Minutes of Waiheke Local Board

Waiheke Local Board

19 November 2015

1 Welcome

Member BM Treadwell led the meeting in karakia.

2 Apologies

That the apology for early departure from Board member Treadwell be accepted.

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2015/168

MOVED by Chairperson PA Walden, seconded by Member R Ballard:

That the Waiheke Local Board:

a) confirms the ordinary minutes of its meeting, held on Thursday, 5 November 2015, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1

Rob Leaupepe-Hansell - Greenstar Energy Solutions

Rob Leaupepe-Hansell was in attendance to talk to the board about an insulation initiative that is available for Waiheke home owners and tenants.

Resolution number WHK/2015/169

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell:

That the Waiheke Local Board:

a) thanks Rob Leaupepe-Hansell for his attendance and presentation.

CARRIED

9.2	Steiner School development – Tania Aroha-Twentyman
	Tanya Aroha-Twentyman was in attendance to speak to the board regarding the development of a Steiner School.
	Resolution number WHK/2015/170 MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen: That the Waiheke Local Board: a) receives the tabled document and attach it to the minutes. b) thanks Tanya Aroha-Twentyman for her attendance and presentation. CARRIED
	Attachments a Community Building Management Plan b Project Plan

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Councillor's Update
	Secretarial Note: This item was withdrawn

Waiheke Youth Voice Youth Development 2015/16

Resolution number WHK/2015/171

MOVED by Chairperson PA Walden, seconded by Deputy Chairperson BM Treadwell:

That the Waiheke Local Board:

a) approves $10,000 from the Waiheke Local Board Locally Delivered Initiatives budget 2015/16 to Waiheke Adult Literacy to support Waiheke Youth Voice.

b) thanks Gina Tupou for her attendance.

CARRIED

Waiheke Local Grants, Round One, 2015/2016

Resolution number WHK/2015/172

MOVED by Chairperson PA Walden, seconded by Member R Ballard:

That the Waiheke Local Board:

a) considers the applications listed in the table below and agree to fund, part-fund or decline each application in this round

Table One: Waiheke Local Grants, Round One, 2015/2016, Grants Applications

Organisation	Funding for	Total Requested	Amount Approved	Reason for decline
Living Without Violence (Waiheke Network) Incorporated	Towards the costs of the facilitation fee, purchase of video and material, venue hire, operational costs and purchase of refreshments for the Men’s Support Programmes between December 2015 to September 20 16	$12,000	$1,925
Waiheke Working Sail Charitable Trust	Towards the purchase of materials and labour costs for the “Restoration Kate” project between December 2015 to October 2016	$4,826	$2,000
Waiheke Island Rudolf Steiner Education Trust	Towards the consent process costs for the new Waiheke Island Rudolf Steiner School between February 2016 to December 2018	$4,000	-	Ineligible as applicant is a school
Paul Mowbray	Towards the purchase of native trees, grasses and flaxes and equipment for the West Bay Rakino Island restoration project between November 2015 to October 2016	$21,020	-	Regional funding options may be more appropriate
Waiheke Bowling and Cosmopolitan Club Incorporated	Towards the purchase costs and installation of a new surface green at 2 Marama Avenue, Surfdale between September 2015 to October 2015	$4,000	-	Ineligible due to the project already being completed
Hauraki Charters Limited	Towards the costs of a contractor fee, purchase of bait and fuel and administration costs for the Te Matuku Predator Management project between November 2015 to September 2016	$8,280	-	Alternative funding options are accessible for this project
Kevin Wragge	Towards the purchase of weed spray and native plants for the West Bay Corridor Rehabilitation and pedestrian thoroughfare project between February 2016 to May 2016	$20,200	-	Regional funding options may be more appropriate
Citizens Advice Bureau Auckland City Incorporated	Towards transport and collection of office chairs and purchase of chair mats in November 2015	$1,700	Up to $1,500
Stephen and Stacey Thomas	Towards the purchase of native plants, transport costs and weed eradication costs for the West Bay Restoration, Thomas Block project between February 2016 to May 2016	$21,000	-	Regional funding options may be more appropriate
Stephen Thomas	Towards the purchase of equipment and materials for the Rakino Island Nursery between March 2016 to August 2016	$30,755	$3,000
Ross Hawkins	Towards the purchase of weed spray, transportation costs and the purchase of native trees for the West Bay Rakino Island Restoration, Hawkins Block project between February 2016 to May 2016	$21,000	-	Regional funding options may be more appropriate
Thomas Hawkins	Towards the costs of equipment hire and purchase of fuel, stakes, irrigation and miscellaneous costs for the Rakino Island West Bay Wetlands Restoration project in April 2016	$10,750	-	Regional funding options may be more appropriate
Kaitiaki of Newton Reserve	Towards the purchase and delivery of native plants and contractor wages for the Restoration of Native Plants to Newton Reserve Cliff Side project between May 2016 to June 2016	$10,800	-	Supported by council funding
Waiheke Community Art Gallery Incorporated	Towards the costs of marketing and promotion, artist accommodation, artist wages, hire of shelter and transportation for the Waiheke Sculpture Symposium between November 2015 to February 2016	$10,000	-	Supported by council funding
		$222,691	$8,425

b) approves $7,000 from the Locally Delivered Initiatives budget 2015/16 (Accessible and affordable community facilities) to Waiheke Budgeting Services Trust to assist with accommodation costs of 24 Belgium Street, Ostend between January 2016 to December 2016

c) approves $10,000 from the Locally Delivered Initiatives budget 2015/16 (Walking and cycling promotion) to the Hauraki Gulf Conservation Trust towards the costs of the event coordinator wages, brochure printing and marketing design fee for the Waiheke Walking Festival 2016 in November 2016.

d) considers the multi-board applications listed in the table below and agree to fund, part-fund or decline each application in this round

Table Two: Waiheke Local Grants, Round One, 2015/2016, Multiboard Grants Applications

Organisation	Funding for	Total Requested	Amount Approved	Reason for decline
Autism New Zealand Incorporated – Auckland Branch	Towards staff costs, rent and operating costs between November 2015 to June 2016	$4,000	-	Not locally specific
Mind Over Manner Limited	Towards venue hire, advertising, staff costs and operating costs between November 2016	$6,364.40	-	Not locally specific
Ryan Anderson	Towards the costs of sample testing, kayak hire, accommodation, boat hire and fuel and purchase of stationary for the Hauraki Gulf Water Sampling project between in December 2015	$864.80	-	Not locally specific
		$11,229.20	-

e) thanks Kim Hammond for her attendance.

CARRIED

Auckland Transport Report - November 2015

Resolution number WHK/2015/173

MOVED by Chairperson PA Walden, seconded by Member R Ballard:

That the Waiheke Local Board:

a) receives the Auckland Transport Report – November 2015.

b) requests the following be included in monthly reporting from Auckland Transport to the Local Board business meetings commencing December 2015 and monthly from that time;

i. a record of the number of passengers arriving and leaving at Kennedy Point and Matiatia ferry terminals on a daily basis.

ii. a record of the number of vehicles arriving and leaving the Island on a daily basis including a breakdown of how many of these are trucks.

iii. a record of wharf tax revenue collected daily.

iv. a record of daily bus usage on the whole Waiheke network.

v. a breakdown of all spending from the wharf tax collected.

c) thanks Ivan Trethowen for his attendance.

CARRIED

Auckland Transport Quarterly Update to Local Boards - For the quarter - 1 July to 30 September 2015

Resolution number WHK/2015/174

MOVED by Chairperson PA Walden, seconded by Member R Ballard:

That the Waiheke Local Board:

a) receives the Auckland Transport Quarterly Update report.

b) that the advocacy areas within the quarterly report be updated to align with the Waiheke Local Board Agreement advocacy areas with Auckland Transport.

c) thanks Ivan Trethowen for his attendance.

CARRIED

Secretarial Note: Member BM Treadwell left the meeting at 6:10pm

Annual Plan 2016/2017

Resolution number WHK/2015/175

MOVED by Chairperson PA Walden, seconded by Member R Ballard:

That the Waiheke Local Board:

a) provide views on regional issues (UAGC, ITL, Maori Land rates and rural rates) during discussions with the Governing Body on 27 November 2015.

b) agrees the key advocacy issues as following (noting the board will have the opportunity to finalise prior to approval of the 2016/2017 Local Board Agreement):

Initiative	Why is it a priority?		Advocating to
Community swimming pool		Building a community swimming pool on Waiheke is a priority. The local school / community pool is soon to be disestablished. Opportunity exists to establish a pool in partnership with a community organisation.	The governing Body
Devolution of decision-making to Local Boards		The board has concerns around the translating of current decision making responsibilities into action and / or the lack of understanding of the board's role in local place-shaping activities and local strategic visioning. More meaningful engagement by Council Controlled Organisations is also a priority, along with a need to recognise the board’s role in local planning and development. Particularly for decisions within the roading corridor and with regards to local acquisition and divestment of Panuku property in the local area, for example at Matiatia and Ostend.	The governing body Auckland Transport Panuku Development Auckland Local Government Commission
Matiatia		Ensure that any further development at Matiatia is informed by a community-led master planning exercise. This will include working with Auckland Transport, Panuku Development Auckland and the governing body to develop a Master Plan which recognises the importance of Matiatia as a gateway and transport hub, addresses community aspirations and protects our environment and cultural heritage now and into the future. This includes development of a Marine and Gulf Islands environment centre.	The governing body Auckland Transport Panuku Development Auckland Local Government Commission
Greenways		The board wish to secure a regional capital fund to further develop a world class destination greenway network on Waiheke.	The governing body
Ecological Restoration and environmental programmes		Waiheke has many unique natural environments which have been neglected over time. Local budgets will not enable the continuation of staged ecological restoration and weed management programmes. There needs to be an integrated approach to these programmes across the Council, Auckland Transport, community groups and private landowners.	The governing body Auckland Transport
(Animal) Pest Free Waiheke		Development of a tailored animal pest management programme involving the community could result in the island becoming free of animal pests by 2023 (with stouts the priority) and see Kiwi released within that time.	The governing body
Plant pest management		Invasive weeds are a major threat to Waiheke’s ecosystems. There needs to be greater support for community/council programmes and partnerships which aim to eradicate moth plant, rhamnus and pampas grass from the island, and control pest plants on land buffering Whakanewha Regional Park and other ecologically significant sites such as Te Matuku and Motukaha.	The governing body
Pest Plant management in road corridors		Road corridors are major pathways for weeds and failure to manage this issue creates a disincentive for adjoining landowners to manage pest plants on their properties. Auckland Transport should be encouraged and funded to set an example of good management practice using a ‘minimum herbicide’ approach and working with volunteers and adjoining landowners.	Auckland Transport
Pensioner and community housing		The number of Waiheke residents aged 65-plus has increased by 53.7 per cent since 2006 and there is a lack of residential care facilities to meet the needs of this aging population. There is also a lack of community housing options The board are investigating utilising non-service Council property at Belgium Street and Waitai Road (managed by Panuku) for this purpose.	The governing body Panuku Development Auckland
Development of a network of marine reserves and other protected areas		The board supports the creation of a network of marine reserves and other protected areas linking the islands in its area of jurisdiction. The results of a Waiheke community survey in June 2015 showed strong support for this proposal.	The governing body Sea Change Department of Conservation Ministry of Primary Industries
Visitor infrastructure and impacts support		The Waiheke Local Board Plan outlines the board’s aspirations in regards to tourism on the island. This is primarily about managing the population increase in a way which benefits Waiheke without compromising local lifestyle or the environment. The board appreciates the economic benefits of tourism but wants to see safeguards for the environment in place to protect what is special about Waiheke and more regional funding to meet the costs of additional demands which visitors place on infrastructure, services and facilities on the island. .	The governing body ATEED
Rangihoua / Onetangi Sports Park		The board is seeking regional funding to complete the reserve management plan for Rangihoua / Onetangi Sports Park and potential acquisition to enable regional and local outcomes for conservation, sport and recreation.	The governing body
Artworks complex upgrade		The Artworks complex provides a valuable arts and culture facility for the community however the buildings have condition issues. The board is seeking progress of an Artworks masterplan including an upgrade of the complex.	The governing body
Sustainable safe transport options including development of cycleways		Safe active transport options such as pedestrian, cycling and bridle path networks are a priority as many Waiheke roads are steep, narrow and not well suited to walking and cycling. Investment will provide low impact tourism options, support an active lifestyle and provide safe options for our community and school children.	Auckland Transport
Wharf tax		Wharf tax collected from Waiheke ferry services should be allocated to Waiheke facilities	Auckland Transport
Waste management		Improved waste management and more island-based sustainable solutions including community social enterprise models and recycling facilities.	The governing body

CARRIED

Reports requested/pending

Resolution number WHK/2015/176

MOVED by Chairperson PA Walden, seconded by Member R Ballard:

That the Waiheke Local Board

a) receives the reports requested/pending report.

CARRIED

List of resource consents

Resolution number WHK/2015/177

MOVED by Chairperson PA Walden, seconded by Member JP Meeuwsen:

That the Waiheke Local Board:

a) receives the list of resource consents lodged during 10 October 2015 to 6 November 2015 related to Waiheke Island.

CARRIED

Chairperson's Report

Resolution number WHK/2015/178

MOVED by Chairperson PA Walden, seconded by Member R Ballard:

That the Waiheke Local Board

a) receives the Chairperson’s report.

CARRIED

21 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

6:30 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Paul Walden
Deputy Chairperson	Beatle Treadwell	Until 6:10pm	Item 17
Members	Becs Ballard
	Shirin Brown
	John Meeuwsen