Ōrākei Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōrākei Local Board held in the St Chads Church and Community Centre, 38 St Johns Road, Meadowbank on Thursday, 5 November 2015 at 3.30pm.
Chairperson |
Desley Simpson, JP |
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Deputy Chairperson |
Kit Parkinson |
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Members |
Ken Baguley |
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Troy Churton |
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Kate Cooke, JP |
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Colin Davis, JP |
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Mark Thomas |
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ALSO PRESENT
Councillor |
Cameron Brewer |
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Ōrākei Local Board 05 November 2015 |
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1 Welcome
2 Apologies
3 Declaration of Interest
Member Cooke declared an interest in item 18, Ōrākei Local Board Local Grants: Round One 2015 -2016.
Resolution number OR/2015/141 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson: That the minutes of the Ōrākei Local Board held on Thursday, 1 October 2015, be confirmed as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
Recognition of Mayor and Deputy Mayor of the former Ellerslie Borough Council
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Stephen Brewster was in attendance to present the Brewster family connection to the former Ellerslie Borough Council. |
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Resolution number OR/2015/142 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Ōrākei Local Board:
a) thanks Stephen Brewster for his Public Forum presentation.
b) requests officers to investigate the Brewster family history and feedback options available to the Ōrākei Local Board in terms of the Board’s Policy and Guidelines of Streets, Parks and Amenities by February 2016.
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10 Extraordinary Business
10.1 |
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The Ōrākei Local Board considered an item of extraordinary business at Item 27 of the agenda to discuss an additional item of feedback to the Ōrākei Local Board’s input to Chief Executive Officer (CEO) review.
This item was considered as extraordinary business because the Executive Officer Review Committee meeting is scheduled for 11 November 2015 and the next business meeting is 3 December 2015.
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Resolution number OR/2015/143 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: a) That the Ōrākei Local Board considers an additional item and feedback from the Ōrākei Local Board to the Chief Executive Officer Review at item 27.1.
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11 Notices of Motion
11.1 |
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Documents were tabled in support of this item.
A copy of the tabled documents will be kept on file and made available on the Auckland Council website. |
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Resolution number OR/2015/144 MOVED by Member TG Churton, seconded by Member CH Cooke: That the Ōrākei Local Board: a) receives the Notice of Motion - Pre-1944 Character Buildings.
b) requests that the Governing Body resolve to amend resolution number GB/2011/158 to include a new d) (by way of addition) as follows: i. where the views of the local board differs to those of the reporting planning officer, the local board is permitted to present its views, both in written and/or oral form on local issues to the duty commissioner and to any other commissioner(s) for consideration if there is a hearing.
c) notes with concern the increasing demolition of pre-1944 character buildings in the Ōrākei Local Board suburbs.
d) supports Member Churton to present the above process amendment to the Governing Body.
e) requests that a copy of these resolutions be circulated amongst all other Local Boards for their information and support.
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a Additional Email Correspondence |
11.2 |
Notice of Motion - Ōrākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines |
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Documents were tabled in support of this item.
A copy of the tabled documents will be kept on file and made available on the Auckland Council website.
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Resolution number OR/2015/145 MOVED by Member CRJ Davis, seconded by Deputy Chairperson K Parkinson: That the Ōrākei Local Board: a) adopts the Ōrākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines, as tabled at the meeting. b) requests that a copy of the Board's resolution and the Ōrākei Local Board's Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines be sent to all local boards for their information. c) thanks Member Davis for his work in this policy space. |
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a Notice of Motion and Ōrākei Local Board’s Parks and Reserves, Park Features and Park Facilities Naming Policy and Guidelines |
12 |
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Resolution number OR/2015/146 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson: That the Ōrākei Local Board: a) notes that consultation on the sale of 49 Nihill Crescent, Mission Bay has taken place with the Kohimarama Mission Bay Residents Association and neighbouring residents. b) based on feedback, endorses Pānuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to dispose of 49 Nihill Crescent, Mission Bay, with the proviso that Pānuku Development Auckland considers all disposal options for the property as the Board considers that there will be interest from more than only the adjoining landowners. c) endorses Pānuku Development Auckland’s recommendation to the Regional Strategy and Policy Committee to revoke the reserve status of part of 49 Nihill Crescent, Mission being Lot 2 Deposited Plan 21200.
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13 |
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14 |
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15 |
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Pippa Sommerville, Parks Advisor – Orakei was in attendance to speak to this report. |
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Resolution number OR/2015/147 MOVED by Member CRJ Davis, seconded by Deputy Chairperson K Parkinson: That the Ōrākei Local Board: a) approves and endorses the prioritisation of the following projects for Ōrākei Basin over the next two years: i. Auckland Water Ski Club (AWSC) retaining wall project (designed, consented and partially funded) and safety improvements to the Lucerne Road steps including the installation of additional handrails and safety surfacing on the step treads and planting beside the steps. ii. Upgrade of the aggregate track Management Plan Area H (from the Strata sculpture to the Auckland Water Ski Club); iii. Upgrade and renewal of the concrete path Management Plan Area G and F (from the end of the car park to the Strata sculpture or the beginning of the aggregate track); iv. Further investigate areas identified in the SKM report (2011) that have been found to be at critical risk for erosion and following this investigation assess whether adequate budget is available to implement a project to reduce the effects of erosion into the basin as recommended, noting that if funding is insufficient a report will be brought back to the Ōrākei Local Board. b) allocates the Ōrākei Basin Open Space Development (OBOS) budget for 2015/16 and 2016/17 as follows to enable the delivery of the current work program and of priority projects over the next two years.
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16 |
Re-establishment of the Central Facility Partnerships Committee |
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Resolution number OR/2015/148 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Ōrākei Local Board: a) supports the re-establishment of the Central Facility Partnerships Committee to provide governance and monitoring of the existing projects to their completion.
b) agrees to the Terms of Reference for the re-established Central Facility Partnerships Committee attached as Appendix 1 to this report and recommends them to the re-established Central Facility Partnerships Committee for final approval.
c) requests the Governing Body to provide such delegated authority as is required for the committee to fulfil its governance functions.
d) requests advice from the Sport and Recreation Partnerships’ Manager as to: · which approved Central Facility Partnerships feasibility studies will support the priorities in all relevant facility based network plans, and · when the draft Sports Facilities Network Plan will be reported to the Parks, Sport and Recreation Committee.
e) subject to support from the five isthmus boards, at a minimum, requests Local Board Services’ staff to set up an initial committee meeting to appoint a chair and deputy and approve the revised Terms of Reference.
f) reappoints Chairperson Simpson as the Board’s representative and Deputy Chairperson Parkinson as the Board’s alternative representative to the Central Facility Partnerships Committee.
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17 |
Ōrākei Local Board Business Association Multi-Year Contract Applications 2015 - 2016 |
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Danielle Hibson, Community Grants Advisor was in attendance to speak to this report. |
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Resolution number OR/2015/149 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Ōrākei Local Board: a) receives the report. b) approves the following Ōrākei Local Board Business Association Support grants from its 2015/16 and 2016/17 budgets:
c) requests an annual update from each Business Association as to the spend, board recognition and community benefit from the Ōrākei Local Board Business Association Support grants. d) requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation at the event or project including the Ōrākei Local Board logo on marketing material. e) requests that if funding relates to an event, an invitation be extended to all Ōrākei Local Board members.
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18 |
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Danielle Hibson, Community Grants Advisor was in attendance to speak to this report. |
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Resolution number OR/2015/150 MOVED by Chairperson DEC Simpson, seconded by Member TG Churton: That the Ōrākei Local Board: a) receives the report. b) approves the following Local Community Grants from its 2015/16 budget:
c) requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation at the event or project including the Ōrākei Local Board logo on marketing material. d) requests that if funding relates to an event, an invitation be extended to all Ōrākei Local Board members. e) declines the Ōrākei Local Board Local Community Grants 2015/2016 applications as listed in the following table, noting these applications were either ineligible as they didn’t meet funding criteria and/or were for activities well outside the Ōrākei Local Board area:
f) notes that there is $71,805 remaining in the Local Grants Fund 2015/2016 for the Ōrākei Local Board.
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Secretarial Note: Member Cooke declared a conflict of interest in item 18, with respect to her association with St James Anglican Church and did not speak or vote on the Church’s application.
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Ōrākei Local Board Residents Associations and Recognised Community Groups Multi-Year Funding Applications 2015 - 2016 |
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Danielle Hibson, Community Grants Advisor was in attendance to speak to this report. |
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Resolution number OR/2015/151 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Ōrākei Local Board: a) receives the report noting that there is a resident association representing each of the Ōrākei Local Board’s ten suburbs. b) approves the following Ōrākei Local Board Resident Association Support grants from its 2015/16 and 2016/17 budgets:
c) requires an annual update from each Residents Association as to the spend, board recognition and community benefit from the Ōrākei Local Board Business Residents Association Support grants. d) requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation at the event or project including the Ōrākei Local Board logo on marketing material. e) requests that if funding relates to an event, an invitation be extended to all Ōrākei Local Board members. f) notes that there is $5,000 remaining in the Residents Association Support Budget 2015/2016 for the Ōrākei Local Board. g) approves the following Ōrākei Local Board Recognised Community Groups Support grants from its 2015/16 and 2016/17 budgets:
h) requests an annual update from each Recognised Community Group as to the spend, board recognition and community benefit from the Ōrākei Local Board Recognised Community Groups Support grants. i) requires all successful funding applicants to acknowledge Ōrākei Local Board support for their organisation at the event or project including the Ōrākei Local Board logo on marketing material. j) requests that if funding relates to an event, an invitation be extended to all Ōrākei Local Board members. k) notes there is $0 remaining in the Recognised Community Groups budget 2015/2016 for the Ōrākei Local Board. |
20 |
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Melanie Dale, Auckland Transport Elected Member Relationship Manager was in attendance to speak to this report. |
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Resolution number OR/2015/152 MOVED by Member KH Baguley, seconded by Member M Thomas: That the Ōrākei Local Board: a) receives the November 2015 report from Auckland Transport. b) approves an additional $90,000 to a total of $200,000, from the Transport Capital Fund to change the alignment of the path in Martyn Wilson Reserve. c) approves an additional $65,000 to a total of $125,000, from the Transport Capital Fund to replace and widen the Glendowie Park Footpath. d) approves an additional $40,000 to a total of $240,000, from the Transport Capital Fund for the path around Liston Park.
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21 |
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Resolution number OR/2015/153 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson: That the minutes from the Ōrākei Basin Advisory Group (OBAG) meeting of 6 October 2015 be received.
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22 |
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Resolution number OR/2015/154 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: That the Ōrākei Local Board: a) receives the Chairperson’s November 2015 report. b) requests an update to the Ōrākei Local Board from the Unitary Plan team on the changes made to Auckland Council's position on character and related issues particularly where they differ to that agreed at notification of the Proposed Auckland Unitary Plan in 2013. c) requests advice from officers as to how the advocacy of expert local groups such as Remuera Heritage, Save Our St Heliers and others as well as the Ōrākei Local Board's advocacy can form a more meaningful part of council planning decisions.
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23 |
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Documents were tabled in support of this item.
A copy of the tabled documents will be kept on file and made available on the Auckland Council website.
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Resolution number OR/2015/155 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: That the Ōrākei Local Board: a) receives the Board Member reports. b) receives Member Baguley’s tabled report. c) expresses extreme concern to Auckland Transport at Project C3 detailed in the Parnell Rise/Parnell Road Corridor Management Plan and opposes the proposal to stop vehicle access to Domain Drive from Ayr Street because of the considerable negative affect it will have on the ability of Ōrākei Local Board residents to connect with the Central Business District (CBD) to go about their normal daily business. d) approves the reallocation of the $23,000 budget to complete planting along the Magma Crescent entrance to the Heritage Trail at Stonefields to the following projects: i. $5,000 – for East City BMX to complete work on the remediation of their track at Merton Reserve; ii. $10,000 for hedge (monkey apple) tree removal at Churchill Park; iii. $8,000 – Mangrove removal and pontoon planning at Hobson Bay.
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a Board Member Baguley Report - November 2015 |
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Resolution number OR/2015/156 MOVED by Chairperson DEC Simpson, seconded by Member CH Cooke: That the Ōrākei Local Board resolutions pending action report be received.
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25 |
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Resolution number OR/2015/157 MOVED by Chairperson DEC Simpson, seconded by Deputy Chairperson K Parkinson: That the record of proceedings for the Ōrākei Local Board workshops held on 24 September 2015, 8 October 2015, 15 October 2015 and 22 October 2015 be noted.
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26 |
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Resolution number OR/2015/158 MOVED by Chairperson DEC Simpson, seconded by Member CRJ Davis: That the Ōrākei Local Board updated achievements register be noted.
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27 Consideration of Extraordinary Items
27.1 |
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MOVED by Member CRJ Davis, seconded by Deputy Chairperson K Parkinson:
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a) That the Ōrākei Local Board pass a Motion of Censure of the Auckland Council’s Chief Executive who as the employer of the Council’s staff and is responsible for all systems used by staff has allowed the Infocouncil system by which agendas and minutes are prepared to continue to operate after five years in a way that in effect puts elected representatives in a subordinate role to Council staff, such as the manner in which elected representatives’ notices of motion and attachments are reproduced and presented in an agenda, apparent difficulty in locating material from elected representatives in agendas and minutes, and authorising staff to “approve” the inclusion of elected representatives’ report, notices etc in their board agenda.
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Amendment to original recommendation
Chairperson DEC Simpson moved an amendment by way of substitution to the original recommendation, seconded by Member M Thomas:
a) That the Auckland Council’s Chief Executive, who as the employer of the Council’s staff and is responsible for all systems used by staff be requested to authorise expeditiously fundamental changes to the Info-council system by which agendas and minutes are prepared which do not continue to put elected representatives in a subordinate role to Council staff, as the present system appears to do, so that elected representatives’ notices of motion and attachments are reproduced in an agenda as presented by the elected representative; that features in the system are enhanced to provide for material from elected representatives to be easily located; that the requirement and custom for staff to “approve” the inclusion of elected representatives’ reports, notices of motions etc in their board agendas be abrogated; and that any other changes which will make the Infocouncil system more efficient be introduced. The amendment was put and declared. CARRIED
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The Chairperson put the substantive motion.
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Resolution number OR/2015/159 MOVED by Chairperson DEC Simpson, seconded by Member M Thomas: a) That the Auckland Council’s Chief Executive, who as the employer of the Council’s staff and is responsible for all systems used by staff be requested to authorise expeditiously fundamental changes to the Info-council system by which agendas and minutes are prepared which do not continue to put elected representatives in a subordinate role to Council staff, as the present system appears to do, so that elected representatives’ notices of motion and attachments are reproduced in an agenda as presented by the elected representative; that features in the system are enhanced to provide for material from elected representatives to be easily located; that the requirement and custom for staff to “approve” the inclusion of elected representatives’ reports, notices of motions etc in their board agendas be abrogated; and that any other changes which will make the Infocouncil system more efficient be introduced. |
In closing of the meeting, the Chair thanks all officers for their attendance and input in support of the above agenda items.
4.36 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōrākei Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................