Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in the Upper Harbour Local Board Office, 30 Kell Drive, Albany on Tuesday, 24 November 2015 at 7.00pm.
Chairperson |
Lisa Whyte |
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Deputy Chairperson |
Brian Neeson, JP |
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Members |
Margaret Miles, JP |
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ABSENT
Members |
Callum Blair |
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John McLean |
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ALSO PRESENT
Member |
Christine Rankin-MacIntyre |
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Secretarial Note: |
Local board member Christine Rankin-MacIntyre was in attendance via electronic link.
Standing Order 3.7.4 provides that a member will give the chairperson of the local board, or its committees, prior notice where they want to attend a meeting by electronic link.
Standing Order 3.7.2 provides that members who attend meetings by electronic link will not be counted as present for the purposes of a quorum, but, if the meeting has a quorum, then the member attending by electronic link can vote on any matters raised at the meeting.
Standing Order 3.7.3 provides that a member who is seeking to attend by electronic link cannot vote to approve their own attendance by electronic link, except in the case of an emergency. |
IN ATTENDANCE
Councillor |
John Watson |
[from 7.06pm, item 14; to 7.55pm, item 26] |
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Upper Harbour Local Board 24 November 2015 |
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2 Apologies
Resolution number UH/2015/184 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) accept the apology from Members Callum Blair and John McLean for absence. |
3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number UH/2015/185 MOVED by Deputy Chairperson BK Neeson, seconded by Member MA Miles: That the Upper Harbour Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 10 November 2015, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
Secretarial note: Item 14 was taken at this time.
13 |
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Resolution number UH/2015/186 MOVED by Member MA Miles, seconded by Chairperson LM Whyte: That the Upper Harbour Local Board: a) receive the verbal update from Councillor John Watson. |
14 |
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Resolution number UH/2015/187 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) agree to fund the following quick response grant applications from their community grants locally driven initiatives budget:
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Secretarial note: Item 13 was taken at this time.
15 |
New Road Name Approval for the Residential Subdivision by Whenuapai Land Company Limited at 108-116 Totara Road, Whenuapai |
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Resolution number UH/2015/188 MOVED by Deputy Chairperson BK Neeson, seconded by Member MA Miles: That the Upper Harbour Local Board: a) approve, pursuant to Section 319(1)(j), of the Local Government Act 1974, the following new road names in the table below, proposed by the applicant, for the seven new roads created by way of subdivision at 108-116 Totara Road, Whenuapai:
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16 |
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Resolution number UH/2015/189 MOVED by Member MA Miles, seconded by Deputy Chairperson BK Neeson: That the Upper Harbour Local Board: a) receive the Regional Facilities Auckland First Quarter Report 2015-16. |
17 |
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Resolution number UH/2015/190 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) provide the following views on regional issues (that is, the Uniform Annual General Charge (UAGC), Interim Transport Levy (ITL), Māori freehold land rates and rural rates) for the Governing Body to consider: Uniform Annual General Charge i) support an increase in the UAGC; ii) there should be a fixed charge per household to reflect the network of facilities available to each household; Rating of Māori freehold land iii) all land should be treated the same, rates exemptions should be considered in exceptional circumstances only; Interim Transport Levy iv) there is a need for a more balanced user pays component to public transport; v) there should be a fairer distribution of costs between individuals and businesses, and between smaller vs larger businesses, dependent on the businesses impact on the roading infrastructure, e.g. the amount of heavy vehicles utilised by the business; Development Contributions vi) development contributions must consider current and future population growth, and the subsequent need for infrastructure and the acquisition of open space to cater for and mitigate the effects of the growth. b) agree the following key advocacy issues: · Building and completing the Albany Community Hub; · Taking a strategic approach to the access and provision of a quality range of existing and future indoor sports and recreation facilities; · Continued mitigation of cumulative effects on infrastructure by the Special Housing Areas (SHAs). Comprehensive structure planning must be carried out for Whenuapai, stretching from the peninsula to the North-Western and Upper Harbour motorways. The ability of Watercare and Auckland Transport to supply infrastructure to SHAs, must be considered and programmed into forward work capital expenditure. · The provision of an indoor sports and recreation facility at Hobsonville Point, as part of the development of Auckland Council’s 20 hectare property, that will see the building of an additional 441 new homes and an employment hub or mixed use zone (commercial and retail). · Taking a strategic approach to the acquisition of open space and recreation land in order to accommodate for current and future growth. Adequate provision of open and recreation space in close proximity to the SHAs is also imperative. These acquisitions require better proactive planning so that the land is acquired prior to inflated costs and limited land availability. c) agree to hold one Have Your Say (HYS) event for Upper Harbour Local Board area, which will take place on Saturday 27 February 2016, between 10am – 4pm, at the Upper Harbour Local Board office, and will take the form of a community forum. d) identify 3 to 4 local summer events at which they may want to promote and raise awareness of Annual Plan consultation and HYS event. e) note that no additional local consultation or engagement events will be arranged unless the local board allocates funds from its locally driven initiatives budget for any additional events, and agrees on a communications and engagement approach at its meeting on 15 December 2015. |
18 |
Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 |
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Resolution number UH/2015/191 MOVED by Deputy Chairperson BK Neeson, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) approve the following recommendations of the Upper Harbour Local Board Swimming Pool Fencing Exemption Working Party: i. 53 Bluebird Crescent, Unsworth Heights: - recommended to grant the application with the condition that NZS-8500-2006 clause (a –k) is met at all times and that the spa pool remain in this location. ii. 17 Matisse Drive, West Harbour - It is therefore recommended to grant the application with the condition that NZS 8500-2006 clause (a –k) is met at all times and that the spa pool remain in this location. |
19 |
Upper Harbour Local Board Discretionary Funds Status for the 2015/2016 financial year |
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Resolution number UH/2015/192 MOVED by Member MA Miles, seconded by Chairperson LM Whyte: That the Upper Harbour Local Board: a) receive the Status of the Upper Harbour Local Board Discretionary Funds for the 2015/2016 financial year report. |
20 |
Summary of Actions and Reports Requested - Upper Harbour Local Board - November 2015 |
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Resolution number UH/2015/193 MOVED by Chairperson LM Whyte, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) receive the Summary of Actions and Reports Requested – Upper Harbour Local Board – November 2015 report. |
21 |
Record of the Upper Harbour Local Board Portfolio Briefings held in October 2015 |
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Resolution number UH/2015/194 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) receive the record of the Events Portfolio briefing held on Wednesday, 28 October 2015. |
22 |
Record of the Upper Harbour Local Board workshop held on Tuesday, 20 October and Tuesday, 3 November 2015. |
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Resolution number UH/2015/195 MOVED by Member MA Miles, seconded by Member CK Rankin-MacIntyre: That the Upper Harbour Local Board: a) receive the record of the Upper Harbour Local Board workshop held on Tuesday, 20 October and Tuesday, 3 November 2015. |
23 |
Holding Report for decisions relating to the Albany Community Hub |
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No matters to report at this time |
24 |
Holding Report for decisions relating to the Albany Stadium Pool |
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No matters to report at this time |
25 |
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Resolution number UH/2015/196 MOVED by Member MA Miles, seconded by Chairperson LM Whyte: That the Upper Harbour Local Board: a) receive the verbal report from Chairperson Lisa Whyte and Member Margaret Miles. |
26 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
Resolution number UH/2015/197 MOVED by Chairperson LM Whyte, seconded by Member MA Miles: That the Upper Harbour Local Board: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
18 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment a - 53 Bluebird Crescent, Unsworth Heights
18 Special Exemption (Section 6) Fencing of Swimming Pools Act 1987 - Attachment b - 17 Matisse Drive, West Harbour
C1 Special Housing Areas: Tranche 9
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.
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7.54pm The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
8.27pm The public was re-admitted.
8.29 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................