Kaipātiki Local Board
OPEN MINUTES
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Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 11 November 2015 at 9.08am.
Chairperson |
Kay McIntyre, QSM |
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Deputy Chairperson |
Ann Hartley, JP |
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Members |
Dr Grant Gillon |
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John Gillon |
From 9.27am, Item 15 |
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Richard Hills |
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Lorene Pigg |
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Lindsay Waugh |
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ABSENT
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Danielle Grant |
Absent on Council business |
ALSO PRESENT
Councillor |
Chris Darby |
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Councillor |
George Wood |
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Kaipātiki Local Board 11 November 2015 |
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1 Welcome
2 Apologies
Resolution number KT/2015/158 MOVED by Member L Pigg, seconded by Member G Gillon: That the Kaipātiki Local Board: a) accepts the apologies from Member D Grant for absence on Council business and Member J Gillon for lateness. |
3 Declaration of Interest
Member L Pigg declared a conflict of interest for item 21 - Local Board Services Monthly Report, as she is a property owner in Northcote.
Chairperson K McIntyre declared a conflict of interest in item 17- Kaipatiki Local Grants, Round One, 2015/2016, regarding the grant application from Netball North Harbour.
Member A Hartley declared a conflict of interest in item 17 - Kaipatiki Local Grants, Round One, 2015/2016, regarding the grant application from North Shore Centres of Mutual Aid.
4 Confirmation of Minutes
Resolution number KT/2015/159 MOVED by Deputy Chairperson A Hartley, seconded by Member R Hills: That the Kaipātiki Local Board: a) confirms the ordinary minutes of its meeting, held on Wednesday, 14 October 2015, as a true and correct record subject to the following amendment to Item 18, Local Board Services Quarterly Report: Member L Pigg was erroneously recorded as voting against the motion for item 18. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
13 |
Affected Party Approval Request for Proposed Early Childcare Education Centre Adjacent to Kauri Glen Reserve |
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Resolution number KT/2015/160 MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh: That the Kaipātiki Local Board: a) declines the granting of affected party approval for the proposed early childcare education centre at 50 Lake Road, Northcote, as the proposal does not comply with the 5 metre setback requirements for buildings and retaining walls over 1.5 metres in height with respect to the landscape amenity yard rules of the Auckland Council District Plan (North Shore section).
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14 |
Landowner Approval Request for Proposed Retaining Wall on Telephone Road Reserve adjacent to 80 Palmerston Road, Birkenhead |
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Resolution number KT/2015/161 MOVED by Deputy Chairperson A Hartley, seconded by Member G Gillon: That the Kaipātiki Local Board: a) grants landowner approval for a retaining wall to be located on Telephone Road Reserve as detailed in the plans titled ‘Resource Consent’, Sheet 2 and 2A Ref 0838 Rev 4 dated 03 September 2015 drawn by Icon Architectural Concepts.
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15 |
Naming of new community space on Rangatira Road, Beach Haven |
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Resolution number KT/2015/162 MOVED by Deputy Chairperson A Hartley, seconded by Member L Pigg: That the Kaipātiki Local Board: a) approves the name “Opaketai Beach Haven Garden” for the new community space located at 364 Rangatira Road in Beach Haven. b) thanks the Beach Haven Placemaking Group and mana whenua for the work they have done on this project and for the gift of the name “Opaketai Beach Haven Garden” to the people of Kaipātiki.
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16 |
Kaipātiki Connections Network Plan - progress update and approval of interim work programme for 2015/16 |
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Resolution number KT/2015/163 MOVED by Deputy Chairperson A Hartley, seconded by Member L Waugh: That the Kaipātiki Local Board: a) approves the interim connections work programme for the 2015/16 financial year as follows:
b) approves to undertake the following projects, as part of the interim connections work programme for the 2015/16 financial year, in the event that any of the projects in listed in a) fail to proceed or are completed for less than the allocated budget:
c) allocates $5,000 from the existing Kaipātiki Connections Plan budget for the update of the Kaipātiki Connections Network Plan, which considers developments that have occurred since the plan’s adoption in 2012, in order to inform work programme priorities from the 2016/2017 financial year onwards. d) requests Auckland Transport to work with the Parks, Sport and Recreation department in a collaborative manner to update and implement the Kaipātiki Connections Network Plan. e) requests a report from the Manager, Local and Sport Parks North, regarding the management and delivery of the Le Roys Bush connections project including reasons for the serious delay regarding code of compliance signoff.
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17 |
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A document entitled ‘North Quick Response, Kaipātiki Quick Response, Round One, 2015/16 - Royal Coastguard Boating Education’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number KT/2015/164 MOVED by Chairperson K McIntyre, seconded by Member L Pigg: That the Kaipātiki Local Board: a) approves the following allocation of funding under Round One of the Kaipatiki Local Grants programme 2015/2016 as listed in the table below:
b) approves the following of allocation of funding for multiboard applications under Round One of the Kaipatiki Local Grants programme 2015/2016 as listed in the table below:
c) approves the following of allocation of funding for local event applications as listed in the table below:
d) defers consideration of the following applications pending further investigation by Community Grants staff:
e) amend the dates of Round Two of the Kaipātiki Local Grants Programme 2015/2016 as follows: Local Grants
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Secretarial note: Member G Gillon declared a conflict of interest with applications submitted by The Northart Society Incorporated and did not take part in the discussion of these applications. |
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a North Quick Response, Kaipātiki Quick Response, Round One, 2015/16 - Royal Coastguard Boating Education application |
18 |
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Resolution number KT/2015/165 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) receives the Kaipātiki Community Facilities Trust quarterly report.
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19 |
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Resolution number KT/2015/166 MOVED by Member R Hills, seconded by Member L Waugh: That the Kaipātiki Local Board: a) receives the Auckland Transport November 2015 Issues Update to the Kaipatiki Local Board. b) thanks Auckland Transport for agreeing to the pedestrian crossing on Pupuke Road and requests Auckland Transport investigate development of a corridor management plan for Pupuke Road and Raleigh Road in order to consider other possible improvements to pedestrian amenity along this road corridor. c) thanks Auckland Transport for completing the repairs to the Northcote Town Centre clock. d) notes Auckland Transport has agreed to a new standard for marking cycle lanes that mandates use of broken yellow lines. e) notes delivery of the bike training programme in Kaipātiki to prepare the community for the anticipated improvement to cycling infrastructure in the Kaipātiki Local Board area.
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20 |
Auckland Transport Quarterly Update to Local Boards For the Quarter 1 July to 30 September 2015 |
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Resolution number KT/2015/167 MOVED by Member L Waugh, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the Auckland Transport Quarterly Update to Local Boards. b) congratulates Auckland Transport on the 60% increase in patronage on the Hobsonville / Beach Haven ferry service when compared to the same period last year. c) requests the Chairperson to write to Auckland Transport to include an increase in the number of sailings on the Hobsonville / Beach Haven ferry service as part of the tender process currently being undertaken. d) notes the double decker route along Onewa Road will be delivered within the next two financial years. e) will continue to advocate for ferry fares to be fully integrated in to the Auckland Integrated Fares System for Auckland-wide public transport services. f) requests Auckland Transport work in partnership with the Parks, Sport and Recreation department to improve pedestrian access in the Kaipātiki Local Board area. g) opposes the recent increase for purchasing an Auckland Transport HOP card.
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21 |
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The meeting adjourned at 11.37am and reconvened at 11.59am. Members G Gillon, J Gillon and L Pigg were not present when the meeting reconvened. |
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Resolution number KT/2015/168 MOVED by Chairperson K McIntyre, seconded by Member R Hills: a) That the Kaipātiki Local Board agree that Item 21 Local Board Services Monthly Report be adjourned until after item 24 Governing Body and Independent Maori Statutory Board Members' Update. CARRIED |
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Secretarial note: Item 24 Governing Body and Independent Maori Statutory Board Members' Update was taken at this point. |
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Secretarial Note: Item 21 was reconvened at the conclusion of item 24. |
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A document entitled ‘Feedback from Kaipātiki Local Board on Urban Location Analysis / Northcote’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number KT/2015/169 MOVED by Chairperson K McIntyre, seconded by Deputy Chairperson A Hartley: That the Kaipātiki Local Board: a) endorses the board's feedback (as outlined in Attachment C to the agenda report) to the draft stormwater network discharge consent application. b) notes that works to the Northcote Town Centre toilets will be undertaken in November - December 2015 to improve visibility of Northcote Centre brand colours, and that associated costs will be funded from existing Northcote Town Centre project budgets. c) grants the following funding from the Christmas Event Fund: i) Glenfield Lions for the Glenfield Community Santa parade - $8,500; ii) Birkenhead Rotary for the Birkenhead Christmas parade - $7,000; and iii) Kaipātiki Community Facilities Trust for Carols by Candlelight at Shoal Bay - $2,900. d) agrees to hold an extraordinary meeting at 4.30pm on 25 November 2015 for the purpose of considering feedback and advocacy points for the Annual Plan 2016/2017. e) endorses the board’s feedback (as tabled) to Panuku Development Auckland on the urban location analysis relating to Northcote.
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Secretarial Note: Member L Pigg requested that it be noted that she did not take part in the discussion relevant to resolution e) and abstained from voting on this item. |
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Secretarial note: Item 22 Quarterly performance report was taken at this point. |
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a Feedback from Kaipātiki Local Board on Urban Location Analysis / Northcote |
24 |
Governing Body and Independent Maori Statutory Board Members' Update |
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Councillor Chris Darby provided an update to the board. A document entitled ‘Kaipātiki Local Board Update – Councillor Chris Darby’ was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Members G Gillon and L Pigg entered the meeting at 12.00pm. Member J Gillon entered the meeting at 12.02pm. |
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Resolution number KT/2015/170 MOVED by Member G Gillon, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the update from Councillor Chris Darby.
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a Kaipātiki Local Board Update – Councillor Chris Darby |
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Secretarial note: Item 21 Local Board Services Monthly Report was reconvened at this point. |
22 |
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Resolution number KT/2015/171 MOVED by Chairperson K McIntyre, seconded by Member R Hills: That the Kaipātiki Local Board: a) receives the Performance Report for the financial quarter ended September 2015. b) thanks staff for the improvement in the report’s readability, particularly with tables and figures.
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23 |
Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 |
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Resolution number KT/2015/172 MOVED by Deputy Chairperson A Hartley, seconded by Member L Pigg: That the Kaipātiki Local Board: a) receives the applications for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 from: i) 16 Inkster Street, Birkenhead; ii) 101 Onetaunga Road, Birkenhead; iii) 1/57 Balmain Road, Birkenhead; iv) 40 Tizard Road, Birkenhead; v) 174 Rangitira Road, Beach Haven; vi) 37 Palmerston Road, Birkenhead; and vii) 13 Beach haven Road, Beach Haven. b) grants the application for an exemption for 16 Inkster Street, Birkenhead subject to the condition that the pool cover is repaired and maintained in good working order. c) grants the application for an exemption for 101 Onetaunga Road, Birkenhead, Birkenhead subject to the condition that clauses (a –k) of NZS8600:2006 3.10 are met at all times. d) grants the application for an exemption for 1/57 Balmain Road, Birkenhead subject to the conditions that the owner is responsible for the supervision of children in the pool area, and is granted to current owner. e) grants the application for an exemption for 40 Tizard Road, Birkenhead, subject to the conditions that clauses (a –k) of NZS8600:2006 3.10 are met at all times; that the spa pool be 1.2 metres away from the raised gardens and remain in the same location as the day of inspection, and is granted to current owner. f) grants the application for an exemption for 174 Rangitira Road, Beach Haven subject to the conditions that the gate and latch are kept in good working order at all times; that the owner is responsible for the supervision of children in the pool area, and is granted to the property. g) grants the application for an exemption for 37 Palmerston Road, Birkenhead subject to the conditions that clauses (a –k) of NZS8600:2006 3.10 are met at all times; that the spa pool remain in the same location as the day of inspection, and is granted to the current owner. h) grants the application for an exemption for 13 Beach haven Road, Beach Haven subject to the condition that clauses (a –k) of NZS8600:2006 3.10 are met at all times. |
Secretarial Note: Item 24 – Governing Body and IMSB Members' Update was considered prior to Item 21 – Local Board Services Monthly Report.
25 |
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There were no members reports.
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26 |
Workshop Records - Kaipātiki Local Board Workshops - Wednesday, 21 October 2015 and Wednesday, 28 October 2015 |
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Resolution number KT/2015/173 MOVED by Chairperson K McIntyre, seconded by Member G Gillon: That the Kaipātiki Local Board: a) receives the records for the Kaipātiki Local Board Workshops held on Wednesday, 21 October 2015 and Wednesday, 28 October 2015.
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27 |
Record of Kaipātiki Local Board Portfolio Briefings held in October 2015 |
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Resolution number KT/2015/174 MOVED by Chairperson K McIntyre, seconded by Member L Pigg: That the Kaipātiki Local Board: a) receives the record of Kaipātiki Local Board portfolio briefings held in October 2015, noting Member G Gillon’s apology for the Built Environment Portfolio briefing on 22 October 2015. b) thanks staff for the extra time and effort they have put in to creating fuller records of these briefings.
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28 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number KT/2015/175 MOVED by Chairperson K McIntyre, seconded by Member L Waugh: That the Kaipātiki Local Board: a) notes that the attachments to item 23 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 are to be considered confidential for the following reasons:
b) excludes the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Special Housing Areas: Tranche 9
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. c) agrees that Councillor Chris Darby be permitted to remain for Confidential Item C.3: Special Housing Areas: Tranche 9 after the public has been excluded, because of his knowledge of special housing areas, which will help the Kaipātiki Local Board in its decision-making.
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Secretarial Note: Pursuant to Standing Order 3.15.5 Members J Gillon, G Gillon and L Pigg requested that their dissenting votes be recorded. |
12.27pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
12.58 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................