Minutes of Maungakiekie-Tāmaki Local Board

Maungakiekie-Tāmaki Local Board

19 November 2015

1 Welcome

The chairperson opened the meeting and welcomed everyone present.

2 Apologies

There were no apologies.

Secretarial note: The board notes apology from Governing Body Member Denise Krum for absence.

3 Declaration of Interest

Member AB Verrall declared an interest in item 14: Maungakiekie-Tāmaki Local Board Alcohol Action Plan 2015-2020.

4 Confirmation of Minutes

Resolution number MT/2015/173

MOVED by Chairperson SD Randall, seconded by Member OO Unasa:

That the Maungakiekie-Tāmaki Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 15 October 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no requests for leaves of absence.

6 Acknowledgements

The Maungakiekie-Tāmaki Local Board acknowledge the passing of Jonah Lomu, not only was Jonah a legend on the rugby field, he was a legend in his work with those that suffer from Diabetes and he has left a legacy for our country and also for the island of Tonga.

7 Petitions

There were no petitions.

8 Deputations

8.1

Deputation : Nesian Fusion Theatre

Providing opportunity for the Nesian Fusion Theatre Group to perform for the Local Board and to raise awareness of their group.

Resolution number MT/2015/174

MOVED by Chairperson SD Randall, seconded by Member J Bartley:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Paige Te Tai and the members of Nesian Fusion Theatre for their attendance.

CARRIED

9 Public Forum

9.1

Public Forum : Brent Murdoch

Providing Brent Murdoch with the opportunity to present to the board regarding the degeneration of the area around the Panmure Basin.

Resolution number MT/2015/175

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Brent Murdoch for his attendance.

CARRIED

9.2

Public Forum : Pamela Beckett

Providing Pamela Beckett with the opportunity to present to the board regarding signage and walking and cycling on the Panmure Basin footpath.

Resolution number MT/2015/176

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Pamela Beckett for her attendance.

CARRIED

9.3	Public Forum : Patrick O'Meara
	Providing Patrick O’Meara with an opportunity to present regarding the history of the Panmure Wharf.
	A document has been tabled for this item. A copy has been placed on the official minutes and made available on the Auckland Council website as a minute attachment.
	Secretarial note: In accordance with Standing Orders no. 3.20.6 the Chairperson ended Mr O’Meara’s presentation early due to disrespect.
	Resolution number MT/2015/177 MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare: That the Maungakiekie-Tāmaki Local Board: a) thanks Patrick O’Meara for his attendance. CARRIED
	Attachments a Brief history of the Panmure Wharf Reserve

9.4	Public Forum : Paul Engels
	Providing Paul Engels with the opportunity to present to the board regarding the Wai-o-taiki Nature Reserve.
	A document has been tabled for this item. A copy has been placed on the official minutes and made available on the Auckland Council website as a minute attachment.
	Resolution number MT/2015/178 MOVED by Chairperson SD Randall, seconded by Member J Bartley: That the Maungakiekie-Tāmaki Local Board: a) thanks Paul Engels for his attendance. CARRIED
	Attachments a Getting on with restoring Wai-o-taiki Nature Reserve

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Maungakiekie-Tāmaki Local Board Performance Report for three months ending September 2015
	A document has been tabled for this item. A copy has been placed on the official minutes and made available on the Auckland Council website as a minute attachment.
	Resolution number MT/2015/179 MOVED by Chairperson SD Randall, seconded by Member AB Verrall: That the Maungakiekie-Tāmaki Local Board: a) thanks Christine Watson, Manager Finance Advisory Services, Corrina Meikle, Service Delivery Manager, Stephen Johnson, Manager Arts and Culture Facilities and Assets, Jane Franich, Contract Relationship Advisor, Taylor Norman, Place Manager, Helen Grant, Advisor Community Empowerment, George Makapatama, Manager Strategic Broker, Betty MacLaren, Strategic Broker, Emma Joyce, Relationship Advisor and Allan Christensen, Parks Advisor, for their attendance to speak to this item b) receives the Performance Report for the Maungakiekie-Tāmaki Local Board for the financial quarter ended September 2015. CARRIED
	Attachments a Environmental Management report

Maungakiekie-Tāmaki Local Board Local Grants: Round One 2015 - 2016

Secretarial note: Member BM Graham declared an interest in the Citizens Advice Bureau Auckland City and the Seasons Onehunga applications given her involvement with the groups. Member AB Verrall declared a general interest in all applications as a member of the Mt Wellington Licensing Trust. Member JB Clark declared an interest in the application by Life Education Trust given his role as a teacher at a local school, board members did not take part in decision making on the respective applications.

Resolution number MT/2015/180

MOVED by Chairperson SD Randall, seconded by Member J Bartley:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Danielle Hibson, Community Grants Advisor, for her attendance to speak to this item

b) approves the applications listed below to the amount of Column D for community funding:

c) declines the following applications listed for community funding:

Group	Purpose	Amount applying for $	Recommendation
Elevate Christian Disability Trust	Towards the drop in centre resource costs for people living with a disability	$14,612.00	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
KidsCan Charitable Trust	Towards the cost of nit treatment for the 'Nit Treatment in Schools' programme	$5,000.00	Declined as the application is not closely aligned to the funding policy and there is insufficient funds to support lower priority applications.
Auckland Action Against Poverty	Towards the operating costs and salaries for the beneficiary advocacy service	$5,000.00	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
The Onehunga Combined Sports Trust	Towards annual rates costs	$5,250.00	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
Parent to Parent Auckland	Towards the programme costs to run 'Mind over Manner' course's	$3,091.00	Declined as benefits to the local community are not clear through the application.
Tāmaki Community Development Trust	Towards the costs to upgrade the lounge and meeting room	$20,169.15	Declined but the board has funded another application in this round.
The Big Idea \| Te Aria Nui Charitable Trust	Towards annual rent cost	$691.25	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
Glen Innes Chinese Friendship Group Inc.	Towards materials to participate in the 2015 Panmure Christmas Parade, 2016 Chinese New Year festival, 2016 Lantern Festival	$2,761.00	Declined but the board has funded another application in this round.
Muscular Dystrophy Association of New Zealand	Information and Advisory Support Services for people with Muscular Dystrophy - Auckland	$5,000.00	Declined as the local board community funding is intended as seed or project-specific funding, rather than ongoing operational support
Tāmaki Community Development Trust	Towards the face paint, bouncy castle, gifts and food for the Christmas Party	$677.47	Declined but the board has funded another application in this round.
Lifewalk Trust	Towards the costs of conference promotional pens and full conference costs	$2,052.00	Declined as the application is incomplete
OUTLine New Zealand Incorporated	Operating a telephone helpline for Maungakiekie-Tāmaki	$2,400.00	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
Third Space Charitable Trust for Your Place	Development of Your Place Education and Enterprise	$5,000.00	Declined as insufficient information provided in the application. Recommend the group work with the funding advisor.
The Royal Scottish Country Dance Society (RSCDS) New Zealand (NZ) Branch Inc.	Towards subsidising the cost of under 20 year olds attending The Royal Scottish Country Dance Society NZ Branch summer school 2015-2016	$2,000.00	Declined as the benefits to the local board area are unclear
PHAB Association Auckland ltd	Towards the cost of employing new youth workers and volunteers and mobility transport for our young people to get to our groups	$4,000.00	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
Shakti Asian Women's Centre Incorporated	Towards the training and reimbursement for the women and child advocates	$3,975.00	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
Eastern Suburbs Gymnastics Club Inc.	Towards the rates bill for 2014 – 2015 financial year	$5,000.00	Ineligible due to on-going administration costs being excluded in the local board’s grant programme and debt servicing being an exclusion in the community grant policy
New Zealand Centre for Gifted Education Limited	To support gifted children to access MindPlus Auckland Central, providing for their specific learning needs.	$5,000.00	Declined due to insufficient funds to support lower priority applications
Aphasia New Zealand (AphasiaNZ) Charitable Trust	Multi-board application towards support services for people with and affected by aphasia	$1,536	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
Auckland District Council of Social Services	Multi-board application towards the venue hire, stationery, advertising costs for the workshops and salary costs for the co-ordinator	$686.72	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
Autism New Zealand Incorporated - Auckland Branch	Multi-board application towards the annual rental cost of $43,500.00	$500.00	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
Children's Autism Foundation	Multi-board application towards venue hire and contracting professional services for term four 2015 and term one 2016	$8,511.17	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
Community Impact Trust	Multi-board application towards hire and purchase of equipment for community impact day clean-ups	$2,500.00	Declined as this application would be better suited to regional funding
Massive Company Trust	Multi-board application towards ‘The Wholehearted’ theatre production for 2016	$1,000.00	Declined as the event takes place in Mangere-Otahuhu and the benefits to the local board area are unclear
Mind over Manner Ltd	Multi-board application towards “Shifting Community Youth and Culture through Applied Theatre Practice”	$5,864.40	Declined as application is largely for on-going administration costs and there is insufficient information provided regarding the event.
Safer Homes In New Zealand Everyday	Multi-board application towards salary for a full-time coordinator to supervise the advocate team.	$5,040.00	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
SeniorNet Eastern Bays Inc.	Multi-board application towards annual rent costs	$293.00	Ineligible due to on-going administration costs being excluded in the local board’s grant programme
Sporting Edge Trust	Multi-board application to run community hui’s	$2,175.00	Declined as insufficient information provided in the application. Recommend the group work with the funding advisor.
The Auckland Children's Christmas Parade Trust	Multi-board application towards the cost of the stage, sound and marching bands for “Santa’s Party”	$4,000.00	Declined as applicant receives ATEED funding.

CARRIED

Maungakiekie-Tāmaki Alcohol Action Plan 2015-2020

Secretarial note: Member AB Verrall declared an interest in this item and did not participate in decision making.

Resolution number MT/2015/181

MOVED by Member J Bartley, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Betty MacLaren, Strategic Broker, for her attendance to speak to this item

b) adopts the Maungakiekie-Tāmaki Alcohol Action Plan 2015-2020, Attachment A, page 165 of the agenda

c) notes that an implementation plan will be identified with the board identifying short and medium term deliverables.

CARRIED

Request for temporary alcohol bans for concerts at Mount Smart Stadium on 27 November and 12 December 2015

Resolution number MT/2015/182

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a) makes temporary alcohol bans pursuant to the Auckland Council Alcohol Control Bylaw 2014, to operate:

i) from 6am 27 November to 6am 28 November 2015

ii) from 6am 12 December to 6am 13 December 2015

in the area marked in Attachment A (page 209 of the agenda) and described as follows:

on Great South Road (between Station Road and Penrose Road), O’Rorke Road, Rockridge Avenue, Walls Road, Olive Road, Fairfax Avenue, Botha Road, Hugo Johnston Drive, South Park Place, Autumn Place, Maurice Road, Goodman Place, Henderson Place, Rockfield Road (between Station Road and Oranga Avenue), Beasley Avenue, Station Road, Mount Smart Road (between Station Road and Felix Street), Church Street (between South Eastern Highway and Patrick Street), Bassant Avenue, Burrett Avenue, Nielson Street (between Church Street and Edinburgh Street) and South-Eastern Highway (between Great South Road and Church Street). The following parks and reserves adjacent to these streets (that are already subject to permanent alcohol controls from 8pm to 8am) are included in the proposed temporary alcohol control: Southdown Reserve, Simson Reserve, Olive Road Pleasance, Tanner Reserve, Bassant Reserve, Lot 6 & 7.DP 20110 (on corner of Rockfield Road and Station Road)

b) requests that officers investigate other avenues to allow for a permanent alcohol ban which only applies in specific circumstances such as major concerts at Mt Smart.

CARRIED

Maungakiekie-Tāmaki Local Board Dog Access Review 2015/2016 - Scope Report

Resolution number MT/2015/183

MOVED by Chairperson SD Randall, seconded by Member J Clark:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Jasmin Kaur, Policy Analyst and Justin Walters, for their attendance to speak to this item

b) confirms the review of local dog access rules for 2015/16

c) confirms the inclusion of the following additional matters within the scope of the review:

i) review of the generic rules and dog exercise areas

ii) review of local parks adjacent to beach and foreshore areas

iii) review of high-use parks and parks of concern to the local board

d) notes that the local board engagement advisor will develop a series of local board engagement activities during the pre-consultation period to feed into consultation.

CARRIED

Waikaraka Park Concept Plan

Resolution number MT/2015/184

MOVED by Member J Clark, seconded by Chairperson SD Randall:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Allan Christensen, Parks Advisor, for his attendance to speak to this item

b) approves the draft Waikaraka Park Concept Design Plan for consultation (Attachment A, page 9, of the addendum agenda)

c) notes as part of its Local Board Plan the board’s initiative to continue improvements at Waikaraka Park, working with stakeholders and engaging with community to explore opportunities for maximising the use of the park’s recreational space.

CARRIED

Auckland Transport Monthly Update Report - November 2015

Resolution number MT/2015/185

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Lorna Stewart, Elected Member Relationship Manager, for her attendance to speak to this item

b) receives the Auckland Transport monthly report, Maungakiekie-Tāmaki Local Board, November 2015.

CARRIED

Auckland Transport Quarterly Report - July to September 2015

Resolution number MT/2015/186

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:

That the Maungakiekie-Tāmaki Local Board:

a) thanks Lorna Stewart, Elected Member Relationship Manager, for her attendance to speak to this item

b) receives the Auckland Transport Quarterly Report July to September 2015.

CARRIED

Annual Plan 2016/2017

Resolution number MT/2015/187

MOVED by Chairperson SD Randall, seconded by Member J Bartley:

That the Maungakiekie-Tāmaki Local Board:

a) confirms existing advocacy initiatives around investment in the greenways network to connect people to local destinations and improvements to the cluster of community buildings in Ruapotaka Reserve (Glen Innes) to enable the buildings to be better able to meet community needs

b) acknowledges the achievement of its previous advocacy items around hydrodynamic modelling of the Manukau Harbour and scoping of the Onehunga Port for possible redevelopment

c) adopts the following as new advocacy items to the governing body:

i) review current levels of service of community centres and halls to ensure that they are regionally fair and consistent

ii) use council’s shareholding and stakeholder relationships with the Tāmaki Redevelopment Company to ensure that:

1) there are a range of quality housing options available to enable all members of existing communities to remain in the area

2) the parks, open spaces and community facilities are improved in order to better serve community needs

d) gives the following feedback on the regional proposals:

i) that the local board supports keeping the UAGC at the current level in order to minimise extreme rates changes for residents

ii) that the local board supports the proposed change to the Interim Transport Levy to allocate this charge to businesses relative to business size so that those that benefit the most pay accordingly.

CARRIED

Record of Maungakiekie-Tāmaki Local Board Workshops - October 2015

Resolution number MT/2015/188

MOVED by Chairperson SD Randall, seconded by Member BM Graham:

That the record of Maungakiekie-Tāmaki Local Board:

a) receives the workshops report for October 2015.

CARRIED

Board Members' Reports

Resolution number MT/2015/189

MOVED by Chairperson SD Randall, seconded by Member AB Verrall:

That the Maungakiekie-Tāmaki Local Board:

a) receives board member JR Bartley and OO Unasa’s report.

CARRIED

Chair's Report to the Maungakiekie-Tāmaki Local Board

Resolution number MT/2015/190

MOVED by Chairperson SD Randall, seconded by Member J Bartley:

That the Maungakiekie-Tāmaki Local Board:

a) receives Chairperson SD Randall’s verbal report.

CARRIED

24	Governing Body Member's Update
	Secretarial note: Apologies noted for Governing Body Member D Krum’s absence.

Secretarial note: Meeting adjourned at 8.10pm for a short break. Meeting reconvened at 8.15pm for item C1: Special Housing Areas: Tranche 9.

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

26 Procedural motion to exclude the public

Resolution number MT/2015/191

MOVED by Chairperson SD Randall, seconded by Deputy Chairperson CL Makoare:

That the Maungakiekie-Tāmaki Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

b) agree that Brent Evans, Principle Advisor Local Boards and Daniel Newman, Senior Policy and Corporate Advisor – Watercare be permitted to remain for Confidential Item C1: Special Housing Areas: Tranch 9 after the public has been excluded, because of their knowledge of Watercare infrastructure which will help the Maungakiekie-Tāmaki Local Board in its decision-making.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Special Housing Areas: Tranche 9

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released..

s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.

In particular, the report contains commercially sensitive information and information that could potentially give certain parties a commercial advantage if released.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

8.15pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

9.05pm The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Special Housing Areas: Tranche 9
	notes the resolutions and the associated report remain confidential until the special housing areas decisions are completed and made public.

9.05 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Maungakiekie-Tāmaki Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Simon Randall
Deputy Chairperson	Chris Makoare
Members	Josephine Bartley
	Brett Clark
	Bridget Graham, QSM
	Obed Unasa
	Alan Verrall