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Tenders and
Procurement Committee
24 November
2015
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1 Apologies
2 Declaration of Interest
There were no
declarations of interest.
3 Confirmation of Minutes
4 Petitions
There were no
petitions.
5 Public Input
There was no
public input.
6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
9
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Tenders and Procurement Committee forward work programme to
October 2016
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Note: Additional
recommendations were made with the agreement of the meeting.
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Cr JG
Walker returned to the meeting at 9.40 am.
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Resolution number TEN/2015/51
MOVED
by Chairperson D Quax, seconded by Cr C Brewer:
That the Tenders and
Procurement Committee:
a)
approve the forward work programme from November 2015 to
October 2016
b)
request staff to add expected quarter dates to the forward work
programme for Tenders and Procurement Committee and request the forward work
programme template be amended for all committees to include dates.
CARRIED
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10 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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11 Procedural motion
to exclude the public
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Resolution number
TEN/2015/52
MOVED by Chairperson D Quax, seconded by Cr C
Brewer:
That the
Tenders and Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be prejudiced
by the holding of the whole or relevant part of the proceedings of the
meeting in public, as follows:
C1 Renewals
of contracts for stormwater operations and maintenance
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(i) - The withholding of the
information is necessary to enable the local authority to carry on, without
prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
In particular, the report contains
commercially sensitive information relating to the procurement of
stormwater maintenance services..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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C2 Supplier
Relationship Management, Downer
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Reason for passing this resolution in
relation to each matter
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Particular interest(s) protected (where
applicable)
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Ground(s) under section 48(1) for the
passing of this resolution
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The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the
information is necessary to protect information where the making available
of the information would be likely unreasonably to prejudice the commercial
position of the person who supplied or who is the subject of the
information.
In particular, the report contains
third party commercial information..
s7(2)(h) - The withholding of the
information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
In particular, the report contains
third party commercial information..
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s48(1)(a)
The public conduct of the part of the
meeting would be likely to result in the disclosure of information for
which good reason for withholding exists under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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9.46 am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.30 am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Renewals of contracts for stormwater operations and maintenance
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MOVED by Chairperson D Quax, seconded
by Deputy Chairperson DA Krum:
That the Tenders and
Procurement Committee:
Restatement
d) confirm that
there be no restatement of the confidential report, attachments or
resolutions, with the exclusion of the following information:
i) for when the
total spending of vendors exceeds $100,000, Auckland Council will publish the
following details on their website; supplier identification, supplier name
and total spend on the Auckland Council website.
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C2
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Supplier Relationship Management, Downer
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MOVED by Chairperson D Quax, seconded
by Deputy Chairperson DA Krum:
That the Tenders and
Procurement Committee:
a)
receive the presentation on Downer
Restatement:
d) confirm that clause a) be
restated in the open section of the minutes and that the presentation and
report remain confidential.
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10.30 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Tenders and Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
