Tenders and Procurement Committee
OPEN MINUTES
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Minutes of a meeting of the Tenders and Procurement Committee held in the Level 26, 135 Albert Street, Auckland on Tuesday, 24 November 2015 at 9.30am.
Chairperson |
Cr Dick Quax |
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Deputy Chairperson |
Cr Denise Krum |
From 9.31, item 1 |
Members |
Cr Cameron Brewer |
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Cr Sharon Stewart, QSM |
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Cr Sir John Walker, KNZM, CBE |
From 9.40, item 9 |
ABSENT
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Cr Anae Arthur Anae |
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Mayor Len Brown |
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Deputy Mayor Penny Hulse |
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Tenders and Procurement Committee 24 November 2015 |
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1 Apologies
Resolution number TEN/2015/49 MOVED by Chairperson D Quax, seconded by Cr SL Stewart: That the Tenders and Procurement Committee: a) accept the apologies from Cr AJ Anae, Mayor LCM Brown and Deputy Mayor PA Hulse for absence. |
2 Declaration of Interest
There were no declarations of interest.
3 Confirmation of Minutes
Resolution number TEN/2015/50 MOVED by Chairperson D Quax, seconded by Cr SL Stewart: That the Tenders and Procurement Committee: a) confirm the ordinary minutes of its meeting, held on Wednesday, 21 October 2015, including the confidential section, as a true and correct record. |
4 Petitions
There were no petitions.
5 Public Input
There was no public input.
6 Local Board Input
There was no local board input.
7 Extraordinary Business
There was no extraordinary business.
8 Notices of Motion
There were no notices of motion.
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Tenders and Procurement Committee forward work programme to October 2016 |
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Note: Additional recommendations were made with the agreement of the meeting. |
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Cr JG Walker returned to the meeting at 9.40 am. |
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Resolution number TEN/2015/51 MOVED by Chairperson D Quax, seconded by Cr C Brewer: That the Tenders and Procurement Committee: a) approve the forward work programme from November 2015 to October 2016 b) request staff to add expected quarter dates to the forward work programme for Tenders and Procurement Committee and request the forward work programme template be amended for all committees to include dates. |
10 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
11 Procedural motion to exclude the public |
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Resolution number TEN/2015/52 MOVED by Chairperson D Quax, seconded by Cr C Brewer: That the Tenders and Procurement Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Renewals of contracts for stormwater operations and maintenance
C2 Supplier Relationship Management, Downer
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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9.46 am The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
10.30 am The public was re-admitted.
restatementS
It was resolved while the public was excluded:
10.30 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Tenders and Procurement Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................