Agenda of Rodney Local Board Parks, Culture and Community Development Committee

Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

Te Muri variation to the Regional Parks Management Plan

File No.: CP2015/19884

Purpose

1. To provide the Rodney Local Board with a summary of public feedback and the themes raised in response to council’s intention to undertake a variation to the Regional Parks Management Plan 2010 to include Te Muri Regional Park. To confirm the local board’s views prior to the development of the draft variation for consideration by the Parks, Recreation and Sport Committee.

Executive Summary

2. Council recently publically notified the intention to vary the Regional Parks Management Plan to include Te Muri Regional Park. Initial public feedback to the proposal was received from a number of key stakeholders including recreation groups, neighbours, previous owners and individual members of the public.

3. Key themes from the initial consultation include vehicle access into the park, development of recreational activities such as horse riding walking, cycling, camping, retention of the remote feeling of the park and access over the Te Muri stream and Puhoi River.

4. Hui have been held with iwi and Cultural Impact Assessments are being prepared by Ngati Manuhiri and Ngati Whatua o Kaipara for consideration when developing the draft variation and to assist future management and planning at Te Muri, Wenderholm and Mahurangi Regional Parks.

5. At a Rodney Local Board workshop in September, members discussed the main themes of feedback received through the initial consultation process and their views for consideration in the development of the draft variation to the Regional Parks Management Plan to include Te Muri Regional Park. The board confirmed their Parks, Culture and Community Development Committee should consider and formalise the feedback.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) confirm the views indicated at the local board’s workshop to be considered in the preparation of the draft variation to the Regional Parks Management Plan to include Te Muri Regional Park, which is to be endorsed by the Parks, Recreation and Sport Committee:

i) Greater consultation with the community is required on the coastal trail proposal, particularly the bridge across the Puhoi River and the associated visual impact, health and safety issues and the significant cost required to develop and maintain the structure.

ii) Support pedestrian and operational access being provided across the Te Muri Stream.

iii) Acknowledge and retain the remote visitor experience.

iv) Provision of practicable vehicle access to the park for families, the elderly or the infirm.

v) Support developing the park for use by walkers, cyclists and horse-riders.

vi) Support houses on the park being added to the council’s bach escapes.

Comments

6. Te Muri Regional Park comprising 382.46ha was purchased by council in 2010, refer to Attachment A.

7. A variation to the Regional Parks Management Plan is being undertaken prior to Te Muri Regional Park being formally opened to the public. The local board was advised on this at the board’s workshop on 8 June 2015.

8. The intention to undertake this variation was publicly notified in mid July 2015. This included information on the Shape Auckland website, public notices in the NZ Herald, the Rodney and North Shore Times and Mahurangi Matters. Key stakeholders and local residents within a 1km to 1.5km radius of the park were notified. The closing date for this phase of the consultation was 19 August 2015.

9. Comments were received from 139 people via email, of which 88 of these were on a pro-forma submission that was initiated by the Mahurangi Action Group.

10. Submissions on behalf of groups were received from:

· NZ Horse Network

· Horse Connections NZ

· Auckland Tramping Club

· Puhoi Canoes

· NZ Walking Access Commission

· Mahurangi Action Inc

· West Auckland District Tramping Club

· Friends of Regional Parks

· New Zealand Motor Caravan Association

11. Three members of the Schischka family provided comments on the future of the park.

12. In addition a petition on Change.Org was organised by Horse Connections NZ and had 1,046 signatories supporting the provision of horse riding on the park.

13. The main themes evident in the initial feedback have been:

· Retention of the remote visitor experience

· Provision for horse-riding and mountain biking

· Development of a coastal trail connecting Wenderholm and Mahurangi West Regional Parks

· Utilising the park for the Te Araroa trail as an alternative for the Puhoi River

· Vehicle access into the park

· Retention and expansion of camping opportunities

Consideration

Local Board views and implications

14. At the Rodney Local Board workshop on the 21st September 2015 the Board discussed the main themes from the feedback received from the initial round of public consultation and provided staff with their views.

15. At the workshop local board members requested staff prepare and present a report to the Rodney Local Board’s Parks, Culture and Community Development Committee meeting on 2 November 2015 to enable their views to be formally recorded. The following summarises the points made at the workshop.

· Greater consultation with the community is required on the coastal trail proposal, particularly the bridge across the Puhoi River and the associated visual impact, health and safety issues and the significant cost required to develop and maintain the structure.

· Support pedestrian and operational access being provided across the Te Muri Stream.

· Acknowledge the call to retain the remote feeling of the park.

· Concern regarding the opposition to providing vehicle access into the park and the potential restriction of use to select members of the community and difficulty for families with young children, the elderly or infirmed to make use of most of the park. The park needs to provide access for the majority.

· Support developing the park for use by walkers, cyclists and horse-riders.

· Support houses on the park being added to the council’s bach escapes.

Māori impact statement

16. Te Muri Regional Park is a place of significance for Iwi and contains a number of important historic sites including pa, urupa and other archaeological sites.

17. Iwi consultation was initiated in June and hui have been held with Ngati Manuhiri, Ngati Whatua o Kaipara and Ngati Maru.

18. Ngati Manuhiri and Ngati Whatua o Kaipara are both preparing cultural impact assessments that cover Te Muri, Wenderholm and Mahurangi West Regional Parks. These assessments are scheduled to be complete by mid-October and will be utilised to inform the draft variation.

Implementation

19. The draft plan will be developed over the next month with a concept plan. This may also include consequential minor amendments to the Mahurangi West and Wenderholm sections of the Regional Parks Management Plan 2010.

20. The draft variation will be reported to the Parks, Recreation and Sport Committee on 18 November for approval and a second period of public consultation is scheduled to take place from early December to early February. This will include further hui and a public open day. It is anticipated that any hearings and deliberations will be held in February/March 2016 and that the final plan will be adopted by the Parks, Recreation and Sport Committee by May 2016.

Attachments

There are no attachments for this report.

Signatories

Authors

Annette Campion - Project coordinator

Dafydd Pettigrew - Parks and Open Space Specialist - Region Wide

Authorisers

Mace Ward - Group Manager Regional and Specialist Parks

Mark Bowater – Acting General Manager Parks, Sport and Recreation

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

Community leases located on Omaha Reserve and the limitations of the current land status under the Reserves Act 1977

File No.: CP2015/22060

Purpose

1. This report seeks the approval of the Rodney Local Board Parks, Culture and Community Development Committee to progress with a preferred option for the revocation or the classification of the land at Omaha Reserve in line with the processes prescribed by the Reserves Act 1977 and the Local Government Act 2002.

Executive Summary

2. Omaha Reserve located at the corner of Omaha Drive and North West Anchorage currently accommodates 4 community ground leases comprising 3 recreational activities (bowling, golf and tennis clubs) and 1 local purpose activity (community centre).

3. Due to legacy actions Parcels A, B and C in the image provided (Attachment A) were set apart as an unclassified local purpose reserve under the Reserves Act 1977, requiring that only activities of a local purpose nature are permitted on the reserve.

4. The risks associated with permitting non-compliant activities under the Reserves Act affect the community groups operating them as well as the local board and council and include: potential breaches of health and safety legislation and costs resulting from challenges raised as to the legalities of the actions undertaken by the council, the local board and tenants.

5. This report seeks Rodney Local Board Parks, Culture and Community Development Committee support to progress with a preferred option for the revocation or the classification of the land at Omaha Reserve in line with the processes prescribed by the Reserves Act 1977 and the Local Government Act 2002.

6. It is officers’ recommendation that revocation is the preferred option, as the land would remain held by Auckland Council under the Local Government Act 2002. Following public notification and iwi consultation, the local board could then grant new leases, effectively providing the flexibility to accommodate all activities as required by local communities and streamlining future leasing arrangements.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) support the revocation of the Reserves Act over the affected portions of Omaha Reserve, being Lot 2 DP 135447, Lot 680 DP 142129 and Lot 1 DP166169 (Parcels A, B and C respectively);

b) support the surveying and classifying of Omaha Reserve being those premises of Lot 2 DP 135447, Lot 680 DP 142129 and Lot 1 DP 166169 (Parcels A, B, and C respectively) currently leased to community lessees.

Comments

7. Omaha Reserve located at the corner of Omaha Drive and North West Anchorage currently accommodates 4 community ground leases comprising 3 recreational activities (bowling, golf and tennis clubs) and 1 local purpose activity (community centre).

8. Due to legacy actions Parcels A, B and C in the image provided (Attachment A) were set apart as an unclassified local purpose reserve under the Reserves Act 1977, requiring that only activities of a local purpose nature are permitted on the reserve.

9. The local purpose activities carried out within the community centre (excluding the activities of the commercial café and golf pro-shop) are therefore permitted under the current local purpose reserve status of Parcel B.

10. The recreational activities of the tennis and bowling clubs occupying Parcels A, B and C, however, are not permitted on a local purpose reserve and any leases granted to accommodate these activities do not comply with the Reserves Act.

11. The remaining recreational lease to the golf club is permitted on Parcel D because the land is not subject to the Reserves Act and is held by the council under the Local Government Act.

12. The risks associated with permitting non-compliant activities under the Reserves Act affect the community groups operating them as well as the local board and council and include: potential breaches of health and safety legislation and costs resulting from challenges raised as to the legalities of the actions undertaken by the council, the local board and lessees.

13. Revocation of the Reserves Act over the affected portions of Omaha Reserve as described in Attachment A would address the entire area at once, affecting all leases (excepting the already compliant golf club’s lease on Parcel D) and mitigate the overall cost required by the alternative option to classify and any future requirements to re-classify. A minimum overall time estimate to complete the revocation process is one year at a minimum cost of $2,800 which would be met by the Property Community Lease team as a one-off gesture of support due to the urgent leasing circumstances surrounding this particular reserve.

14. Revocation would also promote a transparent and consistent process to enable compliance with the law. The land would remain as held by Auckland Council and following public notification and iwi consultation, the current groups would be granted new leases under the Local Government Act 2002, effectively providing the flexibility to accommodate all activities as required by local communities and streamlining future leasing arrangements.

15. The alternative to revocation is to survey and classify the Reserve appropriately as described in the summary of individual leases statuses Classification would accrue additional costs through surveying and addressing the activities in a piecemeal fashion, at an estimated $7,000 to be met by the local board and a minimum 6 months to complete (Attachment B).

16. If the council decided to retain the reserve status and proceed with the necessary reserve classification action, there would be no requirement to seek the prior consent of DOC because the council can complete all reserve classifications under its own powers. There would also be no need for either public notification or gazettal action. The process would, however, involve survey costs as roughly outlined in the attached table (Attachment C) and limit the activities permitted on the Reserve for future users.

17. Once the board resolves to support a chosen action, council staff can then initiate the process of either revocation or classification of the land, as outlined briefly in Attachment C.

18. Subject to the finalisation of the process above, Rodney Local Board would then be able to progress the granting of new leases at Omaha Reserve to existing lessees currently rolling over monthly on expired leases.

Consideration

Local Board views and implications

19. Council staff tabled the impediments to progressing community leases at Omaha Reserve posed by the Reserves Act status of the land at the Rodney Local Board Workshop on 12 October 2015.

20. This report was written with input from the Legal, Local and Sports Parks, Property and CDAC departments of Auckland Council and in consideration of the current community tenants occupying and utilising Omaha Reserve.

Māori impact statement

21. Both revocation and classification of the current Reserves Act status of the land at Omaha Reserve would require Iwi consultation as outlined in Attachment C.

Implementation

22. The local board’s recommendation to be reported to the Parks, Recreation and Sport Committee at its 18 November 2015 meeting for approval.

23. Subject to approval, officers will action the recommendation as outlined in the relevant table in Attachment C.

Attachments

No.	Title	Page
a View	Aerial Image of Omaha Reserve	15
b View	Summary of Individual Community Leases at Omaha Reserve	17
c View	Minimum Process Timeframes and Costs	19

Signatories

Authors

Toto Vu-Duc - Manager Community Leases

Authorisers

Kim O’Neill - Manager Leasing and Land Advisory Services

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

New community lease to Rodney Rams Rugby League and Sports Club Incorporated at Whangateau Reserve

File No.: CP2015/21278

Purpose

1. This report seeks the Rodney Local Board Parks Culture and Community Development Committee approval to a new community ground lease to Rodney Rams Rugby League and Sports Club Incorporated at Whangateau Reserve.

Executive Summary

2. The Rodney Rams Rugby League and Sports Club Incorporated (the Club) has a community ground lease issued by the former Rodney District Council for part of Whangateau Domain Recreation Reserve. The term of the community lease is 19 years commencing 1 January 1997 with a final expiry date 31 December 2015.

3. The Club has formally applied to enter into a new community lease at Whangateau Domain Recreation Reserve. The term of the proposed community lease in accordance with the Auckland Council Community Occupancy Guidelines 2012 will be 10 years plus one right of renewal for 10 years.

4. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own buildings have an automatic right to apply for a new lease at the end of their occupancy term. There is no requirement to undertake an expression of interest process.

5. This report seeks the Rodney Local Board Parks Culture and Community Development Committee approval to a new community lease to Rodney Rams Rugby League and Sports Club Incorporated at Whangateau Reserve.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves a new community lease to Rodney Rams Rugby League and Sports Club Incorporated on part of Whangateau Domain Recreation Reserve being part of Allot 156A Parish of Omaha (Attachment A) subject to the following terms and conditions:

i) Commencing 1 January 2016 for one term of 10 years plus one right of renewal for 10 years;

ii) Rent $1.00 plus GST per annum if requested

iii) The approved Rodney Rams Rugby League and Sports Club Incorporated Community Outcomes Plan be attached to the lease document

b) approves the Rodney Rams Rugby League and Sports Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B)

c) notes that all other terms and conditions will be in accordance with the Whangateau Recreation Reserve Management Plan adopted 17 October 2002 and the Auckland Council Community Occupancy Guidelines 2012

d) approves retrospective landowner consent for the construction of the new permanent clubrooms in accordance with plans attached to the agenda report (Attachment C).

Comments

6. Whangateau Domain Recreation Reserve is located at Whangateau on the Leigh Road between Matakana and Mathesons Bay.

7. The bulk of the reserve is held by the Department of Conservation on behalf of the Crown and vested in Auckland Council, in trust, for recreation purposes. The reserve is classified as recreation and subject to the provisions of the Reserves Act 1977. A treaty clause will be included in a new lease to remind all parties of the underlying Crown ownership.

8. The operative reserve management plan for Whangateau Domain Recreation Reserve adopted 17 October 2002 contemplates a lease to the Club. The following is stated in the management plan under objective 5, policies and actions:

· Continue the current lease arrangements with the Rodney Rams Rugby League and Sports Club and encourage and allow the use of the clubrooms by other groups.

9. The Club formed in 1992 and purchased its clubrooms (including goal posts and lights) from Mahurangi Rugby for approximately $50,000.

10. Rodney Rams Rugby League and Sports Club was incorporated under the Incorporated Societies Act 1908 on 11 December 1992. Within the Club’s rules and regulations, its objects include the following:

· To promote, foster and control the game of Rugby League Football under the jurisdiction and rules of the Auckland Rugby League (Incorporated) to which the Club shall be affiliated

· To promote, control, arrange and participate in Rugby League Football matches and football competitions and such other sports games and pastimes as may be approved from time to time and to encourage healthy and rational recreation and social intercourse for its members.

11. In 1997, the former Rodney District Council and Rodney Rams Rugby League and Sports Club Incorporated entered into a ground lease for an area on Whangateau Domain. The term of the community lease is 19 years commencing 1 January 1997 with a final expiry date 31 December 2015.

12. The Club has 235 members and while its main sports code is rugby league, the Club is diverse and includes; netball, touch, waka ama, pool and darts. During the cricket season, Pakiri Cricket Club use the pitch on the field adjacent to the clubrooms and post-match enjoy the benefits of Rodney Rams Club membership. Another regular event held at the clubrooms is a local fishing competition which is always well attended.

13. Historically, the Club has been proud to utilise its clubrooms as a community facility where locals of all ages can meet, play sport and socialise.

14. In May 2014 the Club’s building was burnt to the ground. Immediately after the fire, the Club and the local community rallied and the Club applied for council’s consent as landlord to build a temporary clubroom facility within its existing leased area.

15. On 20 October 2014, the Rodney Local Board Parks Portfolio Holders approved Landowner Consent to enable the Club to construct the temporary clubroom accommodation. The Club’s intention for the temporary clubrooms is to provide basic facilities (for a period of 18 months) until sufficient funds can be raised to enable the Club to construct a permanent replacement building.

16. Building works are underway for both; the Club’s temporary kitchen and the new clubrooms, for which consent has been issued and the concrete pad poured.

17. Whilst council has approved Landlord Consent for the construction of the new permanent clubrooms, council staff request retrospective local board approval for Landowner Consent. The new permanent clubrooms proposal is detailed in the attached plans (Attachment C).

18. Three local groups have provided letters of support for the Club as follows:

· Ngati Manuhiri Settlement Trust

· Whangateau Hall and Reserve Advisory Committee

· Leigh Road Cottage Residential Care Centre

19. The Club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The Club has all necessary insurance cover, including public liability insurance, in place.

20. Council staff has negotiated and agreed a community outcomes plan with the Club (Attachment B) which, if approved by the Rodney Local Board Parks Culture and Community Development Committee will be appended as a schedule to the community lease.

21. Council staff from relevant departments has been consulted and is supportive of the proposal.

Consideration

Local Board views and implications

22. At its business meeting of 6 July 2015, the Rodney Local Board Parks Culture and Community Development Committee resolved to; a) approve the 2015/2016 Community Development Arts and Culture work programme (resolution number RODPC/2015/31). The community lease work plan for 2015/2016, b) was also approved. The proposed new lease to the Club is listed on the community lease work plan 2015/2016.

Māori impact statement

23. There are no significant changes or impacts for Maori associated with the recommendations in this report. A treaty clause will be included in the proposed new lease to remind all parties of the underlying Crown ownership.

Implementation

24. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Lease area to Rodney Rams Rugby League and Sports Club Incorporated on part Allotment 156A Parish of Omaha as outlined and cross hatched in red	25
b View	Rodney Rams Rugby League and Sports Club Incorporated Community Outcomes Plan	27
c View	Construction Plans for Rodney Rams Rugby League and Sports Club Incorporated new permanent clubrooms	29

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

New community lease to Leigh Tennis Club Incorporated at Leigh Reserve

File No.: CP2015/21296

Purpose

1. This report seeks the approval of the Rodney Local Board Parks, Culture and Community Development Committee to a new community lease to the Leigh Tennis Club Incorporated at Leigh Reserve.

Executive Summary

2. The Leigh Tennis Club (the Club) has a community lease issued by Minister of Lands and the Leigh Domain Board for part of Leigh Domain Recreation Reserve. The term of the community lease is 16 years commencing 1 June 1980 and provides for a renewal for a term of 16 years effecting a final expiry date 31 May 2012.

3. The Club has formally applied to enter into a new community lease at Leigh Domain Recreation Reserve. The term of the proposed community lease in accordance with the Auckland Council Community Occupancy Guidelines 2012 will be 10 years plus one right of renewal for 10 years.

4. This report seeks the Rodney Local Board Parks, Culture and Community Development Committee approval to a new community lease to the Club at Leigh Reserve, Leigh.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves a new community lease to Leigh Tennis Club Incorporated on part of Leigh Domain Recreation Reserve being part of Lot 43 DP 36465 (Attachment A to the agenda report) subject to the following terms and conditions:

i) Commencing 16 November 2015 for one term of 10 years and one right of renewal for 10 years;

ii) Rent $1.00 plus GST per annum if requested

iii) The approved Leigh Tennis Club Incorporated Community Outcomes Plan be attached to the lease document.

b) approves the Leigh Tennis Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B to the agenda report).

c) notes that all other terms and conditions will be in accordance with the Leigh Reserve Management Plan adopted 3 August 2000 and the Auckland Council Community Occupancy Guidelines 2012.

Comments

5. Leigh Domain Recreation Reserve is located at Albert Street, Leigh. The major portion of the reserve is held by the Crown through the Department of Conservation as a classified recreation reserve subject to the provisions of the Reserves Act 1977 and vested in council, in trust for recreation purposes.

6. The portion of the reserve occupied by the Club is described as Lot 43 DP 36465, comprises 2512m² and is held in fee simple by council as a classified recreation reserve and subject to the Reserves Act 1977.

7. The operative reserve management plan for Leigh Recreation Reserve adopted 3 August 2000 contemplates a lease to the Club. The following is stated in the management plan under objective 5, policies and actions:

· To facilitate the renewal of the Tennis Club lease.

8. The Club has a community lease issued by Minister of Lands and the Leigh Domain Board who at that time, held the authority, having charge of the Leigh Domain Recreation Reserve. In 1983 the Minister of Lands revoked the appointment of the Leigh Reserve Board and the reserve was subsequently vested in the Rodney County Council, in trust for recreational purposes.

9. The term of the community lease is 16 years commencing 1 June 1980 and provides for a renewal of a term of 16 years effecting a final expiry date 31 May 2012. Whilst the Club omitted to exercise its right of renewal and has been in recess for some years, the lease has been effectively rolling over on a month to month basis since 31 May 2012. The Club’s courts and pavilion are currently in need of a significant upgrade.

10. Earlier this year, the Club rallied and formed a new committee which includes key members from the local Leigh and Districts Ex-Services and Community Club Incorporated. This new committee is committed to revitalising the Leigh Tennis Club to ensure it is in the best position possible to take on a new community lease. It has recently secured its incorporated society status and taken out public liability insurance. These measures undertaken by the Club’s new committee are critical to ensure it meets council’s criteria for a community lease in accordance with the Community Occupancy Guidelines 2012.

11. The Leigh Tennis Club was incorporated under the Incorporated Societies Act 1908 on 25 August 2015. Within the Club’s rules and regulations, its objects include the following:

· To foster the promotion, encouragement and advance the playing of tennis in Leigh and surrounding districts

· To foster participation of the community in programmes that bring the community together and provide healthy activities for all people in the area

· To provide and maintain playing facilities and amenities for the use of members and others.

12. The Club plans to embark on a capital programme to; repair the concrete court base, install an astro-turf surface, repair fencing and repair the pavilion. Whilst the Club has been actively fund-raising for these projects, it requires a new community lease to provide security of tenure and improve its leverage ability with funding agencies.

13. Council staff has negotiated and agreed a community outcomes plan with the Club (Attachment B) which, if approved by the Rodney Local Board Parks Culture and Community Development Committee will be appended as a schedule to the community lease.

14. Council staff from relevant departments has been consulted and is supportive of the proposal.

Consideration

Local Board views and implications

15. At its business meeting of 6 July 2015, the Rodney Local Board Parks Culture and Community Development Committee resolved to; a) approve the 2015/2016 Community Development Arts and Culture work programme Resolution number RODPC/2015/31). The community lease work plan for 2015/2016, b) was also approved. The proposed new lease to the Club is listed on the community lease work plan 2015/2016.

Māori impact statement

16. There are no significant changes or impacts for Maori associated with the recommendations in this report.

Implementation

17. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Leigh Tennis Club Incorporated lease area at Leigh Domain Recreation Reserve being part Lot 43 DP 36465 as outlined and cross hatched in red	49
b View	The Leigh Tennis Club Incorporated Community Outcomes Plan	51

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

New community licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve

File No.: CP2015/21313

Purpose

1. This report seeks the Rodney Local Board Parks Culture and Community Development Committee approval to temporary licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve.

Executive Summary

2. Auckland Council has been undertaking staged development of Warkworth Showgrounds since 2006. The Mahurangi Community Sport and Recreation Collective Incorporated (the Collective) has acted as the major community advocate of the development on behalf of a number of sports.

3. Featured in the Warkworth Showgrounds Development Plan is a proposed multi-purpose sports complex. While the planning phase for the proposed multi-purpose sports complex is underway, it is proposed that the portacoms will meet the immediate demand for changing rooms requiring licences to occupy.

4. The Collective has formally applied to council to enter into new community licences to occupy at Warkworth Showgrounds Reserve for the purpose of siting the two portacoms. The term of the proposed community licences to occupy is one year with an option to renew on an annual basis, at the complete discretion of the Rodney Local Board.

5. This report recommends the approval of temporary licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves two licences to occupy (for the purpose of siting two portacoms) to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve being Part Section 96D Parish of Mahurangi (Attachment A to the agenda report) subject to the following:

i) Term – 1 year commencing 16 November 2015 with the option to renew on an annual basis at the complete discretion of the Rodney Local Board

ii) Rent - $1.00 plus GST per annum if requested

iii) Acknowledgement that the licences to occupy are temporary and will no longer be required once the future multi-purpose sports complex is constructed on the site

b) notes that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Warkworth Showgrounds Reserve Management Plan adopted 17 June 2004.

Comments

6. The Warkworth Showgrounds Reserve is located on the eastern side of State Highway 1, just north of the Warkworth township.

7. The bulk of the reserve is held by the Department of Conservation on behalf of the Crown and vested in Auckland Council, in trust, for recreation purposes. The site is classified as recreation reserve and subject to the provisions of the Reserves Act 1977. A treaty clause will be included in the new licences to occupy, to recognise the underlying Crown ownership.

8. Council has been undertaking staged development of Warkworth Showgrounds since 2006. The Mahurangi Community Sport and Recreation Collective Incorporated (the Collective) has acted as the major community advocate of the development on behalf of a number of sports including gymnastics, netball, hockey, soccer and rugby.

9. Featured in the Warkworth Showgrounds Development Plan is a proposed multi-purpose sports complex. While the planning phase for the proposed multi-purpose sports complex is underway, there is a requirement for adequate changing rooms. Once the multi-purpose sports complex is constructed the changing facilties for all sports will be incorporated and the portacom buildings will no longer be required.

10. The planned upgrade to the existing Mahurangi Rugby Clubrooms changing facilities, which is a short term solution to the facilities on the site until the multi-purpose sports complex is constructed, will go some way to provide better facilities but these facilities do not have the capacity to accommodate all users. Further, the Mahurangi Rugby changing facilities are primarily designed to provide changing facilities for winter sports like rugby and soccer. Netball and hockey players require discreet and dry facilities.

11. Currently, there is one portacom on the reserve and it is being utilised by the Collective for storage. This portacom was sited earlier this year after the Rodney Local Board Parks Culture and Community Development Committee Chairperson and Deputy Chairperson were consulted on and supportive of, the Parks Advisor exercising their delegated authority to grant landowner approval in respect of the proposal (Attachment B). Landowner approval was granted on the understanding that a formal occupancy arrangement would be put in place at which time the primary purpose of the portacom would change from provision of storage to that of a dry changing room.

12. The Collective has formally requested licences to occupy for the siting of two portacoms for the purpose of providing temporary changing rooms (Attachment A). It is proposed however, that the initial portacom is re-sited from its existing position (Attachment B) to the area immediately in front of the netball courts (Attachment C). This would be a temporary location only, until the car park surfacing is completed. Once the car park resurfacing is completed, this portacom will be re-sited into its licence to occupy area adjacent to the Mahurangi Rugby Clubrooms as shown on Attachment A.

13. The term of the proposed licences to occupy is one year commencing 16 November 2015 with the option to renew on an annual basis at the complete discretion of the Rodney Local Board. With respect to the option to renew, the local board will make a decision informed by relevant council staff with an involvement in the Warkworth Showgrounds Development.

14. The portacoms are considered standard structures and measure 3.6 metres in width, 6 metres in length and 2.8 metres high and are constructed in aluminium and polystyrene sandwich.

15. The operative reserve management plan for Warkworth Showgrounds Reserve adopted 17 June 2004 contemplates a multi-purpose building and also, leases to the existing clubs relevant to the multi-purpose sports complex proposal.

16. The Collective is not obliged to enter into a community outcomes plan for this occupancy arrangement. The reasons being; first, that the occupancy arrangements are of a temporary nature and secondly, community outcome plans are already in place with the relevant existing lessees on the reserve that essentially, are part of the Collective.

Consideration

Local Board views and implications

17. At its business meeting of 6 July 2015, the Rodney Local Board Parks Culture and Community Development Committee resolved to support the Collective request to provide an additional changing room portacom on site (Attachment D Resolution number RODPC/2015/30). It is also noted that the development of the Warkworth Showgrounds is a priority initiative in the Rodney Local Board Plan 2014. The development of the multisport facility is also a priority and these portacoms provide temporary facilities during the planning phases of the future building.

Māori impact statement

18. There are no significant changes or impacts for Maori associated with the recommendations in this report. A treaty clause will be included in the new licences to occupy, to recognise the underlying Crown ownership.

Implementation

19. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Warkworth Showgrounds Landscape Concept Plan showing areas of licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated as marked in red	57
b View	location of existing portacom used for storage in accordance with landowner approval dated February 2015	59
c View	GIS aerial view of Warkworth Showgrounds with temporary location of portacom as marked in red	61
d View	Rodney Local Board Parks, Culture and Community Development Committee Resolution number RODPC/2015/30	63

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

Renewal and variation of lease and deed of additional premises to Mahurangi West Hall and Reserve Incorporated

File No.: CP2015/21325

Purpose

1. This report seeks the Rodney Local Board Parks Culture and Community Development Committee approval to the renewal and variation of lease and deed of additional premises to the Mahurangi West Hall and Reserve Incorporated at Mahurangi West Reserve.

Executive Summary

2. The Mahurangi West Hall and Reserve Incorporated (the Society) occupies the site at Mahurangi West Reserve on which it owns its improvements comprising; community hall, water tank, garden shed and recently constructed toilet block which includes the associated septic disposal infrastructure.

3. The Society was granted a lease by the former Rodney District Council for a period of 10 years commencing 1 October 2004. The lease provides for one 9 year right of renewal. The Society wishes to exercise its right of renewal effecting a final expiry date of 30 September 2023. The Society has also formally applied:

· to vary its lease to; remove clause 7.2 which binds the Society to paint the exterior of its hall every five years and include a treaty clause to recognise Crown ownership of the site

· for a deed of additional premises to recognise and formalise the additional land on which the Society’s existing water tank, garden shed and the recently constructed toilet block is sited. The terms and conditions in the deed for additional premises will be the same as those in the current lease dated 17 March 2005 as varied.

4. This report seeks the Rodney Local Board Parks Culture and Community Development Committee approval to the renewal and variation of lease and deed of additional premises to the Mahurangi West Hall and Reserve Incorporated at Mahurangi West Reserve. The lease term for the additional premises will align with the existing lease held by the Club.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves the renewal of lease to the Mahurangi West Hall and Reserve Incorporated for its community hall at Mahurangi West Reserve being a portion of Section 40 Block XV Mahurangi Survey District (Attachment A), subject to the following conditions:

i) Term - 9 years commencing 1 October 2014

ii) Rent - $1.00 plus GST per annum if demanded

b) approves the variation of lease to remove clause 7.2 and include a treaty clause to record Crown ownership of the site should it be subject to a future treaty claim

c) approves all other terms and conditions in accordance with the terms of the original lease agreement dated 17 March 2005

d) approves a lease for additional premises to the Mahurangi West Hall and Reserve Incorporated at Mahurangi West Reserve being a portion of Section 40 Block XV Mahurangi Survey District (Attachment A), subject to the following conditions:

i) Term - 8 years, 5 months and 28 days commencing 3 November 2015 expiring 30 September 2023

ii) Rent - $1.00 plus GST per annum if demanded

iii) All other terms and conditions will be in accordance with the terms of the original lease agreement dated 17 March 2005 excepting the removal of clause 7.2 and the inclusion of a treaty clause to record Crown ownership of the site should it be subject to a future treaty claim.

Comments

5. Mahurangi West Reserve is located on Mahurangi West Road. Mahurangi West Reserve is described as Section 40 Block XV Mahurangi Survey District. This land is held by the Crown through the Department of Conservation as a classified local purpose (site for a public hall) reserve and is subject to the provisions of the Reserves Act 1977. A treaty clause will be included in the renewal of lease and deed of additional premises to remind all parties of the underlying Crown ownership.

6. The Society occupies the site at Mahurangi West Reserve on which it owns its improvements comprising; a heritage community hall, water tank, garden shed and recently constructed toilet block including the associated septic disposal infrastructure. The concrete water tank and garden shed have been in situ on the reserve for decades but omitted from the Society’s lease area.

7. The Society was granted a lease by the former Rodney District Council for a period of 10 years commencing 1 October 2004. The lease provides for one 9 year right of renewal effecting a final expiry of 30 September 2023.

8. The Society wishes to exercise its right of renewal effecting a final expiry date of 30 September 2023 and vary its lease by removing clause 7.2. Currently, the Society is bound by clause 7.2 to paint the exterior of the hall every five years and whilst the hall is a heritage building of which the Society are proud and take good care, this requirement is overly prescriptive and onerous. The Society has also formally requested a deed of additional premises for the land on which its existing water tank, garden shed and recently constructed toilet block are sited. These improvements are itemised on the attached plan.

9. Council staff has recommended the local board approve:

· the renewal and variation of lease

· a deed of additional premises to accurately record the leased premises including the previously omitted water tank, garden shed and newly constructed toilet block. The recommended term of deed of additional premises is synchronised with the existing community lease held by the Society.

10. The Mahurangi West Hall and Reserve was incorporated under the Incorporated Societies Act 1908 on 3 October 2002. Within the Society’s rules and regulations, its objects include the following:

· To restore, landscape, maintain and utilise the Mahurangi West Hall and surrounds for the benefit of all members of the Mahurangi community

· To promote community activities in the Mahurangi West Hall and surrounds

· To promote community awareness of and interest in the historical significance of the Mahurangi West Hall.

11. The hall was built in the 19^th century to provide a school and locals believe it to be the oldest school in the Northland area still on its original site. For well over 20 years the Mahurangi West community has worked hard fundraising, renovating, restoring and refurbishing the heritage hall. Works have included renewing the foundations, painting of the exterior and interior, replacement of the kitchen, restoration of the kauri floor, installation of two new doors and provision of disabled access including a ramp. The Society has installed kitchen appliances, blinds and a theatre system.

12. More recently, the Society worked with the local board and the ASB for a much needed new toilet block. This improvement, (including the including the associated septic disposal infrastructure) owned by the Society will be included in the proposed deed of additional premises along with the existing water tank and garden shed.

13. The hall is designated for a Civil Defence post and resources to support the community in times of emergency are stored on site.

14. The Society has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The Society has all necessary insurance cover, including public liability insurance, in place.

15. Council staff from relevant departments has undertaken a site visit with regard to the renewal and variation of lease and proposed new community lease for additional premises. The Society owned facilities are well managed, maintained and utilised.

16. Lessees exercising a right of renewal are asked to consider having its community lease varied to include a community outcomes plan. The Society has advised that it does not wish to vary its lease for this option.

17. Council staff from relevant departments has been consulted and is supportive of the proposal.

Consideration

Local Board views and implications

18. At its business meeting of 6 July 2015, the Rodney Local Board Parks Culture and Community Development Committee resolved to; a) approve the 2015/2016 Community Development Arts and Culture work programme Resolution number RODPC/2015/31). The community lease work plan for 2015/2016, b) was also approved. The renewal of lease to the Society is listed on the community lease work plan 2015/2016.

Māori impact statement

19. There are no significant changes or impacts for Maori associated with the recommendations in this report. A treaty clause will be included in the renewal of lease and deed of additional premises to record the underlying Crown ownership.

Implementation

20. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	GIS aerial view showing lease renewal area being hall and deed of additional premises being; water tank, garden shed and recently constructed toilet block including the associated septic disposal infrastructure	69

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

Renewal of lease and deed of additional premises to Mangakura Boating Club Incorporated at Mangakura Reserve

File No.: CP2015/21328

Purpose

1. This report seeks the Rodney Local Board Parks Culture and Community Development Committee approval to the renewal of lease and deed of additional premises to the Mangakura Boating Club Incorporated at Mangakura Reserve.

Executive Summary

2. The Mangakura Boating Club Incorporated (the Club) occupies the site at Mangakura Reserve on which it has constructed its clubrooms.

3. The Club was granted a lease by the former Rodney District Council for a period of 10 years commencing 1 May 2005. The lease provides for one 10 year right of renewal. The Club wishes to exercise its right of renewal effecting a final expiry date of 30 April 2025. The Club has also formally applied for a deed of additional premises to recognise and formalise the additional land on which its existing water tank is sited under the same terms and conditions of the lease.

4. This report seeks the Rodney Local Board Parks Culture and Community Development Committee approval to the renewal of lease and deed of additional premises to the Mangakura Boating Club Incorporated at Mangakura Reserve. The lease term for the additional premises will align with the existing lease held by the Club.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves the renewal of lease to the Mangakura Boating Club Incorporated at Mangakura Reserve being a portion of Part Allotment 63 Parish of Tauhoa (Attachment A to the agenda report), subject to the following conditions:

i) Term - 10 years commencing 1 May 2015

ii) Rent - $1.00 plus GST per annum if demanded

iii) All other terms and conditions in accordance with the terms of the original lease agreement dated 22 June 2005

b) approves a lease for additional premises to the Mangakura Boating Club Incorporated at Mangakura Reserve being a portion of Part Allotment 63 Parish of Tauhoa (Attachment A), subject to the following conditions:

i) Term - 9 years, 5 months and 28 days commencing 3 November 2015 expiring 30 April 2025

ii) Rent - $1.00 plus GST per annum if demanded

iii) All other terms and conditions will be in accordance with the terms of the original lease agreement dated 22 June 2005.

Comments

5. Mangakura Reserve is located on the banks of the Hoteo River immediately north of State Highway 16 at the point where the highway crosses the river. It is one of the few vehicle and boat access points to the Kaipara Harbour at all tides. Mangakura Reserve is described as Part Allotment 63 Parish of Tauhoa. Part Allotment 63 Parish of Tauhoa is currently held in fee simple by council as a classified recreation reserve and is subject to the provisions of the Reserves Act 1977.

6. The Club occupies the site at Mangakura Reserve on which it has constructed its clubrooms. Further, the Club owns a concrete water tank which has been in situ on the reserve for well over a decade but omitted from its lease area.

7. The Club was granted a lease by the former Rodney District Council for a period of 10 years commencing 1 May 2005. The lease provides for one 10 year right of renewal. The Club wishes to exercise its right of renewal effecting a final expiry date of 30 April 2025. The Club has also formally requested a deed of additional premises for the land on which its existing water tank is sited and this area is shown as outlined in yellow on the attached plan. The Club’s water tank has a capacity for 3,000 gallons. Of note is the fact that Auckland Council in conjunction with the Rodney Local Board, has also recently installed a water tank on the reserve.

8. Council staff recommends that the local board approves the renewal of lease and a deed of additional premises to accurately record the leased premises including the previously omitted water tank. The recommended term of deed of additional premises is synchronised with the existing community lease held by the Club.

9. The Mangakura Reserve Management Plan as adopted 3 February 1999 contemplates a lease to the Club. The following is stated in the management plan under Objectives and Policies:

· To allow for the continued use of the reserve by the Mangakura Boating Club for boat launching and related activities and facilities including the construction of clubrooms, by entering into an appropriate lease arrangement.

10. The Mangakura Boating Club was incorporated under the Incorporated Societies Act 1908 on 31 March 2003. Within the Club’s rules and regulations, its objects include the following:

· To promote and advance the interests of boat owners, to develop and encourage a high standard of seamanship and safety at sea. To provide a medium for the exchange of boating information and stimulate a greater interest in boating and develop a fraternal spirit amongst local enthusiasts and to develop hauling out and launching facilities. To provide a facility for the use of educating the children of local schools, canoeing clubs, Scout groups and the public in general.

11. The Club has 60 members and while its main activities are boating and fishing, the Club also promotes boating education and First Aid courses plus hosts Wellsford game shooters events and provides the use of its clubrooms to local Iwi to hold hui.

12. The Club has provided financial accounts which indicate that its funds are sufficient to meet its liabilities and are being managed appropriately. The Club has all necessary insurance cover, including public liability insurance, in place.

13. Council staff from relevant departments has undertaken a site visit with regard to the renewal of lease and proposed new community lease for additional premises. The Club owned facilities are very well managed, maintained and utilised.

14. Lessees exercising a right of renewal are asked to consider having its community lease varied to include a community outcomes plan. The Club has advised that it wishes to continue its community lease on its current terms and conditions.

15. Council staff from relevant departments has been consulted and is supportive of the proposal.

Consideration

Local Board views and implications

16. At its business meeting of 6 July 2015, the Rodney Local Board Parks Culture and Community Development Committee resolved to; a) approve the 2015/2016 Community Development Arts and Culture work programme Resolution number RODPC/2015/31). The community lease work plan for 2015/2016, b) was also approved. The renewal of lease to the Club is listed on the community lease work plan 2015/2016.

Māori impact statement

17. There are no significant changes or impacts for Maori associated with the recommendations in this report.

Implementation

18. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.

Attachments

No.	Title	Page
a View	Current leased area to Mangakura Boating Club Incorporated at Mangakura Reserve being a portion of Part Allotment 63 Parish of Tauhoa as outlined in red, the lease area for additional premises as outlined in yellow	75
b View	Locality Map	77

Signatories

Authors

Karen Walby - Advisor Community Lease

Authorisers

Graham Bodman - Manager - Community Development, Arts and Culture

Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

File No.: CP2015/22220

Purpose

1. This report seeks a decision on the following application/s for special exemption from some of the requirements of the Fencing of Swimming Pools Act 1987 (the Act).

Executive Summary

2. Applications for an exemption for swimming or spa pools has/have been received from the owners of:

· 20 Henley Road, Kaukapakapa

· 25 Rosella Grove, Waimauku

· 335 Whitehills Road, Wainui

· 220 Trigg Road, Kumeu

· 641A Pukapuka Road, Warkworth

· 729 Kaipara Coast Highway, Kaukapakapa

· 33 Elliot Street, Riverhead

· 224 Richards Road, Dairy Flat

3. The applications do not comply with the Act. Pool inspectors have inspected the properties and consulted with the applicants. Full assessment reports are attached to this report.

4. The local board must now resolve to grant, grant subject to conditions or decline the exemptions sought.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee determine each application, by way of resolution, to:

a) grant the application for special exemption as sought, or

b) grant the application subject to conditions, or

c) decline the application for special exemption sought.

Comments

Background

5. Auckland Council pool inspectors have inspected each property for which an application for special exemption from the Act has been received. In each case, the swimming pool fencing does not comply with the Act. The details of the non-compliance are specified in the attachments to this report.

6. The council’s pool inspectors have consulted with the applicants in each case. The applicants have been made aware of the council’s requirements to ensure fencing is compliant with the Act and they have chosen to seek a special exemption from those requirements.

Legislative implications

7. Compliance with the Act is a mandatory requirement for all pool owners unless exemptions are granted by the local board.

8. The Act requires pool owners to fence their pool, or all or some of the immediate pool area including the pool itself. Specific detail on this is contained in the schedule to the Act. If a pool does not have a complying fence it is an offence under the Act, unless exempt.

9. An exemption can only be granted by the local board after a consideration of the particular characteristics of the property and the pool, other relevant circumstances and taking into account any conditions it may impose. Then, only if “satisfied that an exemption would not significantly increase the danger to young children”, can an exemption be granted.

10. The definition of the immediate pool area, which is “the land in or on which the pool is situated and as much of the surrounding area that is used for activities or purposes related to the use of the pool”, is a key consideration for granting an exemption.

11. Where a building forms part of the pool fence and there are doors opening into the pool area, the local board may grant an exemption from compliance with clauses 8 and 10 of the schedule to the Act. It may exempt if it is satisfied that compliance with the Act is impossible, unreasonable or in breach of any other Act, regulation or bylaw and the door is fitted with a locking device that when properly operated prevents the door from being readily opened by children under the age of six years.

12. When granting a special exemption the local board may impose reasonable conditions relating to the property or the pool or reflecting other relevant circumstances. These may include:

a) Making the exemption personal to the applicant so that on a sale of the property a new owner will need to apply for a new exemption

b) Granting the exemption for a fixed term irrespective of changes of ownership

13. Any exemption granted or condition imposed may be amended or revoked by the local board by resolution. The rules of natural justice would however dictate that this action should not be taken without informing the pool owner and giving them the opportunity to be heard.

Consideration

Local board views and implications

14. Local boards have delegated authority to approve exemptions to the Fencing of Swimming Pools Act.

Before making an exemption, the local board must consider:

· the particular characteristics of the property and the pool

· any other relevant circumstances

· conditions it may be necessary to impose.

15. The local board must also be satisfied that the exemption would not significantly increase the danger to young children.

16. The local board may resolve to grant, grant subject to conditions, or decline the application for special exemption.

17. If the application is declined the applicant will be required to fence the pool in accordance with the Act.

Maori impact statement

18. There are no particular impacts on Maori that are different from those of other pool owners.

Implementation

19. The decision must be made by resolution.

Attachments

No.	Title	Page
a View	20 Henley Road, Kaukapakapa (Under Separate Cover) - Confidential
b	25 Rosella Grove, Waimauku (Under Separate Cover) - Confidential
c	335 Whitehills Road, Wainui (Under Separate Cover) - Confidential
d	220 Trigg Road, Kumeu (Under Separate Cover) - Confidential
e	641A Pukapuka Road, Warkworth (Under Separate Cover) - Confidential
f	729 Kaipara Coast Highway (Under Separate Cover) - Confidential
g	33 Elliot Street, Riverhead (Under Separate Cover) - Confidential
h	224 Richards Road, Dairy Flat (Under Separate Cover) - Confidential

Signatories

Authors	Phillip Curtis - Senior Swimming Pool Specialist
Authorisers	Lesley Jenkins - Relationship Manager

Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

Rodney Local Grants, Round One, 2015/2016

File No.: CP2015/22444

Purpose

1. The purpose of this report is to present applications received for round one of the Rodney Local Board Local Grants 2015/2016. The local board is required to fund, part-fund or decline these applications.

Executive Summary

2. The Rodney Local Board has set a total community grants budget of $249,000 for the 2015/2016 financial year. Funds from this budget will be allocated to successful applications.

3. Seventy applications were received in this round, with a total requested of $644,867.75.

Recommendation/s

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) consider the applications listed in Table One and agree to fund, part-fund or decline each application in this round:

Table One: Rodney Local Board Round One Local Grants Applications

Organisation	Focus	Funding for	Amount Requested	Eligible/ Ineligible
Catsncare	Community	Towards the costs of desexing cats, telephone, advertising and travel expenses between February 2016 to March 2016	$6,765.00	Eligible
Big Buddy Mentoring Trust	Community	Towards the purchase of two Iphones in November 2015	$2,346.00	Eligible
Iffley Meadow Farms Ltd	Environment	Towards the costs to cut down trees, spray and remove plants, purchase, fencing materials and hireage of a tractor sprayer between November 2015 to August 2016	$7,200.00	Eligible
T & M Stazyk Partnership / CUE Haven	Environment	Towards the purchase of plants for Cue Haven between March 2016 to October 2016	$36,508.00	Eligible
Warkworth Anglican Parish applying for a grant for Seasons Warkworth/ Wellsford	Community	Towards to purchase of writing materials, books and creative materials in November 2015	$2,000.00	Eligible
Auckland Downhill Club Incorporated	Sport and recreation	Towards the costs of purchasing materials and installation of a track/trail in Dome Valley between November 2015 to December 2015	$10,000.00	Eligible
Warkworth and Districts Croquet Club Incorporated	Sport and recreation	Towards the purchase of Quadway hoops and Dibbers between November 2015 to December 2015	$1,175.00	Eligible
Tomarata Public Hall Association	Community	Towards the insurance for Tomarata Hall between November 2015 to November 2016	$3,349.95	Eligible
North Rodney Blue Light Ventures Incorporated	Community	Towards the Youth Potential Development fund between December 2015 to November 2016	$10,000.00	Eligible
The Forest Bridge Trust	Environment	Towards the purchase of rat traps, staff costs and equipment/resources for the “CatchIt” School programme between November 2015 to August 2016	$10,000.00	Eligible
Manaia Properties Ltd	Environment	Towards the purchase of plants, stakes and fertilizer tabs for the Mataia Restoration Project between May 2016 to July 2016	$10,000.00	Eligible
South Head Playgroup	Community	Towards the purchase and installation of a playground to be installed at 23 Donohue Road, Waioneke between November 2015 to January 2016	$10,000.00	Eligible
Kaukapakapa Area Resident and Ratepayers Association Incorporated	Community	Towards the purchase of an Anzac wreath, rubbish bags, photocopying, hall hire, webhosting, contract costs for the Playspace Expert and aeration of the Kaukapakapa Hall and Library Reserve field aeration and costs for the Spring Fling Barn Dance between November 2015 to September 2016	$4,602.00.00	Eligible
Mahrukh Stazyk /T&M Stazyk Partnership	Environment	Towards the purchase of plants and costs for site preparation and labour costs for 2688 Kaipara Coast Highway, Araparera between March 2016 to October 2016	$6,565.00	Eligible
Kumeu Arts Centre	Arts and culture	Towards tutor/staff costs, advertising and marketing and catering for the ‘hands on’ art festival in March 2016	$5657.24	Eligible
Ruth Holden	Historic Heritage	Towards the costs of painting the roof and house at 1 Karaka Street, Helensville between November 2015 to December 2015	$10,000.00	Eligible
Warkworth Area Business Association	Events	Towards the hireage of the Warkworth Wellsford pipe band and Saint Johns, advertising and marketing, hireage of signage, prizes, koha for santa and general equipment for the Warkworth Santa Parade in December 2015	$2,040.00	Eligible
Wellsford Road Runners	Sport and recreation	Towards the hireage of Te Hana hall, Kaipara Flats hall and Saint Johns between March 2016 to July 2016	$1,060.00	Eligible
Helensville Bowling Club Inc.	Sport and recreation	Towards the purchase and installation of a synthetic green at 38 Awaroa Road, Helensville between December 2015 to February 2016	$10,000.00	Eligible
Wainui School	Sport and recreation	Towards the building of a bicycle motocross pump/cycle track, purchase of bikes, shipping container, helmets, bike maintenance toolkit and cycle skills training between in January 2016	$10,000.00	Eligible
Te Waka Huia Productions	Arts and culture	Towards staff/contractors costs, venue hire, catering, accommodation and flights for the Te Waka Hui Production development season wananga and presentation between in February 2016	$9,930.00	Eligible
SeniorNet Kumeu Incorporated	Community	Towards venue hire, internet and website costs, printer lease fee and insurance costs between November 2015 to September 2016	$6,681.71	Eligible
Albertland Pony Club	Sport and recreation	Towards the purchase and installation of jump poles, jump stands and purchase of dressage ribbons and rosettes between November 2015 to May 2015	$6,336.44	Eligible
Leigh Harbour Valley Society	Environment	Towards the contract costs for removal of weeds, purchase of weed bags and plants between December 2015 to September 2016	$4,000.00	Eligible
Snells Beach Ratepayers and Residents Association Inc.	Community	Towards the purchase and installation of a soft fall surface, basketball small court and basketball hoop, back board, seesaw and exercise net between April 2016 to May 2016	$10,000.00	Eligible
Warkworth Community Response Group	Community	Towards the purchase of aerial components and installation between November 2015 to December 2015	$2,266.00	Eligible
New Zealand Stand Up Paddling Incorporated	Sport and recreation	Towards the advertising and marketing of the event, koha for local kappa haka group, safety management plan costs, beach safety craft hireage, hireage of handheld radios, venue hire and purchase of t-shirts for volunteers, gazebos and sunscreen in February 2016	$10,000.00	Eligible
ParentPort North Incorporated	Community	Towards staff costs and mileage for the caregivers between November 2015 to November 2016	$10,000.00	Eligible
Muriwai Environmental Action Communities Trust	Environment	Towards the purchase of materials and installation of a box track from the Muriwai Volunteer Fire Station to the Tennis Courts between in November 2015	$6,000.00	Eligible
Mairangi Bay Tennis Club	Sport and recreation	Towards the purchase of tables and chairs for the Mairangi Bay Tennis Club between November 2015 to December 2015	$3,752.00	Eligible
New Zealand Team Sailing Association	Events	Towards the boat and venue hire, officials accommodation, catering, insurance, fuel, booklet printing, boat and trailer repair, officials transportation and travel in April 2016	$4,898.00	Eligible
Kawau Boating Club	Sport and recreation	Towards the costs of removal and upgrade of the showers including the replacement of the electrical water heating system for the ablution block at Kawau Boating Club between November 2015 to December 2015	$10,000.00	Eligible
Rodney Neighbourhood Support Incorporated	Community	Towards the costs for phone and internet, stationary costs and course costs between January 2016 to December 2016	$2,280.00	Eligible
Snells Beach Ratepayers and Residents Ass.	Community	Towards the costs to purchase materials and install a walkway/cycleway loop track connecting Grange Street, Hamatana Road, Riverleigh Road and Muncaster Roads between November 2015 to April 2016	$10,000.00	Eligible
Women's Centre Rodney Incorporated	Community	Towards the costs of venue hire, travel costs, staff costs and advertising and promotion and catering/ingredients between January 2016 to December 2016	$10,000.00	Eligible
Kaukapakapa Pony Club	Sport and recreation	Towards the purchase of a trailer between December 2015 to April 2016	$7,957.00	Eligible
South Kaipara Youth (SKY) Charitable Trust Incorporated	Community	Towards the hireage of a disc jockey, lighting and stage decorations, security staff, advertising and marketing and staff costs for the Hydrojam event at Parakai Pools in November 2015	$1,940.00	Eligible
Mahurangi Action Incorporated	Events	Towards the hireage of St Johns, band, dance floor, marquee, barbeques, portable toilets, catering and purchase of consumables for the 2016 Mahurangi Regatta in January 2016	$2,000.00	Eligible
Stella Maris Primary School	Community	Towards the costs of purchasing materials and installation of a path in Stella Maris Primary School in January 2016	$4,057.00	Ineligible due to applicant being a school
New Zealand Dance Advancement Trust	Arts and culture	Towards the hireage of Mahurangi College, lighting equipment, dance floor and audio visual equipment for the Lumina – North Island Tour in May 2016	$10,000.00	Eligible
Mahu Vision Community Trust	Community	Towards the administration costs, programme and consumables costs, staff costs and hireage of office and function facilities for the Pacifika Community Transformation Plan project between November 2015 to October 2016	$10,000.00
Kaipatiki Project Environment Centre	Environment	Towards the costs for initial visits, purchase of plants and supplies, staff costs, mileage and for the North-West Wildlink Assistance Programme – Rodney between February 2016 to August 2016	$20,873.00	Eligible
NZ Scout Association - Orewa Sea Scout Group	Community	Towards the purchase of materials and installation costs for the bathroom, floor covering replacement and kitchen installation between December 2015 to March 2016	$8,899.00	Eligible
Wellsford Districts Sport & Recreation Collective Incorporated	Sport and recreation	Towards the staff costs and office lease to Coast to Coast Hauora Trust from November 2015 to October 2016	$25,640.00	Eligible
Te Awaroa Youth Club	Community	Towards staff costs and rent of 10 Awaroa Road, Helensville between November 2015 to November 2016	$10,000.00	Eligible
Port Albert Church Preservation Society Incorporated	Historic Heritage	Towards the purchase of Port Albert Church and legal and transfer fees in October 2015	$10,000.00	Eligible
South Kaipara Youth (SKY) Charitable Trust Inc	Community	Towards the costs for the group outings, travel expenses and staff costs between November 2015 to October 2016	$5,100.00	Eligible
OUTLine New Zealand Incorporated	Community	Towards volunteer training costs, phone and internet costs, staff costs, catering, materials, training materials, administration costs, rent, advertising costs between November 2015 to September 2016	$1,800.00	Eligible
Applications submitted to the Rodney Community Grants Walkway Fund
Wainui Primary School	Sport and recreation	Towards the building of a bicycle motorcross pump/cycle track, purchase of bikes, shipping container, helmets, bike maintenance toolkit and cycle skills training between in January 2016	$42,500.00	Eligible
Parakai School	Sport and recreation	Towards hiring a digger for stage two of the bicycle motorcross track between November 2015 to December 2015	$5,325.00	Eligible
Warkworth Riverbank Enhancement Group	Community	Towards the costs of an engineering report, planning report, landscape assessment, ecological report and A8ckand Council fees between November 2015 to May 2017	$68,000.00	Eligible
Snell’s Beach Ratepayers and Residents	Community	Towards the feasibility study for Snells Beach to Warkworth walkway between November 2015 to February 2016	$11,500.00	Eligible
Omaha Beach Committee	Community	Towards the costs of a feasibility report for the Omaha Taniko Wetlands Scientific reserve walking trail between November 2015 to December 2015	$5,840.00	Eligible
Mahurangi Action Incorporated	Community	Towards the costs of a visualisation rendering for the Mahurangi Coastal Trail Judge Arnold Tuner Footbridge between November 2015 to February 2016	$1,760.00	Eligible
Applications submitted to Round One of the Rodney Local Board Events Fund
Organisations Passionate about Kawau	Events	Towards costs of hiring the musicians, hireage of sound equipment and stage and transportation for the musicians and equipment for the Music in Gardens event on Kawau Island in February 2016	$7,000.00	Eligible
Warkworth Agricultural & Pastoral Society	Events	Towards costs of the marquee hire, portaloo hire and advertising costs for the Warkworth Agricultural and Pastoral Society – 149^th Annual Show in January 2016	$15,000.00	Eligible
Getin2Life Youth Development Trust	Events	Towards costs of the logistics, health and safety compliance, administrative costs, equipment maintenance and communications for the In2it Summer Series – Rodney to be held	$4,495.00	Eligible
ODR Productions Limited	Events	Towards the costs of providing accommodation and hospitality for the international performers for Westfest 16 in January 2016	$40,000.00	Eligible
Show Me Shorts Film Festival Trust	Events	Towards the marketing costs for the Show Me Shorts Film Festival 2015 in November 2015	$1,000.00	Eligible
International Society for Krishna Consciousness	Events	Towards the hireage of staging and sound equipment for the Holi Festival of Colours Auckland event in March 2016	$20,000.00	Eligible
North West District Business Association	Events	Towards the costs of the traffic management and printing of advertising for the Helensville Lions Christmas Parade on 5 December 2015	$3,000.00	Eligible
Wellsford Promotions Association Incorporated	Events	Towards the costs of public notices, road closure, public liability insurance, hireage of a sound system, security, santa suit and float travel expenses for the Wellsford Christmas Parade on 28 November 2015	$5,034.42	Eligible
Multiboard Funding Applications
OnBoard Skate Incorporated	Sport and recreation	Towards the costs of providing accommodation and hospitality for the international performers for Westfest 16 in January 2016	$2,040.00	Eligible
RainbowYOUTH	Community	Towards the koha, mobile and landline phone costs and staff related expenses between November 2015 to November 2016	$3,062.50	Eligible
Autism New Zealand Incorporated – Auckland Branch	Community	Towards staff costs, rent and operating costs between November 2015 to June 2016	$2,000.00	Eligible
Children’s Autism Foundation	Community	Towards staff costs, office rent, booklets and leaflets and venue hire between November 2015 to July 2016	$2,262.10	Eligible
Long Bay Okura Great Park Society	Events	Towards the costs for the specialist event coordinator, printed material and billboards and volunteer costs for the Long Bay Okura Environmental Treasure Hunt’ between November 2015 to April 2016	$898.80	Eligible
Mind Over Manner Ltd	Community	Towards venue hire, advertising, staff costs and operating costs between November 2016	$5,864.40	Eligible
North Shore Riding for the Disabled Incorporated	Community	Towards the costs of the day coordinator between November 2015 to August 2016	$2,498.00	Eligible
The Parenting Place – Attitude Youth Division	Community	Towards the costs of presenting and handbooks for the presentation in the Hibiscus and Bays Local Board area between November 2015 to December 2015	$2,000.00	Eligible
		Total Amount	$634,758.56

Comments

4. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and the Rodney Local Board adopted its grants programme on 4 May 2015 (see Attachment A).

5. The local board grants programmes sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Rodney Local Board will operate two local grants rounds for this financial year. The first local grant round closed on 1 September 2015.

7. The Rodney Local Board has set a total community grants budget of $249,000 for the 2015/2016 financial year. Funds from this budget will be allocated to successful applications.

8. Seventy applications were received for this local grants round, requesting a total of $644,867.75.

Consideration

Local Board views and implications

9. Local boards are responsible for the decision-making and allocation of local board community grants. The Rodney Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori. One applicant for this round has identified as Maori and 11 have indicated their project targets Maori or Maori outcomes.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Rodney Local Board allocating funding for round one local grants, Commercial and Finance staff will notify the applications of the local board decision.

Attachments

No.	Title	Page
a View	Rodney Local Board Grants Programme 2015/2016	95
b View	Application summaries (Under Separate Cover)

Signatories

Authors

Kim Hammond - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Lesley Jenkins - Relationship Manager

Chairperson	Beth Houlbrooke
Deputy Chairperson	Greg Sayers
Members	James Colville
	Warren Flaunty, QSM
	Steven Garner
	Thomas Grace
	John McLean
	Phelan Pirrie
	Brenda Steele

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager