Kaipatiki Local Youth Board;
· Kaipātiki Local Youth Board (KLYB);
· Converge 13; and
· Converge 15.
That the Kaipātiki Local Board: a) receive the Kaipātiki Community Facilities Trust Youth Projects October Quarterly report. |
No. |
Title |
Page |
aView |
Kaipātiki Community Facilities Trust – Youth Projects October Quarterly Report |
23 |
Signatories
Authors |
Blair Doherty - Kaipatiki Local Board Democracy Advisor |
Authorisers |
Eric Perry - Relationship Manager |
Kaipātiki Local Board Community Forum 25 November 2015 |
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Kaipātiki Community Facilities Trust Quarterly Report October 2015 Jobs4Youth Project and Youth Projects
File No.: CP2015/24758
Purpose
1. The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipātiki Community Facilities Trust, that are aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.
Executive Summary
2. The Kaipatiki Community Facilities Trust Quarterly Report October 2015 - Jobs4Youth Project and Youth Projects report is attached.
That the Kaipātiki Local Board: a) receive the Kaipātiki Community Facilities Trust Quarterly Report October 2015 - Jobs4Youth Project and Youth Projects report.
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No. |
Title |
Page |
aView |
Quarterly Report October 2015 Jobs4Youth Project and Youth Projects |
31 |
Signatories
Authors |
Blair Doherty - Kaipatiki Local Board Democracy Advisor |
Authorisers |
Eric Perry - Relationship Manager |
Kaipātiki Local Board Community Forum 25 November 2015 |
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Kaipātiki Community Facilities Trust Quarterly Report October 2015 Events, Programmes, Community Resources
File No.: CP2015/24767
Purpose
1. The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipatiki Community Facilities Trust, that are aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.
Executive Summary
2. The Kaipatiki Community Facilities Trust Quarterly Report October 2015 Events, Programmes, Community Resources report is attached.
That the Kaipātiki Local Board: a) receive the Kaipātiki Community Facilities Trust Quarterly Report October 2015 Events, Programmes, Community Resources report.
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No. |
Title |
Page |
aView |
Quarterly Report October 2015 Events, Programmes, Community Resources |
47 |
Signatories
Authors |
Blair Doherty - Kaipatiki Local Board Democracy Advisor |
Authorisers |
Eric Perry - Relationship Manager |