Minutes of Rodney Local Board Parks, Culture and Community Development Committee

Rodney Local Board Parks, Culture and Community Development Committee

02 November 2015

1 Welcome

The Chairperson opened the meeting and welcomed all those in attendance.

2 Apologies

Resolution number RODPC/2015/72

MOVED by Member JG McLean, seconded by Member TP Grace:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) accept the apology from Member WW Flaunty for absence and Member SR Garner for lateness.

CARRIED

3 Declaration of Interest

Members Sayers and Pirrie declared an interest in Item 20, Rodney Local Grants, Round One, 2015/2016. Member Sayers took no part in the discussion or voting on the application from Rodney Neighbourhood Support as he is a voluntary board member. Member Pirrie took no part in discussion or voting on the application from Muriwai Environmental Action Community Trust as he is a trustee.

4 Confirmation of Minutes

Resolution number RODPC/2015/73

MOVED by Member PH Pirrie, seconded by Chairperson BP Houlbrooke:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) confirm the ordinary minutes of its meeting, held on Monday, 7 September 2015, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

There was no public forum.

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Te Muri variation to the Regional Parks Management Plan

Annette Campion (Policy Advisor) in attendance for this item.

Resolution number RODPC/2015/74

MOVED by Member PH Pirrie, seconded by Member JG McLean:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) confirm the views indicated at the local board’s workshop to be considered in the preparation of the draft variation to the Regional Parks Management Plan to include Te Muri Regional Park, which is to be endorsed by the Parks, Recreation and Sport Committee:

i) Greater consultation with the community is required on the coastal trail proposal, particularly the bridge across the Puhoi River and the associated visual impact, health and safety issues and the significant cost required to develop and maintain the structure.

ii) Support pedestrian and operational access being provided across the Te Muri Stream.

iii) Acknowledge and retain the remote visitor experience.

iv) Provision of practicable vehicle access to the park for families, the elderly or the infirm.

v) Support developing the park for use by walkers, cyclists and horse-riders.

vi) Support houses on the park being added to the council’s bach escapes.

vii) Support linking existing and proposed walkway connections through Te Muri Regional Park to add to the national walkway network.

CARRIED

Community leases located on Omaha Reserve and the limitations of the current land status under the Reserves Act 1977

Toto Vu-Duc (Manager Community Leases) in attendance for this item.

Resolution number RODPC/2015/75

MOVED by Member PH Pirrie, seconded by Member SR Garner:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) support the revocation of the Reserves Act over the affected portions of Omaha Reserve, being Lot 2 DP 135447, Lot 680 DP 142129 and Lot 1 DP166169 (Parcels A, B and C respectively);

b) request that officers notify the leaseholders on Omaha Reserve in writing outlining the process prior to the governing body decision.

CARRIED

New community lease to Rodney Rams Rugby League and Sports Club Incorporated at Whangateau Reserve

Karen Walby (Community Lease Advisor) in attendance for this item.

Resolution number RODPC/2015/76

MOVED by Member SR Garner, seconded by Deputy Chairperson AG Sayers:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves a new community lease to Rodney Rams Rugby League and Sports Club Incorporated on part of Whangateau Domain Recreation Reserve being part of Allot 156A Parish of Omaha (Attachment A of the agenda report) subject to the following terms and conditions:

i) Commencing 1 January 2016 for one term of 10 years plus one right of renewal for 10 years

ii) Rent $1.00 plus GST per annum if requested

iii) The approved Rodney Rams Rugby League and Sports Club Incorporated Community Outcomes Plan be attached to the lease document.

b) approves the Rodney Rams Rugby League and Sports Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B).

c) notes that all other terms and conditions will be in accordance with the Whangateau Recreation Reserve Management Plan adopted 17 October 2002 and the Auckland Council Community Occupancy Guidelines 2012.

d) approves retrospective landowner consent for the construction of the new permanent clubrooms in accordance with plans attached to the agenda report (Attachment C).

CARRIED

New community lease to Leigh Tennis Club Incorporated at Leigh Reserve

Karen Walby (Community Lease Advisor) in attendance for this item.

Resolution number RODPC/2015/77

MOVED by Deputy Chairperson AG Sayers, seconded by Member BM Steele:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves a new community lease to Leigh Tennis Club Incorporated on part of Leigh Domain Recreation Reserve being part of Lot 43 DP 36465 (Attachment A to the agenda report) subject to the following terms and conditions:

i) Commencing 16 November 2015 for one term of 10 years and one right of renewal for 10 years

ii) Rent $1.00 plus GST per annum if requested

iii) The approved Leigh Tennis Club Incorporated Community Outcomes Plan be attached to the lease document.

b) approves the Leigh Tennis Club Incorporated Community Outcomes Plan as attached to the agenda report (Attachment B to the agenda report).

c) notes that all other terms and conditions will be in accordance with the Leigh Reserve Management Plan adopted 3 August 2000 and the Auckland Council Community Occupancy Guidelines 2012.

CARRIED

New community licences to occupy to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve

Karen Walby (Community Lease Advisor) in attendance for this item.

Resolution number RODPC/2015/78

MOVED by Member BM Steele, seconded by Member SR Garner:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves two licences to occupy (for the purpose of siting two portacoms) to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve being Part Section 96D Parish of Mahurangi (Attachment A to the agenda report) subject to the following:

i) Term – 1 year commencing 16 November 2015 with the option to renew on an annual basis at the complete discretion of the Rodney Local Board

ii) Rent - $1.00 plus GST per annum if requested

iii) Acknowledgement that the licences to occupy are temporary and will no longer be required once the future multi-purpose sports complex is constructed on the site

b) approves temporary landowner consent (for the purpose of siting one portacom while the car park sealing and line marking is undertaken) to Mahurangi Community Sport and Recreation Collective Incorporated at Warkworth Showgrounds Reserve being Part Section 96D Parish of Mahurangi (Attachment C to the agenda report) subject to the following:

i) Term – temporary only to align with the car park sealing and line marking works scheduled for early 2016.

c) notes that all other terms and conditions will be in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Warkworth Showgrounds Reserve Management Plan adopted 17 June 2004.

CARRIED

Renewal and variation of lease and deed of additional premises to Mahurangi West Hall and Reserve Incorporated

Karen Walby (Community Lease Advisor) in attendance for this item.

Resolution number RODPC/2015/79

MOVED by Member BM Steele, seconded by Member JG Colville:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves the renewal of lease to the Mahurangi West Hall and Reserve Incorporated for its community hall at Mahurangi West Reserve being a portion of Section 40 Block XV Mahurangi Survey District (Attachment A), subject to the following conditions:

i) Term - 9 years commencing 1 October 2014

ii) Rent - $1.00 plus GST per annum if demanded.

b) approves the variation of lease to remove clause 7.2 and include a treaty clause to record Crown ownership of the site should it be subject to a future treaty claim.

c) approves all other terms and conditions in accordance with the terms of the original lease agreement dated 17 March 2005.

d) approves a lease for additional premises to the Mahurangi West Hall and Reserve Incorporated at Mahurangi West Reserve being a portion of Section 40 Block XV Mahurangi Survey District (Attachment A), subject to the following conditions:

i) Term - 8 years, 5 months and 28 days commencing 3 November 2015 expiring 30 September 2023

ii) Rent - $1.00 plus GST per annum if demanded

iii) All other terms and conditions will be in accordance with the terms of the original lease agreement dated 17 March 2005 excepting the removal of clause 7.2 and the inclusion of a treaty clause to record Crown ownership of the site should it be subject to a future treaty claim.

CARRIED

Renewal of lease and deed of additional premises to Mangakura Boating Club Incorporated at Mangakura Reserve

Karen Walby (Community Lease Advisor) in attendance for this item.

Resolution number RODPC/2015/80

MOVED by Member BM Steele, seconded by Member JG McLean:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) approves the renewal of lease to the Mangakura Boating Club Incorporated at Mangakura Reserve being a portion of Part Allotment 63 Parish of Tauhoa (Attachment A to the agenda report), subject to the following conditions:

i) Term - 10 years commencing 1 May 2015

ii) Rent - $1.00 plus GST per annum if demanded

iii) All other terms and conditions in accordance with the terms of the original lease agreement dated 22 June 2005.

b) approves a lease for additional premises to the Mangakura Boating Club Incorporated at Mangakura Reserve being a portion of Part Allotment 63 Parish of Tauhoa (Attachment A to the agenda report), subject to the following conditions:

i) Term - 9 years, 5 months and 28 days commencing 3 November 2015 expiring 30 April 2025

ii) Rent - $1.00 plus GST per annum if demanded

iii) All other terms and conditions will be in accordance with the terms of the original lease agreement dated 22 June 2005.

CARRIED

Special Exemption (Section 6) Fencing of Swimming Pools Act 1987

Resolution number RODPC/2015/81

MOVED by Member JG McLean, seconded by Chairperson BP Houlbrooke:

That the Rodney Local Board Parks, Culture and Community Development Committee:

a) GRANT THE APPLICATION by Nigel Bennetts, 20 Henley Road, Kaukapakapa for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the pool remaining in the same location as the day of inspection and the relocation or repositioning of the power box/transformer to prevent it being used for climbing purposes. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive:

a) The top of the spa pool or hot tub shall be positioned with the entire top surface not less than 760mm above the surrounding ground or deck;

b) The cover shall be lockable and shall be kept locked when the spa pool or hot tub is not being used or supervised. A locking device shall contain a mechanical locking mechanism or a self-locking mechanism in addition to latching shut;

c) The locks shall not be able to be readily opened or released by a child of up to the age of six years;

d) When locked the cover shall be fitted so that if lifted it does not release the locking device or provide a clearance greater than 100mm;

e) The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20kg to ensure that it will more than take the weight of a child up to six years old;

f) The cover shall be constructed of material that meets ASTM F1346-91 to allow easy movement on and off the spa pool or hot tub;

g) The cover shall be constructed with a taper from the centre hinge to the outside edge of the cover so that water will not pond on top of it;

h) The cover shall have an evenly spaced mechanical locking device as required in b) which shall be positioned to ensure the cover cannot be lifted more than 100mm by a child up to six years of age, and ensures that the cover is fixed securely to the spa pool or hot tub;

i) The cover and locks shall be maintained at all times in a good state of repair;

j) Warning stickers/sign shall be placed on the cover to advise that it shall be locked in place when the spa pool or hot tub is not being used or supervised;

k) Removable steps, movable furniture, or other objects that can assist a young child to climb onto the cover, shall be stowed/stored away at least 1200mm from the side of the spa pool or hot tub.

b) GRANT THE APPLICATION by Dave and Pauline Curtis, 25 Rosella Grove, Waimauku for special exemption under section 6 of the Fencing of Swimming Pools Act 1987 for an above ground spa pool subject to the pool remaining in the same location as the day of inspection and the stored building material being removed from the area. This exemption is subject to NZS 8500:2006 Safety Barriers and Fences Around Swimming Pools, Spas and Hot Tubs 3.10 ‘Above-ground spas and hot tubs’ 3.10 a) to k) inclusive: