Agenda of Orākei Local Board

Orākei Local Board

05 November 2015

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 7

11.1 Notice of Motion - Pre-1944 Character Buildings 7

11.2 Notice of Motion - Orākei Local Board’s Parks and Reserves, Park Features and Park Facilites Naming Policy and Guidelines 8

12 Divestment proposal - 49 Nihill Crescent, Mission Bay 9

13 Relocation of BMX track on Merton Reserve 15

14 Colin Maiden Precinct master plan 27

15 Orākei Basin Work Program 51

16 Re-establishment of the Central Facility Partnerships Committee 57

17 Orākei Local Board Business Association Multi-Year Contract Applications 2015 - 2016 69

18 Orākei Local Board Local Grants: Round One 2015 -2016 99

19 Orākei Local Board Residents Associations and Recognised Community Groups Multi-Year Funding Applications 2015 - 2016 189

20 Auckland Transport Update: November 2015 193

21 Orākei Basin Advisory Group Update 201

22 Chairperson's Report 205

23 Board Member Reports 217

24 Resolutions Pending Action 235

25 Local Board Workshop Record of Proceedings 241

26 Orākei Local Board Achievements Register 251

27 Consideration of Extraordinary Items

1 Welcome

Mr Smith will lead the meeting in prayer – or whatever set text we decide will appear here.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of the Orākei Local Board ordinary meeting, held on Thursday, 1 October 2015, be confirmed as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Orākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

11.1 Notice of Motion - Pre-1944 Character Buildings

In accordance with Standing Order 3.11.1, the following Notice of Motion has been received from Member Churton for inclusion on the agenda for the Orākei Local Board meeting being held on Thursday, 5 November 2015:

Recommendation/s

That the Orākei Local Board:

a) receives the Notice of Motion and supports Member Churton to present to the Governing Body for authority to change some process requirements in the determination of notifications of resource consent applications relating to pre 1944 demolitions in the Orākei Local Board.

b) requests that a copy of this resolution be circulated amongst all other Local Boards for their information and support.

Background

The incidence of applications to demolish character pre-1944 buildings particularly in Remuera and other Orākei Local Board suburbs has increased and will likely continue. Examples range from iconic institutional buildings such as the Hannah Block at King’s Prep to character large bungalows within a consistent streetscape context such as 48 Seaview Road, Remuera.

There is little evidence of due regard or ability in the planning process to assert the effect of cumulative effects of these sorts of demolition as ‘adverse’ and ‘more than minor’ on the overall values and amenity of a suburb either.

Where a Board planning spokesperson has submitted relevant localised comment about the application and about notification, and backed up with objective and professional support from an established local heritage society as we are fortunate to have in Remuera and St Heliers, and the Board member comment is not adopted by a Council planner, the resulting conflict should therefore be dealt with enabling the Board member to elect advocacy before a duty commissioner and not on papers alone. Alternatively those cases should default to limited notification.

Substantive rationale for this is set out in the attached email memos to Resource Consent.

Attachments

a Resolution History from GB2011 154 onwards................................... 261

b Email correspondence from Troy Churton to Resource Consents..... 265

11.2 Notice of Motion - Orākei Local Board’s Parks and Reserves, Park Features and Park Facilites Naming Policy and Guidelines

In terms of clause of 3.11.1 of the Orākei Local Board’s Standing Orders, please place the following Notice of Motion received from Member Davis on the agenda for the Orākei Local Board meeting to be held on Thursday, 5 November 2015:

Recommendation

That the Orākei Local Board adopt the Orākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines, as attached.

Background

The Orākei Local Board of the Auckland Council has the delegated authority from the Governing Body of the Auckland Council to name and re-name the Council’s local parks and reserves and park features and park facilities within the Orākei Local Board area.

While draft guidelines for naming parks and reserves had been prepared for Council staff use, these have not been approved or adopted by the Orākei Local Board.

The need for the Board to adopt policy and guidelines for naming parks and reserves has arisen because of the request to name the presently unnamed reserve adjacent to the Outboard Boating Club premises in Tāmaki Drive and new parks in Stonefields.

The draft Board guidelines include much of what is in the staff guidelines, but is expanded to include Board policy emphasising the Board’s delegated role in a clearer format, principles, criteria and naming procedure.

Attachments

a Orākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines.............................................. 271

Orākei Local Board

05 November 2015

Divestment proposal - 49 Nihill Crescent, Mission Bay

File No.: CP2015/21352

Purpose

1. This report seeks the Orākei Local Board’s endorsement for Pānuku Development Auckland to recommend the divestment of a council owned property at 49 Nihill Crescent, Mission Bay.

Executive Summary

2. The subject site is a 1,684m² strip of land contiguous to several residential properties. The property was vested as reserve on subdivision in the 1920s. Part of the site remains a plantation reserve subject to the Reserves Act 1977.

3. Pānuku Development Auckland commenced the rationalisation process for this property in August 2015. No alternative service uses for this site have been identified. Due to this, Pānuku Development Auckland proposes recommending it for disposal to the governing body. A resolution for the revocation of the reserve and the disposal of this site is required from the Regional Strategy and Policy Committee before the property could be sold.

4. As part of this site is a reserve subject to the Reserves Act 1977, the reserve status of the land would need to be revoked prior to any proposed disposal occurring. Final revocation of the reserve status would be subject to completing the statutory requirements of the Reserves Act 1977 and Local Government Act 2002, including public advertising.

Recommendation/s

That the Orākei Local Board:

a) endorses Pānuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to dispose of 49 Nihill Crescent, Mission Bay;

b) endorses Pānuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to revoke the reserve status of part of 49 Nihill Crescent, Mission being Lot 2 Deposited Plan 21200.

Comments

5. Pānuku Development Auckland and Auckland Council Property department work jointly on a comprehensive review of council’s property portfolio. One of the outcomes of the review process is to identify properties in the council portfolio that are potentially surplus to requirements and that may be suitable to sell. The subject site was identified as potentially saleable through the review process.

6. Once a property has been identified as potentially surplus, Pānuku Development Auckland engages with council and its CCO’s through an expression of interest process, to establish whether the property must be retained for a strategic purpose or is required for a future funded project. Once a property has been internally cleared of any service requirements, Pānuku Development Auckland then consults with local boards, ward councillors, mana whenua and the Independent Maori Statutory Board. All sale recommendations must be approved by the Pānuku Development Auckland Board before it makes a final recommendation to the Auckland Council governing body.

Property information

7. The subject site a narrow, 1,684m² vacant section adjacent to several residential properties. It has a 2014 rating valuation of $580,000. The Proposed Auckland Unitary Plan zoning is Public Open Space – Informal Recreation. This property was recently reviewed by the Parks Sports and Recreation department, which found it was no longer required for a strategic purpose.

8. The subject property is comprised of two separate lots that were originally vested in the Crown in 1927 and 1928 as reserve on subdivision. Both lots were subsequently vested in Auckland Council. Lot 1 Deposited Plan 20245 is no longer a reserve. Lot 2 Deposited Plan 21200 remains a local purpose plantation reserve pursuant to the Reserves Act 1977.

9. The rationalisation process for this property commenced in August 2015. No expressions of interest were received during the internal consultation phase. The Heritage team was invited prior to the internal consultation process to raise any archaeological issues. The Closed Landfills and Contaminated Land Response team were also asked to assess this site prior to the internal consultation commencing to ensure any possible contamination issues were identified. No issues were raised. The internal consultation process also provided the Maori Strategy and Relations team the opportunity to flag any issue that is of particular relevance to Maori. No issues were raised.

10. The results of the rationalisation process to date indicate that this property is not required for current or future service requirements. As such, Pānuku Development Auckland recommends that this site be divested. As part of this site is planation reserve subject to the Reserves Act 1977, Pānuku Development Auckland will also recommend that the reserve status be revoked.

Consideration

Local Board views and implications

11. Pānuku Development Auckland attended a workshop with the Orākei Local Board regarding this property in October 2015. The Orākei Local Board did not identify any potential service uses for this site, and did not raise any opposition to the proposed divestment.

12. This report is intended to provide the Orākei Local Board with an opportunity to formalise its views. The Orākei Local Board’s resolution will be included in the report to the Regional Policy and Strategy Committee regarding this property.

Māori impact statement

13. 12 iwi authorities were contacted regarding the potential sale of 49 Nihill Crescent, Mission Bay. Feedback is due to close on 6 November 2015. To date, no site specific issues of a cultural nature have been raised by iwi in respect of this property. However one iwi raised a general commercial interest over the property.

i. Ngati Whatua o Kaipara

No site specific feedback received.

ii. Te Kawerau a Maki

No site specific feedback received.

iii. Te Akitai Waiohua

Te Akitai Waiohua has potential commercial interest in any properties that council deems surplus to service requirements.

iv. Ngati Whatua

No feedback received.

v. Ngati Whatua o Orākei

No feedback received.

vi. Ngai Tai ki Tamaki

No feedback received.

vii. Ngati Te Ata – Waiohua

No feedback received.

viii. Ngati Paoa

No feedback received.

ix. Ngati Whanaunga

No feedback received.

x. Ngati Maru

No feedback received.

xi. Ngati Tamatera

No feedback received.

xii. Patukirikiri

No feedback received.

Implementation

14. Should the governing body approve the reserve revocation of part of this site and disposal of the entire site, Pānuku Development Auckland will seek to dispose of this property at current market value. Due to the size and shape of this property, it could only be disposed of to the relevant adjoining landowners.

15. Reserve revocation of the part of the site that is currently vested as plantation reserve will need to be undertaken pursuant to section 24 of the Reserves Act 1977. Public notification is required for a proposal to revoke a reserve, with such notice to include the reason for the proposal. This will give the public the opportunity to consider the proposal and submit comments or objections. If any objections are received, they will be referred back to the Regional Strategy and Policy Committee for consideration. The decision of the committee must be forwarded to the Department of Conservation for completion of the revocation process.

Attachments

No.	Title	Page
a View	Images of 49 Nihill Crescent, Mission Bay	13

Signatories

Author

Letitia McColl - Senior Engagement Advisor

Authorisers

Toni Giacon - Team Leader, Stakeholder and Community Engagement, Pānuku Development Auckland

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

05 November 2015

Relocation of BMX track on Merton Reserve

File No.: CP2015/20619

Purpose

1. To recommend an appropriate site for the relocation of East City BMX Club for the Orākei Local Board’s approval.

2. This is the first of two reports concerning Colin Maiden Park. The second report recommends the adoption of master plan scenario two, with the inclusion of BMX and minor changes to the layout, for implementation in Colin Maiden Park Precinct.

Executive Summary

3. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. The park was subsequently acquired from the University of Auckland for sports fields for $62,000,000. The cost of this acquisition is to be partially met by the sale of council owned land at Waiatarua Reserve, Merton Reserve and 84 Morrin Road.

4. A portion of Merton Reserve is currently leased to the East City BMX Club. In order for Council to sell the site, the club must agree to terminate its current lease and relocate to an alternative site. The cost of relocation was estimated to be $400,000.

5. Staff assessed eighteen sites for potential relocation of the East City BMX Club. Only two sites met critical assessment criteria.

6. Of those two sites, an area of undeveloped land at Colin Maiden Park, directly south of the Scarbro Tennis Centre, is the preferred option for BMX relocation.

7. East City BMX Club has indicated their willingness to be relocated to this site.

Recommendation/s

That the Orākei Local Board:

a) approves the relocation of East City BMX Club from its current location on Merton Reserve, to the undeveloped land south of Scarbro Tennis Centre in the Colin Maiden Park Precinct.

Comments

Background

8. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. In order to meet some of the costs of the acquisition, the committee also approved the sale of council owned land at Waiatarua Reserve, Merton Reserve and 84 Morrin Road (SF/2013/102).

9. The governing body has decision making responsibility with regard to the acquisition and disposal of land.

10. The East City BMX Club holds a lease to operate at Merton Reserve until 31 October 2021, with a right of renewal for a further 10 years. The club has built a BMX track on the reserve that meets the specifications of the international federation for BMX. The track is used for training as well as regional and national competitions.

11. The lease on Merton Reserve can only be terminated with the agreement of the club. In order to reach an agreement to terminate the lease, which would enable the sale of Merton Reserve, council is required to relocate the club to a suitable alternative site and to provide equivalent facilities.

12. The Orākei Local Board is the decision maker with regard to the allocation of use and activities within Merton Reserve and Colin Maiden Park.

Assessment process

13. Since March 2015 staff assessed a range of potential sites to relocate the club. This involved a two stage process:

· Stage 1 – Identification of range of possible sites and assessment against critical criteria

· Stage 2 – Assessment of potential sites and identification of preferred site

Stage 1 – Identification of range of possible sites and assessment against critical criteria

14. Identification of possible sites was undertaken in liaison the club and the Local Board. Sites were selected on the following basis:

(a) location within the Orākei or Maungakiekie-Tāmaki Local Board areas, recognising that increased travel time could negatively impact the East City BMX Club membership. The club is the primary club serving Central Auckland.

(b) undeveloped public land

15. A total of eighteen possible sites were identified. Each site was then assessed against a set of critical criteria agreed by staff and the club as outlined in Table 1 (below). These criteria identify the characteristics essential to the relocation of the club. Sites that did not meet one or more of these criteria were deemed to be unsuitable.

16. Sixteen of the eighteen possible sites did not meet one or more of the critical site assessment criteria and are not considered as viable options for the relocation of the club. Attachment A provides an overview of the reasons why these sites were not considered appropriate.

Table 1: Critical Assessment Criteria

Auckland Council Criteria
1	Must be council owned/managed or available at no cost to the club
2	Not currently allocated to, in use by, or licensed to an existing sport code or third party.
3	Does not impact sites with important ecological, vegetative, geological, archaeological, historical, cultural or Iwi significance
4	Contains mostly flat land contours
5	Not subject to a settlement claim under the Treaty of Waitangi
6	Provides “like for like” land area
7	Zoned ‘Open Space 3’ (Auckland City District Plan – Isthmus Section) or Open Space Sport and Active Recreation (Proposed Auckland Unitary Plan) or capable of being re-zoned
East City BMX Club Criteria
8	Provides adequate space for race spectators
9	Provides nearby space for street parking
10	Provides adequate space for toilets, water, storage, floodlights, and other necessary buildings (such as a ‘points hut’ and announcer’s tower)

Stage 2 – Assessment of potential sites and identification of preferred site

17. Colin Maiden Park and Ngahue Reserve were the only two sites that met all of the critical assessment criteria.

Site Option 1: Colin Maiden Park

Colin Maiden Park
Indicative implementation cost: $1,600,000	· $1,000,000 for removal of track on Merton Reserve, including removal of contaminated soil · $600,000 for construction of a new track
East City BMX Club: Preferred site for relocation		Implications: Precludes the provision of two hockey turfs on this site

18. The potential site on Colin Maiden Park is approximately 1.98 hectares of open space directly south of the Scarbro Tennis Centre and east of the headquarters for the Oceania Football Confederation (OFC). This site is currently undeveloped and unallocated to other sports uses, subject to the ongoing Colin Maiden Park Precinct master plan process.

19. The Colin Maiden Park site would allow for:

· a track comparable to the one at Merton Reserve

· adequate space for pedestrian circulation around the track and space for both race viewers

· storage facilities

· potential expansion of cycling facilities to include a learn-to-ride track and pump track, which could create a ‘bike hub’ for both BMX and non-BMX users.

20. East City BMX Club has indicated that this site would satisfy their requirements.

21. This option was supported by 1,397 submissions during public consultation on the three master plan scenarios for the Colin Maiden Park Precinct. The establishment of a bike hub was an alternate scenario identified by club members and supporters. Cycle Action Auckland also supported the provision of a bike hub at Colin Maiden Park and improving walking and cycling connections to the park.

22. A needs assessment of sport codes undertaken in the development of Colin Maiden Park gave a medium priority to the relocation of the club. It also noted inclusion of BMX has a high degree of alignment with the guiding principles for the development and management of Colin Maiden Park.

23. However, relocation of the club to Colin Maiden Park would preclude the provision of two hockey turfs. Hockey was identified as a priority new user in the needs assessment for Colin Maiden Park following reasons:

• hockey has a high number of users

• there is a lack of hockey turfs in the Auckland Isthmus

• multiple teams could use the facility for practice during the week and weekend competition

• hockey turfs can be used by other codes including touch rugby.

24. The estimated cost for relocation of East City BMX Club to this site on Colin Maiden Park is $1,600,000. However, sale of Merton reserve would result in a significant net return to Council to offset the $62,000,000 purchase price of Colin Maiden Park.

Site Option 2: Ngahue Reserve

Ngahue Reserve
Indicative implementation cost: $2,450,000	· $1,000,000 for removal of track on Merton Reserve, including removal of contaminated soil · $950,000 for construction of a new track, including retaining wall · $500,000 for compensation to Auckland Netball centre
East City BMX Club: Safety concerns about the height of the track and cross winds		Implications: Precludes Auckland Netball Centre from providing additional car parking spaces to support its expanded facilities

25. The potential site on Ngahue Reserve is approximately 1.2 hectares of land immediately west of the Auckland Netball Centre. This site is currently undeveloped land, and is leased to the Auckland Netball Centre. The centre has indicated a willingness to allow BMX on the site as long as additional car parking could be provided elsewhere in the Colin Maiden Park Precinct. This would have implications for other sporting codes.

26. The Ngahue Reserve site would allow for:

· a track comparable to the one at Merton Reserve

· storage facilities

· potential expansion of cycling facilities to include a learn-to-ride track and pump track, which could create a ‘bike hub’ for both BMX and non-BMX users.

27. Construction of a BMX track would require land fill and retaining walls to level the contoured boundaries of the site. This would not only add significant cost to the construction of the track, but may also present safety hazards to track users and spectators.

28. In the view of East City BMX Club, the combination of the site’s high elevation and the prevailing crosswinds would present safety hazards to riders.

29. Construction of a BMX track on this site would also create challenging spatial outcomes regardless of the track layout and orientation, as pedestrian circulation and access would be severely limited.

30. The estimated total cost of relocating the BMX to Ngahue Reserve would be $2,450,000.

Preferred Option

31. Based on the comparison of each site, staff recommend that the BMX bike track is relocated from Merton Reserve to the undeveloped land at Colin Maiden Park south of Tennis Auckland’s Scarbro Tennis Centre. This is the option that:

· best meets the current and future needs of East City BMX Club

· is most cost effective

· is relatively easy to implement.

Risk assessment

32. If the Orākei Local Board allocates land in Colin Maiden Park for use other than BMX it will not be possible to relocate the East City BMX Club. There is no viable alternative site that the club is prepared to relocate to. As a consequence, the club will not agree to terminate their existing lease on Merton Reserve and council will not be able to dispose of Merton Reserve, or would need to sell the land with the existing lease in place, significantly reducing the value of the site.

33. This would give rise to the following risks:

· financial risk – a decision that may lead to council being unable to achieve budgeted income

· political risk – a decision that would preclude the implementation of an existing decision to dispose of land

· reputational risk – potential damage to relationships with sports clubs over the disposal of Merton Reserve and use of Colin Maiden Park.

34. In March 2013, the Heritage Unit completed an Archaeological Desktop Assessment of Colin Maiden Park. Several archaeological sites were noted, however, none affect the recommended relocation site. To mitigate a risk that unknown archaeological and cultural sites exist in the area, no earthworks will be undertaken without a formal field survey.

35. There is a risk that the discovery of significant contamination on the site may delay or add cost to the construction of a BMX track. To mitigate this risk, clean fill should be delivered and utilised on the site, while any contaminated soil is either adequately covered or removed.

Next steps

36. Upon the resolution of the Orākei Local Board to relocate East City BMX Club to Colin Maiden Park a site plan will be developed taking into consideration costs for construction, detailed landscape assessments as well as archeological and geological surveys. Detailed designs will be developed in consultation with East City BMX Club and a BMX track specialist.

Consideration

Local Board views and implications

37. The governing body has decision making responsibility with regard to the acquisition and disposal of land. The Orākei Local Board was consulted prior to the purchase of Colin Maiden Park. The local board supported the acquisition of Colin Maiden Park to increase public open space. The board did not, however, support the disposal of Merton Reserve.

38. The Orākei Local Board is the decision maker with regard to the allocation of use and activities within Colin Maiden Park.

Māori impact statement

39. Ngati Maru, Ngai Tai Ki Tamaki, Ngati Paoa and Te Akitai Waiohua were consulted on the potential future uses of the Colin Maiden Park Precinct, including Merton Reserve and Purchas Hill through a series of hui held in March, August and September of this year. Their primary concern is the possible unearthing of tupuna given knowledge of burials in areas around Maungarei. Mana whenua did not support locating BMX Morrin Road site because of the proximity to Te Tauoma.

Implementation

40. The Community Leasing Team will meet with East City BMX Club to develop a detailed project management framework to support their relocation to Colin Maiden Park.

Attachments

No.	Title	Page
a View	Sites That Do Not Meet Primary Criteria	23

Signatories

Authors

Aaron Jefferson - Policy Analyst

Paul Marriott-Lloyd - Team Leader

Authorisers

Rob Cairns - Manager Parks and Recreation Policy

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

05 November 2015

Sites That Do Not Meet All Primary Criteria

Orākei Local Board	Rationale	Unmet Criteria
Merton Reserve	· The Governing Body approved a resolution to dispose of Merton Reserve. The resolution noted that the current BMX track would need to be relocated to another suitable public open space site.	· Criterion 2
84 Morrin Road (Purchas Hill)	· The Governing Body approved a resolution to dispose of 84 Morrin Road, excluding the volcanic scoria cone remnant known as Purchas Hill.	· Criterion 2
Liston Park	· Under the Sports Field Capacity Development Programme, three fields (two rugby and one football) will be built on the site by the year 2025. The allocation of sport codes to the park and future of the building will be determined through a ‘Request for Proposal’ process to the Orākei Local Board.	· Criterion 2
Liston Park	· There is insufficient space for a BMX track on this site, without the removal of one sports field. The track would not fit on the footprint of the existing clubhouse, if the clubhouse was removed.	· Criteria 6, 8
Waiatarua Reserve	· The entire reserve is zoned for conservation and the Reserve Management Plan calls for conservation and enhancement of the landscape, fauna, and flora of the area. The entire site is proposed to be noted as a Significant Ecological Area in the Proposed Auckland Unitary Plan, due to its ecological diversity, threat status, and rarity.	· Criterion 3
Koraha	· The reserve has a stormwater function as a flood plain, and has stormwater pipes below ground. Any works above the stormwater pipes will need to consider the additional loading to determine any possible effects and whether or not the pipes would need to be replaced. This may add significant additional cost to the project, including preliminary feasibility reports about building over existing pipes and stormwater detention requirements created by the loss of floodplain due to the increase in impermeable surfaces from track development.	· Criterion 2
Ellerslie Racecourse	· The site is currently owned fee simple by the Auckland Racing Club Incorporated. Use of the site would likely require the signing of a commercial lease. This would add significant operational costs to the project.	· Criterion 1
Ellerslie Racecourse	· The centre of the racing track is occupied by golf facilities (driving range, short game practice area, and educational programs). The central area also houses overflow car parking, an access road, and a steeplechase track. Access to a BMX track would likely be restricted during race events.	· Criterion 2

Maungakiekie-Tāmaki Local Board	Rationale	Unmet Criteria
39A-39B Tainui Road	· Currently under lease to KartSport Mt. Wellington. Auckland Transport has confirmed that they are likely to utilise the site within the next five years for the AMETI road project.	· Criterion 2
Apirana Reserve	· The site is highly contoured, and would not provide adequate space for a BMX Track or other necessary facilities. The site is also designated for the ‘Proposed Eastern Transport Corridor’ by Auckland Transport.	· Criteria 1, 2, 3, 4, 6, 8, 10
Captain Springs Reserve	· There are currently two organisations with leases on the site (Te Papapa Bowling Club, All Breeds Dog Training).	· Criterion 2
	· The undeveloped area on the site is listed as an Outstanding Natural Feature (Onehunga Springs).	· Criterion 3
	· The site would not provide adequate space for either a BMX track or spectators.	· Criteria 6, 8
Fergusson Domain	· There are two clubs either owning or leasing the buildings on the reserve. There are also several sport clubs that regularly book the sport fields.	· Criterion 2
	· The areas of the domain that are not currently allocated are highly contoured and unsuitable for BMX track construction.	· Criterion 4
	· The undeveloped area of the domain does not provide adequate space for a BMX track.	· Criteria 6, 8
Gloucester Park	· The Gloucester Park/Hopua explosion crater is scheduled as an Outstanding Natural Feature (ONF). The policy direction regarding ONF’s is to protect them from physical and visual effects.	· Criterion 3
Hamlins Hill	· The Hamlins Hill site did not meet any of the primary Criterion. The primary concern is the site is highly contoured and not suitable for construction of a BMX track.	· Criteria 1-10
Mt. Smart	· The site is owned fee simple by the Tupuna Taonga o Tamaki Makaurau Trust Ltd. and vested in Auckland Council for recreation purposes.	· Criterion 1
	· Subject to the Mt Smart Stadium Concept Plan. The plan would not allow the construction of a BMX track on the remaining undeveloped land.	· Criterion 2
	· The undeveloped areas of the site would not provide adequate space for a BMX track and necessary facilities.	· Criterion 6
Pt. England Reserve	· The reserve is currently used by sports clubs and leisure activities. Two organisations have community leases on the reserve, and several sport clubs (football, cricket, etc.) regularly book the sport fields.	· Criterion 2
Pt. England Reserve	· The site is subject to Treaty settlement redress for Ngati Paoa, vesting of approximately two hectares as a marae reserve, with statutory acknowledgement over the balance of the reserve.	· Criterion 5
Waikaraka Park (Adjacent to Speedway)	· The site is too narrow to accommodate a BMX track. The track would cross the boundaries of the site, into the access road to the speedway.	· Criteria 6, 8
Waikaraka Park Extension	· Funding for the construction of three fields has been included in the Long Term Plan budget, and scheduled to be constructed in 2018. Landscape assessments show that the installation of a BMX track cannot be accommodated along with three full sized sports fields. There would not be adequate space for spectators.	· Criteria 6, 8

Criteria highlighted in bold were identified by staff for planning and spatial requirements.

Orākei Local Board

05 November 2015

Colin Maiden Precinct master plan

File No.: CP2015/19933

Purpose

1. To seek approval of the final master plan for the Colin Maiden Park Precinct.

2. This is the second of two reports concerning Colin Maiden Park. The first report recommends the relocation of East City BMX Club from Merton Reserve to Colin Maiden Park.

Executive Summary

3. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. The park was subsequently acquired from the University of Auckland for sports fields for $62,000,000. Following this acquisition the Orākei Local Board resolved to prepare a master plan for Colin Maiden Park to guide decision making for its management and development.

4. In June 2015, the public and stakeholders were consulted on three scenarios for the future use and management of the Colin Maiden Park Precinct. These scenarios were developed based on the Colin Maiden Park Precinct master plan principles adopted by the Orākei Local Board in December 2014.

5. This report summarises the feedback received on the Colin Maiden Precinct master plan and recommends that Scenario Two is adopted with the addition of BMX to the Precinct and a series of other minor amendments. The revised Scenario Two provides for an upgrade of the existing facilities and includes new facilities for indoor courts, an indoor training facility and accommodation for sports teams.

Recommendation/s

That the Orākei Local Board:

a) adopts master plan scenario two for implementation, which includes BMX and minor changes to the layout as proposed by key stakeholders

b) approves a booking system to manage the gymnasium when the lease expires for priority users cricket, rugby, judo and rhythmic gymnastics

c) approves an expressions of interest process to identify a suitable model for the provision and operation of the visiting sports team accommodation

Comments

Background

6. In September 2013, the Strategy and Finance Committee approved the acquisition of Colin Maiden Park. In order to meet some of the costs of the acquisition, the committee also approved the sale of council owned land at Waiatarua Reserve, Merton Reserve and 84 Morrin Road (SF/2013/102).

7. The governing body has decision making responsibility with regard to the acquisition and disposal of land.

8. The Orākei Local Board is the decision-maker with regard to the allocation of use and activities within Colin Maiden Park. Accordingly, budget was allocated to prepare a master plan for Colin Maiden Park to guide decision making for its management and development.

9. In December 2014, the local board adopted a vision and guiding principles for the management and development of Colin Maiden Park. The guiding principles focus on the development of the park as a regional quality community sports precinct. These principles were developed following community consultation and a series of key stakeholder interviews and workshops.

10. A needs assessment was also prepared which identified priority users for Colin Maiden Park. One of the recommendations of this assessment was that the unallocated space be prioritised for ball sport codes such as basketball, cricket, football, hockey, and rugby.

11. The guiding principles for the development and management of the Colin Maiden Park Precinct master plan are:

· design of the park, its facilities and related services should primarily complement and amplify the existing theme of formal organised sport where the field of play is of regional level quality and use is primarily club level (or equivalent)

· master planning and Auckland Transport should consider Colin Maiden Park, Ngahue Reserve and Tennis Auckland land as one cohesive park

· design Colin Maiden Park facilities and support services in a way that will maximise the utilisation of open space

· create design solutions that minimise the footprint of built infrastructure (e.g. buildings, roads, car parks)

· create design solutions that encourage shared use of space and efficient operations

· develop design solutions that incorporate effective access and connectivity within Colin Maiden Park and between Colin Maiden Park, Ngahue Reserve and Tennis Auckland land

· Orākei Local Board, Colin Maiden Park user organisations, master planners and designers should anticipate the establishment of a single entity governance structure at Colin Maiden Park

· all design concepts for Colin Maiden Park need to promote solutions that place importance on serving functional needs and achieving operational and sport delivery efficiency.

Master plan scenarios

12. Three master plan scenarios were prepared based on the above principles (Attachment A). The preparation of scenarios has involved a site investigation, reference to the needs assessment and workshops with the existing users and key stakeholders.

13. The master plan scenarios are aspirational to guide the long term development and management of the precinct.

14. Common to all scenarios is a cycling/walking circuit around the perimeter of the precinct, improved entries to the park and improving passive recreation areas. The allocation of space for hockey was also common to all three scenarios.

· Scenario One provides for an upgrade of the existing facilities and includes new facilities for hockey, indoor courts, an indoor training facility and accommodation for sports teams.

· Scenario Two features more extensive building changes than Scenario One, including developing the southern end of Ngahue Reserve for indoor recreation by providing for more indoor courts and a gymnastics facility.

· Scenario Three proposes a step change in the type of activities and facilities provided in the Colin Maiden Park Precinct. Implementation would require relocation of almost all of the current facilities on Colin Maiden Park, but would allow for an additional field to be provided.

Feedback on master plan scenarios

15. Consultation on the three master plan scenarios was undertaken in June 2015, to ascertain public support for the above scenarios. The consultation included an online survey and an open day at Colin Maiden Park on 20 June 2015.

16. A total of 1,874 submissions were received at the open day, via email and from the Shape Auckland website. Figure 1 (below) presents the quantitative results from the consultation process.

17. The majority of submissions favoured an alternate scenario. A total of 1,397 submissions were received proposing that a bike hub be established in the unallocated area at Colin Maiden Park. This was strongly influenced by a campaign run by the East City BMX Club to mobilise its members and supporters. Cycle Action Auckland also supported the provision of a bike hub at Colin Maiden Park as well as improving walking and cycling connections to the park.

Figure 1: Quantitative results

18. Scenario Two was the next favoured option, receiving endorsement in 341 submissions. This option was supported by Gymsports New Zealand, Xtreme Rthymix, Auckland Netball and Sport Auckland.

19. A series of common issues were raised in the submissions, including the need for parking or drop-off zones close to the various sporting facilities. Other respondents proposed increased public transport links.

20. Several stakeholders also identified a need to accommodate sports teams in the Colin Maiden Park Precinct. This is consistent with the local board’s vision for the park to serve as a regional quality community sports precinct.

21. Submissions from a number of sports codes or clubs outlined their specific requirements (see Attachment B). Access to gymnasium facilities was sought by several sporting codes. The needs assessment identified a need for indoor training for cricket and rugby and gymnastics was identified as a priority park user.

Summary of options

22. Table 1 (below) indicates the levels of alignment between the three scenarios and the guiding principles for the management and development of Colin Maiden Park.

Table 1: Alignment with guiding principles

Guiding Principle	Scenario 1	Scenario 2	Scenario 3
Provide for organised sport and focus on local clubs	P	PP	PPP
Consider the whole precinct	PPP	PPP	PPP
Maximise use of open space	P	PP	PPP
Minimise new building footprints	P	PP	PPP
Encourages shared use of facilities	P	PP	PP
Improves access and connectivity	PP	PP	PP
Promote single entity governance	P	PP	PPP
Delivers sport efficiently	PP	PP	PPP
Cost	Low cost	Medium to high	Very high cost

Key PPP substantially meets the guiding principles, PP partially meets the guiding principles P meets one or two elements of the guiding principles

Preferred scenario

23. Scenario One received the lowest level of public support during the consultation process. It is not recommended as it does not provide for increased open space, a wider range of sports or greater community use of the Colin Maiden Park Precinct.

24. Staff recommend Scenario Two, with proposed amendments as outlined below, because it provides for intensive use of open space as well as utilisation by a wider range of sports. Further, this scenario is the most cost effective option to deliver the objectives of the Colin Maiden Park Precinct master plan.

25. A total of 342 submissions indicated their support for Scenario Two. However, staff recommend some changes to this Scenario (see Attachment C), based on the feedback from the second phase of consultation on Colin Maiden Park. The rationale for these changes is outlined below.

26. Scenario Three has the highest levels of alignment with the guiding principles. However, this scenario is not recommended because it would be expensive to implement and would cause considerable disruption to the precinct.

Amendment and adoption of Scenario Two

27. A number of minor, but important amendments are proposed following consultation on the draft master plan. The following proposed amendments accord with the guiding principles for the development and management of the Colin Maiden Park Precinct master plan:

· inclusion of a cycling criterion circuit, using the local road network and Colin Maiden Park as the start and finish

· expansion of the gymsports building to provide for growth of this code

· improved parking and drop off zones

· removal of the car parking building and replacement with ground level car parking

· utilisation of the existing gymnasium for use as an indoor training facility which could provide for cricket, rugby, rhythmic gymnastics and Unisports

· redesign of the Merton Road entrance to improve car parking layout and to provide better street frontage to the accommodation building

· removal of the path from Morrin Road between the number one cricket oval for safety reasons

· inclusion of low planting on the Merton Road boundary to prevent cricket balls from rolling onto the road.

28. Staff recommend that these be incorporated into Scenario Two; the preferred option.

Relocation of East City BMX Club

29. The most significant change proposed to Scenario Two is the allocation of undeveloped land on Colin Maiden Park to East City BMX Club.

30. When Auckland Council approved the acquisition of Colin Maiden Park, it also approved the sale of Merton Reserve and two other council owned-properties, to partially offset the $62,000,000 purchase price.

31. East City BMX Club holds a lease to operate at Merton Reserve until 31 October 2021, with a right of renewal for a further 10 years. The club has built a BMX track on the reserve that meets the specifications of the international federation for BMX. The track is used for training as well as regional and national competitions.

32. The lease on Merton Reserve can only be terminated with the agreement of the club. In order to reach an agreement to terminate the lease, which would enable the sale of Merton Reserve, council is required to relocate the club to a suitable alternative site and to provide equivalent facilities.

33. The club’s preferred relocation site as articulated in their feedback, is the undeveloped land south of Tennis Auckland’s Scarbro Tennis Centre in the Colin Maiden Park Precinct. The club have also made a presentation to the Auckland Council’s Parks, Recreation and Sport Committee where they informed the committee their preference is to stay at Merton Reserve and also consider the Purchas Hill site to be an appropriate alternative location for them.

34. The proposed location on Colin Maiden Park will provide space for the long-term growth of East City BMX Club. Over time they propose to establish a bike hub with the construction of learn-to-ride and pump tracks.

35. The allocation of the undeveloped land on Colin Maiden Park to East City BMX Club would preclude the provision of two hockey turfs. Hockey was identified as a priority new user in the needs assessment for Colin Maiden Park (see Attachment D) following reasons:

· hockey has a high number of users

· there is a lack of hockey turfs in the Auckland Isthmus

· multiple teams could use the facility for practice during the week and weekend competition

· hockey turfs can be used by other codes including touch rugby.

36. The needs assessment gave a medium priority to locating the East City BMX Club in Colin Maiden Park and noted inclusion of BMX has a medium degree of alignment with the guiding principles for the development and management of Colin Maiden Park.

37. Staff will consider the allocation of land for hockey as part of the Sports Facility Network Plan. This plan will identify and prioritise sports facility needs across Auckland for the next twenty years. It is expected that this project will be approved by the governing body in July 2016.

Risk assessment

38. If the Orākei Local Board allocates land in Colin Maiden Park for use other than BMX it will not be possible to relocate the East City BMX Club. There is no viable alternative site that the club is prepared to relocate to. As a consequence, the club will not agree to terminate their existing lease on Merton Reserve and council may not be able to dispose of Merton Reserve, or would need to sell the land with the existing lease in place, significantly reducing the value of the site.

39. This would give rise to the following risks:

· financial risk – a decision that may lead to council being unable to achieve budgeted income

· political risk – a decision that would preclude the implementation of an existing decision to dispose of land

· reputational risk – potential damage to relationships with sports clubs over the disposal of Merton Reserve and use of Colin Maiden Park.

40. There is budget allocated to relocate East City BMX Club. Budget is also available in the 2015-2025 Long-Term Plan to partner with hockey to establish two hockey turfs, the location of the turfs is not specified.

41. Funding is available for upgrades and renewals of the sports fields and Auckland Transport have allocated budget to construct a shared path to connect Merton Road with Stonefields Avenue.

42. No other funds have been allocated in the 2015-2025 Long-Term Plan to implement the master plan. Adopting a master plan without a full funding commitment may create unrealistic community expectations. It is, therefore, recommended that the local board adopt a staged approach to the implementation of the Colin Maiden Park master plan.

Next steps

43. Staff recommend three projects are initiated by the local board

· The Community Leasing Team will meet with East City BMX Club to develop a detailed project management framework to support their relocation to Colin Maiden Park.

· It is recommended Pānuku, Auckland Development staff undertake an Expression of Interest process to identify a suitable model for the provision and operation of the accommodation facility.

· Colin Maiden Park contains a gymnasium, which is currently leased on a short-term basis. However, this facility could accommodate indoor training facilities for a range of sporting codes. It is recommended that when the lease expires for the building the Pānuku, Auckland Development staff implement a booking system to manage the space with cricket, rugby, judo and rhythmic gymnastics as the priority users.

Consideration

Local Board views and implications

44. At a workshop on 27 August 2015, the Orākei Local Board provided the following feedback on the recommended scenario for Colin Maiden Park:

The local board entered into the process to dispose of Merton Reserve in good faith an in anticipation there would be an appropriate place to relocate the East City BMX Club.

The local board do not consider Colin Maiden Park to be an appropriate location for BMX as they have gone through a needs assessment and community consultation process which has identified Colin Maiden Park as a team ball sports park.

BMX did not meet the criteria as a priority user of Colin Maiden Park in the Colin Maiden Park Needs Assessment.

The space where BMX is proposed to go has been suggested as a location for hockey in the draft master plan for Colin Maiden Park. The local board consider finding a location for hockey to be a sub-regional issue.

The local board do not support selling green space, particularly in this part of the local board area where there is a significant amount of residential intensification planned.

The local board request staff consider if Merton Reserve is required to provide open space with the proposed plan change to provide for redevelopment of the Tamaki Campus with housing

The local board supports the disposal of the Waiatarua Reserve strip (Donnelly Street) following consultation.

The local board support the request of iwi to retain parts of the Purchas Hill Te Tauomo.

Māori impact statement

45. Mana Whenua have been engaged in the development of the master plan. A number of iwi authorities are represented within a Mana Whenua working group, with one representative of the group nominated by the group to work with the design team to incorporate site specific Te Aranga Maori Design Principles in the master plan. These include increasing native plantings, improving stormwater quality, bilingual naming of the precinct and respecting cultural sites.

Implementation

46. Implementation of the master plan is a long-term and is largely subject to funding.

47. Budget is available in the draft Long-Term Plan 2015-25 to relocate the East City BMX track. The asset renewals budget is programmed for an upgrade of the sports fields. Other projects would need to be funded by the interested sports codes.

Attachments

No.	Title	Page
a View	Master Plan scenarios	35
b View	Master Plan feedback	45
c View	Te Aranga Principles- Archaeology sites added to preliminary structure	47
d View	Colin Maiden Park needs assessment extract	49

Signatories

Authors

Shyrel Burt - Principal Policy Analyst

Paul Marriott-Lloyd - Team Leader

Authorisers

Rob Cairns - Manager Parks and Recreation Policy

Kataraina Maki - GM - Community & Social Policy

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

05 November 2015

Orākei Basin Work Program

File No.: CP2015/21898

Purpose

1. To update the Orākei Local Board on projects currently planned for delivery in Financial Year (FY) 2015/16 at Orākei Basin

2. To seek approval and funding allocation for priority projects to be delivered at Orākei Basin in FY 2015/16 and FY 2016/17, as supported and advocated for by the Orākei Basin Advisory Group.

Executive Summary

3. The Orākei Basin Advisory Group (OBAG) have identified and agreed on their priorities that they would like to see make up the work program for Orākei Basin over the next two years.

4. OBAG are an advisory group made up of key stakeholder groups around the basin. OBAG can advocate to the board for projects and request funding be allocated to these projects for their delivery.

5. The projects that OBAG wish to see are; the upgrade of the aggregate and concrete tracks along the southern edge of the basin, and the installation of further rip rap coastal protection in areas prone to erosion. These are OBAG’s top priorities for Orākei Basin.

6. The budgets available for current and future projects are set out in this report. The board has not yet allocated funding for Orākei Basin to particular projects and it is recommended that the projects that are being advocated for by OBAG are supported and funded from available budgets over the next two years.

Recommendation/s

That the Orākei Local Board:

a) approves and endorses the prioritisation of the following projects for Orākei Basin over the next two years:

1. Auckland Water Ski Club (AWSC) retaining wall project (designed, consented and partially funded) and safety improvements to the Lucerne Road steps including the installation of additional handrails and safety surfacing on the step treads.

2. Upgrade of the aggregate track from the Strata sculpture to the Auckland Water Ski Club

3. Upgrade and renewal of the concrete path from the end of the car park to the Strata sculpture (or the beginning of the aggregate track)

4. Further investigate areas identified in the SKM report (2011) that have been found to be at critical risk for erosion. Following this investigation assess whether adequate budget is available and if so implement a project to reduce the effects of erosion into the basin as recommended. If funding is insufficient a report will be brought back to the Orākei Local Board.

b) allocates the Orākei Basin Open Space Development (OBOS) budget for 2015/16 and 2016/17 as follows to enable the delivery of the current work program and of priority projects over the next two years.

Project name	Budget required to complete project	2015/16 budget allocation	2016/17 budget allocation
AWSC retaining wall and Lucerne Road step improvements project	$ 69,000	$47,000	$22,000
Orākei Basin walkway and cycle way renewals	$140,000		$140,000
Rip rap and coastal protection project	$130,000		$130,000
Total	$339,000	$47,000	$292,000

Comments

5. Orākei Basin is an increasingly popular destination park for the local community and attracts visitors from around the Auckland region, who enjoy the all tides access to the water and using the well-established walking tracks which loop around the basin.

6. The Orākei Basin Management Plan (2010) lists priorities projects which are to be delivered to ensure the basin can continue to support the increase in visitor numbers and improve the environmental state of the Basin.

7. Over the past five years most of the priority one projects recommended in the management plan have been completed. The local board has allocated some funding from the LDI budget for a state of the basin report, which is also a priority one from the plan. Once the state of the basin report and the projects recommended in this report are completed, the remainder of the priority one projects from the management plan can be signed off.

8. One of the completed priorities from the management plan was for a further report identifying areas that are at the greatest risk from coastal erosion to be compiled. This report was compiled by SKM in 2011. It identified areas around the basin that are at critical risk from erosion, and recommended that these areas be further investigated and projects mitigating the effects of this erosion be initiated.

9. The Orākei Basin Advisory Group (OBAG) is made up of key stakeholder and user groups who regularly use the basin for their activities. OBAG can advocate to the board for projects and request that the board allocate budget to these projects for their delivery.

10. At the OBAG meeting in October 2015 the group was asked to confirm their top priority projects for the basin over the next two years, which stem from the management plan and SKM recommendations. It was agreed at the meeting the top priority projects for the work program are:

a) Water Ski Club (AWSC) retaining wall and safety improvements to the Lucerne Road steps (designed, consented and partially funded)

b) Upgrade of the aggregate track from the Strata sculpture to the Auckland Water Ski Club

c) Upgrade and renewal of the concrete path from the end of the access road car park to the Strata sculpture (or the beginning of the aggregate track)

d) Investigate areas identified in the SKM report (2011) that have been found to be a critical risk for erosion, and implement a project to reduce the effects of erosion into the basin.

A record of the minutes from the October OBAG meeting confirming this agreement is set out below:

The Deputy Chair confirmed the role of OBAG as being an advisory group to provide advice to the Orākei Local Board. Pippa had sent out an email to identify current projects and seek feedback on the priority for future Orākei Basin projects. A vote was called for and the priorities were unanimously agreed. Tristian Illich (OSS) and Michael Thurston (Akarana Young Mariners) confirmed their agreement by email prior to the meeting.

Project details

11. The Auckland Water Ski Club (AWSC) retaining walls and safety improvements to the Lucerne Road steps project was approved by the local board in November 2014. Some budget was carried over from FY14 to FY16, however some was lost through the deferrals process, resulting in a shortfall in the budget required to deliver this project.

12. An area of rip rap that is critical for the protection of the walking tracks from erosion was designed and consented in 2012, and funding for this project has been carried over into FY16. The coastal areas around the basin that require protection however are wider than what was designed at that time. Further funding therefore is required to expand this rip rap project and ensure that coastal protection as identified in the SKM report and management plan can be implemented.

13. The renewal of the tracks around the basin was allocated funding from the local board’s renewals budget in 2012. This project was deferred due to the basin access road being closed to heavy machinery. The budget that was deferred for this project however is for a like for like renewal, and is not adequate for upgrade work that is required to improve the quality and durability of the tracks, to ensure they are fit for purpose for the increase in use in years to come.

Budgets

14. The Orākei Basin has been allocated funding from the Governing Body for FY16 and FY17 through the Orākei Basin Open Space (OBOS) budget to fund priority projects from the management plan.

15. The total budgets available for the Orākei Basin work program, associated projects and proposed allocation is set out as follows:

2016/16 - $47,000

2016/17 - $320,000

16. The funding from the renewals budgets must be spent on the named projects to which they are assigned, and the budgets which are carried over should be spent on the projects to which the funding was originally allocated. The OBOS budget can be allocated by the board to projects that complete priorities from the management plan.

17. A workshop was held with the local board on 18 October 2015 to discuss allocation of budgets to these projects. It was proposed and agreed at the workshop that the budgets are allocated as set out in table two of the attachment to this report.

Risks and considerations

18. The SKM report has identified areas around the basin that are at risk of coastal erosion, however the report is does not include a level of detail from which the budget required to complete the work can be estimated. A more detailed geotechnical investigation is recommended in the report to ensure the correct methodology and amount of coastal protection (or rip rap) is planned and delivered.

19. Once the geotechnical investigation and engineers recommendations are complete the budget required can be confirmed, however there is a risk that the allocation from the OBOS budget will not be adequate to complete the project. If this is the case the project may have to be carried out in stages, or further funding will be sought from the board.

20. A number of other projects which are not top priorities in the management plan yet have been requested for delivery by OBAG members cannot be delivered if the projects outlined in this report are approved by the board. This is due to a limit in the budget available for projects at the basin at this time. However OBAG can advocate for the board to consider these projects for endorsement and funding should further budget becomes available in future years.

Local Board views and implications

21. The Orākei Basin Management Plan has been adopted by the local board, and the projects outlined in this report are recommended in the plan as top priorities from the management plan. The management plan also recommends working with OBAG to identify projects from the plan and fund priority projects where possible. The work program proposed in this report has been endorsed by OBAG, who are now advocating for these projects to be funded by the board.

Māori impact statement

22. All local iwi will be invited to meet and provide cultural feedback on all proposed projects in this report. Ngāti Whātua Ōrākei have provided a Cultural Impact Assessment (CIA) for the AWSC retaining wall project and will work closely with the contractors carrying out cultural monitoring during the construction stage.

Implementation

23. If the projects and budgets are endorsed and approved by the local board, the construction of the AWSC retaining walls and ski club step improvements projects will be delivered this summer. Planning for the track repairs and rip rap coastal protection projects will be initiated immediately and the physical work on these projects is expected to be delivered in the summer of 2016/17.

Attachments

No.	Title	Page
a View	Orākei Basin Projects and Available Budgets	55

Signatories

Author

Pippa Somerville - Parks Advisor

Authorisers

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Jane Aickin - Manager Local and Sports Parks Central

Orākei Local Board

05 November 2015

Re-establishment of the Central Facility Partnerships Committee

File No.: CP2015/21001

Purpose

1. This report has been prepared to support a case for the re-establishment of the Central Facility Partnerships Committee to ensure robust governance and monitoring of the existing projects. A new committee will also provide a vehicle for joint advocacy in relation to community facilities.

Executive Summary

2. With the establishment of the LDI Capex Fund, the Central Facility Partnerships Fund was terminated and the business of the Central Facility Partnerships Committee ceased.

3. A workshop of the previous committee representatives from the constituent local boards was held in August 2015 and the participants agreed that the Central Facility Partnerships Fund had fulfilled a very useful role in the past by leveraging relatively small financial contributions from council into substantial sums for community projects.

4. Participants agreed that the committee should be re-established to provide governance over existing projects and to provide a platform for joint advocacy in relation to community facilities.

5. Participants felt that the level of LDI capex funding was insufficient to enable individual boards to contribute to a joint Central Facility Partnerships Fund.

Recommendations

That the Orākei Local Board:

a) supports the re-establishment of the Central Facility Partnerships Committee to provide governance and monitoring of the existing projects to their completion.

b) agrees to the Terms of Reference for the re-established Central Facility Partnerships Committee attached as Appendix 1 to this report and recommends them to the re-established Central Facility Partnerships Committee for final approval.

c) requests that the Governing Body to provide such delegated authority as is required for the committee to fulfil its governance functions.

d) requests advice from the Sport and Recreation Partnerships’ Manager as to:

· which approved Central Facility Partnerships feasibility studies will support the priorities in all relevant facility based network plans, and

· when the draft Sports Facilities Network Plan will be reported to the Parks, Sport and Recreation Committee.

e) subject to support from the five isthmus boards, at a minimum, requests Local Board Services’ staff to set up an initial committee meeting to appoint a chair and deputy and approve the revised Terms of Reference.

f) appoints a member as a representative and also another member as the alternative representative to the Central Facility Partnerships Committee.

Comments

Background

6. The Central Facility Partnerships Committee was established after the formation of Auckland Council to manage the Central Facility Partnerships Fund. This fund assisted with the development of accessible multi-use community facilities across multiple local board areas in the Auckland isthmus and Gulf islands.

7. The Central Facility Partnerships Committee included a member from each of the following central local boards:

· Albert-Eden;

· Great Barrier;

· Maungakiekie-Tamaki;

· Orākei;

· Puketapapa;

· Waiheke; and

· Waitematā.

8. The Committee operated under guidelines which favoured proposals with an emphasis on maximum use of facilities and high levels of community participation. This arrangement allowed community groups to leverage funds from other funding organizations to provide for the maximum value for each dollar of contribution from council.

9. Since the establishment of Auckland Council in 2010, the Central Facility Partnerships Committee completed three successful funding rounds (2012/13, 2013/14 and 2014/15) resulting in approved funding contributions towards 32 projects - made up of 21 capital projects and 11 feasibility studies.

10. In round figures, since 2010, The Central Facility Partnerships Committee allocated $10 million which was leveraged to provide community projects with a total value of $45 million. This community-led approach is consistent with the empowered communities’ philosophy currently being promoted by the council.

11. A summary of the funding allocations made by the committee and the status of the projects and feasibility studies is included in Appendix 2.

12. With the establishment of the $10million LDI Capex Fund for FY 16, the Central Facility Partnerships Fund ceased.

13. At the time the committee ended, thirteen of the approved projects had been completed while a further 19 remain active.

Central Facilities Partnership Committee workshop

14. On 3 August 2015, members of the previous Central Facility Partnerships Committee held a workshop chaired by Waitemata Local Board and previous Committee chair, Shale Chambers. The purpose of the workshop was:

· To receive a status update on the Central Facility Partnerships Funds’ work programme including potential future projects in the ‘pipeline’;

· To test whether central boards would be interested in contributing to an ongoing Central Facility Partnerships Fund using a portion of their LDI capex budgets;

· To explore the need or otherwise for re-establishing the committee; and

· To explore the need and usefulness of future joint advocacy around the Central Facility Partnerships Fund and other community facility matters.

15. All central boards were represented at the workshop. The collective view of the central boards was as follows:

· The success of the fund is evidenced by the ratio of Auckland Council’s contribution (approx. $10M) to the total value of the projects (approx. $45M). This alone warrants advocacy around re-establishing the fund in the future.

· Every effort needs to be made to ensure existing projects succeed

· If for some reason a project is unable to progress, and committed funds are to be returned, then the central boards should be able to reallocate those funds in line with Central Facility Partnerships Fund’ priorities

· The level of funding for each board through the LDI capex fund will be insufficient to enable individual boards to contribute to a joint Central Facility Partnerships Fund

· Given the fact that there are still around 19 live projects, the Central Facility Partnerships Committee needs to continue to ensure robust governance over those projects.

16. A re-established committee would provide a good vehicle for developing joint advocacy around community partnership issues and opportunities. A first opportunity for such advocacy will emerge when the draft Sports Facility Network Plan is reported to the Parks Sport and Recreation Committee.

17. In this regard, workshop participants indicated that they wanted to understand which approved feasibility studies will support priorities in the various facility network plans. The draft Sports Facility Network plan will need to be developed before this information is provided. (See paragraphs 20-21 below).

18. With the exception of the Waiheke and Great Barrier, all central boards saw themselves participating in a re-established committee. Since this time, the chairs of the Waiheke and Great Barrier Local Boards have indicated that they may wish to reconsider this position.

Finance advice

19. Advice has been sought from the local boards’ Financial Advisory Services team, with regards the outcomes of the central boards’ August workshop. Of particular importance they have advised that:

· If the Central Facility Partnerships Committee is re-established with a monitoring and governance role over existing initiatives, then a delegated financial authority will be required. The reason a financial delegation will be required is that, in the event of the committee making a decision to reduce a project’s scope, it would, in effect, be making a financial decision. The finance team also affirmed the importance of re-establishing this governance role.

· If any of the existing commitments fail to crystalize due to the third party not meeting the criteria specified by the committee, then the commitment lapses. And, given that the commitments are not funded by “cash” there are no funds to return to the central boards. Rather, the Council’s liability will simply reduce.

· The opportunity for the contributing boards to “pool” a portion of the LDI Capex and thereby create grant funding for Central Facility Partnerships in the future, will remain an option.

Sports Facilities Network Plan Development

20. Auckland Council is leading, on behalf of the sport and recreation sector, the development of a Sport Facilities Network Plan. This plan will bring together the various sport code facility plans and demand/supply analysis to provide a region-wide picture of sport facility needs to support continued growth in participation and delivery of sport competitions at all levels.

21. The plan will provide a prioritised action plan of sport facility developments including upgrades to existing facilities, new facilities and rationalisation. The availability of funding will be paramount to implementation, particularly as the majority of actions will be led by the sector, rather than council.

22. The timeline for developing the Sports Facilities Network Plan is not as yet confirmed.

23. The development of this plan, together with the Facilities Network Plan, provides an opportunity for a re-established Community Facility Partnerships Committee to work at a sub-regional level in an attempt to agree and advocate for sub-regional facility priorities.

Consideration

Local Board views and implications

24. The central local boards met in August 2015 and agreed that it was important to re-establish the Central Facility Partnerships Committee to govern and monitor approved initiatives and to provide a vehicle for sub-regional level advocacy.

25. Great Barrier and Waiheke are yet to decide if they wish to participate.

Māori impact statement

26. The Central Facility Partnerships scheme is a general programme that is accessible to a wide range of groups including Māori.

Implementation

Advocacy

27. The financial advice received signals the need for the central boards to advocate to the Governing Body for the necessary financial delegations to enable the newly established committee to undertake its governance responsibilities.

28. In addition, given the current financial context, members might also want to consider advocating, through the re-established committee, for the following changes:

· To seek approval to re-invest funds, up to the value of current commitments, in the event of a current commitment failing to crystalise;

· In the longer term, to re-establish the Central Facility Partnerships Fund.

29. These potential advocacy positions could be explored further at the inaugural meeting of the newly established committee.

Terms of reference

30. New Terms of Reference are required to reflect the changes in decision-making and functions of the committee. Draft Terms of Reference are attached as Appendix 1.

31. Key matters to consider in the revised Terms of Reference are that;

· the primary function of the committee will be one of governance over existing approved projects and feasibility studies;

· the governance role will include the ability to change the scope of a project providing this does not commit additional funds from the Facility Partnerships budget;

· the committee may choose to develop and articulate joint advocacy positions and programmes including any related to sub-regional facility priorities;

· there will no longer be any funding allocation decisions to be made;

· individual boards would be free to allocate their LDI capex funds to support an existing Central Facility Partnerships project if they wished to; and

· the committee needs to continue in existence until all projects are complete or the current electoral term ends (whichever comes first). If projects go beyond this electoral term, the committee will cease and need to be re-established in the new term.

32. Once the central boards have considered this report and, providing they continue to support the re-establishment of the committee, then an initial committee meeting will need to be called to approve the terms of reference and appoint a chair and deputy.

Attachments

No.	Title	Page
a View	Central Facility Partnerships Committee Terms of Reference	63
b View	Summary of funding allocations and status of the projects and feasibility studies	65

Signatories

Author

Richard Tong – Local Board Engagement Advisor

Authoriser

Judith Webster - Relationship Manager

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

05 November 2015

Orākei Local Board Business Association Multi-Year Contract Applications 2015 - 2016

File No.: CP2015/21552

Purpose

1. The purpose of this report is to present applications received from the business associations based in the Orākei Local Board area. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Orākei Local Board has set a total of $80,000 under the business association support budget, to be distributed to business associations in a multi-year contract.

3. The multi-year contract funding term is from 1 July 2015 to 31 December 2016. The local board can decide how the contract will be paid, either as a lump sum, or paid in intervals. It is noted that successful applicants will need to provide interim accountability reports in accordance with the Community Grant Policy.

4. Four applications and proposed work programmes were received with a total request of $97,516.00.

Recommendation/s

That the Orākei Local Board:

a) considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Orākei Local Board Business Association multi-year Applications

Business Association	Work Programme	Requested
Ellerslie Business Association	Drive an events orientated retail culture that strongly positions Ellerslie and acts as a magnet to pull customers and visitors to Ellerslie Town Centre, with meaningful and compelling events that maintain a sense of “community intimacy” to encourage the community to “experience and buy” local services.	$30,000.00
St Heliers Village Association Incorporated	Promotion and events for the year 2015-2016	$20,000.00
Remuera Business Association Inc	To turn Remuera into a more culturally interesting precinct, attract more shoppers and visitors and add vibrancy to the town centre. Regular events that bring local families into Remuera to develop ongoing relationships between shoppers and businesses.	$20,000.00
Mission Bay Business Association	To bring an increased sense of security in the Mission Bay business district and create more opportunities to exercise along with access to free fitness equipment	$27,516.00
Total		$97,516.00

Comments

1. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Orākei Local Board adopted its grants programme on 1 April 2015

2. The new Community Grants Policy gives local boards the option of providing multi-year funding contracts to applicants that they consider provide ongoing benefit to the communities and match several of their local grant programme priorities

3. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

4. The Orākei Local Board has set a total of $80,000 under the business association support budget, to be distributed to business associations in the local board area, in a multi-year contract.

5. The multi-year contract funding term is from 1 July 2015 to 31 December 2016. The local board can decide how the contract will be paid, either as a lump sum, or paid in intervals. It is noted that successful applicants will need to provide interim accountability reports in accordance with the Community Grant Policy.

6. Four applications and proposed work programmes were received with a total request of $97,516.00.

Consideration

Local Board views and implications

7. Local boards are responsible for the decision-making and allocation of local board business association grants. The Orākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

8. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

9. The provision of grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori.

Implementation

10. Following the Orākei Local Board allocating funding to the successful business associations, Commercial and Finance staff will notify the applicants of the local board decision and issue the multi-year funding agreements in accordance with the local board’s resolutions.

Attachments

No.	Title	Page
a View	Business Association Applications and work programmes	73

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

05 November 2015

Orākei Local Board Local Grants: Round One 2015 -2016

File No.: CP2015/21566

Purpose

1. The purpose of this report is to present applications received for round one of the Orākei Local Board Local Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Orākei Local Board has set a total community funding budget of $99,000 and an events contestable fund of $14,000 for the 2015/2016 financial year. There is $93,100 remaining to allocate in the community funding budget and $7,500 remaining in the events contestable fund budget.

3. Thirty two applications were received in this round, of which 20 were multi-board applications, with a total requested of $146,865.84.

Recommendation/s

That the Orākei Local Board:

a) considers the applications listed in Table One and agree to fund, part-fund or decline each application in this round.

Table One: Orākei Local Board Round One Quick Response Applications

Applicant	Focus	Project Title	Requested	Eligible/ Ineligible
Dunholme Lawn Tennis Club Inc	Sport and recreation	Towards the rates expense for 2015/16 year and hire of Kings School courts for weekend junior interclub court space.	$6,000.00	Ineligible due to operational costs being an exclusion in the Orākei Local Board grant programme 2015/2016
SeniorNet Eastern Bays Inc.	Community	Towards annual accommodation cost	$6,594.00	Ineligible due to operational costs being an exclusion in the Orākei Local Board grant programme 2015/2016
Chinese New Settlers Services Trust	Arts and culture	Towards the hireage, coaching and marketing costs for Little Kungfu Master programme	$5,500.00	Eligible
Citizens Advice Bureau Auckland City (CABAC) Inc.	Community	Towards the cost of replacing the carpet and underlay, five new chairs and chair mats for thermal insulation	$7,287.17	Eligible
St Philip's Church Vestry	Community	Towards the installation of air conditioning units in the church hall and lounge	$10,000.00	Eligible
Communicare CMA (Auckland) Incorporated	Community	Towards the rent of the Ellerslie, Mt Eden, Panmure and Remuera centres	$4,510.00	Ineligible due to operational costs being an exclusion in the Orākei Local Board grant programme 2015/2016
Carol White Family Centre	Community	Towards travel and food vouchers and early child care supplies for ‘attendees of the refugee education for adults and families’ programme	$9,000.00	Eligible
East City Bicycle Motorcross (BMX) Club Incorporated	Sport and recreation	Towards the coaching fees for the 2015/16 season and a timing system	$10,000.00	Eligible
Dance Therapy NZ	Community	Towards therapist and assistant fees, material and advertising costs, project coordination and administration overheads, and venue hire costs for the “Arts for Us” programme	$9,591.00	Eligible
Eastern Suburbs Gymnastics Club Inc	Sport and recreation	Towards the annual Auckland Council rates costs	$5,000.00	Ineligible due to operational costs being an exclusion in the Orākei Local Board grant programme 15/16
Kiwi Tennis	Sport and recreation	Towards the costs of coaching fees and tennis equipment	$6,860.00	Eligible
St James Anglican Church	Community	Towards the purchase and installation of two heat pumps.	$5,387.16	Eligible
Communicare CMA (Auckland) Inc	Community	Multi-board application towards the rates of the Mt Eden head office	$4,510.00	Ineligible due to operational costs being an exclusion in the Orākei Local Board grant programme 2015/2016
African Film Festival New Zealand Trust	Events	Multi-board application towards the costs of printed and online marketing for the African Film Festival New Zealand (AFFNZ)	$2,500.00	Eligible
Aphasia New Zealand (AphasiaNZ) Charitable Trust	Community	Multi-board application towards annual accommodation costs at University of Auckland	$2,048.00	Ineligible due to operational costs being an exclusion in the Orākei Local Board grant programme 2015/2016
Royal Scottish Country Dance Society (RSCDS) NZ Branch Inc Summer School 15-16	Arts and culture	Multi-board application towards student fee subsidies to attend the Royal Scottish Country Dance Society NZ Branch summer school 2015-2016	$1,000.00	Eligible
RainbowYOUTH	Community	Multi-board application towards the costs of running life skills workshops for young queer people in Central Auckland	$4,000.00	Eligible
Auckland District Council of Social Services	Community	Multi-board application towards the venue hire, salaries, materials and refreshments for community workshops and seminars	$729.64	Eligible
Autism New Zealand Incorporated - Auckland Branch	Community	Multi-board application towards general operating costs for the Auckland Branch located at 642 New North Road, Mt Albert	$3000.00	Ineligible due to operational costs being an exclusion in the Orākei Local Board grant programme 2015/2016
Children's Autism Foundation	Community	Multi-board application towards venue hire, facilitation fees and staff salaries for community support programme	$8511.17	Eligible
Fun and Games Toy Library Inc	Community	Multi-board application towards annual rent at Parnell Cathedral	$582.00	Ineligible due to operational costs being an exclusion in the Orākei Local Board grant programme 2015/2016
Japanese Society of Auckland Inc	Events	Multi-board application towards the venue hire for Japan Day 2016 at Queens Wharf	$2000.00	Eligible
LifeKidz Trust	Community	Multi-board application towards the programme coordinator and youth worker wages	$5000.00	Eligible
Mind over Manner Ltd	Community	Multi-board application towards running two workshops in each local board area	$5864.40	Eligible
Muscular Dystrophy Assocation of New Zealand	Community	Multi-board application towards the costs of reprinting our specialist booklets and brochures for the education of individuals and their families diagnosed with neuromuscular conditions	$5000.00	Eligible
Pixel Palace Limited	Arts and culture	Multi-board application towards the production costs of ‘The Artists Dinner’	$4599.50	Eligible
Pixel Palace Limited	Arts and culture	Multi-board application towards the productions costs of ‘Art Ache – Elam the 90's’	$1367.00	Eligible
Ryan Anderson	Environment	Multi-board application towards the costs of water sampling around the Hauraki Gulf	$864.80	Eligible
Safer Homes In New Zealand Everyday	Community	Multi-board application towards the costs of employing a women’s advocate and child’s advocate	$3360.00	Eligible
T & M Stazyk Partnership / CUE Haven	Environment	Multi-board application towards the CUE Haven Restoration Project	$2100.00	Eligible
The Basement Theatre	Arts and culture	Multi-board application towards half the cost of brochure design and the full cost of distribution in the Waitemata and Orākei areas.	$1100.00	Eligible
The Parenting Place - Attitude Youth Division	Community	Multi-board application towards presentations and hand-outs for the attitude programme to Auckland school’s	$3000.00	Eligible
Total			$146,865.84

Comments

2. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

3. The Orākei Local Board will operate two local grant rounds for this financial year.

4. The new community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas, which have been attended by approximately 1000 people across the Auckland region.

5. The Orākei Local Board has set a total community funding budget of $99,000 and an events contestable fund of $14,000 for the 2015/2016 financial year. There is $93,100 remaining to allocate in the community funding budget and $7,500 remaining in the events contestable fund budget.

6. Thirty two applications were received in this round, of which 20 were multi-board applications, with a total requested of $146,865.84.

Consideration

Local Board views and implications

7. Local boards are responsible for the decision-making and allocation of local board community grants. The Orākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

Māori impact statement

9. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One organisation in this round have identified as Maori.

Implementation

10. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

11. Following the Orākei Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a View	Orākei Local Board Grant Programme 15/16	105
b View	Application Summaries for Round One 15/16	109

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

05 November 2015

Orākei Local Board Residents Associations and Recognised Community Groups Multi-Year Funding Applications 2015 - 2016

File No.: CP2015/22505

Purpose

1. The purpose of this report is to present applications received from the residents associations and recognised community groups based in the Orākei Local Board area. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Orākei Local Board has set a total of $35,000 for the resident associations support budget and $12,000 for the recognised community groups budget, to be distributed to residents associations and community groups in a multi-year contract.

4. Nine applications and proposed work programmes were received with a total request of $57,473.00. These applications were distributed for review and workshopped with the local board prior to the Orākei Local Board decision meeting.

Recommendation/s

That the Orākei Local Board:

a) considers the Orākei Local Board Residents Association Multi-Year applications listed in Table One and agree to fund, part-fund or decline each application in this round from the 2015/16 Residents Association Support Budget of $35,000.

Table One: Orākei Local Board Residents Association Multi-Year Applications

Applicant	Objectives	Requested
Orākei Community Association	To bring the Orākei community together with events and promotion	$7500.00
Stonefields Residents Association	We are committed to safeguarding and promoting the interests of residents in the area on matters concerning housing, development, the community and the surrounding environment. The Stonefields Residents Association upholds equal opportunities and works towards good relations amongst all members of the community.	$6,500.00
Ellerslie Residents Association	To maintain and expand an organisation to represent the interests of the residents of Ellerslie.	$5,000.00
Remuera Residents Association	To provide a collective voice for the residents of Remuera, promote the general well-being of the residents of Remuera, seek out and work with other organisations with similar objectives and anything else necessary to meet the above objectives.	$7,380.00
Meadowbank and Saint Johns Residents Association	Our society aims to promote the general well-being of the people of Meadowbank and Saint Johns and to encourage them to be active participants in a thriving and vibrant community	$6,793.00
Mission Bay, Kohimarama Residents Association	To achieve greater involvement of the local community in decisions which affect them	$7,500.00
Total		$40,673.00

b) considers the Orākei Local Board community groups multi-year applications listed in Table Two and agree to fund, part-fund or decline each application in this round from the 2015/16 Recognised Community Group budget of $12,000.

Table Two: Orākei Local Board Community Groups Multi-Year Applications

Applicant	Objectives	Requested
Save Our Saint Heliers	Saint Heliers is a vibrant seaside village embracing its character and heritage. The aim is to increase the community’s awareness of the preservation and protection efforts and bring the community together with a sense of their unique place.	$4,800.00
Tamaki Drive Protection Society	Complete stage three of the cliff top trees survey for public information and education	$6,000.00
Tahuna Torea Rangers’ and Residents’ Committee	To educate and provide signage and website for use of visitors and residents of the area	$6,000.00
Total		$16,800.00

Comments

1. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016. The Orākei Local Board adopted its grants programme on 1 April 2015.

3. The Orākei Local Board has set a total of $35,000 for the resident association support budget and $12,000 for the recognised community group budget, to be distributed to residents associations and community groups in a multi-year contract.

4. The multi-year contract funding term is from 1 July 2015 to 31 December 2016. The local board can decide how the contract will be paid, either as a lump sum, or paid in intervals. It is noted that successful applicants will need to provide interim accountability reports in accordance with the Community Grant Policy.

5. Nine applications and proposed work programmes were received with a total request of $57,473.00. These applications were distributed for review and workshopped with the local board prior to the Orākei Local Board decision meeting.

Consideration

Local Board views and implications

6. Local boards are responsible for the decision-making and allocation of local board residents association grants. The Orākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

7. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

8. The provision of grants provides opportunities for all Aucklanders to undertake projects, programmes and activities that benefit a wide range of individuals and groups, including Maori.

Implementation

9. Following the Orākei Local Board allocating funding to the successful residents associations and recognised community groups. Commercial and Finance staff will notify the applicants of the local board decision and issue the multi-year funding agreements in accordance with the local board’s resolutions.

Attachments

There are no attachments for this report.

Signatories

Author

Danielle Hibson - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Orākei Local Board

05 November 2015

Auckland Transport Update: November 2015

File No.: CP2015/00904

Purpose

1. The purpose of this report is to update the Board on a range of transport related issues in Orākei area during October 2015.

Recommendation/s

That the Orākei Local Board:

a) receives the November 2015 report from Auckland Transport.

b) approves an additional $90,000 to a total of $200,000, from the Transport Capital Fund to change the alignment of the path in Martyn Wilson Reserve.

c) approves an additional $65,000 to a total of $125,000, from the Transport Capital Fund to replace and widen the Glendowie Park Footpath.

d) approves an additional $40,000 to a total of $240,000, from the Transport Capital Fund for the path around Liston Park.

Monthly Overview

Orākei Local Board Transport Capital Fund

2. The Process for Discretionary Fund Projects

Currently the Orākei Local Board has allocated the entire allocated fund up to June 2016. There is still $421,330 remaining in the budget allocation for the 16/17 financial year.

Below is an update on the funding allocated to projects in parks:

3. Martyn Wilson Reserve

The original Rough Order of Cost (ROC) for this project provided a connection between the board walk beside Palmers Garden Centre and Orākei Road, providing an alternative to avoid the round a bout at Shore Road.

This cost of this project includes a pedestrian refuge across Shore Road and has been allocated $110,000.

During detailed design, the Orākei Local Board provided feedback that they would prefer the path to join the walkway beside St Kentigern’s School.

To achieve the desired outcome there needs to be an additional $90,000 added to the budget which would provide:

· A path around Martyn Wilson Reserve joining Shore Road with existing walkways;

· Moving the pedestrian refuge to meet the new path entrance;

· Additional consents and iwi consultation.

Auckland Transport recommends that the budget for the project be increased by $90,000 to $200,000.

4. Glendowie Park Footpath Widening

The original Rough Order of Cost (ROC) for this project was to extend the existing footpath to a uniform width of 1.8 meters.

This would be achieved by laying a strip of new concrete along the existing path at a cost of $60,000. During the design process, the prudence of this approach was questioned by officers of both Auckland Transport and Council. This approach creates the following issues:

· An unsightly strip of new concrete running alongside the existing footpath; and

· Maintenance issues as the old part of the path deteriorates sooner than the newly laid widening strip.

Auckland Transport and the Project Team recommend replacing the entire path with a new 1.8 metres wide path at a cost of $125,000; an increase of $65,000.

5. Liston Park Greenways Path

As part of the Greenways programme of work undertaken by Auckland Council, the Orākei Local Board have chosen to prioritise their Transport Capital Fund to develop a shared path through the park to join the entrance on Abbotts Way.

The original Rough Order of Cost (ROC) was for $200,000. The detailed design of this project suggests that the need for consents and environmental concerns bringing a higher cost to the overall project.

Auckland Transport recommends an increase to the project of $40,000, bringing the total cost to $240,000

Other project updates:

6. Benson Road Upgrade

Auckland Transport has completed consultation on this project. There were no negative comments about the proposed design and there were two replies with issues not related to the project which are being managed by Auckland Transport. A construction start date is immediately after Christmas to minimise disruption to business.

7. Glen Innes to Tamaki Drive Cycleway

Stage one of the $40m project was opened on 22 October 2015 by the Minister of Transport and the Mayor. Members of the Orākei Local Board and Auckland Transport CEO, David Warburton were also in attendance.

Auckland Transport is currently investigating connections from the local community to the path, noting that this is not currently within the scope or budget of the project. Currently the connections under consideration for stage one and stage two are:

· Merton Road, where the path begins;

· Felton Matthew Ave, where the path to the train station begins;

· Two other links on Felton Matthew Ave, still subject to commercial and confidential discussions;

· Selwyn College;

· Two other connections still subject to commercial and confidential discussions.

8. New Network Consultation

Auckland Transport is currently undergoing consultation on the New Bus Network which began on 1 October 2015 and will run for 10 weeks. There is already a great deal of interest in the New Network and changes will be made as a result of this process. Please refer to an update current at the time of writing this report below and also what is expected up to the beginning of November.

We are now three weeks into consultation. Activities in the last week have included:

· Public events at Auckland City Farmers Market, Auckland City Hospital, Aotea Square Transport Expo (thank you to the Local Board members who attended the expo);

· Ambassadors handing out flyers at various locations;

· Engagement with Auckland Council staff, Howick Youth Board and Waitemata Youth Collective;

· Advertisements on Chinese radio.

· Online advertising – You Tube, TV On Demand, Google etc. (To date approximately 111,700 views of the two promotional comedy videos).

CENTRAL - Estimated 1308 pieces of feedback to date:

Hardcopy forms: approximately 500 forms (no actual count taken)

Online submissions: 648 submissions

Discussion forum: 189 Visitors, 79 comments, 40 votes

Map a comment: 106 Visitors, 52 pins

Questions and Answers: 79 Visitors and 29 questions asked

EAST - Estimated 595 pieces of feedback to date:

Hardcopy forms approximately 300 forms (no actual count taken)

Online submissions 260 submissions

Discussion forum 109 Visitors, 18 comments, 16 votes

Map a comment 25 Visitors, 2 pins

Questions and Answers: 41 Visitors and 15 questions asked

* Some of the figures are skewed as people have submitted to East when they relate to Central and vice versa.

Activities in the weeks ahead

· Public Events (advertised);

· Community Groups – Meadowbank Retirement Village, Epsom Retirement Village;

· Advertising - Chinese radio, NZ Herald, Central Leader, Western Leader, Auckland City Harbour News, East & Bays Courier, Eastern Courier, Manukau Courier, Adshels/bus shelters, You Tube, TV On Demand, Google etc.

· Thursday 29 October: 3pm to 6pm, New Lynn Interchange, city-bound platforms.

· Saturday 31 October: 10am to 2pm, Sandringham Spring Festival, near the Sandringham Community Centre, 20 Kitchener Road.

· Saturday 2 November, 10am to 7pm, Howick drop-in Day, Fencible Lounge at Howick Library, 25 Uxbridge Road.

· Thursday 5 November: 9.30am to 10.30am, 11.30am to 12.30pm, 1.30pm to 2.30pm, St Heliers (on Tamaki Drive as close as possible to the shops) – Kohimarama (on Tamaki Drive as close as possible to the intersection of Averill Avenue) – Mission Bay (on Tamaki Drive near the shops at Mission Bay) (AmBUSador consultation bus and go).

· Friday 6 November: 7.30am to 1pm, Wesley Markets, Wesley Community Centre, 740 Sandringham Road.

· Saturday 7 November: 10am to 12pm, Meadowbank Shopping Centre, 35 St Johns, St Johns.

· Saturday 7 November: 10am to 3pm, Botany Drop-in Day, Botany Library, Botany Town Centre (above the foodcourt).

· Monday 9 November: 6pm to 9.30pm, Onehunga Night Markets, car park under Dressmart, 151 Arthur Street, Onehunga.

Attachments

No.	Title	Page
a View	Local Board Transport Capital Fund - Financial Update for Orākei Local Board	197

Signatories

Author

Melanie Dale, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Chairperson	Desley Simpson, JP
Deputy Chairperson	Colin Davis, JP
Members	Ken Baguley
	Troy Churton
	Kate Cooke
	Kit Parkinson
	Mark Thomas

No.	Title	Page
a View	Board Member Churton - November 2015	219
b View	Board Member Cooke - November 2015	221
c View	Board Member Davis - November 2015	223
d View	Board Member Parkinson - November 2015	227
e View	Board Member Thomas - November 2015	233

Authors	Anthony Lewis - Local Board Advisor
Authorisers	Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Orākei Local Boards