Papakura Local Board
OPEN MINUTES
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Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 18 November 2015 at 4.30pm.
Chairperson |
Michael Turner |
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Deputy Chairperson |
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Members |
Stuart Britnell |
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Brent Catchpole |
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Graham Purdy |
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Katrina Winn |
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ABSENT
Chair |
Bill McEntee |
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ALSO PRESENT
Councillors |
Calum Penrose |
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Sir John Walker |
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Bill Cashmore |
(from 5.42 pm) |
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IN ATTENDANCE
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Jacqui Paterson, Mike O’Donnell and Robert Taylor |
Karaka Lakes Residents |
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Papakura Local Board 18 November 2015 |
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1 Welcome
Board Member Purdy led the meeting in prayer.
2 Apologies
Resolution number PPK/2015/189 MOVED by Member B Catchpole, seconded by Member DG Purdy: That the Papakura Local Board: a) accept the apology from Chairperson Bill McEntee for absence and Councillor Bill Cashmore for lateness. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number PPK/2015/190 MOVED by Member DG Purdy, seconded by Member S Britnell: That the Papakura Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 21 October 2015, including the confidential section, as a true and correct record. |
5 Leave of Absence
6 Acknowledgements
The Chair acknowledged the passing today of Jonah Lomu, All Balck and a minutes silence was observed.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
Papakura Business Association - Annual Accounts and Business Plan |
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Resolution number PPK/2015/191 MOVED by Member KJ Winn, seconded by Member S Britnell: That the Papakura Local Board thank the Papakura Business Association for their presentation to the board outlining their annual accounts and business plan. |
9 Public Forum
9.1 |
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Resolution number PPK/2015/192 MOVED by Member B Catchpole, seconded by Member S Britnell: That the Papakura Local Board thank the residents from Karaka Lakes for their presentation concerning the Christmas Light Show and outlining their concerns and that followup action be taken. |
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number PPK/2015/193 MOVED by Deputy Chairperson MV Turner, seconded by Member KJ Winn: That the Papakura Local Board receive the verbal report from Councillors Walker, Penrose and Cashmore regarding: - proposed budget cuts possibly affecting Sir John Walker’s, Field of Dreams Project - Annual Plan process - Changes to levels of service to cemeteries - Sign off of Special Housing Areas - Empowered communities - Auckland growth - Ports of Auckland Strategy - Asset Review - Arterial Drive - Stormwater - Auckland Transport Alignment Working Party |
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Performance Report for the Papakura Local Board for the Quarter Ending September 2015 |
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Resolution number PPK/2015/194 MOVED by Member DG Purdy, seconded by Member S Britnell: That the Papakura Local Board receive the Performance Report for the Papakura Local Board for the financial quarter ended September 2015 |
14 |
2015/2016 Lease Workplan - Expedited Renewal Process and Review of Ongoing Lease Management |
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Resolution number PPK/2015/195 MOVED by Member DG Purdy, seconded by Member KJ Winn: That the Papakura Local Board: a) Approves the renewal of leases to the community organisations shown on Attachment A on the existing terms and conditions. Those community organisations being: · Marne Road Bowling Club Incorporated (formerly Papakura Women’s Bowling Club Incorporated), 25R Marne Road, Papakura · Papakura Rod and Custom Club Incorporated, Wellington Park, 1R Great South Road, Papakura · South Auckland Car Club Incorporated, Wellington Park, 1R Great South Road, Papakura a) Notes that community outcome plans are not required or provided with these lease renewals. b) Requests a workshop in the near future as sought in minute PPK/2015/93/15© to discuss the work programme presented to the board on 17 June 2015 for renewals process and review of lease management. |
15 |
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Resolution number PPK/2015/196 MOVED by Member S Britnell, seconded by Member KJ Winn: That the Papakura Local Board: a) Agree to the concept plans for the Covered Walkway Project – extension of the covered walkway between platform and Railway Street West and along Averill Street to the mid-block crossing. b) Note the Covered Walkway Project has a Rough Order of Cost (ROC) of $550,000. c) Requests Auckland Transport to allocate $550,000 from the Local Board Transport Capital Fund (LBTCF) to the covered walkway project. d) Requests Auckland Transport to proceed to detailed design for the covered walkway project. e) Requests Auckland Transport to proceed to design and construction for the road treatment (red) on entrance intersections into Papakura, at a rough order of costs of $34,000 to be allocated out of the Local Board Transport Capital Funding. |
16 |
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Resolution number PPK/2015/197 MOVED by Member KJ Winn, seconded by Member DG Purdy: That the Papakura Local Board receive the Auckland Transport Quarterly Update to local boards. |
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Precedence of Business |
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Resolution number PPK/2015/198 MOVED by Member S Britnell, seconded by Member KJ Winn: That the Papakura Local Board: Consider Item 17 at the end of the public section of the meeting. |
17 |
Options for the Refurbishment and Management of Awhi House, Smith’s Avenue Reserve, Papakura |
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Resolution number PPK/2015/199 MOVED by Member DG Purdy, seconded by Member KJ Winn: That the Papakura Local Board: a) Confirms its intention to reactivate Awhi House as a community hub, providing activities and experiences to the neighbourhood in which it is located with a priority focus on i) Promoting health and wellbeing ii) Providing activities for youth and youth development iii) Celebrating the diversity and heritage of the area iv) Creating connections within the local community b) Confirms that it will invest up to $57,000 of capital renewal funds, to repair and partially refurbish Awhi House as a community facility and delegate to the Chair and Deputy Chairperson approval of the final expenditure. c) Confirms its intention to seek a suitable community group or organisation to manage and operate Ahwi House and request staff commence an expression of interest process to explore local interest and capability. This to be achieved through a formal community lease. |
The meeting concluded after this item.
18 |
Preliminary Site Investigation for the Takanini Library and Community Hub - Findings and Recommendations |
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Resolution number PPK/2015/200 MOVED by Member KJ Winn, seconded by Member S Britnell: That the Papakura Local Board: a) approve undertaking a full needs assessment and needs analysis to inform facility requirements and population to be served to maximise access to the library and community hub. b) agree to defer further site investigations for the development of a library and community hub until a community needs assessment and location analysis has been completed to support decision making. |
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Secretarial Note: Pursuant to Standing Order 3.15.5 Member Purdy request that his dissenting vote be recorded. |
19 |
Southern Corridor Improvements Project – Landowner Approval for Works Within Various Parks, Papakura |
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Resolution number PPK/2015/201 MOVED by Member B Catchpole, seconded by Member KJ Winn: That the Papakura Local Board: a) Grant landowner approval to NZTA (and their contractors) for temporary occupation and construction works (which include a 3m wide shared path, widening of existing shared paths, vegetation removal and retaining walls) within Conifer Grove Reserve, Conifer Grove Esplanade Reserve, Pahurehure Esplanade Reserve and Hingaia Esplanade in relation to the Southern Corridor Improvement project, within the temporary designated areas as shown on the plans referenced as Asset Transfer and Maintenance Plans Sheet 10, 11 and 12 of 14, prepared by Aurecon, dated 26.06.15, subject to: i. detailed design of the shared paths and landscaping plans to be approved by the Manager Local and Sports Parks – South; and ii. landowner approval conditions to be provided by the Manager Local and Sports Parks – South to manage the construction effects and reinstatement of the reserves iii. the mitigation and reinstatement be at least to the minimum of the proposed works in Attachment A or better on all the effected reserves .
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Attachment - Maps |
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Resolution number PPK/2015/202 MOVED by Member DG Purdy, seconded by Member S Britnell: That the Papakura Local Board: a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round. Table One: Papakura Local Grants Round One Applications 2015/2016
That the Papakura Local Board: b) consider the applications listed in Table Two and agree to fund, part-fund or decline each application in this round. Table Two: Papakura Local Board Round Two Quick Response Applications
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21 |
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Resolution number PPK/2015/203 MOVED by Member DG Purdy, seconded by Member S Britnell: That the Papakura Local Board: a) confirms the review of its local dog access rules in 2015/16 b) confirms the inclusion of the following additional matters within the scope of the review: i. review of the generic rules ii. review of local parks adjacent to beach and foreshore areas iii. review of high-use parks and parks of concern to local board c) delegates Member Winn to determine local board engagement initiatives for the review of the local dog access rules in (a) within existing local board budgets, and to be the spokesperson for this project during the pre-consultation period.
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Resolution number PPK/2015/204 MOVED by Member KJ Winn, seconded by Member DG Purdy: That the Papakura Local Board: a) provides any views it may have on regional issues (that is, the UAGC, ITL, Māori land rates and rural rates) for the Governing Body to consider. b) agrees key advocacy issues: i. grade separation at Takanini ii. retaining and increasing numbers of parking spaces at the Railway Street West and Ron Keat Drive park and rides iii. development of buildings and extra parking at Opaheke Sports Fields. iv. Pukekiwiriki Paa capex for the interpretation panels and access improvements. v. Bruce Pulman Park – contractual arrangements |
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Resolution number PPK/2015/205 MOVED by Member KJ Winn, seconded by Member DG Purdy: That the Papakura Local Board: a) waive hire fees for the Smiths Avenue Hall for use of facilities by Te Whanau Hapori for a Garden Festival Fun Day on Saturday 21 November 2015, from 7.00am to 6.00pm. b) allocates funding of $3,800 from its LDI budget 2015-2016 (Community Gardens) to the Community Empowerment Unit to facilitate the installation of a shed, miscellaneous gardening equipment and pump repairs at Hingaia Reserves. c) allocates further funding of $253.00 from the LDI budget 2015-2016 (Community Gardens) for the completion of works for the pump and shed at Hingaia Reserve. |
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Attachment - Memo |
Secretarial Note: For further information pertaining to Resolution (c) above see Attachment 23A.
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Papakura Local Board Achievements Register 2013-2016 Electoral Term |
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Resolution number PPK/2015/206 MOVED by Member S Britnell, seconded by Member DG Purdy: a) That the report entitled “Papakura Local Board Achievements Register 2013-2016 Electoral Term” be received. |
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For Information: Reports referred to the Papakura Local Board |
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Resolution number PPK/2015/207 MOVED by Deputy Chairperson MV Turner, seconded by Member DG Purdy: That the Papakura Local Board
a) note the information from the following local board meetings:
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26 |
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Resolution number PPK/2015/208 MOVED by Member KJ Winn, seconded by Member S Britnell: That the Papakura Local Board receive the workshop notes for the 7, 14 and 28 October 2015 |
27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Secretarial Note: Item 17 was taken at this time.
6.40 pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
7.11 pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
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Resolution number PPK/2015/209 MOVED by Member B Catchpole, seconded by Member S Britnell: That the Papakura Local Board confirm that there be no restatement of the confidential report, attachments or resolutions for the Special Housing Areas: Tranche 9. |
7.15 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................