Rodney Local Board
OPEN MINUTES
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Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Monday, 16 November 2015 at 3.30pm.
Chairperson |
Brenda Steele |
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Members |
James Colville |
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Warren Flaunty, QSM |
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Thomas Grace |
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Beth Houlbrooke |
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John McLean |
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Phelan Pirrie |
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Greg Sayers |
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ABSENT
Deputy Chairperson |
Steven Garner |
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ALSO PRESENT
Councillor |
Penny Webster |
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Rodney Local Board 16 November 2015 |
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1 Welcome
The Chairperson opened the meeting and welcomed those in attendance.
2 Apologies
Resolution number RD/2015/157 MOVED by Member JG Colville, seconded by Member AG Sayers: That the Rodney Local Board: a) accept the apology from Member SR Garner for absence.
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number RD/2015/158 MOVED by Member TP Grace, seconded by Member PM Pirrie: That the Rodney Local Board: a) confirm the ordinary minutes of its meeting, held on Monday, 19 October 2015, as a true and correct record.
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5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
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Auckland Council's Performance Report for the Rodney Local Board for the period ending 30th September 2015 |
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Jane Koch (Lead Financial Advisor), Jeff Lyford (Parks Advisor,) Guia Nonoy (Relationship Advisor), Tracy Tristram (Environmental Programmes Advisor) and Sue Dodds (Strategic Broker) in attendance for this item. |
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Resolution number RD/2015/159 MOVED by Member PH Pirrie, seconded by Member BP Houlbrooke: That the Rodney Local Board: a) receive the Auckland Council’s Performance Report for the Rodney Local Board for the period ended 30th September 2015. b) request updates on Warkworth Town Hall, Helensville War Memorial Hall, Waimauku clock, Kumeu Arts Centre and four year data on library usage information. c) request assurance that all funding granted to community projects is uplifted or funding agreements confirmed in any given year and advise the local board if any issues arise well in advance. d) request the Quarterly Report include ‘next steps’ to the watching brief updates.
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Draft response to information request from Local Government Commission re Northern Action Group’s proposal for local government re-organisation in the North Rodney Area |
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Deborah James (Executive Officer), Phil Wilson (Governance Director), Kevin Ramsay (General Manager Corporate Finance and Property) and Linda Taylor (Manager, Mayoral Programmes) in attendance for this item. |
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Resolution number RD/2015/160 MOVED by Member PH Pirrie, seconded by Member WW Flaunty: That the Rodney Local Board: a) endorse the draft response to the Local Government Commission’s information request as attachments C-H to the agenda report.
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14 |
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Jeff Lyford (Parks Advisor) and Sue Dodds (Strategic Broker) in attendance for this item. |
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Resolution number RD/2015/161 MOVED by Member BP Houlbrooke, seconded by Chairperson BM Steele: That the Rodney Local Board : a) allocates the 2015/2016 financial year Local Discretionary Initiatives ‘Challenging Play Space’ budget of $100,000 to the Helensville, Leigh and Te Hana playgrounds. b) delegate final approval of the designs and specific siting of new play equipment related to the ‘Challenging Play Space’ budget to the Rodney Local Board Parks, Culture and Community Development Committee Chairperson and Deputy Chairperson for play equipment at Helensville, Leigh and Te Hana. c) delegate approval of the final distribution of ‘Challenging Play Space’ budget between the Helensville, Leigh and Te Hana playgrounds to the Rodney Local Board Parks, Culture and Community Development Committee Chairperson and Deputy Chairperson.
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15 |
Transfer of community grant to Leigh Tennis Club Incorporated |
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Kim Hammond (Community Grants Advisor) in attendance for this item. |
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Resolution number RD/2015/162 MOVED by Member BP Houlbrooke, seconded by Chairperson BM Steele: That the Rodney Local Board: a) approves the transfer of the $15,000 allocated to the Leigh and Districts Ex-services and Community Club by the Rodney and Hibiscus Coast Subdivision Local Board Funding Subcommittee in 2014/2015 to be transferred to the Leigh Tennis Club Incorporated to commence the upgrade works on the Tennis Courts at Leigh Domain Recreation Reserve. b) note that the Hibiscus and Bays Local Board will also need to approve the transfer of the community grant to the Leigh Tennis Club.
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Rodney Local Board Quick Response Grants: Round Two 2015-2016 |
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Kim Hammond (Community Grants Advisor) in attendance for this item. |
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Resolution number RD/2015/163 MOVED by Member TP Grace, seconded by Member JG Colville: That the Rodney Local Board: a) agree to fund, part-fund or decline each application in this round as follows: Table One: Rodney Local Board Quick Response, Round Two, Grants Applications
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Resolution number RD/2015/164 MOVED by Member PM Pirrie, seconded by Member BP Houlbrooke: That the Rodney Local Board: a) provides i) Rural rates – a greater differential for farms of over 50ha is supported, however the local board has reservations about placing the cost on rural lifestyle properties and supports the cost being shared across the entire rating base. ii) Uniform Annual General Charge (UAGC) – increasing the UAGC from $385 to a range between $450 and $500 is supported. iii) Interim Transport Levy (ITL) Composition – an increase in the business share of the ITL to the same as the business rates is not supported. b) agrees the following key advocacy issues for the Annual Plan 2016/2017: i) Requests that legacy levels of operational funding for arts facilities in Rodney, being $20,000, be reflected in Asset Based Services budgets. ii) Requests that resourcing be provided to enable a full time equivalent (FTE) parks volunteer co-ordinator solely for Rodney rather than the current share of one FTE with five boards given the geographic size of Rodney and the large number of volunteer groups in the area. iii) Requests that the lack of resources and support for local planning and transformation projects such as mainstreets is addressed, particularly in circumstances where local boards have allocated funding to progress projects. iv) Requests that the governing body ensures ‘ownership’ and delivery of projects, particularly needs assessments in Parks Sport and Recreation and Chief Planning Office departments. It is considered that if a project is in the Local Board Agreement then the governing body is agreeing that the organisation will deliver it, therefore officer resourcing should not be an issue once agreements are adopted. If there is a resourcing issue then the agreement should not be approved by the governing body and a discussion between the parties should occur. v) Request funding for the coastal priorities identified in the recently completed coastal strategy, including a clear and well-resourced coastal renewals programme. vi) Requests that pest management is a funding priority due to the increase in possum and rabbit numbers in Auckland which has resulted in significant damage to natural areas. vii) Requests that a council service centre be provided in the new Wellsford Library to service the community. viii) Seek clarity regarding Drainage Board budgets, accountabilities and ongoing support for delivery. ix) Request funding and or resourcing to implement actions in the Community Facility Network Plan such as needs assessments and business cases, particularly those facilities which are a priority in the next Long-term Plan. x) Request that the Community Facility Network Plan recommendations and prioritised actions be reviewed based the recently released population figures Auckland as these figures may impact on the recommendations for projects such as the future extension of the Warkworth Library. xi) Seek acknowledgement of the role that private/community owned assets, such as community owned halls, play in contributing to the overall network of assets in the Community Facilities Network Plan. xii) Request increased funding for renewals based on current asset condition information as the funding is insufficient. Of particular concern to the local board is the lack of funding for town centre toilet renewals. xiii) Advocate for the base level of service for the maintenance of parks gardens to be reinstated by the governing body to provide for a monthly visit and mechanical edging (level SH4) rather than the new level of six visits per year and chemical edging (level SH7). xiv) Seeks confirmation that the consequential opex on footpaths funded from the local board’s Locally Driven Initiative (LDI) budgets will be funded by Auckland Transport. xv) Seeks consideration for an allocation of greenways funds for cycleways and walkways in Rodney Local Board area to enable the delivery of projects in current and future greenways plans. xvi) Seeks consideration for an allocation of funding for walkways and cycleways to include peri-urban and semi-rural environments e.g. the proposed connection between Warkworth and Snells Beach.
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Resolution number RD/2015/165 MOVED by Member TP Grace, seconded by Member JG Colville: That the Rodney Local Board: a) thank Cr Webster for her update to the Rodney Local Board on the activities of the governing body.
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Resolution number RD/2015/166 MOVED by Chairperson BM Steele, seconded by Member JG McLean: That the Rodney Local Board: a) receive the Deputation/Public Forum Update.
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Resolution number RD/2015/167 MOVED by Member BP Houlbrooke, seconded by Member JG Colville: That the Rodney Local Board: a) workshop record for Tuesday, 27 October and Monday, 2 November 2015 be accepted.
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21 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number RD/2015/168 MOVED by Member WW Flaunty, seconded by Chairperson BM Steele: That the Rodney Local Board: a) exclude the public from the following part(s) of the proceedings of this meeting. b) agree that David Clelland (Manager Growth and Infrastructure) be permitted to remain for Confidential Item C1 Special Housing Areas: Tranche 9 after the public has been excluded, because of their knowledge of the matter which will help the Rodney Local Board in its decision-making. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Special Housing Areas: Tranche 9
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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5.15pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
5.55pm The public was re-admitted.
restatementS
It was resolved while the public was excluded:
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c) agree that the report and resolutions on the Special Housing Areas: Tranche 9 item remain in the confidential minutes until reasons for confidentiality no longer exist. |
5.55 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................