Agenda of Kaipātiki Local Board Community Forum

I hereby give notice that an ordinary meeting of the Kaipātiki Local Board Community Forum will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 25 November 2015

6.00pm

Kaipātiki Local Board Office
90 Bentley Avenue
Glenfield

Kaipātiki Local Board Community Forum

OPEN AGENDA

MEMBERSHIP

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon
	Danielle Grant
	Richard Hills
	Lorene Pigg
	Lindsay Waugh

(Quorum 4 members)

Blair Doherty

Kaipatiki Local Board Democracy Advisor

18 November 2015

Contact Telephone: (09) 484 8856

Email: Blair.Doherty@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Kaipātiki Local Board area

Kaipātiki Local Board Members

	Kay McIntyre QSM Chairperson Ph 09 484 8383 DDI 09 484 8987 Mobile 021 287 8844 kay.mcintyre@aucklandcouncil.govt.nz Portfolios: · Finance – lead · Planning, policy and governance – lead · Built environment, streetscapes and urban design – associate		Ann Hartley JP Deputy Chairperson Mob 027 490 6909 Office 09 484 8383 Home 09 483 7572 ann.hartley@aucklandcouncil.govt.nz Portfolios: · Community Development and Facilities – lead · Sport, recreation services and parks (active) – lead · Regulatory, bylaws and compliance – lead · Parks, reserves and playgrounds (passive) – associate Planning, policy and governance – associate
	Danielle Grant Local Board Member Mob 021 835 724 Office 09 484 8383 Home 09 442 1271 danielle.grant@aucklandcouncil.govt.nz Portfolios: · Arts, culture and events services – lead · Economic development – lead · Natural environment – associate		Grant Gillon MPP, PhD Local Board Member Mob 027 476 4679 Office 09 484 8383 grant.gillon@aucklandcouncil.govt.nz Portfolios: · Natural environment – lead · Libraries – associate
	John Gillon Local Board Member Mob 021 286 2288 Office 09 484 8383 Home 09 443 1683 john.gillon@aucklandcouncil.govt.nz Portfolios: · Libraries – lead · Parks, reserves and playgrounds (passive) – lead · Civil defence and emergency management – associate		Lindsay Waugh Local Board Member Mob 021 287 1155 Office 09 484 8383 Home 09 418 1620 lindsay.waugh@aucklandcouncil.govt.nz Portfolios: · Built environment, streetscapes and urban design – lead · Arts, culture and events services – associate · Transport and infrastructure – associate
	Lorene Pigg Local Board Member Mob 021 839 375 Office 09 484 8383 lorene.pigg@aucklandcouncil.govt.nz Portfolios: · Civil defence and emergency management – lead · Finance – associate · Sport, recreation services and parks (active) – associate · Regulatory, bylaws and compliance – associate		Richard Hills Local Board Member Mob 021 286 4411 Office 09 484 8383 richard.hills@aucklandcouncil.govt.nz Portfolios: · Transport and infrastructure – lead · Community Development and Facilities – associate · Economic development – associate

Kaipātiki Local Board Community Forum

The Kaipātiki Local Board holds two meetings a month – a business meeting for Council staff to present reports and a Community Forum meeting to enable greater community input.

The Kaipātiki Local Board’s Community Forum meetings are held on the fourth Wednesday of every month at 6:00 pm. These meetings enable the community to engage with the board via deputations, public forum, petitions, and reports from community and volunteer groups, with speakers allowed more time than is possible at ordinary business meetings. Community Forum will operate as a normal business meeting, with agendas and minutes published and resolutions passed.

Different ways to present to the Kaipātiki Local Board:

A “Deputation” is where members of the public give a presentation to the board which is formally booked in advance, approved by the Chair, and the speakers and topic are published on the agenda. People presenting under the deputation section of the meeting have 10 minutes to present.
“Public forum” is where members of the public may arrive on the night and speak to the board, and speakers under this section have 3 minutes allotted to them.
“Petitions” is an agenda item where members of the public may present a petition. They have 5 minutes to speak to their petition.

To present at a Kaipātiki Local Board Community Forum meeting:

Please email the Local Board Services team at Auckland Council on kaipatikilocalboard@aucklandcouncil.govt.nz if you would like make a deputation presentation or to present a petition to the board.
You will need to let the team know at least 10 days in advance, and provide any supporting documentation at least 7 days in advance.
If you would like to simply speak briefly to the board, you are welcome to come to the Community Forum meeting and speak at public forum (item 9) – there is no requirement to book in advance for this (though advance notification is appreciated).

Kaipātiki Local Board Community Forum

25 November 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 9

2 Apologies 9

3 Declaration of Interest 9

4 Confirmation of Minutes 9

5 Leave of Absence 9

6 Acknowledgements 9

7 Petitions 10

8 Deputations 10

8.1 Northart 10

8.2 Uruamo Maranga Ake 10

8.3 Raeburn House 11

8.4 Monarch Park Place-Making Project 11

8.5 North Shore Archery Club 12

9 Public Forum 12

10 Extraordinary Business 12

11 Notices of Motion 13

12 Open Unconfirmed Minutes of the Kaipātiki Local Board Community Forum held on Wednesday, 23 September 2015 15

13 Kaipātiki Community Facilities Trust – Youth Projects October Quarterly Report 23

14 Kaipātiki Community Facilities Trust Quarterly Report October 2015 Jobs4Youth Project and Youth Projects 31

15 Kaipātiki Community Facilities Trust Quarterly Report October 2015 Events, Programmes, Community Resources 47

16 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Kaipātiki Local Board:

a) confirm the ordinary minutes of its Community Forum meeting, held on Wednesday, 23 September 2015 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Kaipātiki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Northart

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Northart Society.

Executive Summary

2. Wendy Harsant of the Northart Society will be in attendance to address the Kaipātiki Local Board regarding the Society’s Annual Report and Quarter One summary.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Wendy Harsant of the Northart Society.

b) thank Wendy Harsant and the Northart Society for their attendance and presentation.

8.2 Uruamo Maranga Ake

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board to present the vision for a local marae in Beach Haven.

Executive Summary

2. Francis Waaka and Murray Painting of Uruamo Maranga Ake will be in attendance to address the Kaipātiki Local Board regarding their vision for a local marae in Beach Haven.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Francis Waaka and Murray Painting of Uruamo Maranga Ake.

b) thank Francis Waaka, Murray Painting and Uruamo Maranga Ake for their attendance and presentation.

8.3 Raeburn House

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding Raeburn House.

Executive Summary

2. Carol Ryan of Raeburn House will be in attendance to address the Kaipātiki Local Board to provide an update from Raeburn House regarding community development.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Carol Ryan of Raeburn House.

b) thank Carol Ryan and Raeburn House for their attendance and presentation.

8.4 Monarch Park Place-Making Project

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the Monarch Park Place-Making Project.

Executive Summary

2. Kylie Johnston and Naomi Craymer of the Monarch Park Place-Making Project will be in attendance to provide an update to the Kaipātiki Local Board regarding the project.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Kylie Johnston and Naomi Craymer of the Monarch Park Place-Making Project.

b) thank Kylie Johnston, Naomi Craymer and the Monarch Park Place-Making Project for their attendance and presentation.

8.5 North Shore Archery Club

Purpose

1. The purpose of this deputation is to address the Kaipātiki Local Board regarding the North Shore Archery Club.

Executive Summary

2. Dennis Mroczkowski of the North Shore Archery Club will be in attendance to discuss plans for the replacement of the existing clubrooms.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the deputation from Dennis Mroczkowski of the North Shore Archery Club.

b) thank Dennis Mroczkowski and the North Shore Archery Club for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Kaipātiki Local Board Community Forum

25 November 2015

Kaipātiki Community Facilities Trust – Youth Projects October Quarterly Report

File No.: CP2015/24626

Purpose

1. The purpose of this report is to update members on the schedule of work achieved and completed by the Kaipatiki Youth Projects team, that are aligned to Schedule 1 of the Kaipātiki Local Board contract delivery partnership.

Executive Summary

2. The attached report provides members with an oversight of the work achieved and completed by the Kaipatiki Youth Projects team to for the quarter ending October 2015.

3. The report contains updates from

· Youth Advisory Panel Member Kaipātiki;

· Chairperson Kaipatiki Local Youth Board;

· Kaipātiki Local Youth Board (KLYB);

· Converge 13; and

· Converge 15.

Recommendation/s

That the Kaipātiki Local Board:

a) receive the Kaipātiki Community Facilities Trust Youth Projects October Quarterly report.

Attachments