Minutes of Kaipātiki Local Board

Kaipātiki Local Board

11 November 2015

1 Welcome

2 Apologies

Resolution number KT/2015/158

MOVED by Member L Pigg, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) accepts the apologies from Member D Grant for absence on Council business and Member J Gillon for lateness.

CARRIED

3 Declaration of Interest

Member L Pigg declared a conflict of interest for item 21 - Local Board Services Monthly Report, as she is a property owner in Northcote.

Chairperson K McIntyre declared a conflict of interest in item 17- Kaipatiki Local Grants, Round One, 2015/2016, regarding the grant application from Netball North Harbour.

Member A Hartley declared a conflict of interest in item 17 - Kaipatiki Local Grants, Round One, 2015/2016, regarding the grant application from North Shore Centres of Mutual Aid.

4 Confirmation of Minutes

Resolution number KT/2015/159

MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) confirms the ordinary minutes of its meeting, held on Wednesday, 14 October 2015, as a true and correct record subject to the following amendment to Item 18, Local Board Services Quarterly Report:

Member L Pigg was erroneously recorded as voting against the motion for item 18.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Open Unconfirmed Meeting Minutes Kaipatiki Local Board, Wednesday 14 October 2015

a) The open unconfirmed minutes of the Kaipātiki Local Board meeting held on Wednesday 14 October 2015 were confirmed under item 4 of the agenda.

Affected Party Approval Request for Proposed Early Childcare Education Centre Adjacent to Kauri Glen Reserve

Resolution number KT/2015/160

MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) declines the granting of affected party approval for the proposed early childcare education centre at 50 Lake Road, Northcote, as the proposal does not comply with the 5 metre setback requirements for buildings and retaining walls over 1.5 metres in height with respect to the landscape amenity yard rules of the Auckland Council District Plan (North Shore section).

CARRIED

Landowner Approval Request for Proposed Retaining Wall on Telephone Road Reserve adjacent to 80 Palmerston Road, Birkenhead

Resolution number KT/2015/161

MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) grants landowner approval for a retaining wall to be located on Telephone Road Reserve as detailed in the plans titled ‘Resource Consent’, Sheet 2 and 2A Ref 0838 Rev 4 dated 03 September 2015 drawn by Icon Architectural Concepts.

CARRIED

Naming of new community space on Rangatira Road, Beach Haven

Resolution number KT/2015/162

MOVED by Deputy Chairperson A Hartley, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) approves the name “Opaketai Beach Haven Garden” for the new community space located at 364 Rangatira Road in Beach Haven.

b) thanks the Beach Haven Placemaking Group and mana whenua for the work they have done on this project and for the gift of the name “Opaketai Beach Haven Garden” to the people of Kaipātiki.

CARRIED

Kaipātiki Connections Network Plan - progress update and approval of interim work programme for 2015/16

Resolution number KT/2015/163

MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) approves the interim connections work programme for the 2015/16 financial year as follows:

Interim priority	Priority Area (#)	Stage	KCNP component
1	Totara Vale to Manuka Reserve (3)	Investigation	$16,000
2	Totara Vale to Manuka Reserve (3) - Manuka Reserve link	Design, consent and physical works	$35,000
3	Tuff Crater (1) – design and physical works stage I- Exmouth Road to existing boardwalk	Design, consent and physical works	$60,000
4	Tamahere Reserve	Physical works	$45,000
		TOTAL	$156,000

b) approves to undertake the following projects, as part of the interim connections work programme for the 2015/16 financial year, in the event that any of the projects in listed in a) fail to proceed or are completed for less than the allocated budget:

Priority	Priority Area (#)	Stage	KCNP component
1	Kauri Glen Reserve (1)	Investigation	$9,000
2	Rangatira Reserve (5)	Design and consents	$45,000
3	Le Roys Bush Reserve (1)	Design and consents	$30,000
4	Little Shoal Bay Reserve (1)	Design and consents	$30,000
5	Kauri Glen Reserve (1)	Design and consents	$25,000
6	Eskdale Reserve (2)	Design and consents	$25,000
7	Chelsea Heritage Reserve (1)	Investigation	$7,000
8	Chelsea Heritage Reserve (1)	Design and consents	$20,000

c) allocates $5,000 from the existing Kaipātiki Connections Plan budget for the update of the Kaipātiki Connections Network Plan, which considers developments that have occurred since the plan’s adoption in 2012, in order to inform work programme priorities from the 2016/2017 financial year onwards.

d) requests Auckland Transport to work with the Parks, Sport and Recreation department in a collaborative manner to update and implement the Kaipātiki Connections Network Plan.

e) requests a report from the Manager, Local and Sport Parks North, regarding the management and delivery of the Le Roys Bush connections project including reasons for the serious delay regarding code of compliance signoff.

CARRIED

Kaipatiki Local Grants, Round One, 2015/2016

A document entitled ‘North Quick Response, Kaipātiki Quick Response, Round One, 2015/16 - Royal Coastguard Boating Education’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Resolution number KT/2015/164

MOVED by Chairperson K McIntyre, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) approves the following allocation of funding under Round One of the Kaipatiki Local Grants programme 2015/2016 as listed in the table below:

Organisation	Funding for	Amount Granted	Comments (including reason for decline)
KidsCan Charitable Trust	Towards the purchase and installation of a pallet rack system between January 2016 to April 2016	0	Declined due to applicant and activity taking place outside the local board area (lower priority)
North Shore Centre’s of Mutual Aid Incorporated	Towards transportation costs for participants between November 2015 to September 2016	$1,500
Marlborough Park Tennis Club	Towards the purchase and installation of the floodlights at Marlborough Park Tennis Club in December 2015	$10,000	Subject to courts open for community use during daylight hours
Auckland area Floral Art Society Incorporated	Towards the judges accommodation, travel and fee for the Auckland Area Floral Art Society of New Zealand Designer of the Year 2016 in March 2016	$500	Umbrella under the National Floral Art Society.
The Northart Society Incorporated	Towards the purchase of 30 new chairs for the Northart Society Incorporated in December 2015	$3,000
Badminton North Harbour Incorporated	Toward the purchase of shuttlecocks for the Badminton North Harbour summer league between November to December 2015	$2,000
North Harbour Hockey Association	Towards the turf hireage and staffing costs for the Kaipatiki Small Sticks programme between January 2016 to June 2016	$1,380
North Harbour Volleyball Association Incorporated	Towards the hireage of Northcote College gym, promotion and staffing costs for the Northcote After School Kiwivolley League between May 2016 to July 2016	$1,400
Maria Teresa Baylon	Towards the purchase of a laptop and professional fees between November to December 2015	0	Declined due to ineligibility as an individual
Birkenhead Playcentre	Toward the purchase and installation for autex for the Birkenhead Playcentre between March to April 2016	0	Declined as the use is restricted to members only; should be funded by the Ministry of Education or Playcentre regional organisation.
The Scout Association of New Zealand - Mayfield Scout Group	Toward the purchase and installation of outdoor lighting for the Mayfield Scout Hall, 49 Kaipatiki Road, Glenfield between December 2015 to January 2016	$2,900
Literacy North Shore Incorporated	Towards the contractor fees for the Collective Impact Family Literacy programme between January 2016 to November 2016	$3,000
Birkdale Beach Haven Community Project	Towards the marketing/promotion and purchase of equipment, traffic management costs and staff wages for the Celebrating Community’s Beach Haven Birkdale 2016 in March 2016	$5,000
The Men's Shed North Shore Trust Incorporated	Towards the purchase of cabinets and drawers, printing of brochures and a pull up display in November 2015	$4,000
North Shore Hazara Society Incorporated	Towards the venue hire, purchase of equipment, prizes and cleaning products, catering and fuel for the North Shore Hazara Community Cultural and Eid Festival day in September 2015	0	Declined due to ineligibility as the event has already taken place
Monarch Park Place-Making Group	Towards the costs of the new bush area summertime event and the monarch butterfly artwork sign between November 2015 to June 2016	$1,000	Umbrella under Kaipātiki Community Facilities Trust.
North Shore Women's Centre	Towards the salaries of two community resource workers between December 2015 to December 2016	$4,000
Northcote Toy Library	Towards the rent of 5A Akoranga Drive, Northcote between February to September 2016	$2,000
Birkdale Beach Haven Community Project	Towards the purchase of sport and fitness equipment, yoga equipment, venue hire and art therapy costs between February to August 2016	0	Declined due to this being a second application from the organisation this round
The Korean Society of Auckland	Towards the hireage of the ASB Hall, Aotea Square, travel costs, advertising/marketing, catering, equipment hire and staff costs for the Korean Day for the 20^th Anniversary in March 2016	0	Declined due to limited impact on Kaipātiki residents as the event is regional
New Zealand Centre for Gifted Education Limited	Towards the staff costs for the MindPlus North Shore programme between November 2015 to September 2016	0	Declined due to ineligibility as applicant is a company and project is solely for the purposes of education
Whanau Marama Parenting	Towards the staff costs for the Whanau Marama Parenting programme between January to December 2016	$3,000
Beach Haven/Birkdale Garden Circle	Towards the costs of bus hireage between February to November 2016	$1,250	Umbrella under Kaipātiki Community Facilities Trust.
PHAB Association Auckland	Towards the transportation and staff costs for the PHAB youth and young adults programme between November 2015 to June 2016	-	Duplicate application
Harbour Sport	Towards the venue hire, prizes, staff costs and prize giving for the NuiMovement programme between October 2015 to April 2016	0	Declined due to limited alignment with the Local Board Plan
Beach Haven Scout Group	Towards the purchase of a new shed door, spinnaker cutter and other various bits of small equipment between November to December 2015	$1,624
Action Education Incorporated	Towards the venue hire of Glenfield Community Centre and staff costs and resources for the North Shore Spoken Word Poetry programme between February 2016 to July 2016	0	Declined due to ineligibility as project is solely for the purposes of education
TOTAL		$47,554

b) approves the following of allocation of funding for multiboard applications under Round One of the Kaipatiki Local Grants programme 2015/2016 as listed in the table below:

Organisation	Funding for	Amount Granted	Comments (including reason for decline)
North Harbour Community Patrol	Towards the purchase of uniforms, tablet, mobile phone, high visibility vests, phone costs, road cones, first aid kits and safety torches between November 2015 to August 2016	0	Declined due to applicant being based outside the local board area (lower priority)
Chinese New Settlers Services Trust	Towards the venue hire, staff costs and promotion of the Little Kung Fu Master class in Glenfield between November 2015 to June 2016	0	Declined due to applicant having applied for the same costs in a regional application
Special Olympics North Harbour	Towards venue hire of Takapuna Leisure Centre, Auckland University of Technology Sport and Fitness Centre, North Shore Events Centre and Tenpin Xtreme between January 2016 to December 2016	$1,000
OnBoard Skate Incorporated	Towards venue hire of ActivZone Glenfield and ‘QBE’ Stadium and staff costs for the Skatesafe and Scootsafe programme between November 2015 to April 2016	$4,500
Children’s Autism Foundation	Towards, office rent, booklets and leaflets and venue hire between November 2015 to July 2016	$1,670
Grandparents Raising Grandchildren Trust New Zealand	Towards hireage costs of the venue, canopies, portaloos, videographer, entertainment, transport costs, catering and St John Ambulance for the Grandparents Raising Grandchildren Caregiver Family Picnic in January 2016	$1,500
North Harbour Synchronised Swimming Club	Towards the purchase of underwater music system, pool equipment and branding and marketing costs between January 2016 to December 2016	$1,500
Dance Therapy New Zealand	Towards the purchase of equipment, advertising, staffing costs, and venue hire for the “Stars” programme between February 2016 to July 2016	$0	Decline as applicant has already received funding for this from Creative Communities.
Babylon Charitable Trust	Towards the hire of the Bayview Community Centre, catering, transportation and staff costs for the seniors programme between January 2016 to December 2016	$1,000
Gymnastics Community Trust	Towards the purchase of a set of parallel bars and staff costs between November 2015 to April 2016	0	Declined due to applicant seeking large amount and not approached other funders (lower priority)
North Shore Events Centre Trust	Towards the costs of the upgrade for the men’s and women’s changing rooms between January 2016 to February 2016	0	Declined due to the organisation having sufficient funding to meet project cost
The Prescott Club	Towards the transportation, staff mileage, volunteer expenses, venue hire and meals, transportation and entertainment for the participants between January 2016 to June 2016	0	Declined due to activity taking place outside the local board area (lower priority)
Safer Homes in New Zealand Everyday - Shine	Towards rent, power, phone, catering, purchase of equipment and resources and staff costs between November 2015 to November 2016	0	Declined due to ineligibility as activity is a public service that is a responsibility of central government
PHAB Association Auckland	Towards the youth worker wages and transportation for the ‘PHAB’ youth and young adults group at the Hibiscus Coast Youth Centre between November 2015 to June 2016	$1,300
Lake House Arts Centre	Towards the advertising costs and staff wages for the ‘Open’ event in April 2016	0	Decline due to activity taking place outside the local board area (lower priority)
Yes Disability Resource Centre	Towards the staff costs for completing the disability strategy between November 2015 to January 2016	0	Declined due to activity taking place outside the local board area (lower priority)
English Language Partners New Zealand – North Shore	Towards the venue hire of the Hibiscus Coast Community House between February 2016 to April 2016	$2,000
Young Mens Christian Association of Auckland Incorporated	Towards the costs for “Destination Unknown”, quiz night and dance party, artistry, training for youth and volunteer expenses	$3,000
Rainbow Youth	Towards the operational and staff costs for November 2015	$500
Autism New Zealand Incorporated	Towards staff costs, rent and operating costs between November 2015 to June 2016	0	Declined due to ineligibility as activity is a public service that is a responsibility of central government
Community Impact Trust	Towards the hire or purchase of a trailer, wood splitter and garden equipment and skip bins and the purchase of cleaning products and building products for “Community Impact” days between November 2015 to September 2015	0	Declined due to limited alignment with the Local Board Plan
Mind Over Manner Limited	Towards venue hire, advertising, staff costs and operating costs between November 2016	0	Declined due to organisation being a private company
North Shore Riding for the Disabled Incorporated	Towards the costs of the day coordinator between November 2015 to August 2016	$2,000
Rodney Aphasia Group Incorporated	Towards venue hire, purchase of stationary and photocopying, advertising, conference attendance, and administrator costs between November 2015 to November 2016	0	Declined due to activity taking place outside the local board area (lower priority)
Shakti Asian Women’s Centre Incorporated	Towards the staff costs and mileage between November 2015 to October 2016	$1,000
The Parenting Place – Attitude Youth Division	Towards the costs of presenting and handbooks for the presentation in the Hibiscus and Bays Local Board area between November 2015 to December 2015	0	Declined due to the project being for education and having limited benefit for the wider community (lower priority)
People First New Zealand Incorporated	Towards the staff costs, venue hire, mileage, purchase of stationary and photocopying, volunteer expenses and administration costs between November 2015 to September 2016	0	Declined due to similar programmes being run on the North Shore by local organisations.
Long Bay Okura Great Park Society	Towards the costs for the specialist event coordinator, printed material, billboards and volunteer costs for the ‘Long-Bay Okura Environmental Treasure Hunt’ between November 2015 to April 2016	$898
T & M Stazyk Partnership / CUE Haven	Towards the purchase of plants for Cue Haven between March 2016 to October 2016	0	Declined due to activity taking place outside the local board area (lower priority)
Royal Coastguard Boating Education	Towards the purchase of 40 life jackets and a small safety grab bag for the “Safe Boating” programme at the Glenfield Pool and Leisure Centre between October 2015 to July 2017	$2,640	Application deferred from Local Board Round 1 Quick Response due to amount requested above the $500 maximum
TOTAL		$24,508

c) approves the following of allocation of funding for local event applications as listed in the table below:

Organisation	Funding for	Amount Granted	Comments (including reason for decline)
Marching Auckland Incorporated	Towards the hire of the North Shore Events Centre for the New Zealand Marching Championships	$5,000
Birkenhead Town Centre Association Incorporated	Towards the hireage of horses and jazz bands for the Heritage, “Horses and All that Jazz” event on 1 October 2015	0	Decline due to this event has already been allocated funding through the Kaipātiki Local Board Event Partnership Fund
OnBoard Skate Incorporated	Towards the staff costs for event delivery, coordination and management costs for the Summer Skate Series 2015/2016 between November 2015 to April 2016	0	Decline due to this being a second application from this organisation this round
TOTAL		$5,000

d) defers consideration of the following applications pending further investigation by Community Grants staff:

Organisation	Funding for	Reason for deferral
Netball North Harbour Incorporated	Towards the upgrade and maintenance costs of the outdoor courts, staff costs and insurance costs between November 2015 to April 2016	Defer for consideration pending investigation of alternative funding methods
The Northart Society Incorporated	Towards the costs of purchasing and installing a ‘welcome’ sign at the Northart Gallery in December 2015	Defer for consideration pending investigation of utilising existing development budget
Birkdale Primary School	Towards the costs of purchasing and installing materials for the netball and basketball courts at Birkdale Primary School between December 2015 to January 2016	Defer for consideration pending investigation of community access hours and other possible funders

e) amend the dates of Round Two of the Kaipātiki Local Grants Programme 2015/2016 as follows:

Local Grants

2015/16 Funding Round	Opens	Closes	Decision made	Projects to occur after
Round two	9 February 2016	18 March 2016	April/May 2016	June 2016

CARRIED

Secretarial note: Member G Gillon declared a conflict of interest with applications submitted by The Northart Society Incorporated and did not take part in the discussion of these applications.

Attachments

a North Quick Response, Kaipātiki Quick Response, Round One, 2015/16 - Royal Coastguard Boating Education application

Kaipatiki Community Facilities Trust Quarterly Report

Resolution number KT/2015/165

MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley:

That the Kaipātiki Local Board:

a) receives the Kaipātiki Community Facilities Trust quarterly report.

CARRIED

Auckland Transport Monthly Update

Resolution number KT/2015/166

MOVED by Member R Hills, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) receives the Auckland Transport November 2015 Issues Update to the Kaipatiki Local Board.

b) thanks Auckland Transport for agreeing to the pedestrian crossing on Pupuke Road and requests Auckland Transport investigate development of a corridor management plan for Pupuke Road and Raleigh Road in order to consider other possible improvements to pedestrian amenity along this road corridor.

c) thanks Auckland Transport for completing the repairs to the Northcote Town Centre clock.

d) notes Auckland Transport has agreed to a new standard for marking cycle lanes that mandates use of broken yellow lines.

e) notes delivery of the bike training programme in Kaipātiki to prepare the community for the anticipated improvement to cycling infrastructure in the Kaipātiki Local Board area.

CARRIED

Auckland Transport Quarterly Update to Local Boards For the Quarter 1 July to 30 September 2015

Resolution number KT/2015/167

MOVED by Member L Waugh, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receives the Auckland Transport Quarterly Update to Local Boards.

b) congratulates Auckland Transport on the 60% increase in patronage on the Hobsonville / Beach Haven ferry service when compared to the same period last year.

c) requests the Chairperson to write to Auckland Transport to include an increase in the number of sailings on the Hobsonville / Beach Haven ferry service as part of the tender process currently being undertaken.

d) notes the double decker route along Onewa Road will be delivered within the next two financial years.

e) will continue to advocate for ferry fares to be fully integrated in to the Auckland Integrated Fares System for Auckland-wide public transport services.

f) requests Auckland Transport work in partnership with the Parks, Sport and Recreation department to improve pedestrian access in the Kaipātiki Local Board area.

g) opposes the recent increase for purchasing an Auckland Transport HOP card.

CARRIED

21	Local Board Services Monthly Report

	The meeting adjourned at 11.37am and reconvened at 11.59am. Members G Gillon, J Gillon and L Pigg were not present when the meeting reconvened.

	Resolution number KT/2015/168 MOVED by Chairperson K McIntyre, seconded by Member R Hills: a) That the Kaipātiki Local Board agree that Item 21 Local Board Services Monthly Report be adjourned until after item 24 Governing Body and Independent Maori Statutory Board Members' Update. CARRIED

	Secretarial note: Item 24 Governing Body and Independent Maori Statutory Board Members' Update was taken at this point.
	Secretarial Note: Item 21 was reconvened at the conclusion of item 24.
	A document entitled ‘Feedback from Kaipātiki Local Board on Urban Location Analysis / Northcote’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number KT/2015/169 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) endorses the board's feedback (as outlined in Attachment C to the agenda report) to the draft stormwater network discharge consent application. b) notes that works to the Northcote Town Centre toilets will be undertaken in November - December 2015 to improve visibility of Northcote Centre brand colours, and that associated costs will be funded from existing Northcote Town Centre project budgets. c) grants the following funding from the Christmas Event Fund: i) Glenfield Lions for the Glenfield Community Santa parade - $8,500; ii) Birkenhead Rotary for the Birkenhead Christmas parade - $7,000; and iii) Kaipātiki Community Facilities Trust for Carols by Candlelight at Shoal Bay - $2,900. d) agrees to hold an extraordinary meeting at 4.30pm on 25 November 2015 for the purpose of considering feedback and advocacy points for the Annual Plan 2016/2017. e) endorses the board’s feedback (as tabled) to Panuku Development Auckland on the urban location analysis relating to Northcote. CARRIED
	Secretarial Note: Member L Pigg requested that it be noted that she did not take part in the discussion relevant to resolution e) and abstained from voting on this item.
	Secretarial note: Item 22 Quarterly performance report was taken at this point.
	Attachments a Feedback from Kaipātiki Local Board on Urban Location Analysis / Northcote

24	Governing Body and Independent Maori Statutory Board Members' Update
	Councillor Chris Darby provided an update to the board. A document entitled ‘Kaipātiki Local Board Update – Councillor Chris Darby’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Members G Gillon and L Pigg entered the meeting at 12.00pm. Member J Gillon entered the meeting at 12.02pm.

	Resolution number KT/2015/170 MOVED by Member G Gillon, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the update from Councillor Chris Darby. CARRIED
	Attachments a Kaipātiki Local Board Update – Councillor Chris Darby
	Secretarial note: Item 21 Local Board Services Monthly Report was reconvened at this point.

Quarterly performance report

Resolution number KT/2015/171

MOVED by Chairperson K McIntyre, seconded by Member R Hills:

That the Kaipātiki Local Board:

a) receives the Performance Report for the financial quarter ended September 2015.

b) thanks staff for the improvement in the report’s readability, particularly with tables and figures.

CARRIED

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number KT/2015/172

MOVED by Deputy Chairperson A Hartley, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) receives the applications for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 from:

i) 16 Inkster Street, Birkenhead;

ii) 101 Onetaunga Road, Birkenhead;

iii) 1/57 Balmain Road, Birkenhead;

iv) 40 Tizard Road, Birkenhead;

v) 174 Rangitira Road, Beach Haven;

vi) 37 Palmerston Road, Birkenhead; and

vii) 13 Beach haven Road, Beach Haven.

b) grants the application for an exemption for 16 Inkster Street, Birkenhead subject to the condition that the pool cover is repaired and maintained in good working order.

c) grants the application for an exemption for 101 Onetaunga Road, Birkenhead, Birkenhead subject to the condition that clauses (a –k) of NZS8600:2006 3.10 are met at all times.

d) grants the application for an exemption for 1/57 Balmain Road, Birkenhead subject to the conditions that the owner is responsible for the supervision of children in the pool area, and is granted to current owner.

e) grants the application for an exemption for 40 Tizard Road, Birkenhead, subject to the conditions that clauses (a –k) of NZS8600:2006 3.10 are met at all times; that the spa pool be 1.2 metres away from the raised gardens and remain in the same location as the day of inspection, and is granted to current owner.

f) grants the application for an exemption for 174 Rangitira Road, Beach Haven subject to the conditions that the gate and latch are kept in good working order at all times; that the owner is responsible for the supervision of children in the pool area, and is granted to the property.

g) grants the application for an exemption for 37 Palmerston Road, Birkenhead subject to the conditions that clauses (a –k) of NZS8600:2006 3.10 are met at all times; that the spa pool remain in the same location as the day of inspection, and is granted to the current owner.

h) grants the application for an exemption for 13 Beach haven Road, Beach Haven subject to the condition that clauses (a –k) of NZS8600:2006 3.10 are met at all times.

CARRIED

Secretarial Note: Item 24 – Governing Body and IMSB Members' Update was considered prior to Item 21 – Local Board Services Monthly Report.

Members' Reports

There were no members reports.

Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 21 October 2015 and Wednesday, 28 October 2015

Resolution number KT/2015/173

MOVED by Chairperson K McIntyre, seconded by Member G Gillon:

That the Kaipātiki Local Board:

a) receives the records for the Kaipātiki Local Board Workshops held on Wednesday, 21 October 2015 and Wednesday, 28 October 2015.

CARRIED

Record of Kaipātiki Local Board Portfolio Briefings held in October 2015

Resolution number KT/2015/174

MOVED by Chairperson K McIntyre, seconded by Member L Pigg:

That the Kaipātiki Local Board:

a) receives the record of Kaipātiki Local Board portfolio briefings held in October 2015, noting Member G Gillon’s apology for the Built Environment Portfolio briefing on 22 October 2015.

b) thanks staff for the extra time and effort they have put in to creating fuller records of these briefings.

CARRIED

28 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

29 Procedural motion to exclude the public

Resolution number KT/2015/175

MOVED by Chairperson K McIntyre, seconded by Member L Waugh:

That the Kaipātiki Local Board:

a) notes that the attachments to item 23 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 are to be considered confidential for the following reasons:

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The publication of this information would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the attachments contain personal information.

s48(1)(a)

The publication of this information would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

b) excludes the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Special Housing Areas: Tranche 9

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give parties a commercial advantage if released..

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

c) agrees that Councillor Chris Darby be permitted to remain for Confidential Item C.3: Special Housing Areas: Tranche 9 after the public has been excluded, because of his knowledge of special housing areas, which will help the Kaipātiki Local Board in its decision-making.

CARRIED

Secretarial Note: Pursuant to Standing Order 3.15.5 Members J Gillon, G Gillon and L Pigg requested that their dissenting votes be recorded.

12.27pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

12.58 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Kay McIntyre, QSM
Deputy Chairperson	Ann Hartley, JP
Members	Dr Grant Gillon
	John Gillon	From 9.27am, Item 15
	Richard Hills
	Lorene Pigg
	Lindsay Waugh